Appointment of land surveyor to survey, prepare and submit proclamation diagrams for approval by surveyor general for the properties within the n2 wild coast biodiversity offset project

{"closingDate":"18 AUGUST 2026","closingTime":"11h00","briefingSession":"{"date":"17 July 2026","time":"11h00","venue":"ion with the Surveyor General","is_compulsory":true}"}

Compulsory briefing 27 july 2026 at 11h00

MEETING Meeting ID: 329 285 882 082 393

Passcode: XW7Fk7M8

{"name":"Ms. Unathi Zinganto at","email":"[email protected]","phone":"043 492 0738","department":null,"address":"2026 AT 11H00"}

Returnable Documents: Pricing Schedule (SBD 3.1) 31 – 34, Bidder’s Disclosure - SBD 4 35 – 37, Preference Points Claim Form -SBD 6.1 38 – 42, Joint Venture Agreement 59 – 67, Invitation to Bid (SBD 1), Bidders Disclosure (SBD 4), Joint Venture Agreement, Preference Claim Form (SBD 6.1), Centralized Supplier Database Report (FULL CSD REPORT)

Bidders must be registered on the National Treasury Central Supplier Database (CSD). Companies currently engaged on ECPTA projects with less than 70% completion at bid closure are disqualified. Joint ventures must submit a signed agreement. The proposed Project Manager must hold a BSc in Geomatics/Land Surveying and be a registered Geomatics Professional with 8+ years post-registration experience. Team members require relevant BSc degrees and 6+ years experience post-SAGC registration.

The Eastern Cape Parks and Tourism Agency (ECPTA) implement the protected area expansion

through the Biodiversity Stewardship Programme, which is guided by the Eastern Cape Protected

Area Expansion Strategy (ECPAES). The ECPAES is a systematic conservation planning product

that identifies priority areas for conservation estate expansion and is aligned to the National Protected

Area Expansion Strategy (NPAES). The Eastern Cape Parks and Tourism Agency (ECPTA) have

been appointed (as stipulated by the Biodiversity Offset Agreement) as the implementing agent for

the N2 Wild Coast Biodiversity Offset Project. The N2 Wild Coast Biodiversity Offset Project is

designed primarily to compensate for significant residual negative impacts on biodiversity arising from

project development (N2 Wild Coast Highway) after appropriate prevention and mitigation measures

have been implemented

The ECPTA invites a geomatics firm to express its interest in bidding to provide land surveying

services to the ECPTA. The geomatics firm is expected to survey, prepare proclamation diagrams,

and submit them to the Surveyor General for approval.

Diagrams framed for the purpose of gazetting proclamations are not for the purpose of effecting

registration in the deeds register. Where the land is not surveyed, the land surveyor must survey it

and prepare a survey diagram for the Surveyor General's approval. Certain areas to be surveyed may

include areas within the high-water mark.

2.1. Project Deliverables

The scope of work is to be carried out at eight (8) candidate sites detailed in the schedule of

properties (Annexure A). The scope of work for each of the candidate sites includes, but not limited

to the following:

a) Property description

• Provide shapefiles for each candidate site and must correspond with the cadastral

boundaries of the proclamation diagram or survey diagram (SG).

• Provide a separate property schedule showing farm names/numbers and the extent in

hectares for each of the proclamation diagrams and SG diagram.

• Provide proclamation diagrams & SG diagrams.

b) Survey, prepare proclamation diagrams, and submit to the Surveyor General for

approval.

• Each proclamation diagrams & SG diagram must have a property schedule including but

not limited to farm names/numbers and the extent in hectares.

• Each diagram must reflect the relevant section of the National Environmental

Management: Protected Areas Act No. as amended. The section of the Act will

be provided to the successful bidder.

• Submit draft proclamation diagrams & SG diagrams to ECPTA for review.
• Revise as required.
• Submit the proclamation diagrams & SG diagram to the Surveyor General's office for

approval.

• Submit to ECPTA both hard and electronic copies of the approved proclamation

diagrams, SG diagrams, shapefiles, and a separate property schedule including farm

names/numbers and the extent in hectares for each of the proclamation diagrams and

SG diagram.

2.2. Location of the project

The location of the assignment is within the N2 Wild Coast in the Eastern Cape Province, as per the

schedule of properties (Annexure A) and the shapefiles provided as Annexure B.

List of Candidate Sites

No. Candidate Site Ownership Nearest Town

1. Mbotyi Communal land Lusikisiki

2. Thahle Communal land Flagstaff

3. Mkambati Community owned by a Trust Flagstaff

4. Chaguba/Mt Thesiger Community owned by a CPA Port St Johns

5. Mnyameni Communal land Mbizana

6. Mthentu/Mateko Communal land Mbizana

7. Lambasi Communal land Lusikisiki

8. Ntentule Communal land Lusikisiki

2.3. Reporting Requirements

• Provide progress reports periodically [i.e., every 2-3 months]. The frequency of reporting and

invoicing will be negotiated with the successful bidder.

• The Firm Consultant will work with the Protected Areas Expansion Unit. The day-to-day

reporting will be to the Ecologist and accountability to the ECPTA Stewardship Manager:

Biodiversity and Conservation.

• Prepare close-out report which entails but not limited to findings, challenges and lessons

learned.

2.4. Assignment Delivery Timeframe

The duration of the contract is 24 months. The work is scheduled to commence on 1 September

2026, should be completed, and the final invoice submitted before or by August 2028 or such

time agreed with the successful bidder.

comply with any of the below requirements will lead to immediate rejection of the bid.

a) Company Experience: Bidders must submit evidence of company experience in land

surveying, cadastral surveying and preparation of proclamation diagrams for protected areas.

A minimum of 3 projects must have been successfully implemented in the last 10 years.

Lead/Project BSc Geomatics: Land Surveying or 8 years of land surveying experience

professional

Team member BSc Geomatics: GIS or 6 years GIS experience post SAGC

registration

Team member BSc Geoinformatics 6 years of experience post SAGC

registration

project and are not intended to be exhaustive. Bidders may propose additional suitably

qualified and experienced personnel to ensure the successful and timeous delivery of the

required services. Any additional team members proposed by the bidder, whether or not

specifically identified in these Terms of Reference, shall be at the bidder's own cost and risk.

should be provided to the ECPTA prior to the submission of a quotation.

Bid Checklist 3

Bid Advert/ Tender Notice 4 - 5

Invitation to Bid (SBD 1) 6 - 7

Terms of Reference/ Specification 8 – 9

Evaluation Criteria 10 – 14

General Conditions of the Bid 15 – 18

General Conditions of Contract 19 – 30

Pricing Schedule (SBD 3.1) 31 – 34

Bidder’s Disclosure - SBD 4 35 – 37

Preference Points Claim Form -SBD 6.1 38 – 42

Evaluation Criteria 43 – 58

Joint Venture Agreement 59 – 67

Joint Venture Disclosure Form 68

Authority to sign Bid Documents 69

Annexure A: Proclamation Diagrams 70 - 84

Stage 3: Price and Specific Goals

SBD 3.3. Price Schedule

Preference Claim Form (SBD 6.1)

Centralized Supplier Database Report (FULL CSD REPORT)

Tax compliance status system pin code from the south african revenue

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing through

Tcs pin is available but the bidder is registered on the central

Csd number

Csd report)

Csd number must be provided

CSD report, Medical Certificate and Proof of Address must be submitted as proof of specific

CSD report

Central supplier database (csd), a csd number must be provided

Central Supplier Database (CSD)

Joint Venture Agreement 59 – 67

Joint Venture Agreement

proof of experience

Appointment letter and reference form from previous or current client

Appointment letter and reference form attached to the bid document

Pricing Schedule (SBD 3.1) 31 – 34

Bidder’s Disclosure - SBD 4 35 – 37

Preference Points Claim Form -SBD 6.1 38 – 42

Invitation to Bid (SBD 1)

Bidders Disclosure (SBD 4)

Preference Claim Form (SBD 6.1)

Centralized Supplier Database Report (FULL CSD REPORT)

Part a sbd 1

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central

Supplier database (csd), a csd number must be provided.

For a tax compliance status system pin code from the south african revenue

Points Allocation: 00 points

B-BBEE Details: 9 – 67

Joint Venture Disclosure Form 68

Authority to sign Bid Documents 69

Annexure A: Proclamation Diagrams 70 - 84

Submitted

Mandatory returnable documents

[Yes/No]

Signed General conditions of contract

Invitation to Bid (SBD 1)

Bidders Disclosure (SBD 4)

Joint Venture Declaration Form

Joint Venture Agreement

Authority to sign bid documents

Stage 1: Administrative Requirements

Compulsory Briefing

Public Liability/ Indemnity Insurance

Consultation with the Surveyor General

Stage 2: Technical Compliance

Company Experience

Diagrams

Team Capability

Stage 3: Price and Specific Goals

SBD 3.3. Price Schedule

Preference Claim Form (SBD 6.1)

Centralized Supplier Database Report (FULL CSD REPORT)

Proof of Address

Medical Certificate ( If applicable)

Tender notice

Bid NO.07/FY/27

Bids are hereby invited for LAND SURVEYOR TO SURVEY, PREPARE AND SUBMIT

Proclamation diagrams for approval by surveyor general for the

Properties within the n2 wild coast biodiversity offset project

Bid documents outlining detailed specifications will be made available from Friday, 17 July 2026“FREE

OF CHARGE”. Documents can be downloaded from the ECPTA website:

www.visiteasterncape.co.za/tenders or Eastern Cape Provincial Treasury: www.ectreasury.gov.za or

National Treasury e-tender portal: www.etenders.gov.za.

A compulsory meeting will be held virtually on 27th July 2026 at 11h00:

https://teams.microsoft.com/meet/329285882082393?p=SRNloge6MxbJhoIOxU

Meeting ID: 329 285 882 082 393

Passcode: XW7Fk7M8

Completed bid documents accompanied by all necessary documents are to be placed in a sealed

envelope with the bid name and number (as given above) clearly written in an envelope. All bids must

be deposited in the Tender Box, at the offices of the Eastern Ca

HDI Requirement: 15%

Specific Goals Category Weighting (of Number of Acceptable

20 Points) points Evidence

Locality (Enterprises located in the 30% 7 Valid Proof of

Eastern Cape Province) Address.

valid at the

time of

submission

51% Women Ownership 25% 5 CSD report

10-50% Women Ownership 2.5 Or

<10% Women Ownership 0 CIPC

certificate & ID

51% Historically Disadvantaged Individuals 15% 3 CSD report

(South African citizen - who, had no franchise CIPC

in national elections prior to the introduction certificate & ID

of the Constitution of the Republic of South 1.5 Copy

Africa, 1983 (Act ) or the 0

Constitution of the Republic of South Africa,

1993, (Act ))

10-50% HDI Ownership

<10% HDI Ownership

51% Youth Ownership 15% 3 CSD report

10-50% Youth Ownership 1.5 Or

<10% Youth Ownership 0 CIPC

certificate & ID

51% Disability Ownership 10% 2 Medical

10-50% Disability Ownership 1 certificate

<10% Women Ownership 0

Total 100% 20

All Bids shall be completed and signed: All forms, annexure, addendums and specifications shall be

signed and returned with the Bid document as a whole. The lowest or any Bid will not necessarily

be accepted. The ECPTA wishes to deal on a prime contractual basis with the successful Bidder

being responsible and accountable for all aspects of the entire solution or service offered.

3.1 Unless otherwise indicated in the bidding documents, ECPTA shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and on the Eastern

dumping or countervailing right is abolished, or where the amount of such provisional payment

or any such right is reduced, any such favourable difference shall on demand be paid forthwith

by the provider to the purchaser or the purchaser may deduct such amounts from moneys (if

any) which may otherwise be due to the provider in regard to supplies or services which he

delivered or rendered, or is to deliver or render in terms of the contract or any other contract

or any other amount which may be due to him.

32.1 Every written acceptance of a bid shall be posted to the provider concerned by registered or

certified mail and any other notice to him shall be posted by ordinary mail to the address

furnished in his bid or to the address notified later by him in writing and such posting shall be

deemed to be proper service of such notice.

32.2 The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of posting of such notice.

16. Payment
17. Prices
18. Increase/decrease of Quantities
19. Contract amendments
20. Assignment
21. Subcontracts
22. Delays in the provider’s performance
23. Penalties
24. Termination for defaults
25. Dumping and countervailing duties
26. Force Majeure
27. Termination for insolvency
28. Settlement of disputes
29. Limitation of liability
30. Governing language
31. Applicable law
32. Notices
33. Taxes and duties
34. Transfer of Contract
35. Amendments of Contract
36. National Industrial Participation Programme (NIPP)
37. Prohibition of restrictive Practices

General conditions of contract

1. Definitions

The following terms shall be interpreted as indicated:

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt

of bids.

1.2 “Chief Executive Officer” means the CEO of ECPTA or her/his duly authorized

representative;

1.3 “Contract” means the written agreement entered into between the purchaser and the

provider, as recorded in the contract form signed by the parties, including all attachments

and appendices thereto and all documents incorporated by reference therein.

1.4 “Contract price” means the price payable by the provider under the contract for the full and

proper performance of his contractual obligations.

1.5 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.6 “Countervailing duties” are imposed in cases where an enterprise abroad is subsidized by

its government and encouraged to market its products internationally.

1.7 “Country of origin” means the place where the goods were mined, grown or produced or

from which the services are supplied. Goods are produced when, through manufacturing,

processing or substantial and major assembly of components, a commercially recognized

new product results that is substantially different in basic characteristics or in purpose or

utility from its components.

1.8 “Day” means calendar day.

1.9 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.10 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.11 “Delivery into consignees store or to his site” means delivered and unloaded in the

specified store or depot or on the specified site in compliance with the conditions of the

contract or order, the provider bearing all risks and charges involved until the supplies are

so delivered and a valid receipt is obtained.

1.12 “Dumping” occurs when a private enterprise abroad markets its goods on own initiative in

the RSA at lower prices than that of the country of origin and which have the potential to

harm the local industries in the RSA.

1.13 “ECPTA” means Eastern Cape Parks & Tourism Agency.

1.14 “Force majeure” means an event beyond the control of the provider and not involving the

provider’s fault or negligence and not foreseeable. Such events may include, but is not

restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions, fires, floods,

epidemics, quarantine restrictions and freight embargoes.

1.15 “Fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of any bidder and

includes collusive practice among bidders (prior to or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.16 “GCC” means the General Conditions of Contract.

1.17 “Goods” means all of the equipment, machinery, and/or other materials that the provider is

required to supply to the purchaser under the contract.

1.18 “Imported content” means that portion of the bidding price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by the

provider or his subcontractors) and which costs are inclusive of the costs abroad, plus freight

and other direct importation costs such as land costs, dock dues, import duty, sales duty or

other similar tax or duty at the South African place of entry as well as transportation and

handling charges to the factory in the Republic where the supplies covered by the bid will be

manufactured.

1.19 “Letter of acceptance” means the written communication by ECPTA to the contractor

recording the acceptance by ECPTA of the contractor’s tender subject to the further terms

and conditions to be itemized in the contract;

1.20 “Local content” means that portion of the bidding price which is not included in the imported

content provided that local manufacture does take place.

1.21 “Manufacture” means the production of products in a factory using labour, materials,

components and machinery and includes other related value-adding activities.

1.22 “Order” means an official written order issued for the supply of goods or works or the

rendering of a service.

1.23 “Project site,” where applicable, means the place indicated in bidding documents.

1.24 “Purchaser” means the organization purchasing the goods.

1.25 “Republic” means the Republic of South Africa.

1.26 “SCC” means the Special Conditions of Contract.

1.27 “Services” means that functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening, security, maintenance and

other such obligations of the provider covered under the contract.

1.28 “Signature date “ means the date of the letter of acceptance;

1.29 “Tender” means an offer to supply goods/services to ECPTA at a price;

1.30 “Tenderer” means any person or body corporate offering to supply goods/services to

Ecpta;

1.31 “Written” or “in writing” means hand-written in ink or any form of electronic or mechanical

writing.

2. Application

2.1 These general conditions are applicable to all bids, contracts and orders including bids for

functional and professional services (excluding professional services related to the building and

construction industry), sales, hiring, letting and the granting or acquiring of rights, but excluding

immovable property, unless otherwise in the bidding documents.

2.2 Where applicable, special conditions of contract are also laid down to cover specific supplies,

services or works.

2.3 Where such special conditions of contract are in conflict with these general conditions, the special

conditions shall apply.

3. General

3.1 Unless otherwise indicated in the bidding documents, ECPTA shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-

refundable fee for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and on the Eastern

Cape Treasury government tender bulletin.

4. Standards

4.1 The goods supplied shall conform to the standards mentioned in the bidding documents and

specifications.

5. Use of contract documents and information; inspection

5.1 The provider shall not, without the purchaser’s prior written consent, disclose the contract, or

any provision thereof, or any specification, plan, drawing, pattern, sample, or information

furnished by or on behalf of the purchaser in connection therewith, to any person other than a

person employed by the provider in the performance of the contract. Disclosure to any such

employed person shall be made in confidence and shall extend only as far as may be

necessary for purposes of such performance.

5.2 The provider shall not, without the purchaser’s prior written consent, make use of any

document or information mentioned in GCC clause 5.1 except for purposes of performing the

contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the

property of the purchaser and shall be returned (all copies) to the purchaser on completion of

the provider’s performance under the contract if so, required by the purchaser.

5.4 The provider shall permit the purchaser to inspect the provider’s records relating to the

performance of the provider and to have them audited by auditors appointed by the purchaser,

if so, required by the purchaser.

6. Patent rights

6.2 The provider shall indemnify the purchaser against all third-party claims of infringement of

patent, trademark, or industrial design rights arising from use of goods or any part thereof by

the purchaser.

6.3 When a provider develops documentation/projects for ECPTA, the intellectual, copy and

patent rights or ownership of such documents or projects will vest in ECPTA.

7. Performance security

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder

shall furnish to the ECPTA the performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to ECPTA as compensation for

any loss resulting from the service provider’s failure to complete his obligations under the

contract.

7.3 The performance security shall be denominated in the currency of the contract, or in a freely

convertible currency acceptable to ECPTA and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located

in South Africa or abroad, acceptable to ECPTA, in the form provided in the bidding

documents or another form acceptable to ECPTA; or

(b) a cashier’s or certified cheque.

7.4 The performance security will be discharged by ECPTA and returned to the provider not later

than thirty (30) days following the date of completion of the provider’s performance obligations

under the contract, including any warranty obligations, unless otherwise specified.

8. Inspections, tests and analyses

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bad condition that supplies to be produced or services to be rendered should at any

stage during production or execution or on completion be subject to inspection, the premises

of the bidder or contractor should be open, at all reasonable hours, for inspection by a

representative of the purchaser or an organization acting on behalf of the purchaser.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is

made in the contract, but during the contract period it is decided that inspections will be carried

out, the purchaser shall make the necessary arrangements, including payment arrangements

with the testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 & 8.3 show the supplies to be

in accordance with the contract requirements, the cost of the inspections, tests and analyses

shall be defrayed by the purchaser.

8.5 Where the supplies or services referred to in clauses 8.2 and 8.3 do not comply with the

contract requirements, irrespective of whether such supplies or services are accepted or not,

the cost in connection with these inspections, tests or analyses shall be defrayed by the

provider.

8.6 Supplies and services which are referred to in clauses 8.2 and 8.3 and which do not comply

with the contract requirements may be rejected.

8.7 Any contract supplies may, on or after delivery be inspected, tested or analysed and may be

rejected if found not to comply with the requirements of the contract. Such rejected supplies

shall be held at the cost and risk of the provider who shall, when called upon, remove them

immediately at his own cost and forthwith substitute them with supplies which do not comply

with the requirements of the contract. Failing such removal the rejected supplies shall be

returned at the providers’ cost and risk. Should the provider fail to provide the substitute

supplies forthwith, the purchaser may, without giving the provider further opportunity to

substitute the rejected supplies, purchase such supplies as may be necessary at the expense

of the provider.

8.8 The provisions of clauses 8.4 to 8.7 shall not prejudice the right of the purchaser to cancel the

contract on account of a breach of the conditions thereof, or to act in terms of Clause 23 of

Gcc.

9. Packaging

9.1 The provider shall provide such packaging of the goods as is required to prevent their damage

or deterioration during transit to their final destination, as indicated in the contract. The

packaging shall be sufficient to withstand, without limitation, rough handling during transit and

exposure to extreme temperatures, salt and precipitation during transit, and open storage.

Packaging, case size and weights shall take into consideration, where appropriate, the

remoteness of the good’s final destination and the absence of heavy handling facilities at all

points in transit.

9.2 The packaging, marking and documentation within and outside the packages shall comply

strictly with such special requirements as shall be expressly provided for in the contract,

including additional requirements, if any, and in any subsequent instructions ordered by the

purchaser.

10. Delivery and documents

10.1 Delivery of the goods and arrangements for shipping and clearance obligations shall be made

by the provider in accordance with the terms specified in the contract.

11. Insurance

11.1 The goods supplied under the contract shall be fully insured in a freely convertible currency

against loss or damage incidental to manufacture or acquisition, transportation, storage and

delivery in the manner specified.

12. Transportation

12.1 Should a price other than an all-inclusive delivered price be required, this shall be specified.

13. Incidental services

13.1 The provider may be required to provide any or all of the following services, including

additional services, if any:

(a) performance or supervision of on-site assembly and/or commissioning of the supplied

goods.

(b) furnishing of tools required for assembly and/or maintenance of the supplied goods.

(c) furnishing of a detailed operations and maintenance manual for each appropriate unit

of the supplied goods.

(d) performance or supervision or maintenance and/or repair of the supplied goods, for a

period of time agreed by the parties, provided that this service shall not relieve the

provider of any warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the provider’s plant and/or on-site, in

assembly, start-up, operation, maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the provider for incidental services, if not included in the contract price for

the goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing

rates charged to other parties by the provider for similar services.

14. Spare parts

14.1 As specified, the provider may be required to provide any or all of the following materials,

notifications, and information pertaining to spare parts manufactured or distributed by the

provider:

(a) such spare parts as the purchaser may elect to purchase from the provider, provided

that this election shall not relieve the provider of any warranty obligations under the

contract, and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending termination, in sufficient

time to permit the purchaser to procure needed requirements; and

(ii) Following such termination, furnishing at no cost to the purchaser, the

blueprints, drawings, and specifications of the spare parts, if requested.

15.1 The provider warrants that the goods supplied under the contract are new, unused, of the

most recent or current models, and that they incorporate all recent improvements in design

and materials unless provided otherwise in the contract. The provider further warrants that all

goods supplied under this contract shall have no defect, arising from design, materials, or

workmanship (except when the design and/or material is required by the purchaser’s

specifications) or from any act or omission of the provider, who may develop under normal

use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof

as the case may be, have been delivered to and accepted at the final destination indicated in

the contract, or for eighteen (18) months after the date of shipment from the port or place of

loading in the source country, whichever period concludes earlier, unless specified otherwise.

15.3 The purchaser shall promptly notify the provider in writing of any claims arising under this

warranty.

15.4 Upon receipt of such notice, the provider shall, within the period specified and with all

reasonable speed, repair or replace the defective goods or parts thereof, without costs to the

purchaser.

15.5 If the provider, having been notified, fails to remedy the defect(s) within the period specified,

the purchaser may proceed to take such remedial action as may be necessary, at the

provider’s risk and expense and without prejudice to any other rights which the purchaser may

have against the provider under the contract.

16. Payment

16.1 The method and conditions of payment to be made to the provider under this contract shall be

specified

16.2 The provider shall furnish the purchaser with an invoice accompanied by a copy of the delivery

note and upon fulfilment of other obligations stipulated in the contract.

16.3 Payments shall be made promptly by the purchaser, but in no case later than thirty (30) days

after submission of an invoice or claim by the provider.

16.4 Payment will be made in Rand unless otherwise stipulated.

17. Prices

17.1 Prices charged by the provider for goods delivered and services performed under the contract

shall not vary from the prices quoted by the provider in his bid, with the exception of any price

adjustments authorized or in the purchaser’s request for bid validity extension, as the case

may be.

18. Increase/decrease of quantities

18.1 In cases where the estimated value of the envisaged changes in purchase does not exceed

15% of the total value of the original contract, the contractor may be instructed to deliver the

revised quantities. The contractor may be approached to reduce the unit price, and such

offers may be accepted provided that there is no escalation in price.

19. Contract amendments

19.1 No variation in or modification of the terms of the contract shall be made except by written

amendment signed by the parties concerned.

20. Assignment

20.1 The provider shall not assign, in whole or in part, its obligations to perform under the contract,

except with the purchaser’s prior written consent.

21. Subcontracts

21.1 The provider shall notify the purchaser in writing of all subcontracts awarded under this

contract if not already specified in the bid. Such notification, in the original bid or later, shall

not relieve the provider from any liability or obligation under the contract.

22. Delays in the provider’s performance

22.1 Delivery of the goods and performance of services shall be made by the provider in

accordance with the time schedule prescribed by the purchaser in the contract.

22.2 If at any time during performance of the contract, the provider or its subcontractor(s) should

encounter conditions impeding timely delivery of the goods and performance of services, the

provider shall promptly notify the purchaser in writing of the fact of the delay, its likely duration

and its cause(s). As soon as practicable after receipt of the provider’s notice, the purchaser

shall evaluate the situation and may at his discretion extend the provider’s time for

performance, with or without the imposition of penalties, in which case the extension shall be

ratified by the parties by amendment of contract.

22.3 The right is reserved to procure outside of the contract small quantities or to have minor

essential services executed if any emergency arises, the provider’s point of supply is not

situated at or near the place where the supplies are required, or the provider’s services are

not readily available.

22.4 Except as provided under GCC Clause 25, a delay by the provider in the performance of its

delivery obligations shall render the provider liable to the imposition of penalties, pursuant to

GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause 21.2

without the application of penalties.

22.5 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser

shall, without canceling the contract, be entitled to purchase supplies of a similar quality and

up to the same quantity in substitution of the goods not supplied in conformity with the

contract and to return any goods delivered later at the provider’s expense and risk, or to

cancel the contract and buy such goods as may be required to complete the contract and

without prejudice to his other rights, be entitled to claim damages from the provider.

23. Penalties

23.1 Subject to GCC Clause 25, if the provider fails to deliver any or all of the goods or to perform

the services within the period(s) specified in the contract, the purchaser shall, without

prejudice to its other remedies under the contract, deduct from the contract price, as a penalty,

a sum calculated on the delivered price of the delayed good or unperformed services using

the current prime interest rate calculated for each day of the delay until actual delivery or

performance. The purchaser may also consider termination of the contract pursuant to GCC

Clause 23.

24. Termination For Default

24.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice

of default sent to the provider, may terminate this contract in whole or in part:

(a) if the provider fails to deliver any or all of the goods within the period(s) specified in the

contract, or within any extension thereof granted by the purchaser pursuant to GCC Clause

21.2.

(b) if the provider fails to perform any other obligation(s) under the contract; or

(c) if the provider, in the judgement of the purchaser, has engaged in corrupt or fraudulent

practices in competing for or in executing the contract.

24.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may

procure, upon such terms and in such manner as it deems appropriate, goods, works or

services similar to those undelivered, and the provider shall be liable to the purchaser for any

excess costs for such similar goods, works or services. However, the provider shall continue

performance of the contract to the extent not terminated.

25. Anti-Dumping and Countervailing Duties and Rights

25.1 When, after the date of bid, provisional payments are required, or anti-dumping or

countervailing duties are imposed, or the amount of a provisional payment or anti-dumping or

countervailing right is increased in respect of any dumped or subsidized import, the State is

not liable for any amount so required or imposed, or for the amount of any such increase.

When, after the said date, such a provisional payment is no longer required or any such anti-

dumping or countervailing right is abolished, or where the amount of such provisional payment

or any such right is reduced, any such favourable difference shall on demand be paid forthwith

by the provider to the purchaser or the purchaser may deduct such amounts from moneys (if

any) which may otherwise be due to the provider in regard to supplies or services which he

delivered or rendered, or is to deliver or render in terms of the contract or any other contract

or any other amount which may be due to him.

26. Force Majeure

26.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the provider shall not be liable for

forfeiture of its performance security, damages, or termination for default if and to the extent

that he delay in performance or other failure to perform his obligations under the contract is

the result of an event of force majeure.

26.2 If a force majeure situation arises, the provider shall promptly notify the purchaser in writing

of such condition and the cause thereof. Unless otherwise directed by the purchaser in

writing, the provider shall continue to perform its obligations under the contract as far as is

reasonably practical and shall seek all reasonable alternative means for performance not

prevented by the force majeure event.

27. Termination For Insolvency

27.1 The purchaser may at any time terminate the contract by giving written notice to the provider

if the provider becomes bankrupt or otherwise insolvent. In this event, termination will be

without compensation to the provider, provided that such termination will not prejudice or

affect any right of action or remedy which has accrued or will accrue thereafter to the

purchaser,

28. Settlement of Disputes

28.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the

provider in connection with or arising out of the contract, the parties shall make every effort to

resolve amicably such dispute or difference by mutual consultation.

28.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such

mutual consultation, then either the purchaser or the provider may give notice to the other

party of his intention to commence with mediation. No mediation in respect of this matter may

be commenced unless such notice is given to the other party.

28.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a

South African court of law.

28.4 Notwithstanding any reference to mediation and / or court proceedings herein,

(a) the parties shall continue to perform their respective obligations under the contract

unless they otherwise agree; and

(b) the purchaser shall pay the provider any monies due to the provider for goods delivered

and / or services rendered according to the prescripts of the contract.

29. Limitation of Liability

29.1 Except in cases of criminal negligence or wilful misconduct, and in the case of infringement

pursuant to Clause 6.

(a) the provider shall not be liable to the purchaser, whether in contract, tort, or otherwise, for

any indirect or consequential loss or damage, loss of use, loss of production, or loss of

profits or interest costs, provided that this exclusion shall not apply to any obligation of the

provider to pay penalties and / or damages to the purchaser; and

(b) the aggregate liability of the provider to the purchaser, whether under the contract, in tort

or otherwise, shall not exceed the total contract price, provided that this limitation shall not

apply to the cost of repairing or replacing defective equipment.

30. Governing Language

30.1 The contract shall be written in English. All correspondence and other documents pertaining

to the contract that is exchanged by the parties shall also be written in English.

31. Applicable Law

31.1 The contract shall be interpreted in accordance with South African laws, unless otherwise

specified.

32. Notices

32.1 Every written acceptance of a bid shall be posted to the provider concerned by registered or

certified mail and any other notice to him shall be posted by ordinary mail to the address

furnished in his bid or to the address notified later by him in writing and such posting shall be

deemed to be proper service of such notice.

32.2 The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of posting of such notice.

33. Taxes and Duties

33.1 A foreign provider shall be entirely responsible for all taxes, stamp duties, license fees, and

other such levies imposed outside the purchaser’s country.

33.2 A local provider shall be entirely responsible for all taxes, duties, license fees, etc, incurred

until delivery of the contracted goods to the purchaser.

33.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to

the award of a bid SARS must have certified that the tax matters of the preferred bidder are

in order.

34. Transfer of Contracts

34.1 The contractor shall not abandon, transfer, assign or sublet a contract or part thereof without

the written permission of the purchaser.

35. Amendment of Contracts

35.1 No agreement to amend or vary a contract or order or the conditions, stipulations or provisions

thereof shall be valid and of any force unless such agreement to amend or vary is entered into

in writing and signed by the contracting parties. Any waiver of the requirement that the

agreement to amend or vary shall be in writing, shall also be in writing.

36. National Industrial Participation Programme (NIPP)

36.1 The NIP Programme administered by the Department of Trade and Industry shall be

applicable to all contracts that are subject to the NIP obligation.

37. Amendment of Contracts

37.1 In terms of Section 4 (b) (iii) of the Competition Act No. , as amended, an agreement

between, or concerted practice by, firms, or a decision by an association of firms, is prohibited

if it is between parties in a horizontal relationship and if a bidder(s) is/are or a contractor (s)

was / were involved in collusive bidding (or bid rigging).

37.2 If a bidder (s) or contractors, based on reasonable grounds or evidence obtained by purchaser,

has / have engaged in the restrictive practice referred above, the purchaser may refer the

matter to the Competition Commission for investigation and possible imposition of

administrative penalties as contemplated in the Competition Act No. .

37.3 If a bidder (s) or contractor (s), has / have been found guilty by the Competition Commission

of the restrictive practice referred to above, the purchaser may, in addition and without

prejudice to any other remedy provided for, invalidate the bidder (s) for such item (s) offered

and /terminate the contract in whole or part, and / or restrict the bidder (s) or contract (s) from

conducting business with the public sector for a period not exceeding ten (10) years and / or

claim damages from the bidder (s) or contractor(s) concerned

................................................................... ...............................................................

Signature Date

.................................................................... .................................................................

Name of Bidder Position

with any of the requirements below will lead to immediate rejection of the bid.

a) Compulsory Briefing: Bidders must attend the compulsory briefing meeting virtually

[Microsoft Teams].

b) Public Liability/Indemnity Insurance: Bidders must submit Public Indemnity

Insurance to a minimum value of R2 million.

c) Consultation with the Surveyor General: The bidder must seek guidance from the

to people, property or rights or any other courses of civil or criminal action that may arise from the

carrying out of this contract. The company shall insure his / her / their personnel and any plant,

machinery or other mechanical or electronic equipment involved in the fulfillment of this contract and

shall indemnify the ECPTA against all risks or claims which may arise. It will be required from the

successful Bidder to submit proof of insurance or any other valid form of indemnification to ECPTA

for scrutiny.

1.1 “Closing time” means the date and hour specified in the bidding documents for the receipt

of bids.

1.2 “Chief Executive Officer” means the CEO of ECPTA or her/his duly authorized

representative;

1.3 “Contract” means the written agreement entered into between the purchaser and the

provider, as recorded in the contract form signed by the parties, including all attachments

and appendices thereto and all documents incorporated by reference therein.

1.4 “Contract price” means the price payable by the provider under the contract for the full and

proper performance of his contractual obligations.

1.5 “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.6 “Countervailing duties” are imposed in cases where an enterprise abroad is subsidized by

its government and encouraged to market its products internationally.

1.7 “Country of origin” means the place where the goods were mined, grown or produced or

from which the services are supplied. Goods are produced when, through manufacturing,

processing or substantial and major assembly of components, a commercially recognized

new product results that is substantially different in basic characteristics or in purpose or

utility from its components.

1.8 “Day” means calendar day.

1.9 “Delivery” means delivery in compliance of the conditions of the contract or order.

1.10 “Delivery ex stock” means immediate delivery directly from stock actually on hand.

1.11 “Delivery into consignees store or to his site” means delivered and unloaded in the

specified store or depot or on the specified site in compliance with the conditions of the

contract or order, the provider bearing all risks and charges involved until the supplies are

so delivered and a valid receipt is obtained.

1.12 “Dumping” occurs when a private enterprise abroad markets its goods on own initiative in

the RSA at lower prices than that of the country of origin and which have the potential to

harm the local industries in the RSA.

1.13 “ECPTA” means Eastern Cape Parks & Tourism Agency.

1.14 “Force majeure” means an event beyond the control of the provider and not involving the

provider’s fault or negligence and not foreseeable. Such events may include, but is not

restricted to, acts of the purchaser in its sovereign capacity, wars or revolutions, fires, floods,

epidemics, quarantine restrictions and freight embargoes.

1.15 “Fraudulent practice” means a misrepresentation of facts in order to influence a

procurement process or the execution of a contract to the detriment of any bidder and

includes collusive practice among bidders (prior to or after bid submission) designed to

establish bid prices at artificial non-competitive levels and to deprive the bidder of the

benefits of free and open competition.

1.16 “GCC” means the General Conditions of Contract.

1.17 “Goods” means all of the equipment, machinery, and/or other materials that the provider is

required to supply to the purchaser under the contract.

1.18 “Imported content” means that portion of the bidding price represented by the cost of

components, parts or materials which have been or are still to be imported (whether by the

provider or his subcontractors) and which costs are inclusive of the costs abroad, plus freight

and other direct importation costs such as land costs, dock dues, import duty, sales duty or

other similar tax or duty at the South African place of entry as well as transportation and

handling charges to the factory in the Republic where the supplies covered by the bid will be

manufactured.

1.19 “Letter of acceptance” means the written communication by ECPTA to the contractor

recording the acceptance by ECPTA of the contractor’s tender subject to the further terms

and conditions to be itemized in the contract;

1.20 “Local content” means that portion of the bidding price which is not included in the imported

content provided that local manufacture does take place.

1.21 “Manufacture” means the production of products in a factory using labour, materials,

components and machinery and includes other related value-adding activities.

1.22 “Order” means an official written order issued for the supply of goods or works or the

rendering of a service.

1.23 “Project site,” where applicable, means the place indicated in bidding documents.

1.24 “Purchaser” means the organization purchasing the goods.

1.25 “Republic” means the Republic of South Africa.

1.26 “SCC” means the Special Conditions of Contract.

1.27 “Services” means that functional services ancillary to the supply of the goods, such as

transportation and any other incidental services, such as installation, commissioning,

provision of technical assistance, training, catering, gardening, security, maintenance and

other such obligations of the provider covered under the contract.

1.28 “Signature date “ means the date of the letter of acceptance;

1.29 “Tender” means an offer to supply goods/services to ECPTA at a price;

1.30 “Tenderer” means any person or body corporate offering to supply goods/services to

Ecpta;

1.31 “Written” or “in writing” means hand-written in ink or any form of electronic or mechanical

writing.

6.2 The provider shall indemnify the purchaser against all third-party claims of infringement of

patent, trademark, or industrial design rights arising from use of goods or any part thereof by

the purchaser.

6.3 When a provider develops documentation/projects for ECPTA, the intellectual, copy and

patent rights or ownership of such documents or projects will vest in ECPTA.

7.1 Within thirty (30) days of receipt of the notification of contract award, the successful bidder

shall furnish to the ECPTA the performance security of the amount specified in SCC.

7.2 The proceeds of the performance security shall be payable to ECPTA as compensation for

any loss resulting from the service provider’s failure to complete his obligations under the

contract.

7.3 The performance security shall be denominated in the currency of the contract, or in a freely

convertible currency acceptable to ECPTA and shall be in one of the following forms:

(a) a bank guarantee or an irrevocable letter of credit issued by a reputable bank located

in South Africa or abroad, acceptable to ECPTA, in the form provided in the bidding

documents or another form acceptable to ECPTA; or

(b) a cashier’s or certified cheque.

7.4 The performance security will be discharged by ECPTA and returned to the provider not later

than thirty (30) days following the date of completion of the provider’s performance obligations

under the contract, including any warranty obligations, unless otherwise specified.

13.1 The provider may be required to provide any or all of the following services, including

additional services, if any:

(a) performance or supervision of on-site assembly and/or commissioning of the supplied

goods.

(b) furnishing of tools required for assembly and/or maintenance of the supplied goods.

(c) furnishing of a detailed operations and maintenance manual for each appropriate unit

of the supplied goods.

(d) performance or supervision or maintenance and/or repair of the supplied goods, for a

period of time agreed by the parties, provided that this service shall not relieve the

provider of any warranty obligations under this contract; and

(e) training of the purchaser’s personnel, at the provider’s plant and/or on-site, in

assembly, start-up, operation, maintenance, and/or repair of the supplied goods.

13.2 Prices charged by the provider for incidental services, if not included in the contract price for

the goods, shall be agreed upon in advance by the parties and shall not exceed the prevailing

rates charged to other parties by the provider for similar services.

14.1 As specified, the provider may be required to provide any or all of the following materials,

notifications, and information pertaining to spare parts manufactured or distributed by the

provider:

(a) such spare parts as the purchaser may elect to purchase from the provider, provided

that this election shall not relieve the provider of any warranty obligations under the

contract, and

(b) in the event of termination of production of the spare parts:

(i) Advance notification to the purchaser of the pending termination, in sufficient

time to permit the purchaser to procure needed requirements; and

(ii) Following such termination, furnishing at no cost to the purchaser, the

blueprints, drawings, and specifications of the spare parts, if requested.

15. Warranty

15.1 The provider warrants that the goods supplied under the contract are new, unused, of the

most recent or current models, and that they incorporate all recent improvements in design

and materials unless provided otherwise in the contract. The provider further warrants that all

goods supplied under this contract shall have no defect, arising from design, materials, or

workmanship (except when the design and/or material is required by the purchaser’s

specifications) or from any act or omission of the provider, who may develop under normal

use of the supplied goods in the conditions prevailing in the country of final destination.

15.2 This warranty shall remain valid for twelve (12) months after the goods, or any portion thereof

as the case may be, have been delivered to and accepted at the final destination indicated in

the contract, or for eighteen (18) months after the date of shipment from the port or place of

loading in the source country, whichever period concludes earlier, unless specified otherwise.

15.3 The purchaser shall promptly notify the provider in writing of any claims arising under this

warranty.

15.4 Upon receipt of such notice, the provider shall, within the period specified and with all

reasonable speed, repair or replace the defective goods or parts thereof, without costs to the

purchaser.

15.5 If the provider, having been notified, fails to remedy the defect(s) within the period specified,

the purchaser may proceed to take such remedial action as may be necessary, at the

provider’s risk and expense and without prejudice to any other rights which the purchaser may

have against the provider under the contract.

21.1 The provider shall notify the purchaser in writing of all subcontracts awarded under this

contract if not already specified in the bid. Such notification, in the original bid or later, shall

not relieve the provider from any liability or obligation under the contract.

22. Delays in the provider’s performance

22.1 Delivery of the goods and performance of services shall be made by the provider in

accordance with the time schedule prescribed by the purchaser in the contract.

22.2 If at any time during performance of the contract, the provider or its subcontractor(s) should

encounter conditions impeding timely delivery of the goods and performance of services, the

provider shall promptly notify the purchaser in writing of the fact of the delay, its likely duration

and its cause(s). As soon as practicable after receipt of the provider’s notice, the purchaser

shall evaluate the situation and may at his discretion extend the provider’s time for

performance, with or without the imposition of penalties, in which case the extension shall be

ratified by the parties by amendment of contract.

22.3 The right is reserved to procure outside of the contract small quantities or to have minor

essential services executed if any emergency arises, the provider’s point of supply is not

situated at or near the place where the supplies are required, or the provider’s services are

not readily available.

22.4 Except as provided under GCC Clause 25, a delay by the provider in the performance of its

delivery obligations shall render the provider liable to the imposition of penalties, pursuant to

GCC Clause 22, unless an extension of time is agreed upon pursuant to GCC Clause 21.2

without the application of penalties.

22.5 Upon any delay beyond the delivery period in the case of a supplies contract, the purchaser

shall, without canceling the contract, be entitled to purchase supplies of a similar quality and

up to the same quantity in substitution of the goods not supplied in conformity with the

contract and to return any goods delivered later at the provider’s expense and risk, or to

cancel the contract and buy such goods as may be required to complete the contract and

without prejudice to his other rights, be entitled to claim damages from the provider.

23.1 Subject to GCC Clause 25, if the provider fails to deliver any or all of the goods or to perform

the services within the period(s) specified in the contract, the purchaser shall, without

prejudice to its other remedies under the contract, deduct from the contract price, as a penalty,

a sum calculated on the delivered price of the delayed good or unperformed services using

the current prime interest rate calculated for each day of the delay until actual delivery or

performance. The purchaser may also consider termination of the contract pursuant to GCC

Clause 23.

24.1 The purchaser, without prejudice to any other remedy for breach of contract, by written notice

of default sent to the provider, may terminate this contract in whole or in part:

(a) if the provider fails to deliver any or all of the goods within the period(s) specified in the

contract, or within any extension thereof granted by the purchaser pursuant to GCC Clause

21.2.

(b) if the provider fails to perform any other obligation(s) under the contract; or

(c) if the provider, in the judgement of the purchaser, has engaged in corrupt or fraudulent

practices in competing for or in executing the contract.

24.2 In the event the purchaser terminates the contract in whole or in part, the purchaser may

procure, upon such terms and in such manner as it deems appropriate, goods, works or

services similar to those undelivered, and the provider shall be liable to the purchaser for any

excess costs for such similar goods, works or services. However, the provider shall continue

performance of the contract to the extent not terminated.

26.1 Notwithstanding the provisions of GCC Clauses 22 and 23, the provider shall not be liable for

forfeiture of its performance security, damages, or termination for default if and to the extent

that he delay in performance or other failure to perform his obligations under the contract is

the result of an event of force majeure.

26.2 If a force majeure situation arises, the provider shall promptly notify the purchaser in writing

of such condition and the cause thereof. Unless otherwise directed by the purchaser in

writing, the provider shall continue to perform its obligations under the contract as far as is

reasonably practical and shall seek all reasonable alternative means for performance not

prevented by the force majeure event.

27.1 The purchaser may at any time terminate the contract by giving written notice to the provider

if the provider becomes bankrupt or otherwise insolvent. In this event, termination will be

without compensation to the provider, provided that such termination will not prejudice or

affect any right of action or remedy which has accrued or will accrue thereafter to the

purchaser,

28.1 If any dispute or difference of any kind whatsoever arises between the purchaser and the

provider in connection with or arising out of the contract, the parties shall make every effort to

resolve amicably such dispute or difference by mutual consultation.

28.2 If, after thirty (30) days, the parties have failed to resolve their dispute or difference by such

mutual consultation, then either the purchaser or the provider may give notice to the other

party of his intention to commence with mediation. No mediation in respect of this matter may

be commenced unless such notice is given to the other party.

28.3 Should it not be possible to settle a dispute by means of mediation, it may be settled in a

29.1 Except in cases of criminal negligence or wilful misconduct, and in the case of infringement

pursuant to Clause 6.

(a) the provider shall not be liable to the purchaser, whether in contract, tort, or otherwise, for

any indirect or consequential loss or damage, loss of use, loss of production, or loss of

profits or interest costs, provided that this exclusion shall not apply to any obligation of the

provider to pay penalties and / or damages to the purchaser; and

(b) the aggregate liability of the provider to the purchaser, whether under the contract, in tort

or otherwise, shall not exceed the total contract price, provided that this limitation shall not

apply to the cost of repairing or replacing defective equipment.

Bidders shall take note of the following bid conditions:

• The Eastern Cape Parks & Tourism Agency Supply Chain Management Policy will apply
• Bidders must be registered with the National Treasury Central Supplier Database (CSD)
• Eastern Cape Parks & Tourism Agency does not bind itself to accept the highest bid or any other bid and reserves the right to accept the whole or part of the bid.
• The ECPTA reserves the right to request any additional information for the purpose of evaluation and adjudication of this bid. Such requests shall be made solely for the discretion of the ECPTA.
• Service providers who are currently engaged on ECPTA projects and have not achieved at least 70% completion of their existing contracts at the time of bid closure will be disqualified from further evaluation.
• Bids which are late, incomplete, unsigned, or submitted by facsimile or electronically, will not be accepted.
• Bids submitted are to hold good for a period of 150 days.
• Companies that bid as joint venture must submit an official signed business agreement by both parties. If the service provider does not meet this requirement, it will be automatically disqualified.
• The ECPTA Bid Committee and the Supply Chain Management Unit may, before a bid is adjudicated or at any time during the bidding process, oblige a bidder to substantiate any claims it may have made in its bid documents.
• No bids will be considered if the bidder did not fully complete and sign all the relevant pages in the bid document. If the bidder does not meet this requirement, it will be automatically disqualified.
• The ECPTA reserves the right to request any additional information for the purpose of evaluation and adjudication of this bid. Such requests shall be made solely for the discretion of the ECPTA.The bidders may only request clarification in writing up to 5 workings days before the closing date stated in the Tender Notice. No requests for clarifications will be accepted after the 11th of August 2026

Stage 1: Administrative requirements

properties on Annexure A.

NB: Written proof of guidance from the Surveyor General must be submitted with the bid documents [Email/s from the Surveyor General will be accepted as proof].

Bids will be evaluated in accordance with the preferential procurement

Policy framework act (PPPFA), act NO and its regulations as

Follows:

A three (3) Stage evaluation process will be employed. In Stage one, all bids received will be

evaluated on administrative requirements. Only bidder who meet the stage 1 requirements will

proceed to stage 2 technical compliance. Only bidders meet the technical requirements will proceed

to stage 3 where bids will be assessed for Price and Specific goals in accordance with the Preferential

Procurement Regulations of 2022 utilizing 80/20 preference point system.

Stage 1: Administrative Requirements

Bidder must comply with the set of technical compliance and MUST submit evidence in order to be

considered for evaluation. Failure to submit evidence will lead to immediate rejection of the bid.

Stage 2: Technical Compliance

Bidders who score 80 out of 100 points or more out of 100, will proceed to Stage 3 evaluation where

bidders will be required to make a final presentation to ECPTA.

Stage 3 – Price & Specific Goals

Criteria points

Price 80

Specific Goals 20

Total 100

Part a sbd 1

Invitation to bid

You are hereby invited to bid for requirements of the eastern cape parks &

Tourism agency

11:00

BID NUMBER: 07/FY/27 CLOSING DATE: 18 August 2026 CLOSING TIME: am

Appointment of land surveyor to survey, prepare and submit

Proclamation diagrams for approval by surveyor general for the

Description properties within the n2 wild coast biodiversity offset project

Bid response documents may be deposited in the bid box situated at (street

Address)

17-25 Oxford Street,

Cnr. Oxford and Fleet Street

East London, 5200

Bidding procedure enquiries may be

Directed to technical enquiries may be directed to:

CONTACT PERSON Ms. Unathi Zinganto CONTACT PERSON Mr. Malaika Koali

Telephone

Number 043 492 0871 telephone number 047 495 0680

Facsimile

Number - facsimile number -

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT

Registration

Number

Supplier tax central

Compliance compliance supplier

Or

Status system pin: database

No: MAAA

Are you the are you a

ACCREDITED FOREIGN BASED Yes No

Representative supplier for

IN SOUTH AFRICA Yes No THE GOODS [IF YES, ANSWER THE

For the goods /services questionnaire below]

/Services [if yes enclose proof] offered?

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register

For a tax compliance status system pin code from the south african revenue

Service (SARS) and if not register as per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids

Will not be accepted for consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed)

Or in the manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000

And the preferential procurement regulations, the general conditions of

Contract (gcc) and, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract

Form (sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number

(Pin) issued by SARS to enable the organ of state to verify the taxpayer’s

Profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through

The SARS website www.SARS.GOV.ZA

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids, where consortia / joint ventures / sub-contractors are involved; each

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central

Supplier database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies

With directors who are persons in the service of the state, or close

Corporations with members persons in the service of the state.”

Nb: failure to provide / or comply with any of the above particulars

May render the bid invalid.

Name of the signatory ...........................................................

Signature of the bidder ............................................................

CAPACITY UNDER WHICH THIS BID IS SIGNED:..............................(Proof of authority

must be submitted e.g. company resolution)

Date.................................

A three (3) Stage evaluation process will be employed. In Stage one, all bids received will be

evaluated on administrative requirements. Only bidder who meet the stage 1 requirements will

proceed to stage 2 technical compliance. Only bidders meet the technical requirements will

proceed to stage 3 where bids will be assessed for Price and Specific goals in accordance with

the Preferential Procurement Regulations of 2022 utilizing 80/20 preference point system.

Stage 1: Administrative requirements

Bidders must comply with the set of administrative requirements listed below. Failure to comply

with any of the requirements below will lead to immediate rejection of the bid.

a) Compulsory Briefing: Bidders must attend the compulsory briefing meeting virtually

[Microsoft Teams].

b) Public Liability/Indemnity Insurance: Bidders must submit Public Indemnity

Insurance to a minimum value of R2 million.

c) Consultation with the Surveyor General: The bidder must seek guidance from the

Surveyor General on the methodology for preparing proclamation diagrams for the

properties on Annexure A.

NB: Written proof of guidance from the Surveyor General must be submitted with the bid documents

[Email/s from the Surveyor General will be accepted as proof].

Stage 2: Technical Compliance

Bidders must comply with the set of technical compliance requirements listed below. Failure to

comply with any of the below requirements will lead to immediate rejection of the bid.

a) Company Experience: Bidders must submit evidence of company experience in land

surveying, cadastral surveying and preparation of proclamation diagrams for protected areas.

A minimum of 3 projects must have been successfully implemented in the last 10 years.

The following are the accepted proof of experience.

• Appointment letter and reference form from previous or current client; or
• Appointment letter and reference form attached to the bid document

ECPTA reserves the right to verify the authenticity of the evidence submitted. Should the

evidence submitted be found to be false or misrepresented, the bidder would be disqualified

and reported to the National Treasury Database of restricted service providers.

b) Diagrams: Bidders (Company/ Professional) must submit the following:

• At least one project with approved Surveyor General proclamation diagrams for nature

reserves or protected environments [submit not more than 3 diagrams].

• At least one project with proclamation diagrams submitted to Surveyor General for nature

reserves or protected environments [submit not more than 3 proclamation diagrams].

c) Team Capability: Bidders must submit copies of CV’s, qualification and professional

registration of the proposed team to undertake the project. Where a resource/professional is

being outsourced, a contract/agreement/ letter of consent between the bidder and the

professional must be submitted. Failure to submit any of the above will result in immediate

disqualification.

Team members must have qualifications from SAGC Accredited universities in the following.

Project team Qualifications Number of experiences

Lead/Project BSc Geomatics: Land Surveying or 8 years of land surveying experience

Manager post SAGC registration

BSc in Surveying: Land Surveying

Must be registered as a Geomatics

professional

Team member BSc Geomatics: GIS or 6 years GIS experience post SAGC

registration

BSc Geoinformatics

Team member BSc Geoinformatics 6 years of experience post SAGC

registration

The project team members listed above represent the minimum resource requirements for the

project and are not intended to be exhaustive. Bidders may propose additional suitably

qualified and experienced personnel to ensure the successful and timeous delivery of the

required services. Any additional team members proposed by the bidder, whether or not

specifically identified in these Terms of Reference, shall be at the bidder's own cost and risk.

The costs associated with such additional resources must be included in the bidder's pricing

schedule and will not constitute grounds for any additional claims against the Employer

during the execution of the project.

The bidder shall remain fully responsible for ensuring that the proposed project team

possesses the capacity and expertise necessary to deliver all project outputs within the

stipulated timeframes and quality standards.

Bidders who comply with all the above requirements will proceed to Stage 3 for evaluation on Price

and Specific Goals. Bidders who fail to comply with any of the above requirements will be disqualified

from the bidding process.

Stage 3: Price and Specific Goals

Price and specific goals points will be calculated as described in the Preferential Procurement

Regulations of 2022. SBD 6.1 form must be used to claim points for specific goals for the company.

A copy of CSD report, Medical Certificate and Proof of Address must be submitted as proof of specific

goals. When the above documentation is not provided as proof the company will automatically score

zero points for specific goals.

Table 3: Preferential Procurement Points

Criteria Points Available

Bid Price 80

Specific Goals 20

Total 100

Points for specific goals

Specific Goals Category Weighting (of Number of Acceptable

20 Points) points Evidence

Locality (Enterprises located in the 30% 7 Valid Proof of

Eastern Cape Province) Address.

Municipal

Council Letter

Or

Lease

Agreement/

Or

Statement of

Account

Proof must be

valid at the

time of