Supply and delivery of flame & acid resistant protective clothing for moqhaka electricity

Closing date: 11 June 2026 at 12h00. Bid opening: immediately after closing at SCM Offices. Bids must remain valid for 120 days post-closing. RFQ documents available until closing date. Compulsory site/information meetings (if specified) must be attended; non-attendance may disqualify bids.

Bidding procedure enquiries: Supply Chain Management Unit, Ms. J Sefatsa, Tel: 056 216 9186, Email: [email protected]. Technical enquiries: Mr. M Mosebi, Tel: 056 216 9293, Email: [email protected]. Submission address: Bid box at Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad, 9499. Municipal address: Moqhaka Local Municipality, Hill Street, Kroonstad, 9500. Bank details for RFQ document payment: Account Holder: Moqhaka Local Municipality, Bank: ABSA, Account: 405327-4876, Branch: Kroonstad, Branch Code: 334536, Reference: Bidder Name and RFQ Number.

Submit the fully completed original RFQ document (not retyped) in a sealed envelope to the bid box at Corner 11 & 12 Way, Magasyn/Stores, Industrial, Kroonstad by 12h00 on 11 June 2026. Clearly endorse the envelope with the tender number (3/1/007/2025-26) and title. No email, fax, or late submissions accepted. Disqualification risks: missing pages, unauthorised alterations, unsigned documents, or failure to use original forms. RFQ documents cost R150 (non-refundable) and are available from SCM Offices (08:00-15:30 Mon-Thu, 08:00-13:00 Fri) upon proof of payment. Bids must remain valid for 120 days post-closing.

Evaluation uses the 80/20 Preferential Procurement Regulations 2022: 80 points for price (lowest acceptable bid scores highest), 20 points for specific goals. Specific goals: (A) Locality (10 points: 10 if supplier is within Moqhaka Local Municipality, else 0). (B) B-BBEE Status (10 points: Level 1 = 10, Level 2 = 6, Level 3 = 4, Level 4 = 2, Non-compliant = 0). Submit the MBD6.1 Preference Points Claim Form with supporting documents. Failure to submit proof forfeits preference points. Additional eligibility: fixed prices for 120 days post-closing, bid amount between R30,000 and R300,000 (VAT inclusive), no municipal/tax arrears, and compliance with all specifications. Non-compliance with mandatory documents or specifications may disqualify the bid.

Supply and deliver 67 Winter Jackets and 67 Beanies for Moqhaka Electricity. Winter Jackets: Navy Blue, embroidered with 'MOQHAKA ELECTRICITY', lime/silver reflective tape around elbows, flame & acid resistant, equivalent to Dromex/Vulcan workwear. Beanies: Navy Blue, embroidered with Moqhaka Logo. Submit a brochure/catalogue with detailed specifications for all items. The Municipality reserves the right to reject non-compliant products. Evidence of past experience: 5+ appointment letters/purchase orders for similar projects. Documents must be bound presentably (no loose papers).

Deliver goods per contract’s time schedule. Notify Municipality in writing of any delays, including cause and duration. Municipality may grant extensions with/without penalties. For variation orders (≤15% of contract value), supplier may be instructed to deliver additional goods or adjust unit prices without escalation. Provide evidence of compliance (e.g., brochures/catalogues, past purchase orders for similar projects).

Bidders must: maintain fixed prices for 120 days post-closing; submit quotes within R30,000–R300,000 (VAT inclusive); provide brochure/catalogue with detailed specifications; submit 5+ appointment letters/purchase orders for similar projects; bind documents presentably (no loose papers). Non-compliance with specifications may disqualify the bid.

All goods subject to inspection, testing, and analysis at any stage. Pre-bidding testing costs borne by bidder. If non-compliance is found, supplier bears inspection costs and must replace defective goods at their own expense. Rejected goods must be removed and substituted immediately. Municipality may inspect supplier’s premises and records. Goods must conform to specifications and standards in bidding documents. Non-compliance may result in rejection or contract termination.

Submit pricing on the official schedule (Section 4.9). Total bid amount (VAT inclusive) must be clearly stated. Prices fixed for 120 days from RFQ closing. Municipality may adjust quantities by up to 15% of original contract value, with possible unit price reductions. Payment terms: 30 days from invoice submission. VAT invoices must comply with the Value Added Tax Act, 1991, and include Municipality’s VAT number (4000846578) for invoices over R5,000.

Pricing: Fixed for 120 days from RFQ closing date. Total bid amount (VAT inclusive) must be clearly stated on the official pricing schedule (Section 4.9). Municipality may adjust quantities by up to 15% of the original contract value, with possible unit price reductions for measurable quantities. Payment terms: Invoices (with delivery note) due within 30 days of submission, in South African Rand. VAT invoices must comply with the Value Added Tax Act, 1991, and include Moqhaka Local Municipality’s VAT number (4000846578) for invoices over R5,000. Performance security (if required): Bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque within 30 days of contract award.

Mandatory documents: Valid Tax Clearance Certificate (or SARS PIN) for the company and all consortium/joint venture members. If unavailable, a SARS letter confirming tax compliance may be accepted. Municipal rates/taxes proof: Statement, clearance certificate, municipal form, tribal authority letter, or lease agreement (all not older than 3 months). Certified ID copies of all directors (not older than 6 months). CIPC registration documents (CK form) with company name, registration number, date, and active directors/members. Proof of CSD registration. Valid SANAS-accredited B-BBEE Certificate or sworn affidavit (commissioner of oaths). Joint Venture Agreement (if applicable). CIDB registration (if applicable). No awards to bidders with tax/municipal arrears or restricted from public sector business.

12-month warranty for goods (or 18 months from shipment date, whichever is earlier). Defects must be repaired/replaced at supplier’s cost. Payments due within 30 days of invoice submission (Rand). Prices fixed as quoted; adjustments only for authorized variations (≤15% of contract value). Supplier may not assign obligations without written consent. Subcontracts must be notified in writing. Delays incur penalties (prime interest rate per day) and may lead to termination. Termination for default/insolvency possible with written notice. Force majeure exempts supplier from penalties if promptly notified. Disputes resolved via mediation or South African courts. Contracts governed by South African law, written in English. Supplier liable for all taxes/duties until delivery. No awards to bidders with tax/municipal arrears.

80/20 Preferential Procurement Regulations 2022: 80 points for price (lowest acceptable bid scores highest), 20 points for specific goals. Specific goals: (A) Locality (10 points: 10 if within Moqhaka Local Municipality, else 0). (B) B-BBEE Status (10 points: Level 1 = 10, Level 2 = 6, Level 3 = 4, Level 4 = 2, Non-compliant = 0). Submit MBD6.1 Preference Points Claim Form with supporting documents. Failure to submit proof forfeits points. Municipality may request additional substantiation.