Supply and delivery of catering equipment, desk laser printers, and laptops for led projects in abaqulusi local municipality

Closing date: 22 June 2026 at 12h00. Tender documents available for download from the E-tender Portal (www.e-tenders.gov.za) from 05 June 2026. Tender validity period: 90 days after closing date.

Technical enquiries: Ms PH Nxumalo, Development Planning Department, phone: 034 9822 133 x 2284, fax: 034 9821 939, email: [email protected]. SCM enquiries: N Madinana, phone: 034 9822 133 x 3306, fax: 034 9821 939, email: [email protected]. General SCM enquiries: Supply Chain Management office, email: [email protected], phone: 034 9822 133 Ext. 2277.

Submit bids by 22 June 2026 at 12h00 to the tender box at AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100. Bids must be in a sealed envelope clearly marked "SUPPLY AND DELIVERY OF CATERING EQUIPMENT, PRINTERS AND LAPTOPS FOR LED PROJECTS. Tender NO: 8/2/1/548". Use only the official forms provided (do not re-type). Late bids will not be accepted. The tender remains valid for 90 days after closing. Failure to comply with submission rules (e.g., incomplete documents, incorrect forms) results in immediate disqualification. The municipality reserves the right to accept any bid or part thereof and is not bound to accept the lowest bid or award to the highest scorer.

Required documents: Sealed envelope marked with tender details. Completed official forms (not re-typed). All Municipal Bidding Documents (MBDs) fully completed. Central Supplier Database (CSD) registration report (detailed) to claim Specific Goals. Valid company registration document. SARS PIN or Tax Clearance Certificate. Certified B-BBEE Certificate or Sworn Affidavit. Relevant experience with reference letters. Certified current municipal account (not older than 3 months) or lease agreement. Certified copies of ID documents of directors/owners. For bids above R10m: audited three-year Annual Financial Statements (AFS).

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for Specific Goals (e.g., Previously Disadvantaged Individuals, Women, Disabled, Youth, Local Labour). Bidders must submit proof to claim Specific Goals points. Failure to submit required documentation for Specific Goals means no points are awarded. The municipality reserves the right to verify claims and disqualify bids with fraudulent or unsupported claims. The lowest acceptable tender determines the price scoring baseline.

Supply and delivery of: Catering Equipment (Gas Stoves 3 Plates: 24 units, Pots 50L: 25 units, Frying Machines (electricity and gas): 27 units, Beads (different colors), Amaqhosha, Blankets 1 ply, Walking Sticks); Printers (Desk Laser Printer B427); Laptops (10 units: 8GB RAM, 1TB SSD, Intel i5 Processor, MS Windows 11 Pro, MS Office 2024 Professional). Successful bidder must sign a written contract form (MBD7).

Submit pricing on the official schedule for all items: Catering Equipment (Gas Stoves 3 Plates: 24 units, Pots 50L: 25 units, Frying Machines: 27 units, Beads, Amaqhosha, Blankets 1 ply, Walking Sticks); Printers (Desk Laser Printer B427); Laptops (10 units: 8GB RAM, 1TB SSD, Intel i5, MS Windows 11 Pro, MS Office 2024). Include unit price, quantity, total, VAT, and sub-total. Ensure all costs are covered; mistakes are the bidder's risk.

Submit pricing on the official pricing schedule. Include unit price, quantity, total, VAT, and sub-total for all items. Prices must cover all obligations; errors are the bidder's risk. Payment terms: within 30 days after receipt of invoice. For bids above R10m, provide audited three-year Annual Financial Statements (AFS). Ensure all costs are accounted for in the quoted rates.

Mandatory: Registration on Central Supplier Database (CSD) with a detailed report to claim Specific Goals. Valid company registration document. Tax Compliance: Submit SARS PIN or Tax Clearance Certificate (TCS). For consortia/joint ventures, each party must submit separate TCS/CSD. If no TCS, provide CSD number. Certified B-BBEE Certificate from a registered accountant or original Sworn Affidavit from Commissioner of Oath. Relevant experience with reference letters. Certified current municipal account (water, electricity, rates, taxes) not older than 3 months or lease agreement. Certified copies of ID documents of directors/owners. Complete all Municipal Bidding Documents (MBDs); incomplete submissions are disqualified. No bids accepted from persons in the service of the state, their advisors/consultants, or entities where directors/principals are state employees. Foreign suppliers must complete the pre-award questionnaire (Part B:3). Declare any conflicts of interest or relationships with state employees involved in evaluation/adjudication. Not listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters. No convictions for fraud/corruption in the past 5 years. No municipal arrears over 3 months or prior contract terminations.

Certified B-BBEE Certificate from a registered accountant or original Sworn Affidavit from Commissioner of Oath is required. B-BBEE definitions: Black enterprise (50.1% black-owned with management control), Black empowered enterprise (25.1% black-owned), Black woman-owned enterprise (25.1% black women in equity/management). Community/broad-based enterprise must uplift target groups (e.g., black women, disabled, youth, workers) via job creation, skills development, etc.

Contract must be signed in duplicate (MBD7) by both parties. Payment within 30 days of invoice receipt. Prices must cover all obligations; errors are the bidder's risk. Governed by General Conditions of Contract (GCC), including: contract amendments, assignment, subcontracts, delays, penalties, termination for default/insolvency, force majeure, dispute settlement, limitation of liability, performance security, inspections, tests, packing, delivery, insurance, transportation, warranty, spare parts, dumping/countervailing duties, taxes, and South African law. Definitions: Acceptable bid, black enterprise (50.1% black-owned with management control), black empowered enterprise (25.1% black-owned), black woman-owned enterprise (25.1% black women in equity/management), community/broad-based enterprise (uplifts target groups via job creation, skills development, etc.).

No awards to: Persons not registered on CSD; persons in the service of the state; non-natural persons with directors/managers/shareholders in state service; advisors/consultants contracted with the municipality. Late bids are rejected. Tender validity: 90 days post-closing. Use only official Abaqulusi Municipality documents. Municipality reserves the right to accept any bid/part thereof and is not bound to accept the lowest bid or highest scorer.

Bidder must: Be registered on the Municipal Database (forms available at SCM Office or www.abaqulusi.gov.za). Not be in the service of the state or have non-compliant tax matters. Complete the Declaration of Interest (MBD4) and Past Supply Chain Management Practices (MBD8) forms. Certify no abuse of SCM system, fraud, corruption, or contract defaults in the past 5 years. Not be listed on the National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters. Disclose any municipal arrears over 3 months or prior contract terminations.

Closing date: 22 june 2026 closing time: 12h00