Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Free State - Agriculture and Rural DevelopmentLocation
Free State
Closing Date
20 Oct 2026
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
GLEN AGRICULTURE COLLEGE CHEMISTRY BUILDING COLLEGE GIELIE JOUBERT STREET BLOEMFONTEIN 9301 - GLEN - GLEN/ BLOEMFONTEIN - 9300
Organization Type
GOVERNMENT
Published
16 Sept 2026
OCDS Reference
ocds-9t57fa-170643
This invitation is for the outsourcing of staff transport services for the free state department of agriculture, rural development and environmental affairs. The contract covers the transport of staff from central pick-up points to their workplace at glen and back, for a period of thirty-six (36) months. Bidders may tender for one or more routes and must indicate the routes on the tender form. Bids must be submitted in sealed envelopes, addressed to the department's supply chain management, and deposited in the bid box at the administration building, ground floor, hoffman square, bloemfontein, by NO later than 11h00 on 20 october 2026. The contract will be awarded using the 80/20 or 90/10 preference point system, depending on the tender value. Price adjustments for non-fuel variable costs and fixed monthly costs are capped at the official cpi, while the fuel component is adjusted based on the official dmpr/cef diesel wholesale price. Bidders must be registered on the central supplier database (csd) and provide a tax compliance status pin or csd number. Key personnel must submit signed cvs, and if a mechanic or technical inspector is not available in-house, a service agreement with a reputable mechanical workshop must be attached. New buses must be offered with a firm delivery period of less than one month, and full model and specification details must be provided.
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Bids must be deposited in the bid box at the Free State Department of Agriculture, Rural Development and Environmental Affairs, Administration Building, Ground Floor, Hoffman Square, Bloemfontein, by no later than 11h00 on 20 October 2026.
Bidders must submit bids on the official forms provided, not re-typed, and in sealed envelopes subscribed with the bid number and title.
Bidders must be registered on the National Treasury Central Supplier Database (CSD) and provide a Tax Compliance Status PIN or CSD number; each party in a joint venture must submit a separate certificate.
Bidders must not be persons in the service of the state, nor have directors, trustees, shareholders, members, or partners who are in the service of the state.
A company may tender for one or more routes; the route(s) must be ticked on the tender form.
Key personnel must have signed CVs attached; if a mechanic or technical inspector is not available in-house, a service agreement with a reputable mechanical workshop must be attached.
New buses must be offered with a firm delivery period of less than one month, and full model and specification details must be provided for comparison with the Special Conditions of Contract.
Date & Time
Tuesday, 20 October 2026 - 11:00
Venue
GLEN AGRICULTURAL COLLEGE, GLEN INN HALL, GIELIE JOUBERT STREET, BLOEMFONTEIN
Nb: as per the bid document attached. Technical contact person: mr. M matlakala cel: 060 311 0329 email: [email protected]
Categories
Request for Bid(Open-Tender)
GLEN AGRICULTURE COLLEGE CHEMISTRY BUILDING COLLEGE GIELIE JOUBERT STREET BLOEMFONTEIN 9301 - GLEN - GLEN/ BLOEMFONTEIN - 9300
AI Document Analysis Stages
Important Dates
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf (TENDER)16 Sept
2026
Tender Published
Tender was published
20 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf
The Free State Department of Agriculture, Rural Development and Environmental Affairs is procuring outsourced staff transport services for a period of 36 months, from central pick-up points to the workplace at Glen and back. The tender covers two routes: Botshabelo and Thaba Nchu, and Hoffman Square Bloemfontein. Bidders may tender for one or both routes.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Free State - Agriculture and Rural DevelopmentContact Person
Mr S. Thulo
Phone
082-040-4027
Matched by category & region
Free guidance to prepare before you bid
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubMedian Estimate
R 2 168 345
Range
Based on 6 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Advertisement date: 18 September 2026. Non-compulsory briefing session: 30 September 2026. Tender closing date: 20 October 2026 at 11:00.
Briefing Session
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf (TENDER)Non-compulsory briefing session on 30 September 2026. Advertisement date: 18 September 2026. Tender closing date: 20 October 2026 at 11:00.
Contact Information
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf (TENDER)Supply Chain Management Enquiries: Mr S. Thulo, Director: Supply Chain Management, Cell: 082 040 4027, Email: [email protected]. Technical Enquiries: Mr. M Matlakala, Director: Asset and Transport Management, Tel: +27 60 311 0329, Email: [email protected].
Submission Guidelines
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf (TENDER)Bids must be submitted in sealed envelopes subscribed with the bid number and title, addressed to the Free State Department of Agriculture, Rural Development and Environmental Affairs, Supply Chain Management, Private Bag X 02, Bloemfontein, 9300. Bids must be posted to reach the addressee strictly not later than 11h00 on 20 October 2026, or placed in the bid box at the Administration Building, Ground Floor, SCM Component, Gielie Joubert Street, Glen, by the same time. Late bids will not be accepted. Bids must be submitted on the official forms provided, not re-typed. Returnable documents include: A1 Proof of Authority to Sign (resolution or power of attorney), A2 Schedule of Addenda, A3 Tenderer's Registered Financial Service Provider Letter, Bank Details and/or Credit Letter, SBD 1 Invitation to Bid, SBD 3.2 Pricing Schedule – Non-Firm Prices, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim Form, B1 CSD Registration, B2 Tax Compliance Status Pin, F1 Key Personnel, F2 Busses Registration Documents or Consent Letter, F3 Operating Permits, F4 Bidder's Past Experience, F5 Municipal Rates or Lease Agreement, F6 Depot Inspection Form, F7 Busses Inspection Form, F8 Functionality Scoring Rubric, and SBD 7.2 Contract Form (to be completed on award). Joint ventures must submit a joint venture agreement. Failure to complete and attach any required document may render the bid non-responsive.
Returnable Documents
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf (TENDER)Returnable documents include: Company Authority Documents & Resolutions (A1 Proof of authority to sign, A2 Schedule of Addenda, A3 Tenderer's Registered Financial Service Provider Letter, Bank Details and/or Credit Letter), Joint Venture Agreement (if applicable), Standard Bidding Documents (SBD 1 Invitation to Bid, SBD 3.2 Pricing Schedule – Non-Firm Prices, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim Form), Returnable Documents for Compliance Assessment (B1 CSD Registration, B2 Tax Compliance Status Pin), Returnable Documents for Functionality Assessment (F1 Key Personnel, F2 Busses Registration Documents or Consent Letter, F3 Operating Permits, F4 Bidder's Past Experience, F5 Municipal Rates or Lease Agreement, F6 Depot Inspection Form, F7 Busses Inspection Form, F8 Functionality Scoring Rubric), and Contract Form SBD 7.2 (to be completed on award).
Evaluation Criteria
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf (TENDER)The tender uses the 80/20 or 90/10 preference point system; the applicable system will be determined once tenders are received. Price and specific goals are scored: 80 or 90 points for price, 20 or 10 points for specific goals. Specific goals include black ownership (up to 10 points), women ownership (up to 5 points), and disability ownership (up to 5 points), with documentary proof required (B-BBEE certificate, sworn affidavit, or CIPC ownership certificate; medical certificate for disability). Functionality assessment includes: key personnel (F1), busses registration documents or consent letter (F2), operating permits (F3), bidder's past experience (F4), municipal rates or lease agreement (F5), depot inspection form (F6), busses inspection form (F7), and functionality scoring rubric (F8). Points for functionality are allocated based on these criteria.
Technical Specifications
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf (TENDER)Outsourced staff transport for a period of thirty-six (36) months, from central pick-up points to the workplace at Glen and back. Routes: Botshabelo and Thaba Nchu; Hoffman Square Bloemfontein. A company can tender for one or more routes; tick the route(s) for which the tender is submitted. Busses must be 32–36 seaters or 60–65 seaters conforming to specifications in the Special Conditions of Contract. Fleet must be available for deployment within thirty days after receipt of appointment letter. Depot must be situated within the service area (Mangaung).
Methodology
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdfPrice adjustment methodology and effective date of adjustment shall be agreed between the Department and the appointed service provider and recorded in the Service Level Agreement (SLA), in accordance with the provisions of SBD 3.2.
Experience & Qualifications
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdfKey personnel (F1): attach signed CVs of key personnel, driver's licenses and PDPs for drivers, and service agreement with a reputable mechanical workshop if no in-house mechanic. Points allocated proportionately for available drivers vs busses tendered. Bidder's past experience in delivering similar transport contracts (F4) is required.
Quality Management
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdfBusses inspection form (F7) and depot inspection form (F6) are part of functionality assessment.
Financial Requirements
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf (TENDER)Pricing Schedule – Non-Firm Prices (SBD 3.2): Offer valid for 120 days from closing date. Price adjustments allowed for period contracts using escalation formula. Non-fuel variable cost and fixed monthly cost adjusted annually per CPI; fuel component adjusted based on official DMPR/CEF diesel wholesale price. Breakdown of price factors must total 100%. Route-specific pricing schedules in Annexures A and B. Tenderer must attach a letter from the bank confirming its account (dated less than 3 months prior to closing date), a three-month bank statement or credit letter from a registered financial institution, and complete banking details.
Compliance Requirements
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf (TENDER)Bidders must be registered on the National Treasury Central Supplier Database (CSD) and provide a Tax Compliance Status PIN or CSD number. Bidders must not be persons in the service of the state, or companies with directors who are persons in the service of the state. Joint ventures/consortia must submit a separate TCS certificate/PIN/CSD number for each party. Proof of authority to sign (resolution or power of attorney) is required. Mandatory requirements: None specified.
Contractual Terms
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdfContract for outsourced staff transport for a period of thirty-six (36) months. Delivery required at various pick-up points to Glen. All delivery costs must be included in the bid price. Offer must comply with specifications; deviations must be indicated. Delivery basis and period required for delivery to be stated.
Requirements
Source: 2026-03 TENDER STAFF TRANSPORT two routes thirty six months 20260915 final1.pdf (TENDER)Mandatory requirements: None specified. However, bidders must provide proof of authority to sign, financial service provider letter, bank details, and credit letter. Bidders must be registered on the Central Supplier Database and provide a Tax Compliance Status PIN.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
GLEN AGRICULTURE COLLEGE CHEMISTRY BUILDING COLLEGE GIELIE JOUBERT STREET BLOEMFONTEIN 9301 - GLEN - GLEN/ BLOEMFONTEIN - 9300
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
16 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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