Sap S/4HANA core financial & operational system implementation for city of cape town

• Project Objective: Installation, customisation, implementation, and post go-live stabilisation of SAP Core Financial and Operational Software Solutions for the City of Cape Town.
• Key Deliverables:
• Upgrade/extend current SAP modules to SAP S/4 HANA.
• Deploy new SAP modules (e.g., Finance, Budgeting, Treasury, Asset Management, Utilities, HCM, Payroll, Supply Chain).
• Implement mobile and self-service solutions (e.g., SAP Mobile Services, Field Service Management, Citizen Portals).
• Integrate systems via SAP Integration Suite.
• Enable reporting, analytics, and legislative compliance (e.g., SAP Analytics Cloud, Business Warehouse).
• Scope Alignment: Must align with Annexure I (Current SAP Modules) and Annexure J (Proposed Future Architecture).

• Scoring Method: Functional scoring points awarded for methodology, schedule, team, and experience.
• Scoring Tables:
• Table F.13.C.1a (Technical Methodology): Total 14 points.
• Table F.13.C.1b (General Methodology): Total 2 points.
• Table F.13.C.1c (Accelerators/Tools): Total 1.75 points.
• Table F.13.C.1d (Risk Mitigation): Total 1.75 points.
• Table F.13.C.1e (Knowledge Transfer): Total 1.5 points.
• Table F.13.C.2a (Technical Schedule): Total 8 points.
• Table F.13.C.2b (General Schedule): Total 11 points.
• Table F.13.C.3 (Roles/Responsibilities): Total approx. 10 points.
• Validation: Scoring based on validation of referenced content in the bidder's proposed methodology write-up and project schedule.
• Team Experience: Minimum 8+ years experience required for all critical project roles.
• Certifications: Recognised SAP certifications required for technical roles (e.g., Architect, Basis, Security).
• References: Must provide 1-3 verified references per critical solution area.
• Consortium/JV: Must clearly indicate if bidding as a consortium or joint venture.
• Location: Team members must be South Africa-based where specified.
• Experience: Must demonstrate experience with SAP S/4HANA implementations, cloud products, and municipal context.

• Scope: Installation, customisation, implementation, and post go-live stabilisation of SAP Core Financial and Operational Software Solutions for the City of Cape Town.
• Critical SAP Solution Areas:
• Human Capital Management (SuccessFactors Employee Central/Time/Talent Management).
• End-to-end payroll processing and compliance in a South African context.
• Finance (Treasury Cashflow & Loans/Investment Management/Funds Management/Asset Accounting Treatment of VAT).
• Budget (Full scope including cost planning, long term financial planning and transfers of funds).
• Real Estate Management (Land Use Management/Contract & Lease Management).
• Programme and Project Management (Full scope).
• Utilities (Full scope including Customer service/Energy Data Management (EDM)/Utilities FICA/Property Rates).
• Asset Management (Full scope including Lifecycle management/Geo Enablement/Fleet/Experience mobile enabled maintenance).
• Spend and Supply Chain Management (Strategic Sourcing and Procurement/Supplier Onboarding/Ariba Buying for SAP S/4HANA).
• Folders Management (Case Management/Records Management).
• Service Management (Full scope including Service Cloud for Customer Relationship Management/Utilities integration).
• Reporting, Data and Analytics (SAP Analytics Cloud/Business Warehouse/Business Intelligence (BPC & PAPM)/Data Modelling/Integration various SAP solution components).
• SAP Analytics Cloud and Planning for legislative reporting.
• SAP Integration Suite.
• Web-Based Self Service (SAP Internal and External Portals/Mobile and Mobile Field Services/Citizen-facing Self Services).
• Implementation Components: Cover upgrade/extend of current SAP modules (Annexure I Tables I.1/I.2) and proposed new modules (Annexure J).
• Project Phases:
• Release 1: Technical upgrade of current SAP solutions to SAP HANA as a minimum viable solution landscape.
• Other Releases: Deployment of specialised SAP Cloud products and out-of-the-box SAP S/4 HANA capabilities per the Business Requirements Traceability Matrix (BRTM).
• Project Disciplines: Must address:
• Project Management and Governance.
• Change Management including Communications.
• Detail Design, Functional & Technical.
• Testing.
• Training.
• Data Migration.
• Data Cleansing.
• Post Go-Live Stabilisation & Acceptance.

The tender involves the installation, customisation, implementation, and post go-live stabilisation of SAP Core Financial and Operational Software Solutions for the City of Cape Town. The scope covers comprehensive SAP modules, including Financial Management (Management Accounting, Cost Centres, Profit Centres, Internal Orders, Cost Distribution/Assessment, Cost Elements), Asset Accounting, Grants and Donations, and Accounts Receivable. The solution must support all listed SAP transaction codes and business processes as detailed in the extracted document.

Scope includes the installation, customisation, implementation, and post go-live stabilisation of SAP Core Financial and Operational Software Solutions for the City of Cape Town. Key technical requirements include:

• Ability to create and maintain Accounts (SAP Transaction Code: FS00).
• Management of Account Hierarchies, including creation, display, and modification of Standard and Alternative Account Hierarchies (SAP Transaction Codes: FSE2, FSE3).
• Maintenance of Statistical Key Figures, including hierarchy management, transactions, and master data (SAP Transaction Codes: KBH1, KBH2, KB31N, KB34N, KK01, KK02, KK03, LSMW).
• Management of Activity Types, including pricing, cost recovery, and planning master data (SAP Transaction Codes: KP06, KP26, KP27, KB21N, KB24N, KSU1, KSU2, KSU4, LSMW).
• Maintenance of Cost Centres, including hierarchy management, master data, and transactions (SAP Transaction Codes: KS01, KS02, KS03, KS12N, MASS, OKEON, OKENN).
• Management of Profit Centres, including hierarchy and master data (SAP Transaction Codes: KE51, KE52, KE53, KCH1, KCH2, KCH3, KCH5N, KCH6N).
• Management of Internal Orders, including hierarchy, planning, and transactions (SAP Transaction Codes: KO01, KO02, KO03, KO12, KO13, KO4A, KO88, KO8B, KOH1, KOH2, KOH3).
• Cost Distribution and Assessment, including execution of cycles and maintenance of plans (SAP Transaction Codes: KSU1, KSU2, KSU3, KSU4, KSU5, KSU7, KSU8, KSU9, KSUB, KSV1, KSV2, KSV3, KSV4, KSV5, KSV7, KSV8, KSV9, OKP1).
• Management of Cost Elements, including hierarchy and master data (SAP Transaction Codes: KA01, KA02, KA03, KA04, AO90).
• Asset Accounting, including master data, settlement, transfer, depreciation, retirement, and verification (SAP Transaction Codes: AS01, AS02, AS03, AS06, AS11, ABUMN, AB01, AB02, AB03, AB04, AB08, ABAA, ABAON, ABAVN, ABAW, ABZP, ABZU, AJAB, AR01, AR18N, AFAB, AFAR, CJ02, CJ20N, CJ88, CJI3, ME23N, F-92, OAOA, OADB, PFCG, S_ALR_87008998, GGB0, IE01, IE02, AW01N, SPRO).
• Management of Grants and Donations, including expenditure, funds received/returned, and master data (SAP Transaction Codes: GM_CREATE_BUDGET, GM_DISPLAY_BUDGET, GM_MODIFY_BUDGET, GMGRANT, F-28, S_ALR_87012086).
• Accounts Receivable, including master data and transaction management (SAP Transaction Codes: XD01, XD02, XD03, XD05, XD06, FD03, FB70, FV70, F-32, V/08).

Scope: Installation, customisation, implementation, and post go-live stabilisation of SAP Core Financial and Operational Software Solutions for the City of Cape Town. Key actions: Technical upgrade of current SAP solutions to SAP HANA, migration of existing data, deployment of new SAP HANA functionality to replace or remediate outdated components. Mandatory reference: All implementation components must align with the CCT Proposed Solution Architecture Blueprint (Schedule J).

Evaluation criteria not explicitly detailed in the provided document sections. Bidders must refer to the full tender documentation for: Mandatory eligibility requirements, CIDB registration (if applicable), B-BBEE compliance levels, local content preferences, and functional/technical scoring thresholds. The tender closes on 16 July 2026 at 10:00 AM (SAST).

Scope: Installation, customisation, implementation, and post go-live stabilisation of SAP Core Financial and Operational Software Solutions for the City of Cape Town. Key deliverables: Technical upgrade of current SAP solutions to SAP HANA, migration of existing data, deployment of new SAP HANA functionality to replace or remediate outdated components. Implementation phases: Initiate and Plan, System Investigation and Analysis, Design, Configuration, Customisation/Development, Integration, Internal Testing, Final Acceptance Testing (User Acceptance Testing), Go-Live, Post Go-Live Stabilisation & Acceptance, Project Management, Change Management. Cost allocation guidance: 15%-20% for Initiate and Plan, 40%-70% for Execution, 15%-30% for Go-Live. Reference: All implementation must align with the CCT Proposed Solution Architecture Blueprint (Schedule J). Modules covered: Financial Management (F1, F3, F4, F12), Asset Management (O1a, O1b, O1d), Real Estate Management (O2, O3), Utilities Management (F5, F6), Spend and Supply Chain Management (F8, F9, F13, O1c), Human Resources (SuccessFactors, Payroll, Time Tracking), Service Management (CRM, Service Cloud), Records Lifecycle Management, Integrations (G1), Reports/Data & Analytics (G3), Web-based Portals (G4), Workflows (G5), Mobile Solutions (O4), Case Management (O5), Security & Authorisations (O6).

Pricing format: Complete all grey-shaded cells in Price Schedules C.4.1 to C.4.9. Exclude VAT from all amounts. Price Schedules: C.4.1 Implementation (phased costs for modules), C.4.2 Data Migration and Cleansing, C.4.3 EPIC Contraventions, C.4.4 Training Services, C.4.5 Total Implementation Cost (with Year 1-3 breakdown), C.4.6 Training Sessions (rate-based by attendee type), C.4.7 Training Material Development (rate-based by complexity), C.4.8 Professional Services (hourly/daily/monthly rates by role), C.4.9 Development Services (rate-based by complexity). Additional cost: R3,000,000 for add-on implementation services (R1,000,000 per year for 3 years) in Price Schedule 5. Payment terms: Breakdown of total cost across project years (Year 1, Year 2, Year 3) required in Price Schedule 5.