Catering services for 400 people for mandela month commemoration

• Closing date: 27 July 2026.
• Closing time: 12:00 (noon).
• Tender validity period: 90 days from the closing date.
• No site meeting or briefing dates are mentioned in the document.

• For technical enquiries: Contact P. Ntshobo at Municipal Manager’s Department. Phone: 039 252 0131. Email: [email protected].
• For bidding procedure/SCM enquiries: Contact A. Ntongana (Supply Chain Management). Phone: 039 252 0131. Email: [email protected].
• Submission address: Tender box at 135 Main Street, Flagstaff, 4810.

• Submit by hand only at the tender box located at 135 Main Street, Flagstaff, 4810 (Procurement Section).
• Closing date: 27 July 2026 at 12:00 local time. No late, couriered, faxed, or emailed tenders accepted.
• Tender must be in a sealed envelope clearly marked with the bid number IHLM/01/2026-27/MM’S and description.
• Do not reproduce or alter the tender document; attach all mandatory documents separately.
• Initial every page of your submission.
• Required returnable documents (failure leads to disqualification):

• Full CSD proof of registration.
• Signed declarations (MBD1-9).
• Certificate of Acceptability (CoA) for catering.
• Valid SARS TCS Pin printout.
• Signed letter confirming no undisputed municipal accounts are overdue by more than 30 days, with proof.

• Mandatory documents for submission:

• Full CSD proof of registration.
• Signed declarations (MBD1-9).
• Certificate of Acceptability (CoA) for catering.
• Valid SARS TCS Pin printout.
• Signed letter confirming no overdue municipal accounts >30 days, with proof.

Bidders must be registered on the Central Supplier Database (CSD) and provide proof. They must have a valid SARS Tax Compliance Status (TCS) Pin or CSD number. Bidders must possess a Certificate of Acceptability (CoA) for catering. Bidders (or any directors/shareholders) must not be listed on the Register of Tender Defaulters or the National Treasury's Restricted Suppliers database. No bids are accepted from persons in the service of the state. Companies must provide proof of ownership structure to claim specific goal points (e.g., CSD report/ID copies for youth/women/black ownership, medical certificate for disability ownership).

• Scope: Catering services for 400 people for Mandela Month commemoration.
• Menu requirements (as per pricing schedule):

• Lunch for 400 people.
• Starch options: Samp with beans, creamy samp, savory rice.
• Chakalaka (mild).
• Two vegetables.
• Salads: Creamed spinach, green salad, beetroot, potato salad.
• Meat: Chicken and beef.
• Beverages: 330ml soft drink, 330ml canned juice (200 units), 500ml bottled water (400 units).

• Strict delivery dates apply; penalties for late deliveries.
• All delivery costs must be included in the bid price.

• No specific experience or key personnel qualifications are stated in the document.

• Only firm prices accepted; no conditional pricing.
• Prices must include all taxes, duties, levies, and all costs (transport, overheads, etc.).
• Complete the pricing schedule with unit prices and totals for each item: Lunch, starches, vegetables, salads, meats, and beverages as listed.
• Indicate expected delivery date.

• Only firm prices are accepted; no conditional or exchange-rate variable prices.
• All prices must be inclusive of VAT, customs/excise duties, and all other applicable taxes and levies.
• Prices must cover all expenses: transport, overheads, accommodation, and all execution costs.
• Bidders must indicate expected delivery date.
• Pricing schedule must be completed as per the document, showing unit prices and totals for each line item.
• The bidder’s total offer must be inclusive of VAT and all other charges.
• Tender offer must remain valid for 90 days from closing date.

• Tax Compliance: Submit original valid Tax Clearance Certificate (TCC) or SARS TCS Pin/CSD number. Certified copies not acceptable.
• Central Supplier Database (CSD): Full CSD proof of registration required.
• B-BBEE: Points claimed as per specific goals (women, youth, disability, black ownership); supporting documentation required.
• Declarations: Signed MBD forms (1-9) including declaration of interest, past SCM practices, and independent bid determination.
• Exclusion: Bidders in service of the state, listed on Register of Tender Defaulters, or with abused SCM systems are not eligible.
• Municipal accounts: Provide letter confirming no undisputed municipal accounts overdue >30 days.
• Certificate of Acceptability (CoA) for catering is mandatory.
• Upon award, bidders must submit a rates clearance certificate from their municipality.

• B-BBEE preference points: Women-owned (5), Youth-owned (5), Disability-owned (2), Black-owned (8).
• Proof via CSD report, ID copies, or medical practitioner letter (for disability) required.

• Tender validity: 90 days from closing date.
• Municipality is under no obligation to accept any tender and reserves the right to accept whole or part.
• Bidders must comply with the municipality’s Supply Chain Management Policy and Abuse Policy.
• Withdrawal of tender offer after submission is only permitted at the municipality’s sole discretion and may incur liability for additional costs.
• Contract is subject to Preferential Procurement Policy Framework Act, Regulations, and General Conditions of Contract.

• No bids accepted from persons in service of the state; declaration of interest/kinship required.
• Tax compliance: Submit TCC/TCS Pin/CSD number; foreign suppliers complete questionnaire.
• Original Tax Clearance Certificate must be submitted; failure invalidates bid.

• 80/20 preference point system applies.
• Specific goals points: Women-owned (5), Youth-owned (5), Disability-owned (2), Black-owned (8).
• Proof must be submitted to claim points; otherwise points are forfeited.