36-Month buffelsdraai forest management operations contract for ethekwini municipality

• SSS Queries – Aveer Banwarilal / Lindo Dlamini, Tel 031 322 7133 / 031 322 7153, Email [email protected]
• General / Contractual Queries – Thembelihle Mlokoti, Tel 013 311 7382, Email [email protected]
• Technical Queries – Errol Douwes, Tel 031 311 7952, Email [email protected]

• Obtain the official tender documents electronically from the National Treasury eTenders site or the eThekwini website and print them in hard copy.
• Complete the Official Tender Form (Section 9) and all required returnable schedules (Authority of Signatory, Tax Compliance PIN/TCC, Municipal Fees Declaration, OH&S Declaration, MBD 4‑9).
• Submit a sealed hard‑copy tender addressed to the City Manager, marked with Tender No 34098‑7U, in the Tender Box on the ground‑floor foyer of the Municipal Buildings, 166 KE Masinga Road, Durban, no later than Friday 06 March 2026 at 11:00 am.
• An identical electronic copy must also be uploaded via the Supplier Self‑Service (SSS) portal; the hard copy and electronic versions must match or the tender will be deemed invalid.
• Tenders received after the deadline, not in the official format, or missing any returnable documents will be disqualified.
• Tenderers must be registered on the National Treasury Central Supplier Database (CSD) and, where applicable, on the eThekwini supplier database; failure to provide the CSD/MAAA number results in ineligibility.
• Persons in the service of the State (Regulation 44) are prohibited from tendering.

• Evaluation is conducted in two stages – Functionality (technical) and Price & Preference (financial).

– Functionality: maximum 100 points, weighted 40 % of the total score. Scoring covers Approach & Methodology (30 pts), Equipment (15 pts), Company Experience (25 pts) and Key Personnel (30 pts). Minimum functionality score required; offers below the threshold are rejected as non‑responsive.

– Price & Preference: maximum 100 points, weighted 60 % (Price 80 pts, B‑BBEE/empowerment 20 pts) using the 80/20 preference point system as per the Municipality’s SCM policy.

• Preference points are awarded based on Ownership and RDP (job creation) specific goals as detailed in MBD 6.1; up to 20 pts can be earned.
• Total Evaluation Points (TEV) = Functionality points + Price points + Preference points.
• The tender must remain valid for 120 days after opening; any deviation from the scoring formula may lead to disqualification.

Scope: Management of Buffelsdraai forest for 36 months, including:

• Tree planting and control of invasive alien plants (manual methods, machinery, herbicides).
• Development and submission of a detailed implementation methodology covering sequencing, staffing, risk mitigation and budget breakdown.
• Required equipment: minimum one high‑clearance vehicle (≥210 mm) and tools (slashers, hand saws, cane knives, first‑aid kit); evidence of ownership or rental quotes must be provided.
• Staffing: Project Coordinator (environmental qualification, 4‑5 years invasive‑plant experience) and Administrator (relevant qualification, 1‑2 years reporting experience) plus any additional key personnel with CVs, qualifications and references.
• Experience: Minimum 3‑4 similar projects in the last 5 years, with documented contracts, values and client references.
• Deliverables: regular progress reports, compliance with OH&S, submission of samples if requested, and final hand‑over of all quantities required by the Municipality.

• All prices must be quoted in South African Rand on the Official Tender Form, exclusive and inclusive of VAT (both amounts to be shown separately).
• Unit prices must include delivery to the Municipality’s specified delivery point.
• No bond, guarantee or advance payment is mentioned; payment terms will follow the Conditions of Contract (not detailed in the excerpt).
• Tender must remain valid for 120 days after opening.
• Preference points (up to 20 pts) are awarded based on B‑BBEE ownership and RDP job‑creation goals as per MBD 6.1.

• CSD registration required; provide MAAA number on Section 1.
• Tax compliance: submit Tax Compliance PIN or current Tax Clearance Certificate.
• Municipal Fees Declaration and Declaration of Interest (MBD 4‑5) must be signed.
• Occupational Health & Safety declaration required.
• B‑BBEE compliance: submit Ownership and RDP specific‑goal evidence (CIPC registration, B‑BBEE certificate, joint‑venture agreement, commitment letters, IDs, proof of address).
• VAT registration status must be declared.
• No persons in the service of the State may tender (Regulation 44).