Pest control services for arc roodeplaat farm (36‑month contract)

Name: Matete Mahlaela

Department: Supply Chain Management

Email: [email protected]

Address: ARC – Animal Nutrition and Products, Old Olifant Road, Pretoria (ARC‑AP)

Phone: null

• Submit the written quotation by email to [email protected] no later than 18 February 2026, 10:00 hrs.
• Include the CSD registration number and attach a full CSD report with the bid.
• Complete and sign all Standard Bidding Documents (SBD) forms and attach them to the quotation.
• Use official company letterhead; quotation must be signed and dated, and indicate the quotation validity period.
• Provide three reference letters on company letterhead with contact details of the referees.
• Attach proof of a valid pest‑control licence (Dept of Fisheries and Forestry) and proof of registration with the SA Pest Control Association.
• Disqualification risks: missing CSD registration/report, incomplete SBD forms, no licence proof, no treatment certificate, failure to meet mandatory technical requirements, or submission after the deadline.

• Price scoring: lowest acceptable price receives 80 points (80/20 preference point system). Prices must be in ZAR, inclusive of VAT and all costs.
• Specific goals scoring: up to 20 points based on declared B‑BEE ownership percentages (HDI, Women, Youth, PwD) and RDP/SMME promotion as per the table in the tender.
• Total possible score = 100 points (80 price + 20 specific goals).
• Bidders must submit supporting documentation for any claimed specific‑goal points; failure to do so results in loss of those points.
• The ARC may verify all claims and reserve the right to disqualify bidders for non‑compliance.

Scope of work:

• Install and conduct quarterly treatment of rodent bait stations for 36 months.
• Quarterly treatment of termites, ants, cockroaches and snake repellent in indoor buildings and laboratories as listed (Lab 1‑6, Herbarium, Main office, etc.).
• Fogging of offices and monthly outdoor snake repellent supply.
• Provide ad‑hoc removal of snakes, bees, wasps and other harmful insects.
• Use only SANS‑approved pesticides and comply with SANS 10206 and SANS 10133 for handling, storage and disposal.
• Adhere to municipal bylaws and relevant environmental legislation.
• Hold a valid pest‑control licence issued by the Dept of Fisheries and Forestry (no third‑party licences accepted).
• Issue a treatment certificate after each service; payment will not be made without it.
• Confirm availability of necessary capacity and resources to meet the above schedule.

• Quotation must be in South African Rand, inclusive of VAT, delivery, insurance and all taxes.
• State the validity period of the quotation.
• Prices are fixed; no adjustments or amendments to delivery particulars will be accepted.
• Provide details of any guarantee or warranty for goods/services.
• Payment will be made on receipt of a purchase order from the ARC.
• No bond or security guarantee is mentioned in the tender documents.

• Mandatory registration on the Central Supplier Database (CSD) with CSD number and full report.
• Must be registered with the Department of Agriculture/Department of Fisheries and Forestry as a pest‑control operator.
• Membership with the SA Pest Control Association (SAPCA) is required.
• Must hold a valid pest‑control licence from the Dept of Fisheries and Forestry.
• Use SANS‑approved pesticides and comply with SANS 10206/10133.
• B‑BEE Level 1 minimum (as indicated in the current analysis).
• Company must be registered with CIPC (implied by requirement for company registration number).
• Provide three reference letters on company letterhead.
• No third‑party licences accepted; proof of licence and treatment certificates required.