Supply and delivery of agricultural inputs for 100 hectares (kumkani mhlontlo local municipality)

Closing date: 31 August 2026 at 12:00 PM. Bids must be deposited in the tender box at the municipality by this time. No other dates (briefings, site visits, clarification deadlines) are stated.

Technical enquiries: Ms G. Thinga, 076 420 4035, [email protected]. SCM enquiries: Mr M Nomsobo, 047 553 7022, [email protected]. Submission address: Tender box, Kumkani Mhlontlo Local Municipality, 96 LG Mabindla Street, Qumbu, 5180.

Bids must be deposited in the tender box at Kumkani Mhlontlo Local Municipality, 96 LG Mabindla Street, Qumbu, 5180, by the closing date and time. The bid box is open 24/7. Faxed, emailed, telegraphic, telefax or any electronic submissions will not be accepted; late bids are disqualified. Bids must be submitted on the official forms (not re-typed) and all MBD forms must be signed by company directors. Required returnable documents include: CSD number, company profile with contactable references, certified B-BBEE certificate or affidavit (SANAS accredited), proof of municipal rates (not older than one month) or lease agreement, SARS tax compliance status PIN, quotation on company letterhead or with business stamp, and all requirements per the returnable schedule. Missing supplementary information may render the bid incomplete and it may not be considered.

Supporting documents needed: 1. CSD number. 2. Company profile with contactable references. 3. Certified copy of B-BBEE certificate (affidavit/SANAS accredited). 4. Proof of municipal rates (not later than one month) or lease agreement. 5. SARS tax compliance status pin. 6. All MBDs signed by company directors. 7. All requirements as per returnable schedule. 8. Quotation with company letterhead or business stamp. Failure to supply all supplementary information may result in the tender being deemed incomplete and may not be considered.

Evaluation is in two stages: Stage 1 – Functionality, Stage 2 – Price and preferential points. Only bidders scoring 70% or more on functionality proceed to price evaluation. The 80/20 preference point system applies: 80 points for price, 20 for specific goals. Functionality criteria (total 70 points, maximum 100): Experience (30 points) – five reference letters for similar successful projects = 30, three = 20, two = 10, none = 0. Availability of funds (20 points) – business statement showing funds at least 30% of tender amount = 20, agreement with supplier = 10, no proof = 0. Ability to deliver (20 points) – own transport with proof of 8-ton truck ownership = 20, signed lease agreement (preferably 8-ton truck) = 5, no transport = 0. Methodology (30 points) – delivery plan = 10, project manager CV and qualifications = 10, personnel CVs and qualifications = 10.

Supply and delivery of agricultural inputs for 100 hectares. Items and quantities: Maize seed – Roundup tolerant, suitable for dry land or rain-fed conditions, 80 kernels, 55 bags of 25 kg. Fertilizer (4:3:4)(40) with 0.5% Zn Impreg – 600 bags of 50 kg. LAN 28% nitrogen – 400 bags of 50 kg. Herbicide – Glyphosate 540 g/l, 25 litres (25 litres x 22). Insecticide – Cypermethrin 50 g/l, 1 litre (1 litre x 22). Fungicide – Azoxystrobin 250 g/l and Difenoconazole 125 g/l, 5 litres (5 litres x 22). Funds are available from Equitable Share.

Specification for agricultural inputs for 100 hectares: 1. Maize Seed - Round up tolerant, suitable under dry land or rain fed conditions, 80 kernels, 55 bags (25 kg). 2. Fertilizer (4:3:4)(40) - Concentration 40, 0.5% Zn Impreg, 50 kg, 600 bags. 3. Lan 28% - 28% Nitrogen, 50 kg, 400 bags. 4. Herbicide - Active ingredient Glyphosate 540g/l, 25 litres, 25 litres x 22. 5. Insecticide - Cypermethrin 50g/l, 1 litre, 1 litre x 22. 6. Fungicide - 250g/l Azoxystrobin, 125g/l Difenoconazole, 5 litres, 5 litres x 22.

Bidders must demonstrate availability of funds of at least 30% of the tender amount (via a business statement) to score points in the functionality stage. No other financial requirements (bonds, guarantees, payment terms) are stated.

Bidders must be registered on the Central Supplier Database (CSD) and provide a SARS tax compliance status PIN. A certified B-BBEE certificate or affidavit (SANAS accredited) is required. Proof of municipal rates (not older than one month) or a lease agreement is required. Bidders must not be persons in the service of the state. Required forms: MBD 1 (Invitation to Bid) – cover page with bidder details and signed offer; MBD 4 (Declaration of Interest) – discloses any connection to state employees; MBD 6.1 (Preference Points Claim) – claims specific goal points; MBD 6.2 (Declaration for Local Production and Content) – declares local content; MBD 8 (Declaration of Bidder's Past SCM Practices) – declares no abuse of SCM, no fraud/corruption convictions, no arrears to municipalities. All MBDs must be signed by company directors.

Addendum to the contract: Protection of Personal Information. Processing limitations: Service Provider will process Personal Information as an Operator for Kumkani Mhlontlo LM under POPIA, only on behalf of and in compliance with instructions, for purposes connected with the services, and shall treat it as confidential. Security measures: Service Provider must secure integrity of Personal Information by taking appropriate technical and organisational measures to prevent loss, damage, unauthorised destruction, unlawful access or processing. Must identify risks, establish safeguards, verify implementation, update safeguards, and notify the municipality of risks and safeguards. Must comply with information security practices and provide written explanation of measures within 5 business days of request. General obligations: ensure reliability of employees with access, limit access to those who need to know, train employees, deal with inquiries, inform of inability to comply, cooperate with requests, submit to audits. Notifications: notify within 1 business day of unauthorised access or breach, within 3 business days of requests or complaints, and promptly of legally binding requests for disclosure. Return or destruction: return or destroy Personal Information upon termination or request, provide Certificate of Destruction if destroyed. Warranties: comply with all regulatory and statutory requirements including POPIA. Indemnities: Service Provider indemnifies the municipality from penalties, claims, loss or damage arising from breach of information protection obligations. Ownership: municipality retains all right, title and interest in Personal Information; Service Provider shall not assert lien or dispose of it.

Conditions of the tender: Kumkani Mhlontlo Local Municipality Supply Chain Policy Management will apply. The Council is not bound to accept the lowest or any tender and reserves the right to accept any tender in whole or in part. All electronic, telegraphic, telefax, e-mail and late tenders will not be considered, and tenders not deposited in the tender box as prescribed will not be considered. Method of procurement: competitive bidding because of budgeted amount. Bids submitted are held for a period of 90 days and must be deposited in the tender box at the municipality by the closing date at 12:00 PM. Faxed or electronic submissions will not be accepted. The municipality reserves the right to withdraw any invitation to tender, re-advertise, reject any tender, or accept a part of it.

Received Responsive bids will be evaluated based on the following:

• Stage 1- Functionality

• Stage 2- Price and preferential points

The 80/20 preference system will be used as per SCM policy, where 80 points will be for

price and 20 for Specific goals.

Functionality assessmen

Tender will be evaluated for functionality and those who score equal or more than 70

percent will be considered for price and equity.

Criteria weight maximum

Possible

Scores

Experience 30 30

• Five (5) reference letters with similar

projects that were successful conducted

• Three (3) reference letters with similar 20

projects that were successful conducted

• Two reference letters with similar projects 10

that were successful conducted

• No reference letter 0

Avalibility of funds 20 20

• Business statement showing availability of

funds at least 30% of your tender amount

• Agreement with the supplier 10

• No proof of funds 0

Ability to deliver: 20 20

• Own transport/Availability of transport

please attach proof of motor vehicle

ownership (8-ton truck)

• Leasing of Transport (Please attach signed 05

lease agreement) Preferably 8-ton truck

• No Transport 0

Methodology 30

• Delivery plan 10

• Project Manager (CVS and Qualification) 10

• Personnel (CVS and Qualification) 10

Total 70 100

NOTE: Only bidders who scored 70% and more on stage 1 to be evaluated further on price

evaluation.

The advert should be compiled by the SCM Officer after the approval of specification.

Bids submitted are hold for a period of 90 days and must be deposited in the tender Box at the

Kumkani Mhlontlo Local Municipality 96 church Street Qumbu 5180, by no later than the closing

date at 12:00PM. Faxed or electronic submission of documents will not be accepted. Kumkani

Mhlontlo Local Municipality reserves the right to withdraw any invitation to tender and/or to re-

advertise or to reject any tender or to accept a part of it. The Municipality does not bind itself to

accepting the lowest tender or any tender.

Enquires

Any queries for further information relating to this advert must be directed to Ms G. Thinga on

076 420 4035 and SCM queries to be forwarded to Mr M Nomsobo 047 553 7022.

MR X Jikela

Acting municipal manager

Addendum to the contract: protection of personal

Information

1.1. Processing limitations

It is recorded that, pursuant to its obligations under this Agreement, Service Provider will process

Personal Information in connection with and for the purposes of the provision of the Services for or

on behalf of Kumkani Mhlontlo LM and will act as Kumkani Mhlontlo LM’s Operator for purposes

of Protection of Personal Information Act (POPIA) no.. Unless required by law, Service

Provider shall process the Personal Information only:

1.1.1. On behalf of Kumkani Mhlontlo LM and in compliance with its instructions and this

Agreement.

1.1.2. For the purposes connected with the provision of the Service Provider services or as

specifically otherwise instructed or authorised by Kumkani Mhlontlo LM in writing; and

1.1.3. Service Provider shall treat the Personal Information that comes to its knowledge or into

its possession as confidential and shall not disclose it without the prior written consent of

Kumkani Mhlontlo LM.

1.2. Security measures

1.2.1. Service Provider warrants that it shall secure the integrity of the Personal Information in

its possession or under its control by taking appropriate, reasonable technical and

organisational measures to prevent:

(a) Loss of, or damage to, or unauthorised destruction of the Personal Information; and

(b) Unlawful access to or processing of the Personal Information.

1.2.2. Service Provider shall take reasonable measures to:

(a) Identify all reasonably foreseeable internal and external risks to the Personal

Information in its possession or under its control.

(b) Establish and maintain appropriate safeguards against the risk identified.

(c) Regularly verify that the safeguards are effectively implemented.

(d) Ensure that the safeguards are continually updated in response to new risks or

deficiencies in previously implemented safeguards; and

(e) Shall notify Kumkani Mhlontlo LM of the risks identified and the safeguards

established and implemented from time to time.

1.2.3. Service Provider shall:

(a) Have due regard to generally accepted information security practices and processes

which may apply to it.

(b) Comply with Kumkani Mhlontlo LM’s information security practices and procedures

and applicable industry or professional rules and regulations, of which Kumkani

Mhlontlo LM undertakes to keep Service Provider informed from time to time; and

(c) Within five (5) business days of a request from Kumkani Mhlontlo LM, Service

Provider shall provide to Kumkani Mhlontlo LM a written explanation and full

details of the appropriate technical and organisational measures taken by or on

behalf of Service Provider to demonstrate and ensure compliance with this clause.

1.3. Service Provider’s general obligations with regards to Personal Information

1.3.1. In addition to the other obligations set out in this clause, Service Provider shall:

(a) Take reasonable steps to ensure the reliability of any of its employees who have

access to the Personal Information.

(b) Limit access to the Personal Information only to those employees who need to know

to enable Service Provider to perform the services and ensure that employees used

by Service Provider to provide the Services have undergone training in the care and

handling of the Personal Information.

(c) Deal promptly and properly with all reasonable inquiries from Kumkani Mhlontlo

LM relating to its Processing of the Personal Information and provide to Kumkani

Mhlontlo LM copies of the Personal Information in the format reasonably specified

by Kumkani Mhlontlo LM.

(d) Promptly inform Kumkani Mhlontlo LM of its inability to comply with Mhlontlo

LM’s instructions and this clause, in which case Kumkani Mhlontlo LM is entitled to

suspend the processing of Personal Information and/or terminate this Agreement.

(e) Provide Kumkani Mhlontlo LM with full co-operation and assistance in relation to

any requests for access or correction or complaints made by Data Subjects; and

(f) At the request of Kumkani Mhlontlo LM or any regulatory body, submit its

Personal Information Processing facilities for audit of the Processing activities

covered by this Agreement.

1.4. Notifications

1.4.1. Service Provider must notify Kumkani Mhlontlo LM in writing:

(a) Within 1 (one) business day or otherwise as soon as reasonably possible if any

Personal Information has been or may reasonably believe to have been accessed or

acquired by an unauthorised person or if a breach has occurred with reference to its

use of the Personal Information under this Agreement. The notification must

provide sufficient information to allow affected Data Subjects to take measures

against the potential consequences of the compromise, including, if known to Service

Provider, the identity of the unauthorised person who may have accessed or acquired

the Personal Information.

(b) Within 3 (three) business days of receipt thereof, of any request for access to or

correction of the Personal Information or complaints received by Service Provider

relating to Mhlontlo LM’s obligations in terms of POPIA and provide Kumkani

Mhlontlo LM with full details of such request or complaint; and

(c) Promptly of any legally binding request for disclosure of Personal Information or

any other notice or communication which relates to the Processing of the Personal

Information from any supervisory or governmental body.

1.5. Return or destruction of Personal Information

Upon termination of this Agreement or upon request by Kumkani Mhlontlo LM, Service Provider

shall return any material containing, pertaining or relating to the Personal Information disclosed

pursuant to this Agreement to Kumkani Mhlontlo LM. Alternatively, Service Provider shall, at

the instance of Kumkani Mhlontlo LM, destroy such material and shall certify to Kumkani

Mhlontlo LM that it has done so, unless the law prohibits Service Provider from doing so. In

applying this destruction alternative, the Service Provider shall provide Kumkani Mhlontlo LM

with the Certificate of Destruction to confirm that the destruction was done in a manner that the

Personal Information cannot be reconstructed to its original format. In that case, Service Provider

warrants that it will guarantee the confidentiality of the Personal Information and will not actively

process the Personal Information any further.

1.6. Warranties

Service Provider warrants that in addition to the warranties stated in the rest of this Agreement, it

shall comply with all regulatory and statutory requirements which impact on or relate to Service

Provider and the Services, including, but not limited to, POPIA.

1.7. Indemnities

Service Provider hereby indemnifies and holds harmless Kumkani Mhlontlo LM from any and all

penalties, claims, loss or damage arising from any claim or action brought against Kumkani

Mhlontlo LM and arising from or due to Service Provider’s breach of its information protection

obligations set out in this clause.

1.8. Ownership of Information

1.8.1. Service Provider acknowledges and agrees that Kumkani Mhlontlo LM retains all right,

title and interest in and to the Personal Information.

1.8.2. Service Provider shall not possess or assert any lien or other right against or to such

Personal Information and no such Personal Information shall be sold, assigned, leased or

otherwise disposed of to third parties by Service Provider or commercially exploited by

or on behalf of Service Provider or its employees

Signed at_______________________onthis__________day ___________________________2026

For and on behalf of kumkani full names: mr x jikela

Mhlontlo local municipality

Capacity: acting municipal manager

Witness 1: witness 2:

Names:___________________________ Names:_____________________________

Signed at ___________________ on this ___________day of __________________________2026

For and on behalf of company full names -----------------------------

Name

Capacity: company director

Witness 1: witness 2:

Names:___________________________ Names:______________________________

Mbd 1

Invitation to bid

You are hereby invited to bid for requirements of the kumnkani

Kumkani mhlontlo local municipality

Bid number: LED-IH-2026/27/KMHLM: closing date: 28/08/2026

CLOSING TIME: 12:00 pm

Description: supply and delivery of agricultural inputs for 100 hectors

The successful bidder will be required to fill in and sign a written Contract Form (MBD 7).

Bid documents may be posted to:

Kumnkani kumkani mhlontlo local municipality

P.O. Box

Qumbu

5180

Or

Deposited in the bid box situated at (street address)

96 LG Mabindla Street

Qumbu

5180

Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will

not be accepted for consideration.

The bid box is generally open 24 hours a day, 7 days a week.

All bids must be submitted on the official forms – (not to be re-typed)

This bid is subject to the preferential procurement policy framework act and the

Preferential procurement regulations, 2011, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract

NB: NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE (as defined

in Regulation 1 of the Local Government: Municipal Supply Chain Management Regulations)

The following particulars must be furnished

(Failure to do so may result in your bid being disqualified)

Name of bidder.............................................................................................

Postal address........................................................................................

Street address......................................................................................................

Telephone number code...............NUMBER..................................................................

Cellphone number..................................................................

Facsimile number code............ .NUMBER.............................................................................................

E-mail address...............................................................................................

VAT registration number................................................................................................

Has an original and valid tax clearance certificate been attached? (Mbd 2) yes/no

Has a b-bbee status level verification certificate been submitted? (Mbd 6.1) Yes/no

If yes, who was the certificate issued by?__________________________________

An accounting officer as contemplated in the close corporation act (cca) □

A verification agency accredited by the souith african national accreditation system (sanas) □

A registered auditor □

(Tick applicable box)

Are you the accredited representative

In south africa for the goods/services/works offered? Yes/no

(If yes enclose proof)

Signature of bidder ..............................................................................

Date...........................................................................................................................

Capacity under which this bid is signed .............................................

Total bid price..........................................

Total number of items offered .......................................

Any enquiries regarding the bidding procedure may be directed to:

Municipality / Municipal Entity: KUMKANI MHLONTLO LOCAL MUNICIPALITY

Department: SCM

Contact Person: MR M NOMSOBO

Tel: 047 553 7022

Email: [email protected]

Any enquiries regarding technical information may be directed to:

Department: BTO

Contact Person: Ms G. Thinga

Tel: 076 420 4035

Email: [email protected]

Mbd 4

Declaration of interest

1. No bid will be accepted from persons in the service of the state.

2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an

offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting

bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is

required that the bidder or their authorised representative declare their position in relation to the

evaluating/adjudicating authority and/or take an oath declaring his/her interest.

3 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

3.1 Full Name: ....................................................................................

3.2 Identity Number: ...........................................................................

3.3 Company Registration Number: .........................................................

3.4 Tax Reference Number: ..................................................................

3.5 VAT Registration Number: ...............................................................

3.6 Are you presently in the service of the state YES / NO

3.6.1 If so, furnish particulars.

........................................................................

........................................................................

3.7 Have you been in the service of the state for the past YES / NO

twelve months?

3.7.1 If so, furnish particulars.

........................................................................

........................................................................

3.8 Do you, have any relationship (family, friend, other) with persons

in the service of the state and who may be involved with the

evaluation and or adjudication of this bid?

3.8.1 If so, furnish particulars.

........................................................................

.....................................................................

3.9 Are you, aware of any relationship (family, friend, other) between

a bidder and any persons in the service of the state who may be 3.9.1 If so, furnish particulars

involved with the evaluation and or adjudication of this bid?

 MSCM Regulations: “in the service of the state” means to be –

(a) a member of –

(i) any municipal council;

(ii) any provincial legislature; or

(iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity;

(c) an official of any municipality or municipal entity;

(d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the

meaning of the Public Finance Management Act, 1999 (Act No.);

(e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

3.10 Are any of the company’s directors, managers, principal YES / NO

shareholders or stakeholders in service of the state?

3.10.1 If so, furnish particulars.........................................................................

........................................................................

3.11 Are any spouse, child or parent of the company’s directors, YES / NO

managers, principal shareholders or stakeholders in service

of the state?

3.11.1 If so, furnish particulars.........................................................................

........................................................................

Certification

I, the undersigned (name) .................................................................................

Certify that the information furnished on this declaration form is correct.

I accept that the state may act against me should this declaration prove to be

False.

.........................................

............................................

Signature Date

........................................ ............................................................

Position Name of Bidder

Mbd 6.1

Preference points claim form in terms of the preferential procurement

Regulations 2022

This preference form must form part of all tenders invited. It contains general information and

serves as a claim form for preference points for specific goals.

Nb: before completing this form, tenderers must study the general

Conditions, definitions and directives applicable in respect of the tender

And preferential procurement regulations, 2022

1. General conditions

1.1 The following preference point systems are applicable to invitations to tender:

• the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

• the 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

1.2 To be completed by the organ of state

(delete whichever is not applicable for this tender).

The applicable preference point system for this tender is the 90/10 preference

point system.

The applicable preference point system for this tender is the 80/20 preference

point system.

Either the 90/10 or 80/20 preference point system will be applicable in this

tender. The lowest/ highest acceptable tender will be used to determine the

accurate system once tenders are received.

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

shall be awarded for:

(a) Price; and

(b) Specific Goals.

1.4 To be completed by the organ of state:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for price and specific goals 100

1.4 Failure of a bidder to submit proof of specific goals claimed will be

interpreted to mean that preference points for specific goals are

not claimed.

1.5 The purchaser reserves the right to require of a bidder, either

before a bid is adjudicated or at any time subsequently, to

substantiate any claim in regard to preferences, in any manner

required by the purchaser.

2. Definitions

(a) “all applicable taxes” includes value-added tax, pay as you earn,

income tax, unemployment insurance fund contributions and skills

development levies;

(b) “bid” means a written offer in the form determined by an organ of state

in response to an invitation to provide goods or services through price

quotations, competitive tendering process or any other method

envisaged in legislation and “bid” has a corresponding meaning

(c) “comparative price” means the price after the factors of a non-firm

price and all unconditional discounts that can be utilized have been

taken into consideration;

(d) “consortium or joint venture” means an association of persons for

the purpose of combining their expertise, property, capital, efforts, skill

and knowledge in an activity for the execution of a contract;

(e) “contract” means the agreement that results from the acceptance of a

bid by an organ of state;

(f) “EME” means an Exempted Micro Enterprise as defines by Codes of

Good Practice issued in terms of section 9 (1) of the Broad-Based Black

Economic Empowerment Act, 2003 (Act No. );

(g) “Firm price” means the price that is only subject to adjustments in

accordance with the actual increase or decrease resulting from the

change, imposition, or abolition of customs or excise duty and any

other duty, levy, or tax, which, in terms of the law or regulation, is

binding on the contractor and demonstrably has an influence on the

price of any supplies, or the rendering costs of any service, for the

execution of the contract;

(h) “non-firm prices” means all prices other than “firm” prices;

(i) “person” includes a juristic person;

(j) “QSE” means a Qualifying Small Enterprise as defines by Codes of Good

Practice issued in terms of section 9 (1) of the Broad-Based Black

Economic Empowerment Act, 2003 ( Act No. );

(k) “rand value” means the total estimated value of a contract in Rand,

calculated at the time of the tender invitation;

(l) “Reconstruction and Development Programme” the

Reconstruction and Development Programme as published in

Government Gazette No. 16085 dated 23 November 1994;

(m) “specific goals” means specific goals as contemplated in section

2(1)(d) of the Act which may include contracting with persons, or

categories of persons, historically disadvantaged by unfair

discrimination on the basis of race, gender and disability including the

implementation of programmes of the Reconstruction and

Development Programme as published in Government Gazette No.

16085 dated 23 November 1994;

(n) “total revenue” bears the same meaning assigned to this expression in

the Codes of Good Practice; (o) “trust” means the arrangement

through which the property of one person is made over or bequeathed

to a trustee to administer such property for the benefit of another

person; and

(p) “trustee” means any person, including the founder of a trust, to whom

property is bequeathed in order for such property to be administered

for the benefit of another person.

(q) “Disability” means, in respect of a person, a permanent impairment

of a physical, intellectual, or sensory function, which results in

restricted, or lack of, ability to perform an activity in the manner, or

within the range, considered normal for a human being.

(r) “tender for income-generating contracts” means a written offer

in the form determined by an organ of state in response to an

invitation for the origination of income-generating contracts through

any method envisaged in legislation that will result in a legal

agreement between the organ of state and a third party that

produces revenue for the organ of state, and includes, but is not

limited to, leasing and disposal of assets and concession contracts,

excluding direct sales and disposal of assets through public auctions.

2. Formulae for procurement of goods and services

Points awarded for price

3.1.1 The 80/20 or 90/10 preference point systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

or

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

3.1. Formulae for disposal or leasing of state assets and

Income generating procurement

3.1.1. Points awarded for price

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

or

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmax = Price of highest acceptable tender

4. Points awarded for specific goals

4.1. In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes

of this tender the tenderer will be allocated points based on the goals stated in table 1

below as may be supported by proof/ documentation stated in the conditions of this

tender:

4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an

organ of state must, in the tender documents, stipulate in the case of—

(a) an invitation for tender for income-generating contracts, that either the

80/20 or 90/10 preference point system will apply and that the highest

acceptable tender will be used to determine the applicable preference point

system; or

(b) any other invitation for tender, that either the 80/20 or 90/10 preference

point system will apply and that the lowest acceptable tender will be used

to determine the applicable preference point system,

then the organ of state must indicate the points allocated for specific goals for both the

90/10 and 80/20 preference point system.

Table 1: Specific goals for the tender and points claimed are indicated per the table below.

(Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable,

corresponding points must also be indicated as such.

Note to tenderers: The tenderer must indicate how they claim points for each preference point

system.)

Number of Number of Number of

Number of

points points points

points

claimed claimed

allocated (80/20 allocated

(90/10 system)

The specific goals (90/10 system) system) (80/20

allocated points in terms (To be system)

of this tender (To be (To be completed by

completed by completed by the tenderer) (To be

the organ of the tenderer) completed by

state)

the organ of

state)

Tender Price 90/10 80/20

HDI -Equity ownership 5 10

Youth-Enterprise 18-35 1 2

years (MLM)

Women-Equity ownership 1 2

Disability-Equity 1 2

ownership

Rural Enterprise 1 2

SUB-TOTAL (Specific goals) 1 2

Total 10 20

Declaration with regard to company/firm

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to

any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

Mbd 6.2

Declaration certificate for local production and content

This Municipal Bidding Document (MBD) must form part of all bids invited. It contains

general information and serves as a declaration form for local content (local production

and local content are used interchangeably).

Before completing this declaration, bidders must study the General Conditions,

Definitions, Directives applicable in respect of Local Content as prescribed in the

Preferential Procurement Regulations, 2011 and the South African Bureau of Standards

(SABS) approved technical specification number SATS 1286:201x.

1. General Conditions

1.1. Preferential Procurement Regulations, 2011 (Regulation 9.(1) and 9.(3) make

provision for the promotion of local production and content.

1.2. Regulation 9.(1) prescribes that in the case of designated sectors, where in the

award of bids local production and content is of critical importance, such bids must

be advertised with the specific bidding condition that only locally produced goods,

services or works or locally manufactured goods, with a stipulated minimum

threshold for local production and content will be considered.

1.3. Regulation 9.(3) prescribes that where there is no designated sector, a specific

bidding condition may be included, that only locally produced services, works or

goods or locally manufactured goods with a stipulated minimum threshold for local

production and content, will be considered.

1.4. Where necessary, for bids referred to in paragraphs 1.2 and 1.3 above, a two stage

bidding process may be followed, where the first stage involves a minimum

threshold for local production and content and the second stage price and B-BBEE.

1.5. A person awarded a contract in relation to a designated sector, may not sub-

contract in such a manner that the local production and content of the overall value

of the contract is reduced to below the stipulated minimum threshold.

1.6. The local content (LC) as a percentage of the bid price must be calculated in

accordance with the SABS approved technical specification number SATS 1286:

201x as follows:

LC = 1 x 100

Where

x imported content

y bid price excluding value added tax (VAT)

Prices referred to in the determination of x must be converted to Rand (ZAR) by

using the exchange rate published by the South African Reserve Bank (SARB) at

12:00 on the date, one week (7 calendar days) prior to the closing date of the bid as

required in paragraph 4.1 below.

1.7. A bid will be disqualified if:

• the bidder fails to achieve the stipulated minimum threshold for local

production and content indicated in paragraph 3 below; and.

• this declaration certificate is not submitted as part of the bid documentation.

2. Definitions

2.1. “bid” includes advertised competitive bids, written price quotations or proposals;

2.2. “bid price” price offered by the bidder, excluding value added tax (VAT);

2.3. “contract” means the agreement that results from the acceptance of a bid by an

organ of state;

2.4. “designated sector” means a sector, sub-sector or industry that has been

designated by the Department of Trade and Industry in line with national

development and industrial policies for local production, where only locally

produced services, works or goods or locally manufactured goods meet the

stipulated minimum threshold for local production and content;

2.5. “duly sign” means a Declaration Certificate for Local Content that has been

signed by the Chief Financial Officer or other legally responsible person nominated

in writing by the Chief Executive, or senior member / person with management

responsibility(close corporation, partnership or individual).

2.6. “imported content” means that portion of the bid price represented by the cost of

components, parts or materials which have been or are still to be imported (whether

by the supplier or its subcontractors) and which costs are inclusive of the costs

abroad, plus freight and other direct importation costs, such as landing costs, dock

duties, import duty, sales duty or other similar tax or duty at the South African port

of entry;

2.7. “local content” means that portion of the bid price which is not included in the

imported content, provided that local manufacture does take place;

2.8. “stipulated minimum threshold” means that portion of local production and

content as determined by the Department of Trade and Industry; and

2.9. “sub-contract” means the primary contractor’s assigning, leasing, making out

work to, or employing another person to support such primary contractor in the

execution of part of a project in terms of the contract.

3. The stipulated minimum threshold(s) for local production and content for this

bid is/are as follows:

Description of services, works or goods Stipulated minimum threshold

_______________________________ _______%

_______________________________ _______%

_______________________________ _______%

4. Does any portion of the services, works or goods offered

have any imported content? YES / NO

4.1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as

prescribed in paragraph 1.6 of the general conditions must be the rate(s) published

by the SARB for the specific currency at 12:00 on the date, one week (7 calendar

days) prior to the closing date of the bid.

The relevant rates of exchange information is accessible on

www.reservebank.co.za.

Indicate the rate(s )of exchange against the appropriate currency in the table below:

Currency Rates of exchange

US Dollar

Pound Sterling

Euro

Yen

Other

NB: Bidders must submit proof of the SARB rate (s) of exchange used.

Local content declaration by chief financial officer or other

Legally responsible person nominated in writing by the chief

Executive or senior member/person with management responsibility

(Close corporation, partnership or individual)

IN RESPECT OF BID No. .................................................................................

ISSUED BY: (Procurement Authority / Name of Municipality / Municipal Entity):

.........................................................................................................................

NB The obligation to complete, duly sign and submit this declaration cannot be

transferred to an external authorized representative, auditor or any other third party acting

on behalf of the bidder.

I, the undersigned, ................................................................................... (full names),

do hereby declare, in my capacity as ............................................. ...........

of ...............................................................................................................(name of bidder

entity), the following:

(a) The facts contained herein are within my own personal knowledge.

(b) I have satisfied myself that the goods/services/works to be delivered in terms of the

above-specified bid comply with the minimum local content requirements as specified in

the bid, and as measured in terms of SATS 1286.

(c) The local content has been calculated using the formula given in clause 3 of SATS

1286, the rates of exchange indicated in paragraph 4.1 above and the following figures:

Bid price, excluding VAT (y) R

Imported content (x) R

Stipulated minimum threshold for Local content (paragraph

3 above)

Local content % as calculated in terms of SATS 1286

If the bid is for more than one product, a schedule of the local content by product shall be

attached.

(d) I accept that the Procurement Authority / Municipality /Municipal Entity has the right to

request that the local content be verified in terms of the requirements of SATS 1286.

(e) I understand that the awarding of the bid is dependent on the accuracy of the

information furnished in this application. I also understand that the submission of incorrect

data, or data that are not verifiable as described in SATS 1286, may result in the

Procurement Authority / Municipal / Municipal Entity imposing any or all of the remedies as

provided for in Regulation 13 of the Preferential Procurement Regulations, 2011

promulgated under the Policy Framework Act (PPPFA), 2000 (Act No. ).

Signature: date: ___________

WITNESS No. 1 DATE: ___________

WITNESS No. 2 DATE: ___________

Mbd 8

Declaration of bidder’s past supply chain management practices

1 This Municipal Bidding Document must form part of all bids invited.

2 It serves as a declaration to be used by municipalities and municipal entities in ensuring

that when goods and services are being procured, all reasonable steps are taken to

combat the abuse of the supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or

committed any improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years;

c. willfully neglected, reneged on or failed to comply with any government, municipal

or other public sector contract during the past five years; or

d. been listed in the Register for Tender Defaulters in terms of section 29 of the

Prevention and Combating of Corrupt Activities Act (No ).

4 In order to give effect to the above, the following questionnaire must be completed

and submitted with the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as Yes No

companies or persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this Database were informed in

writing of this restriction by the Accounting Officer/Authority of the

institution that imposed the restriction after the audi alteram partem rule

was applied).

The Database of Restricted Suppliers now resides on the National

Treasury’s website(www.treasury.gov.za) and can be accessed by clicking

on its link at the bottom of the home page.

4.1.1 If so, furnish particulars:

4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in Yes No

terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No

)?

The Register for Tender Defaulters can be accessed on the National Treasury’s

website (www.treasury.gov.za) by clicking on its link at the bottom of the home

page.

4.2.1 If so, furnish particulars:

4.3 Was the bidder or any of its directors convicted by a court of law (including a court Yes No

of law outside the Republic of South Africa) for fraud or corruption during the past

five years?

4.3.1 If so, furnish particulars:

Item Question Yes No

4.4 Does the bidder or any of its directors owe any municipal rates and taxes or Yes No

municipal charges to the municipality / municipal entity, or to any other

municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars: