33 Fleet Street - East London - Commissioner Street entrance - 5200
Organization Type
GOVERNMENT
Published
02 Jul 2026
OCDS Reference
ocds-9t57fa-161005
Summary
Legal aid south africa is seeking a suitable office property in east london for a lease period of up to five years. The building must meet specific space norms (approximately 568.8 M²) and be available for occupation by 01 march 2027. Bidders must submit a compliant proposal with all required documentation and meet functionality, compliance, and preferential procurement criteria.
Key Requirements
Lease term: operational lease for a minimum of 5 years, maximum 9 years 11 months; no deposit required.
Property must be in East London, within 2km walking distance to magistrate court and public transport for maximum points.
Minimum space: 568.8 m² (max 578.8 m²) to accommodate 41 employees, including offices, cubicles, facility rooms, and parking.
Must be available for occupation by 01 March 2027.
Submit all mandatory documents: completed RFP, signed SBDs, B-BBEE certificate, CSD report, municipal account, title deed, and agent agreement if applicable.
Achieve at least 70 out of 100 points in functionality evaluation to proceed to next phases.
Pricing must include VAT, rental rate per m², parking rate, escalation not exceeding CPI, and tenant installation amount.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentProperty Specification - East London LO 11 June 2026.pdfReview complete
Description
Source: Property Specification - East London LO 11 June 2026.pdf
Important Dates
02 Jul
2026
PUBLICATION
Tender Published
Tender was published
03 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Legal Aid South Africa seeks office accommodation in East London for up to 5 years. The tender requires a standalone building with 568.8-578.8 m² of space, 5 parking bays, ground-floor accessibility, and proximity to courts and public transport. The bidder must provide refurbishment and comply with specific technical and regulatory standards.
Property Specification - East London LO 11 June 2026.pdf
Legal Aid South Africa seeks office accommodation in East London for up to 5 years. The tender requires a minimum 5-year operational lease, specific building specifications, and adherence to detailed workspace norms. Evaluation occurs in five phases, with strict compliance and functionality criteria.
Annexure B Request For Proposal Completion of Documents.pdf
Legal Aid South Africa seeks office accommodation in East London for up to 5 years. The tender requires detailed financial proposals, maintenance responsibilities, and landlord information.
Legal Aid South Africa is seeking office accommodation in East London for up to five years. The tender involves a competitive bidding process with specific submission requirements, evaluation based on price (80 points) and B-BBEE status (20 points), and strict compliance with government procurement regulations.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Office accommodation required in East London. Total space: minimum 568.8 m², maximum 578.8 m². Includes 16 offices, 24 cubicles, 14 facility rooms, 5 toilets, parking for 5 bays. Specific workspace norms provided for 41 employees across various positions (e.g., Admin Manager, Candidate Attorney, Legal Practitioners).
Important Dates
Source: Property Specification - East London LO 11 June 2026.pdf (TENDER)
Closing date: 03 August 2026 at 11:00.
Premises must be available for occupation by 01 March 2027.
Site inspections may be conducted by Legal Aid SA officials; bidders must be available within five working days upon written/email request.
Compliance documents must be submitted within 7 working days upon request during Phase 4.
Submission Guidelines
Source: Property Specification - East London LO 11 June 2026.pdf (TENDER)
Submit the bid by the closing date and time. Ensure all required documents are included:
Completed Request for Proposal.
Completed and signed SBD documents (SBD1, SBD 3.1, SBD 4, SBD 6.1).
Original or certified valid B-BBEE certificate or sworn affidavit (consolidated for JVs).
CSD report or CSD registration number.
Municipal Account Statement and/or electricity account not older than two months from tender closing date.
Latest CSD reports for all parties (agent, landlord/JV partners).
Copy of title deed as proof of property ownership.
If acting as an agent, a signed letter/relationship agreement on company letterhead detailing responsibilities, signed by delegated authority of all parties, together with the title deed.
Failure to submit these will result in disqualification from further evaluation phases.
Returnable Documents
Source: Property Specification - East London LO 11 June 2026.pdf (TENDER)
Required documents: Completed Request for Proposal; signed SBDs (SBD1, SBD 3.1, SBD 4, SBD 6.1); B-BBEE certificate/affidavit; CSD report/registration; municipal/electricity account not older than two months; CSD reports for all parties; title deed; agent agreement if applicable. Phase 4 compliance documents: floor plans, occupancy certificate, zoning certificate, fire protection plan, electrical compliance certificate, pests control certificate, building maintenance plan.
Evaluation Criteria
Source: Property Specification - East London LO 11 June 2026.pdf (TENDER)
The bid will be evaluated in five phases:
Phase 1: Responsiveness – submission of all required documents.
Phase 2: Disqualification Criteria – title deed and agent agreement (if applicable). Failure results in no further evaluation.
Phase 3: Functionality – scored out of 100 points, minimum 70 points to proceed. Criteria include:
Building Documentation (30 points): inspection within 5 working days, compliance documents (floor plans, occupancy certificate, zoning certificate, fire protection plan, electrical compliance certificate, pests control certificate, building maintenance plan).
Building Location and Accessibility (30 points): proximity to magistrate court and public transport (within 2km for full points), disability access (ground floor ramp or lift with braille buttons, disability parking).
Building Requirements (30 points): office space (air-conditioning, plugs, ablutions, fire escapes), parking (minimum 5 covered bays in access-controlled premises).
Building Conditions and Availability (10 points): safe and secure environment, available by 01 March 2027.
Phase 4: Compliance Criteria – verification of occupational and building compliance documents within 7 working days of request.
Phase 5: PPPFA Points Scoring – 80/20 system (price 80 points, B-BBEE 20 points). Estimated value not exceeding R50 million.
Technical Specifications
Source: Property Specification - East London LO 11 June 2026.pdf (TENDER)
Scope: Provision of office accommodation in East London for up to five years.
Space Requirements: Total minimum required space 568.8 m², maximum 578.8 m². Must accommodate 41 employees with specific workspace norms:
Building Standards: Must be habitable for office use, no rising damp or structural defects/wall cracks exceeding 5mm. Must have natural ventilation and light.
Additional Requirements: Partitioning, air-conditioning (preferably split units), painting and floor covering in corporate colours, power skirtings with two plugs per workstation, network/telephone points, blinds, space plan, UPS facility, emergency generator backup, branding sign-board allowance, IT requirements (5-6 network points), water backup facilities.
Refurbishment: Landlord must undertake refurbishments per CIDB requirements; Legal Aid SA will reimburse costs less tenant installation allowance. Landlord must advise and obtain consent if costs exceed contribution.
Quality Management
Source: Property Specification - East London LO 11 June 2026.pdf
Building must meet compliance standards: submit documents or letters of undertaking for floor plans, occupancy certificate, zoning certificate, fire protection plan, electrical compliance certificate, pests control certificate, building maintenance plan. Building inspection required within five working days upon request.
Pricing Schedule
Source: Property Specification - East London LO 11 June 2026.pdf (TENDER)
Provide pricing details: rental rate per m², parking bay rate, annual escalation (not greater than CPI unless motivated), tenant installation amount, tenant's share of proportionate costs, tenant estimated installation cost. Must include VAT if registered.
Financial Requirements
Source: Property Specification - East London LO 11 June 2026.pdf (TENDER)
Pricing must include VAT if registered as a VAT vendor (proof required). Provide total costs for the proposed duration with:
Rental rate per square metre.
Rate per parking bay.
Annual escalation rate not greater than CPI (motivation required if exceeding).
Tenant installation amount offered.
Tenant's share of proportionate costs with details.
Tenant estimated installation cost as per Legal Aid SA space norms.
Arithmetic errors will be corrected per SCM policy.
Compliance Requirements
Source: Property Specification - East London LO 11 June 2026.pdf (TENDER)
Mandatory documents for submission:
B-BBEE certificate or sworn affidavit (consolidated for JVs).
CSD report or registration number for bidder and all parties (agent, landlord/JV partners).
Municipal/electricity account not older than two months.
Title deed as proof of ownership.
Agent agreement if applicable.
Lease Terms: Operational lease for minimum 5 years, maximum 9 years 11 months. No deposit paid. Standard Legal Aid SA lease agreement must be used; no levies or drafting costs payable by Legal Aid SA if their agreement is waived. Landlord must ensure exterior and common area maintenance. Right of first refusal clause required if building is for sale. Separate water/electricity meter managed by municipality/Eskom/certified provider. Confirmation letter for water backup facilities before occupation.
Building must have fire escape routes/emergency exits. Entrance must be accessible to people with disabilities (ground floor ramp or lift with braille buttons). Disability parking with signage required. A grace period of 6 months allowed for written undertakings to implement changes.
Contractual Terms
Source: Property Specification - East London LO 11 June 2026.pdf (TENDER)
Upon occupation, a snag list must be drawn within 30 days and submitted to the service provider, who must attend to defects within 30 days of receipt.
Requirements
Source: Property Specification - East London LO 11 June 2026.pdf (TENDER)
Operational lease for 5-9 years 11 months. No deposit. Refurbishment per CIDB requirements; costs reimbursed less tenant installation allowance. Separate water/electricity meter required. Landlord maintains exterior and common areas. Right of first refusal clause. Use Legal Aid SA standard lease agreement. No rising damp or structural defects >5mm. Water backup facilities confirmation letter required. Additional fit-out requirements: partitioning, air-conditioning, corporate colours, power skirtings, network points, blinds, space plan, UPS, generator backup, branding sign-board, IT points.
DocumentRequest for Proposals East London. updated.pdfReview complete
Description
Source: Request for Proposals East London. updated.pdf
Legal Aid South Africa is a national public entity providing legal aid and representation to indigent and vulnerable persons.
The tender is for the provision of office accommodation for the East London Local Office for up to five years.
The organisation's vision is a just society where constitutional rights are realised for all.
Its mission is to provide equal access to justice through quality legal services.
Core values include Passion for Justice, Ubuntu, Integrity, Accountability, Service Excellence, and People and Planet Focus.
The outcomes sought are equal access to justice and a respected, high-performing, sustainable organisation.
Objectives focus on client empowerment, efficient justice systems, good governance, sustainable practices, and technological adaptation.
Important Dates
Source: Request for Proposals East London. updated.pdf (RFP)
Closing date and time: 03 August 2026 at 11:00 AM.
Optional briefing session: 17 July 2026 from 11:00 AM to 12:00 PM at 33 Fleet Street (Commissioner Street entrance), East London, 5200.
Contact Information
Source: Request for Proposals East London. updated.pdf (RFP)
For bidding procedure enquiries: Contact Ms. Nobuhle Ndlwana.
For technical enquiries: Contact Ms. Tobeka Maqwati.
Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submission Guidelines
Source: Request for Proposals East London. updated.pdf (RFP)
Submit your proposal by 11:00 AM on 03 August 2026.
Deposit the sealed tender in the locked tender box located in the foyer of Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg.
The envelope must be clearly marked with: Tender Number: 21/2026, Closing Date: 03 August 2026, Time: 11h00 AM, and your Company Name.
All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked and specific.
Failure to adhere to these requirements may result in disqualification.
The proposal must remain valid for 150 days.
All documents submitted become the property of Legal Aid SA.
Tenders must be handwritten in BLACK ink; no mechanical devices (e.g., typewriters) are allowed.
No tenders transmitted by telegram, telex, facsimile, or email will be considered.
Evaluation Criteria
Source: Request for Proposals East London. updated.pdf (RFP)
Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for B-BBEE Specific Goals.
Points for price are calculated based on the lowest acceptable tender.
Bidders must provide reference sites and demonstrate affirmative action and SMME empowerment.
Proof of CSD registration is required.
Detailed points allocation for B-BBEE status levels is outlined in SBD 6.1.
Must be registered on National Treasury's Central Supplier Database (CSD); must be tax compliant with valid Tax Clearance Certificate; cannot be persons in service of the state or companies with state-employed directors; must submit B-BBEE status level verification certificate or sworn affidavit; foreign suppliers must meet specific tax registration requirements if applicable; must not be listed in Register for Tender Defaulters or Restricted Suppliers list.
Technical Specifications
Source: Request for Proposals East London. updated.pdf (RFP)
The tender is for the provision of office accommodation for the East London Local Office for a period of up to five (5) years.
The scope involves delivering a complete solution for office accommodation, including all necessary services and support.
Bidders must adhere to the tender numbering format and indicate compliance or non-compliance per paragraph.
Deviations from specifications must be clearly submitted.
The successful bidder will be responsible for all deliverables, and workmanship defects must be rectified at the bidder's own cost.
Intellectual property rights for any works created will vest in Legal Aid SA unless otherwise agreed in writing.
The bidder warrants they are highly skilled, professional, competent, and experienced in the area of the bid.
Legal Aid South Africa is a national public entity providing legal aid and representation to indigent and vulnerable persons.
The organisation's vision is a just society where constitutional rights are realised for all.
Its mission is to provide equal access to justice through quality legal services.
Core values include Passion for Justice, Ubuntu, Integrity, Accountability, Service Excellence, and People and Planet Focus.
The outcomes sought are equal access to justice and a respected, high-performing, sustainable organisation.
Objectives focus on client empowerment, efficient justice systems, good governance, sustainable practices, and technological adaptation.
Any defects due to poor workmanship must be rectified by the bidder at their own cost and time.
Costs for correcting defects must be separately noted on billing documentation.
Legal Aid SA aims to embed sustainable and agile practices to positively impact society, the economy, and the environment.
Objectives include an environmentally responsive supply chain management system and adapting to technological and environmental factors for improved access.
The organisation focuses on being people and planet focused, incorporating environmental considerations into its operations.
Pricing Schedule
Source: Request for Proposals East London. updated.pdf
Only firm prices are accepted; non-firm prices or those subject to exchange rate variations will not be considered.
The offer must be valid for 150 days from the closing date.
The pricing schedule must include item quantities, descriptions, and bid prices in ZAR, all taxes included.
Bidders must indicate if the offer complies with specifications and note any deviations.
Delivery periods and basis must be specified, and all delivery costs must be included in the bid price.
Financial Requirements
Source: Request for Proposals East London. updated.pdf (RFP)
Prices must be quoted in South African Rand and include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
Only firm prices will be accepted; non-firm prices or prices subject to exchange rate variations will not be considered.
All delivery costs must be included in the bid price.
Bidders must clearly state whether prices and delivery periods will remain firm for the contract duration.
Authorised disbursements for travel and subsistence will be refunded at reasonable actual cost, supported by receipts and logs.
Reimbursement for private vehicle use will be at Automobile Association of South Africa prevailing rates.
No costs incurred during proposal preparation or presentations will be reimbursed.
The offer must be valid for 150 days from the closing date.
The pricing schedule must include item quantities, descriptions, and bid prices in ZAR, all taxes included.
Bidders must indicate if the offer complies with specifications and note any deviations.
Delivery periods and basis must be specified, and all delivery costs must be included in the bid price.
Compliance Requirements
Source: Request for Proposals East London. updated.pdf (RFP)
Mandatory: Provide proof of registration on the National Treasury Central Supplier Database (CSD), reflecting active supplier status, tax compliance, and no restrictions.
Mandatory: Submit a valid original Tax Clearance Certificate; certified copies are not accepted. For consortia/joint ventures, each party must submit a separate certificate.
B-BBEE: Submit a B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) to qualify for preference points.
Complete SBD 6.1 Preference Points Claim Form for B-BBEE points.
Bidders must disclose if they or any directors/trustees/shareholders are employed by the state.
Foreign suppliers must complete a questionnaire; if not liable for RSA taxation, a CSD number may suffice instead of a Tax Compliance Status PIN.
Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
The General Conditions of Contract (GCC) apply to all bids and form part of the contract; special conditions prevail in case of conflict.
Key clauses cover definitions, standards, use of contract documents, patent rights, performance security, inspections, delivery, insurance, warranty, payment, penalties, termination, force majeure, and dispute settlement.
The supplier must maintain confidentiality of contract documents and information.
Performance security may be required within 30 days of award, in the form of a bank guarantee or cashier's cheque.
A warranty period of 12 months applies from delivery, unless otherwise specified.
The purchaser is not liable for bid preparation costs.
The contract may be terminated for default, insolvency, or force majeure events.
DocumentAnnexure B Request For Proposal Completion of Documents.pdfReview complete
Description
Source: Annexure B Request For Proposal Completion of Documents.pdf
The lease is for office accommodation in East London.
The document is a template (Annexure B) for completing the Request for Proposal and Schedule 1.
It requires details of the landlord (company/close corporation/trust/individual) and the tenant (Legal Aid South Africa).
Key lease particulars to be filled in: premises physical address, property erf number, commencement date, expiry date.
Tenant pays for electricity and water as per municipal accounts.
A detailed annual pricing schedule for Years 1-5 is required, covering office space, parking bays, and other charges.
Contact Information
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide three contactable references with: Initial and Surname, Tel/Cell No, E-Mail Address, Company Name (if applicable).
Tenant (Legal Aid South Africa) address for legal service: Legal Aid House, 29 De Beer Street, BRAAMFONTEIN, 2017.
Postal Address: Private Bag X 76, BRAAMFONTEIN, 2017.
Returnable Documents
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
A separate, detailed, and supported breakdown letter for any 'other charges' is required.
Evaluation Criteria
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Must be a registered entity (company, close corporation, trust) or an individual with a registration/ID number.
Must own or have authority to lease a property meeting the specifications in East London, Eastern Cape.
Must provide three contactable references.
Must specify the signatory's full name and capacity, and confirm they are duly authorized to enter into the lease agreement.
Technical Specifications
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
The leased premises must have a physical address with full street and building details.
Property details must include the Erf number.
Specify the lease commencement and expiry dates.
Provide landlord payment details: Account Name, Account Number, Institution, Branch Name, Branch Code, Type of Account, Reference Number (if applicable), VAT Registration No.
State the annual rental escalation rate (compounded).
Specify the basic monthly rental (excluding VAT).
Tenant pays for electricity and water as per municipal accounts.
Provide a detailed pricing schedule for Years 1-5, covering office space (M2), parking bays, and other charges (M2) with lettable area, unit rent, monthly totals (ex VAT and inc VAT).
Pricing Schedule
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Provide a detailed annual pricing schedule for a five-year lease.
For each year (1 to 5), specify: Description (Office M2, Parking Bays, Other charges M2), Lettable Area, Unit Rent, Total Monthly Rent (ex VAT), VAT (15%), Total Monthly Rent (inc VAT).
Submit a separate, supported letter detailing any 'other charges'.
Calculate and state the total lease agreement cost for five years.
Optional: Provide total costs and detailed schedules for a seven-year or nine-year 11-month lease.
A Tenant Installation Allowance amount may be proposed.
Note: Legal Aid SA reserves the right not to enter a lease longer than five years.
Financial Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
Submit a detailed pricing schedule for a five-year lease, broken down annually.
For each year (1 to 5), provide: Description (Office M2, Parking Bays, Other charges M2), Lettable Area, Unit Rent, Total Monthly Rent (ex VAT), VAT (15%), Total Monthly Rent (inc VAT).
A separate, supported letter detailing any 'other charges' is mandatory.
Calculate and state the total lease agreement cost for five years.
Optional: Provide total costs and detailed schedules for a seven-year or nine-year 11-month lease.
A Tenant Installation Allowance amount may be proposed.
Note: Legal Aid SA reserves the right not to enter a lease longer than five years.
Compliance Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
The offer must remain valid for five months.
The bidder (Service Provider) must detail duties and responsibilities covering: Internal maintenance (general and normal wear & tear), External maintenance, Garden maintenance, Air conditioning maintenance, Lift maintenance, Floor covering (normal wear), Municipal rates and increases, Insurance and increases, Replacement of light bulbs, Fire fighting equipment and services.
Legal Aid SA's responsibilities include: Water and electricity consumption, Sanitary services and refuse removal, Domestic cleaning services, Consumables supply, Internal maintenance (brake & pay rule), Alarm/security system maintenance, Replacement of light bulbs, Furniture, office equipment and appliances.
Specify the full name and capacity of the person signing the contract on behalf of the Service Provider.
Contractual Terms
Source: Annexure B Request For Proposal Completion of Documents.pdf
The Service Provider (Landlord) is responsible for: Internal maintenance (general and normal wear & tear), External maintenance, Garden maintenance, Air conditioning maintenance, Lift maintenance, Floor covering (normal wear), Municipal rates and increases, Insurance and increases, Replacement of light bulbs, Fire fighting equipment and services.
Legal Aid South Africa (Tenant) is responsible for: Water and electricity consumption, Sanitary services and refuse removal, Domestic cleaning services, Consumables supply, Internal maintenance (brake & pay rule), Alarm/security system maintenance, Replacement of light bulbs, Furniture, office equipment and appliances.
The full name and capacity of the person signing the contract on behalf of the Service Provider must be provided.
Requirements
Source: Annexure B Request For Proposal Completion of Documents.pdf (RFP)
The submitted offer must remain valid for a period of five months.
DocumentRFP - Property Leasing East London Updated.pdfReview complete
Description
Source: RFP - Property Leasing East London Updated.pdf
Provision of office accommodation for Legal Aid South Africa's East London Office for up to five years.
Legal Aid SA is an autonomous statutory body delivering legal aid, with a national network of 128 offices.
The organisation seeks professional, accessible office space to support its mission of equal access to justice.
Important Dates
Source: RFP - Property Leasing East London Updated.pdf (RFP)
Closing date and time: 03 August 2026 at 11:00 AM.
Non-compulsory briefing session: 17 July 2026 from 11:00 AM to 12:00 PM at 33 Fleet Street (Commissioner Street entrance), East London, 5200.
Proposal validity period: 150 days.
Contact Information
Source: RFP - Property Leasing East London Updated.pdf (RFP)
Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Submission Guidelines
Source: RFP - Property Leasing East London Updated.pdf (RFP)
Submit by 11:00 AM on 03 August 2026.
Deposit sealed tender envelope in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.
Envelope must be marked with: Tender Number: No. 22/2026, Closing Date: 03 August 2026, Time: 11h00, and your company name.
All annexures must be completed in full using the given numbering format. Attachments must be clearly marked.
Deviations from submission requirements may lead to disqualification.
Tender forms must be handwritten in black ink.
No tenders transmitted by telegram, telex, facsimile, or email will be considered.
The proposal must remain valid for 150 days.
Evaluation Criteria
Source: RFP - Property Leasing East London Updated.pdf (RFP)
Evaluation uses the 80/20 preferential points system: Price = 80 points, B-BBEE status level = 20 points.
Bidders must be registered on National Treasury's Central Supplier Database (CSD) as active, tax compliant, and not restricted.
Provide an original valid tax clearance certificate or CSD registration proof.
Provide names of reference sites for checks (other references accepted for newly established property businesses).
Demonstrate affirmative action employment practices and procurement programmes promoting B-BBEE.
Support for empowerment as specified by government (refer to form SBD 6.1).
All properties must be made available for inspection within five days of request; failure leads to disqualification.
A site inspection certificate will be completed and signed by Legal Aid SA representative and the Landlord or representative.
Legal Aid SA may request clarification or additional information within 24 hours; failure to comply may lead to disqualification.
Legal Aid SA may request a demonstration; bidders must comply within 24 hours.
Legal Aid SA will enter into further negotiations with the highest scoring bidder for further reductions in rental and refurbishment allowances; failure to participate within five days may result in bid being set aside.
Technical Specifications
Source: RFP - Property Leasing East London Updated.pdf (RFP)
Office accommodation required for East London Office for up to five years.
Location: Proximity to local courts and public transport interchange facilities (taxi ranks, train stations, bus terminals). A standalone building in East London is most desirable.
Space: Minimum 568.8 m², maximum 578.8 m², with five parking bays. Only bids within this range will be considered.
Layout: Must include working space for 41 employees, public waiting area, consultation rooms, reception area, and toilets (5 toilets: 2 cubicles and 2 basins for females, 2 cubicles, 2 basins and 2 urinals for males, plus 1 disabled toilet).
Building: Preferably ground floor or with functional lifts; must have secured lockable parking for Legal Aid SA vehicles; must be user-friendly for disabled persons.
Compliance: Must comply with all building laws, regulations, bylaws, and health and safety requirements.
Zoning: Building must be zoned for office, business, or commercial purposes; bidder must provide title deed and zoning certificate on or before award.
Branding: Must allow Legal Aid SA branding and display of signboard.
Infrastructure: Telephone and computer network points; emergency generator backup.
Refurbishment: Bidder must submit floorplans, commitment letter to refurbish as per tenant specification, partitioning, air-conditioning (preferably split units), painting and floor covering in corporate colours, power skirtings with two plugs per workstation, network and telephone points, blinds in corporate colours, space plan, and UPS facility integrated into specific plug points (Legal Aid SA provides UPS unit).
Methodology
Source: RFP - Property Leasing East London Updated.pdf (RFP)
For refurbishment, submit: floorplans, commitment letter to refurbish as per tenant specification, partitioning as per Legal Aid SA specification, air-conditioning (preferably split units), painting and floor covering in corporate colours, power skirtings with two plugs per workstation, network and telephone points, blinds in corporate colours, space plan, and UPS facility integrated into specific plug points (Legal Aid SA responsible for UPS unit).
Experience & Qualifications
Source: RFP - Property Leasing East London Updated.pdf (RFP)
Provide company/business details: name, contact names and numbers, address, indicate if primary contractor or joint venture, number of personnel, turnover for last three financial years, percentage growth over last three years, and valid tax clearance certificate or CSD registration proof.
Provide names of reference sites for checks (other references accepted for newly established property businesses).
Quality Management
Source: RFP - Property Leasing East London Updated.pdf
Any defects attributable to poor workmanship must be rectified by the bidder at own cost and time; correction costs must be separately noted on billing documentation.
Quality of service will be evaluated against warranted standards of skill, professionalism, and experience.
Pricing Schedule
Source: RFP - Property Leasing East London Updated.pdf
Provide a detailed breakdown of costs/charges and a total bid amount.
Authorised disbursements, travel, and subsistence refunds require prior written approval and documentary evidence.
Financial Requirements
Source: RFP - Property Leasing East London Updated.pdf (RFP)
Provide a detailed breakdown of costs/charges and a total bid amount.
Prices must be quoted in South African Rand.
Bidders must clearly state whether prices and delivery periods remain firm for the contract duration.
Authorised disbursements, travel, and subsistence will be refunded at reasonable actual cost determined by Legal Aid SA, subject to prior written approval and substantiated by receipts.
Expenses incurred for proposal preparation and presentations will not be reimbursed.
Compliance Requirements
Source: RFP - Property Leasing East London Updated.pdf (RFP)
Provide proof of registration on National Treasury’s Central Supplier Database (CSD) showing you are an active supplier, tax compliant, and not restricted.
Provide an original valid tax clearance certificate or CSD registration.
Demonstrate affirmative action employment practices and procurement programmes promoting B-BBEE.
Support for empowerment as specified by government (refer to form SBD 6.1).
B-BBEE status level contributes 20 points under the 80/20 evaluation system.
Provide title deed and zoning certificate for the building on or before award.
Compliance with all building laws, regulations, and bylaws including health and safety requirements is mandatory.
Environmental
Source: RFP - Property Leasing East London Updated.pdf
Legal Aid SA objectives include embedding sustainable practices and being environmentally responsive.
Contractual Terms
Source: RFP - Property Leasing East London Updated.pdf
Contract duration: Up to five years.
Proposal validity: 150 days.
After award, the proposal together with its terms, conditions, and specifications constitutes a binding contract.
Successful bidder assumes total responsibility, regardless of subcontracting agreements.
Legal Aid SA reserves the right not to award the tender.
Payment: Legal Aid SA will approve project plans and costs; no project activity will be delivered before an official order is issued.
Intellectual property rights in works created vest in Legal Aid SA unless otherwise agreed in writing.
Confidentiality: All information provided by Legal Aid SA is confidential and must not be disclosed to third parties without written consent.
Legal Aid SA may request clarification or additional information within 24 hours; failure to comply may lead to disqualification.
Tender may be awarded in part or in full at Legal Aid SA's sole discretion.
General conditions in the tender take precedence over any conflicting conditions submitted by the bidder.
Requirements
Source: RFP - Property Leasing East London Updated.pdf (RFP)
Provide proof of CSD registration showing active, tax compliant, non-restricted status.
Provide title deed and zoning certificate for the building on or before award.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
33 Fleet Street - East London - Commissioner Street entrance - 5200
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
4
Last checked
02 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.