Submit a sealed tender to Tender Box 182 by 14 July 2026 at 10:00, with all required documents and a non-refundable fee of R200 (for hard copies).
Provide evidence of experience in supplying Aluminium Sulphate or similar water treatment chemicals (minimum 70/100 functionality score required).
Submit product samples for testing to the Scientific Services Branch (Athlone) before the deadline.
Demonstrate vehicle delivery capacity (tonnes per delivery) and maintenance team supervisor experience with supporting documentation.
Register on both the City of Cape Town Supplier Database and the National Treasury Central Supplier Database (CSD).
Include a valid SARS Tax Compliance Status PIN and complete all mandatory returnable schedules (e.g., F.5, F.7, F.13B-C).
Comply with Occupational Health and Safety Act requirements and provide a performance security/guarantee if requested.

Supply, delivery and off-loading of aluminium suphate solution for use in drinking water treatment and the maintenance of dosing equipment

Supply, delivery, and off-loading of Aluminium Sulphate solution for use in drinking water treatment, including maintenance of dosing equipment. Contract duration: 24 months from commencement date (not prior to 1 July 2027).

Closing Date and Time: 14 July 2026 at 10:00.
Site Visit/Clarification Meeting: 18 June 2026 at 11:00.
Meeting Venue: Blackheath Water Treatment Plant (off Polkadraai Rd, Blackheath, Cape Town) or via Microsoft Teams.
Microsoft Teams Details: Meeting ID: 353 554 599 278 090, Passcode: US3F3wE9.
Attendance is not compulsory but strongly recommended.

SCM Tender Representative Email: [email protected]
Submission Address: Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
Appeals and Legal Queries: City Manager, c/o Manager: Legal Compliance Unit, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town, 8001. Email: [email protected]
Access to Information Requests: City Manager, c/o Manager: Access to Information Unit, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town, 8000. Email: [email protected]
POPIA Requests: City Manager, c/o Information Officer, 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town, 8000. Email: [email protected]
Supplier Database Registration: Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town. Tel: 021 400 9242/3/4/5.

Submit a sealed tender envelope to Tender Box 182 at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.
Deadline: 14 July 2026 at 10:00.
The envelope must be clearly marked with: TENDER NO: 265G/2025/26, the full tender description, tender box number, and closing date.
If the tender is too large for the box, enquire at the public counter for alternative instructions.
Tenders submitted by facsimile or email will be rejected.
Include all required returnable documents (e.g., Schedules F.5, F.7, F.10, F.13B, F.13C, F.13D) completed and signed.
A non-refundable tender fee of R200 applies for hard copies (not applicable for website downloads).

A 90/10 price-preference system applies.
Price Score (90 points): Calculated as Ps = 90 x (1 – (Pt – Pmin)/Pmin), where Pt is your tender price and Pmin is the lowest responsive tender price.
Preference Points (10 points): Awarded for Specific Goals based on expenditure and profit thresholds.
Mandatory Functionality Threshold: Minimum score of 70 out of 100.
Functionality Criteria and Maximum Points:

Track Record in supply of Aluminium Sulphate or similar chemicals: 20 points.
Supply Turnover (tonnes per annum): 40 points.
Vehicle Delivery Capacity (tonnes per delivery): 25 points.
Maintenance Supervisor Experience: 15 points.

Only tenders meeting all conditions, specifications, and sample requirements are evaluated as responsive.
The Bid Evaluation Committee scores functionality individually, then averages the scores.
Risk analysis includes assessing the financial offer's reasonableness, unit rates, and the tenderer's ability to fulfill obligations.

Scope: Supply, delivery, and off-loading of Aluminium Sulphate solution for drinking water treatment, including maintenance of dosing equipment.
Contract Period: 24 months from the commencement date (not prior to 1 July 2027).
Required Experience: Evidence of experience in supplying Aluminium Sulphate or similar water treatment chemicals (sodium aluminate, ferric sulphate, ferric chloride, or liquid polymer solutions).
Key Deliverables:

Aluminium Sulphate solution meeting specified standards.
Maintenance of dosing equipment.

Sample Submission: Product samples must be submitted for testing to the Scientific Services Branch (off Jan Smuts Avenue, Athlone) between 08h30-15h30, attention: Dr Brendan Pearce or Hennie Kotze.
Vehicle Requirements: Evidence of vehicle delivery capacity (via licence/registration, photos, or lease agreements) must be provided.
Personnel: A qualified and experienced maintenance team supervisor must be designated, with documented evidence (CVs, reference letters, certifications).

Minimum functionality score required: 70 out of 100.
Criteria and Maximum Points:

Track Record in supply of Aluminium Sulphate or similar chemicals: 20 points.
Supply Turnover (tonnes per annum): 40 points.
Vehicle Delivery Capacity (tonnes per delivery): 25 points.
Maintenance Supervisor Experience: 15 points.

Required Evidence: Reference letters, contracts, invoices, CVs, certifications, vehicle licences/registrations, photos, or lease agreements.
Joint Ventures must describe work allocation per party.
Product samples must be submitted for testing.

Submit product samples of Aluminium Sulphate solution for testing to the Scientific Services Branch (off Jan Smuts Avenue, Athlone) between 08h30-15h30, attention: Dr Brendan Pearce or Hennie Kotze.
Samples must comply with tender specifications.
Successful bidders’ samples will be retained by the CCT for the contract duration.
Unsuccessful bidders may collect their samples unless they are not returned due to testing.
Allow access to premises for inspections, tests, and analysis during working hours.
All costs for testing and compliance are the tenderer’s responsibility.

Comply with all pricing instructions in the Price Schedule (Section C.4).
Pricing must cover all goods/services, obligations, and risks.
Submit a completed Price Schedule with unit rates and totals.
Arithmetical errors will be corrected by the CCT: amounts in words govern over figures; line item totals govern over unit rates.
The CCT may require you to justify or amend rates deemed unreasonable (excessively low/high or unbalanced).
Price scoring formula: Ps = 90 x (1 – (Pt – Pmin)/Pmin), where Pt is your tender price and Pmin is the lowest responsive tender price.
Comparative prices may be adjusted for contract price fluctuations, exchange rates, or indices as per the CCT’s method.

Comply with all pricing instructions in the Price Schedule (Section C.4).
Your pricing must cover all goods/services, obligations, and risks.
Submit a completed Price Schedule with unit rates and totals.
Arithmetical errors may be corrected by the CCT: amounts in words govern over figures; line item totals govern over unit rates.
The CCT may require you to justify or amend rates deemed unreasonable (excessively low/high or unbalanced).
Price scoring uses the formula: Ps = 90 x (1 – (Pt – Pmin)/Pmin).
Payment terms and contract price adjustments are subject to the CCT’s SCM Policy and Special Conditions of Contract.
A performance security/guarantee may be required (see Annexure C).

Mandatory Registrations:

City of Cape Town (CCT) Supplier Database.
National Treasury Central Supplier Database (CSD) at https://secure.csd.gov.za.

Tax Compliance: A valid SARS Tax Compliance Status PIN must be submitted with your tender or to the Supplier Management Unit. Each party in a Joint Venture must submit a separate PIN.
The CCT will verify tax status via CSD or e-Filing; non-compliance may lead to rejection unless rectified within 7 working days.
Required Returnable Documents: Include completed Schedules F.2, F.5, F.6, F.7, F.8, F.9, F.13B, F.13C, and F.13D.
B-BBEE: Preference points for Specific Goals require verifiable documentary proof (see the Preference Schedule).
Occupational Health and Safety: Compliance with the OHSA is mandatory; a Health and Safety Plan may be requested.
Disqualification Risks: Tenderers under SCM restrictions, insolvent, or with conflicts of interest will not be considered.

Compliance with the Occupational Health and Safety Act (OHSA) is mandatory.
Submit a Health and Safety Plan upon written request, demonstrating competencies and resources to deliver goods/services in accordance with OHSA, its Regulations, and the CCT’s Health and Safety Specification.
Ensure all work, equipment, machinery, or plant used complies with OHSA.
Subcontractors must also comply with OHSA conditions.

Contract Period: 24 months from commencement date (not prior to 1 July 2027).
The CCT may terminate the contract if: (a) there is no longer a need, (b) funds are unavailable, (c) no acceptable tenders are received, (d) there is a material irregularity, or (e) parties cannot negotiate market-related pricing.
The CCT may accept or reject any tender at any time before contract formation.
A Standby Bidder may be nominated for award if the contract is terminated.
A two-envelope system (technical and financial proposals) may apply.
Contract price adjustments, performance security/guarantee, and insurance may be required (see Annexures A, C).
The supplier must deliver securities, bonds, guarantees, and proof of insurance within 2 weeks of receiving the contract. Failure is a breach.
Amendments to contract documents must be recorded in the Schedule of Deviations.
Negotiations with preferred tenderers are permitted but must not disadvantage others or lead to higher prices.

90/10 price-preference system.
Price (90 points): Scored using Ps = 90 x (1 – (Pt – Pmin)/Pmin).
Preference (10 points): Based on Specific Goals for expenditure and profit.
Functionality (minimum 70/100): Assesses Track record (20), Supply turnover (40), Vehicle capacity (25), Supervisor experience (15).
Only responsive tenders (meeting all conditions, specifications, and sample requirements) are evaluated.
The Bid Evaluation Committee scores functionality individually, then averages scores.
Risk analysis includes financial offer reasonableness, unit rates, tenderer’s ability to fulfill obligations, and compliance verification.

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