Building maintenance services for atns fape airport (2‑year as‑and‑when contract)

BID RESPONSE DOCUMENTS MAY BE SENT TO [email protected] cc [email protected]

BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO TECHNICAL ENQUIRIES MAY BE DIRECTED TO:

CONTACT PERSON Sinenhlanhla Mbongwa CONTACT PERSON

TELEPHONE TELEPHONE

NUMBER +27 11 607 1462 NUMBER

FACSIMILE NUMBER N/A FACSIMILE NUMBER

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS

SUPPLIER INFORMATION

NAME OF BIDDER

POSTAL ADDRESS

STREET ADDRESS

TELEPHONE

NUMBER CODE NUMBER

CELL PHONE

NUMBER

FACSIMILE NUMBER CODE NUMBER

E-MAIL ADDRESS

VAT REGISTRATION

NUMBER

SUPPLIER TAX COMPLIANCE SYSTEM PIN: CENTRAL

COMPLIANCE SUPPLIER

OR

STATUS DATABASE

No: MAAA

B-BBEE STATUS TICK APPLICABLE BOX] B-BBEE STATUS LEVEL [TICK

LEVEL VERIFICATION SWORN AFFIDAVIT APPLICABLE

CERTIFICATE BOX]

Yes No

Yes

No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

19 | P a g e

ARE YOU THE Yes No

ACCREDITED ARE YOU A FOREIGN

REPRESENTATIVE IN BASED SUPPLIER FOR THE [IF YES, ANSWER

SOUTH AFRICA FOR Yes No GOODS /SERVICES THE

THE GOODS /WORKS OFFERED? QUESTIONNAIRE

/SERVICES /WORKS [IF YES ENCLOSE PROOF] BELOW ]

OFFERED?

QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS

IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO

DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO

DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO

DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO

IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO

IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX

COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT

REGISTER AS PER 2.3 BELOW.

PART B

TERMS AND CONDITIONS FOR BIDDING

1. BID SUBMISSION:

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS

WILL NOT BE ACCEPTED FOR CONSIDERATION.

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR

IN THE MANNER PRESCRIBED IN THE BID DOCUMENT.

1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT, 2000

AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2022, THE GENERAL CONDITIONS OF

CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT

FORM (SBD7).

2. TAX COMPLIANCE REQUIREMENTS

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN)

ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VERIFY THE TAXPAYER’S PROFILE AND

TAX STATUS.

2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH

THE SARS WEBSITE WWW.SARS.GOV.ZA.

2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.

2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH

20 | P a g e

PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER

DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

2.7 NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES

WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE

CORPORATIONS WITH MEMBERS PERSONS IN THE SERVICE OF THE STATE.”

NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS

MAY RENDER THE BID INVALID.

SIGNATURE OF BIDDER:

................................................

CAPACITY UNDER WHICH THIS BID IS SIGNED:

................................................

(Proof of authority must be submitted e.g. company resolution)

DATE:

................................................

21 | P a g e

33. Protection of Personal Information

35.1 The Service Provider shall ensure that its employees, representatives and officers,

comply with the provisions of the Protection of Personal Information Act, 2013 (“POPIA”)

and all other applicable data protection laws and, without limitation to the aforegoing, shall

ensure the security and confidentiality of all Personal Information processed by that Party

is in accordance with POPIA and all other applicable data protection laws.

35.1.1 The Service Provider must only process personal information of the Company and third

parties on behalf of the Company, with the Company’s knowledge or authorisation,

treat such information which comes to their knowledge as confidential and must not

disclose it unless required by law or in the course of the proper performance of the

Service Provider’s duties. The Service Provider must comply with the responsible

party’s obligations in clause section 19 of POPIA.

36 Where the Service Provider, its agents, subcontractors, officers, directors, shareholders,

representatives, or employees has/have access to any Personal Information held by the

Company for any reason in connection with this Agreement or is/are supplied with or

otherwise provided with Personal Information by the Company or on behalf of the

Company for any purpose, or are supplied with or otherwise provided with Personal

Information relating to the Services, the Service Provider shall:

36.1 process such Personal Information only for purposes of performing its/their obligations

under this Agreement and shall not otherwise modify, amend or alter the contents of such

Personal Information or disclose or permit the disclosure of such Personal Information to

any third party, unless specifically authorised to do so by the Company or as required by

law or any regulatory authority, and shall take all such steps as may be necessary to

protect and safeguard such Personal Information;

36.2 without prejudice to the generality of the foregoing, ensure that appropriate,

reasonable technical and organisational measures shall be taken by it/them to prevent –

36.2.1 the unauthorised or unlawful processing of such Personal Information; and

36.2.1.1 the accidental loss or destruction of, or damage to, such Personal

22 | P a g e

Information; and

36.2.1.2 promptly notify the Company when it becomes aware of any unauthorised,

unlawful or dishonest conduct or activities, or any breach of the terms of

this Agreement relating to Personal Information.

36.3 The Service Provider shall be liable for all claims, demands, actions, costs,

expenses (including but not limited to reasonable legal costs and disbursements),

fines, losses and damages arising from or incurred by reason of any wrongful

processing of any Personal Information by the Service Provider (including its

agents, subcontractors, officers, representatives or employees) for any breach of

its obligations or warranties.

36.4 Both Parties will comply with their obligations under POPIA in relation to personal

information for which they are the responsible party.

36.5 The Service Provider must notify the Company immediately where there are

reasonable grounds to believe that personal information has been accessed or

acquired by any unauthorised person (Data Breach) and must assist the

Company, at its own cost: a) with any investigation or notice to the Regulator or

data subjects that the Company may make in relation to a Data Breach; and b) in

responding to any directions by the Regulator to publicise the Data Breach,

including assisting the Company to make public announcements if required.

36.6 The Service Provider indemnifies the Company against any civil or criminal action

or administrative fine or other penalty or loss as a result of the Service Provider’s

breach of this clause.

POPIA CONSENT

37. The Service Provider, by submitting its proposal/ quotation, consents to the use of

his/her personal information contained therein and confirms that:

I. The information is voluntarily supplied, without undue influence from any party;

and

II. The information is necessary for the purposes of the engagement with ATNS.

23 | P a g e

38. The tenderer acknowledges that he /she is aware of his/her right to:

i. Access the information at any reasonable time for the purposes of rectification

thereof.

ii. Object to the processing of the information; Lodge a complaint with the

Information Regulator.

24 | P a g e

SBD 3.1 - PRICING SCHEDULE (Purchases)

NAME OF BIDDER.......................................................................................

BID NO.: ATNS0611/FAPEBUILDINGMAIN/2025_

CLOSING TIME 10:00 CLOSING DATE: 20 February 2026

OFFER TO BE VALID FOR 60 DAYS FROM THE CLOSING DATE OF BID.

ITEM QUANTITY DESCRIPTION BID PRICE IN RSA CURRENCY

NO. ** (ALL APPLICABLE TAXES INCLUDED)

Sites covered for maintenance include the sites listed below and may increase with the deployment of new

sites allocated to the FAPE region: FAPE Tower; Transmitter Site; Receiver Site; Humansdorp; ILS Sites;

Radar; UPS Room Radar; VOR; All other sites that may be deployed or created in the future for ATNS Port

Elizabeth Unit. Note: All ACSA Permit costs are for the service provider & The labour rates for emergencies

should be aligned to the Department of Labour. Repairs: Replacements & New installations shall be provided

as a quotation for management to consider and approved.

All Services Qty UOM Year 1 Year 2

HEALTH AND SAFETY REQUIREMENTS

Development of the Health and 1 each R R

Safety file, H&S plan and

supporting documentation.

Once

off.

BREAKING UP AND REMOVING

Break existing floor (concrete) 1 m2 R R

Break existing floor (ceramic 1 m2 R R

tile)

Break up and remove existing 1 m2 R R

plastered wall

Break up and remove 1 m2 R R

drywall board

Scraping, Steaming, and 1 m2 R R

Chemical stripping of old

paint removal

Break up existing paving and 1 m2 R R

keep safe at site

Remove standard size single 1 each R R

timber door and keep safe at

site

Remove standard size double 1 each R R

timber door and keep safe at

site.

25 | P a g e

Remove timber skirting and 1 Per meter R R

keep at site

Removal of Ablution 1 each R R

Remove laminated flooring 1 m2 R R

Remove raised floor panels and 1 m2 R R

keep safe at site

Remove window frame & glass 1 each R R

Gutter removal 1 Per meter R R

Door Repairs (Wooden; Alluminium; Glass; etc.) Regular Pedestrian Doors and Automated Garage

Type Doors

Door sizes: 1.50m2 - 2.50 m2 1 each R R

Door sizes: 2.50m2 - 3.50 m2 1 each R R

Door sizes: 3.50m2 - 4.50 m2 1 each R R

Door sizes: 4.50m2 - 5.50 m2 1 each R R

Door sizes: 5.50m2 - 6.50 m2 1 each R R

Door stop Wall Mounted 1 each R R

Half Moon Door Stopper 1 each R R

Automatic Hydraulic Door 1 each R R

Closer with Stop Device,

Adjustable

Spring, buffer Closed 25-45 Kg

Medium Duty Door Closer - 1 each R R

Silver

Mag Lock Kit - Battery Back up 1 each R R

Magnetic Door Lock 1 each R R

Window sizes: 0.00m2 - 1.00 m2 1 each R R

Window sizes: 1.00m2 - 2.00 m2 1 each R R

Window sizes: 2.00m2 - 3.00 m2 1 each R R

Window sizes: 3.00m2 - 4.00 m2 1 each R R

Window sizes: 4.00m2 - 5.00 m2 1 each R R

Window sizes: 5.00m2 - 6.00 m2 1 each R R

Double glazing window sizes: 1 each R R

3.00m2 - 4.00 m2

Double glazing window sizes: 1 each R R

4.00m2 - 5.00 m2

Double glazing window sizes: 1 each R R

5.00m2 - 6.00 m2

Cylinder sash lock each R R

Aluminum Door Lockset 1 each R R

150mm stainless steel 1 each R R

handles back-to-back

Floor mount stainless steel 1 each R R

doorstop

Garage door Chroma deck 1 each R R

steel single charcoal slatted

W2440mm x H2135mm

Garage door Chroma deck steel 1 each R R

double charcoal block

W4880mm x H2580mm

Centurion SDO4 Garage 1 each R R

Motor kit

26 | P a g e

Pivot Shower Door - Chrome 1 each R R

(800 x 1020 x 1860mm)

Shower Door - White (1850 x 1 each R R

900mm)

Shower Door Trimatic Uni 900 X 1 each R R

1800 White

Gate & Fence Repairs (including remotes and motors)

Welded Palisade Galvanised 1 each R R

Steel Sliding Gate (10m x 2.5m)

est.

Concrete Palisade Fencing 1 Per Meter R R

Clear View Fencing 1 Per Meter R R

Concertina Razor Wire Coils 1 Per Meter R R

Centurion D10 Smart Motor Kit 1 each R R

Welded Palisade Galvanised Per Meter R R

Steel fence

Painting

Polvin PVA paint 5L 1 each R R

Acrylic PVA paint 5L 1 each R R

Nukote PVA paint 5L 1 each R R

Walls and Ceiling paint 5L 1 each R R

Wallseal paint 5L 1 each R R

Dampseal paint 5L 1 each R R

Gloss enamel 5L 1 each R R

Silvershine Aluminium paint 5L 1 each R R

Gloss enamel door and trims 5L 1 each R R

Gloss spray paint fast dry 250ml 1 each R R

Multi-purpose crackfiller 1Kg 1 each R R

Thinners 5L 1 each R R

Paint remover 5L 1 each R R

Pollyfilla 2Kg 1 each R R

Primer plaster 20L 1 each R R

Galvanised iron primer 5L 1 each R R

Anti-Rust primer 5L 1 each R R

Steel primer 5L 1 each R R

Red Oxide primer 5L 1 each R R

Universal undercoat 5L 1 each R R

Wood primer 5L 1 each R R

Linseed oil wood care 1 each R R

preservative 5L

Interior/Exterior wood vanish 5L 1 each R R

Carbolineum wood 1 each R R

preservative 5L

All-purpose Paint brush 100mm 1 each R R

All-purpose Paint brush 75mm 1 each R R

All-purpose Paint brush 50mm 1 each R R

All-purpose Paint brush 38mm 1 each R R

All-purpose Paint brush 25mm 1 each R R

All-purpose Paint brush 12mm 1 each R R

27 | P a g e

Smooth roller 225mm (Enamel) 1 each R R

knitted pile

Smooth roller 225mm refill 1 each R R

(Enamel) knitted pile

Medium roller 225mm (PVA) 1 each R R

woven pile

Medium roller 225mm refill 1 each R R

(PVA) woven pile

Microfibre roller 225mm (matt) 1 each R R

Microfibre roller 225mm refill 1 each R R

(matt)

Foam roller 50mm 1 each R R

Re-usable tray 50mm 1 each R R

Re-usable tray 225mm 1 each R R

Paint scraper 100mm 1 each R R

Paint scraper 80mm 1 each R R

Paint scraper 50mm 1 each R R

Paint scraper 30mm 1 each R R

Window scraper 1 each R R

Sandpaper multi grits 300mm x 1 each R R

1000mm

Masking tape 18mm x 40m 1 each R R

Masking tape 36mm x 40m 1 each R R

Masking tape 48mm x 40m 1 each R R

Flooring & High-pressure cleaning

Concrete flooring 1 m2 R R

Ceramic Tile 1 m2 R R

Marble Tile 1 m2 R R

Porcelain Tile 1 m2 R R

Vinyl Tile Flooring 1 m2 R R

Vinyl Plank Flooring 1 m2 R R

Vinyl Sheet Flooring 1 m2 R R

Solid Hardwood 1 m2 R R

Laminate Flooring 1 m2 R R

Raised Floor Tile 1 m2 R R

Raised Floor Tile with carpet 1 m2 R R

Wall and Floor Grout Light 1 each R R

Grey 20 kg

Mosaic - 300 x 300mm 1 m2 R R

Grout Seal 1 L 1 each R R

Tile Grout White 5kg 1 each R R

Marine Silicone Sealant 280 ml, 1 each R R

Clear

Skirting Board 1 Per Meter R R

Quarter Round 1 Per Meter R R

Clean face brick walls using Hi 1 m3 R R

pressure wash with diluted acid

mixture.

Clean paving using High- 1 m3 R R

pressure washing

Clean roof covering using Hi 1 m3 R R

pressure wash

28 | P a g e

Builder (walls; plastering; paving; car ports; etc)

Building Block 140mm 1 each R R

Building Block 190mm 1 each R R

Blocks Charcoal 190mm x 1 each R R

190mm x 390mm

Brick Imperial Speckled Face 1 each R R

brick

Brick Paver Red 73mm 1 each R R

Cement Plaster Brick 1 each R R

Charcoal Brick Cladding 1 each R R

Clay Hollow Maxi Brick 1 each R R

Face Brick Iron Spot Variation 1 each R R

Fire Brick 230mm x 114mm x 1 each R R

50mm

Rok Plaster Brick 1 each R R

One coat cement plaster on 1 m2 R R

brickwork

Rhinolite or similarone coat 1 m2 R R

gypsum plater on

Cement 32.5N 50Kg 1 each R R

Cement 42.5N 50Kg 1 each R R

Concrete mix 40Kg 1 each R R

Building Sand 1 m3 R R

13mm Grey Crushed Stone 1 m3 R R

19MM Grey Crushed Stone 1 m3 R R

BRICKFORCE 150mm x 15m 1 each R R

(2.4MM) Heavy Duty

Drop Sheet Black Sheeting 1 each R R

DPC (Damp Proof Course) 2m

x 30m x 100mic

Reinforcing Reinforcement 1 Per Meter R R

Steel Bar for Concrete

Interlocking pavers 80mm 1 each R R

Paving Brick Interlock Grey 1 each R R

60mm

Bevel Bond Paver Brick 50mm 1 each R R

Concrete Paving Slab 1 each R R

450mmx450mmx50mm

Barrier Kerb BK4 1000 x 300 1 each R R

x 150

Concrete Kerb (1000 x 65/75 1 each R R

x 150mm)

Barrier Kerb BK3 1000 x 180 1 each R R

x 280

Kerb Concrete Edge Bk2 1 each R R

1mtr 250×125

Steel Lip Cha 1 Per Meter R R

ROUND GALVANISED 1 Per Meter R R

CARPORT POST

CARPORT POSTS 1 Per Meter R R

SQUARE

29 | P a g e

Bidders must submit proof of registration with Construction

CIDB 2 GB or higher

Industry Development Board (CIDB) in General Building Works

NOTE:

ATNS shall verify the active status on CIDB Register of Contractors during evaluation

Only those tenderers who are registered with CIDB or are capable of being so prior

to the evaluation of submission, in a contractor grading designation equal to or higher

than a contractor grading designation determined in accordance with the sum tendered

for a 2GB OR higher class of construction work who are eligible to have their tenders

evaluated.

Tenderers who are capable of being registered for 2GB or higher, shall submit with

their bid, a proof of application to CIDB.

Failure to provide this document will result in automatic disqualification

Three (3) Reference The bidder must submit a minimum of three (3) Contactable

Letters reference letters in general building maintenance previously

completed.

NOTE:

1.Failure to provide this document will result in automatic disqualification

The document must be printed on the official letterhead of the client organisation

(referee)

3.Must clearly confirm that the services were successfully completed.

4.Must include contact details for verification (phone number and/or email address)

5.The service must have been completed within the past 10 years

Letters of appointment, project award notifications, or contracts will not be accepted

as substitutes.

Occupational Certificate: A certified valid copy of Occupational Certificate: Plumber (not

Plumber (NQF level 4) older than three months from closing date)

issued by Quality Council NOTE:

for Trades & Occupations 1. Failure to provide this document will result in automatic disqualification

or any QCTO-accredited 2. Qualification must be SAQA accredited. Foreign qualifications are to be subjected to the same.

trade test centre

Locality Footprint – Bidder must submit municipality bill, lease agreement,

Gqeberha Memorandum of Understanding with locally based partner not

older than 3 months, or Valid lease agreement.

NOTE:

Failure to provide this document will result in automatic disqualification

Proof of COIDA compliance Valid Letter of Good Standing with Compensation Commissioner

(Compensation Fund) OR (COIDA) from Department of Employment and labour OR

Registered Mutual Registered Mutual Association Policy Insurance

Association.

NOTE:

1.Failure to provide this document will result in automatic disqualification

Failure to meet Mandatory requirements may result in bid rejection.

Stage 3: Evaluation for Price and ATNS Specific Goals

7.1. The bid will be evaluated using the 80/20-point system.

12 | P a g e

Criteria Means of Verification Points

Price Proposed Bid Price 80,00

Preference Points Specific Goals 20,00

Total Points 100,00

7.2. The applicable preference point system will be the 80/20, will be determined based on

the value of the lowest acceptable tender. The system selected will align with the

thresholds specified in procurement regulations.

Specific Goals

8.1. The specific goals outlined in the invitation to submit the RFQ, along with the

corresponding points to be awarded for each goal, are indicated below.

Number of points The specific goals allocated points in terms of

allocated (80/20 system) this tender

51% Black Owned Suppliers 10,00

30% Black Woman Owned Suppliers. (Section 2 10,00

(1)(d)(i) of the PPPFA)

Total 20,00

8.2. The Bidder must indicate how they claim points for specific for each preference point

system in the provided SBD 6.1.

Verification of Specific Goals

Tenderers must also provide valid proof to substantiate any claims made in support of these

goals to qualify for the allocated points. The following information is required in order for

bidders to qualify for specific claimed:

9.1. Bidders must submit:

9.1.1. CSD Report

9.1.2. CIPC documents

9.1.3. Shareholder certificates

9.1.4. ID copies of shareholders

ATNS Specific Goals

10.1. ATNS evaluates bids based on Preferential Procurement Regulations, 2022.

Suppliers are required to claim points for specific goals in SBD 6.1.

13 | P a g e

SECTION C: RFQ CONDITIONS AND INSTRUCTIONS TO BID

Disclaimer

11.1. The Bidder shall bear all costs incurred in connection with the preparation and submission of

their Bid Response and for finalisation of the contract and the attachments thereof. ATNS will

in no case be responsible for payment to the Bidder for these costs.

11.2. The Company reserves the right to reject any or all Bids, to undertake discussions with one or

more Bidders, and to accept that Bid or modified Bid which in its sole judgment, will be most

advantageous to the Company, price and other evaluation factors having been considered.

Contract Terms

12.1. Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief, the

Company accepts no liability in relation to the accuracy of any representations made. Bidders

should accept that their tender response is on the basis and reliance of its own judgment and

information. ATNS reserves the right to vary the scope and terms as described in this document.

If any variation does take place tenderer will be advised as soon as possible in writing.

12.2. The successful tenderer will be engaged subject to acceptance of a contract containing the

standard Terms and Conditions as given. The contract contains standard clauses including a

retention clause for non-satisfactory completion, breach of contract and confidentiality clauses

and a requirement for the tenderer to have adequate professional indemnity insurance. All

Tenderers must bear in mind that if circumstances dictate, ATNS reserves its right to withdraw

from any commitments that will be entered into within this statement of work.

12.3. All designs and documentation submitted by the tenderer will be treated as confidential.

12.4. ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to undertake

discussions with one or more Tenderers and to accept that tender or modified tender which in

its sole judgment, will be most advantageous to the Company, price and other evaluation factors

having been considered.

Cancellation of Procurement Process

13.1. This procurement process can be postponed or cancelled at any stage at the sole discretion of

ATNS provided that such cancellation or postponement takes place prior to entering a contract

with a specific service provider to which the bid relates.

Bid Submission Conditions, Instruction and Evaluation Process/Criteria

14.1. The Bid submission conditions and instructions as well as the evaluation process/criteria have

been noted. Non-compliance to any of these will result in a bid being rejected.

14 | P a g e

Negotiation and Contracting

15.1. ATNS have the right to enter negotiation with one or more Bidders regarding any terms and

conditions, including price(s), of a proposed contract.

15.2. Under no circumstances will negotiation with any Bidders, including preferred Bidders,

constitute an award or promise/ undertaking to award the contract.

15.3. ATNS shall not be obliged to accept the lowest or any bid, offer or proposal.

15.4. A contract will only be deemed to be concluded when reduced to writing in a formal contract

and Service Level Agreement (if applicable) signed by the designated responsible person of

both parties.

15.5. ATNS also reserves the right to enter one contract with a Bidder for all required functions or

into more than one contract with different Bidders for different functions.

Reasons for Rejection

16.1. ATNS shall reject a proposal for the award of a contract if the recommended Bidder has

committed a proven corrupt or fraudulent act in competing for the particular contract.

16.2. ATNS may disregard the bid of any bidder if that bidder, or any of its directors:

16.2.1. Have abused the SCM system of the ATNS.

16.2.2. Have committed proven fraud or any other improper conduct in relation to such system.

16.2.3. Have failed to perform on any previous contract and the proof exists.

16.2.4. Such actions shall be communicated to the National Treasury.

General Conditions of Contract

17.1. The General Conditions of Contract must be accepted.

Additional Information Requirements

18.1. During evaluation of the bids, additional information may be requested in writing from Bidders.

Replies to such request must be submitted, within 7 working days or as otherwise indicated.

Failure to comply, may lead to your bid being disregarded.

18.2. No additional information will be accepted from any individual Bidder without such information

having been requested.

Confidentiality

19.1. The bid and all information in connection therewith shall be held in strict confidence by

Bidders and usage of such information shall be limited to the preparation of the bid. Bidders

shall undertake to limit the number of copies of this document.

15 | P a g e

Intellectual Property, Inventions and Copyright

20.1. Copyright of all documentation relating to this contract belongs to the client. The successful

Bidder may not disclose any information, documentation, or products to other clients without

the written approval of the accounting authority or the delegate.

20.2. This paragraph shall survive termination of this contract.

Non-Compliance with Delivery Terms

21.1. As soon as it becomes known to the contractor that he/she will not be able to deliver the

services within the delivery period and/or against the quoted price and/or as specified, ATNS

must be given immediate written notice to this effect. ATNS reserves the right to implement

remedies as provided for in the GCC.

Warrants

22.1. The bidder warrants that it can conclude this Agreement to the satisfaction of ATNS.

Parties not affected by waiver or breaches

23.1. The waiver (whether express or implied) by any Party of any breach of the terms or conditions

of this contract by the other Party shall not prejudice any remedy of the waiving party in respect

of any continuing or other breach of the terms and conditions hereof.

23.2. No favour, delay, relaxation or indulgence on the part of any Party in exercising any power or

right conferred on such Party in terms of this contract shall operate as a waiver of such power

or right nor shall any single or partial exercise of any such power or right under this agreement.

Retention

24.1. On termination of this agreement, the bidder shall, on demand hand over all documentation

provided as part of the project and all deliverables, etc., without the right of retention, to ATNS.

24.2. No agreement to amend or vary a contract or order or the conditions, stipulations or provisions

thereof shall be valid and of any force and effect unless such agreement to amend or vary is

entered into in writing and signed by the contracting parties. Any waiver of the requirement that

the agreement to amend or vary shall be in writing, shall also be in writing.

Central Supplier Database

25.1. It is a requirement that all suppliers/ services providers to ATNS shall be registered on the

National Treasury Central Supplier Database (CSD).

25.2. Bidders are therefore required to register as a supplier on the CSD before submitting a bid. The

CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

16 | P a g e

25.3. Bidders are therefore required to submit proof of their registration on the CSD, or if not yet

registered, provide proof of their application to be registered, with their bid.

25.4. No bid will be awarded, and a contract concluded with a bidder who is not registered on the

CSD.

Format of Bids

26.1. Bidders must complete all the necessary bid documents and undertakings required in this bid

document. Bidders are advised that their proposal should be concise, written in plain English

and simply presented.

26.2. If applicable, Bidders are to set out their proposal in the format prescribed hereunder. This

means that the proposal must be structured in the parts noted below. Information not submitted

in the relevant part, may not be considered for evaluation purposes.

SARS Tax Clearance Certificate(S)

27.1. Bidde must ensure compliance with their tax obligations.

27.2. Bidders are required to submit their unique personal identification number (PIN) issued by

SARS to enable the organ of state to view the taxpayer’s profile and tax status.

27.3. Application for tax compliance status (TCS) or PIN may also be made via e-filing. To use this

provision, taxpayers will need to register with SARS as e-filers through the website

www.sars.gov.za

27.4. Bidders may also submit a printed TCS together with the bid.

27.5. In bids where consortia/ joint ventures/ sub-contractors are involved; each party must submit a

separate proof of TCS/ PIN/ CSD number.

27.6. Where no TCS is available, but the bidder is registered on the Central Supplier Database

(CSD), a CSD number must be provided.

27.7. Bids submitted without any one of the above, will be deemed to be non-responsive.

Declaration of Interest

28.1. Each party to the bid must complete and return the “Declaration of Interest”.

28.2. Bids submitted without a complete and signed Declaration of Interest will be deemed to be non-

responsive.

Invitation to Bid

29.1. Bidders must complete, sign and return the full “Invitation to Bid” document.

29.2. Bids submitted without a completed and signed Invitation to Bid will be deemed to be non-

responsive.

17 | P a g e

Pricing Schedule

30.1. Any budget amount that may be indicated in this document shall be deemed to be a guide only

and Bidders are expected to submit a costing that is fair and reasonable.

30.2. All costs related to this assignment are to be allowed for in the pricing schedule and in the

formats prescribed and must be returned as part of the submission. Bids submitted without a

price or with an incomplete price, will be deemed to be non-responsive.

30.3. A pricing schedule with one of the specified elements (fees and reimbursable costs) omitted

from the costing, may be considered non-responsive.

Registration On the CSD

31.1. In this part, bidders must submit proof of their registration, or proof that they have applied for

registration on the Central Supplier Database. Bids submitted without the required proof, will

be deemed to be non-responsive.

Registration Certificates and Accreditation with OEMS Or Professional Bodies

32.1. Registration with professional bodies. Bids submitted without proof will be deemed to be non-

responsive.

18 | P a g e

SECTION D: STANDARD BIDDING DOCUMENTS

SBD1: Invitation to Bid - PART A

You are hereby invited to bid for the requirements of the Air Traffic and Navigation Services SOC Limited (ATNS)

BID NUMBER: ATNS0611/FAPEBUILDINGMAIN/2025_ CLOSING 20 February CLOSING 11h00

DATE: 2025 TIME: CAT

APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE BUILDING MAINTENANCE

SERVICES ON AN AS AND WHEN BASIS FOR A PERIOD OF TWO (2) YEARS AT ATNS FAPE

AND REMOTE SITES, CHIEF DAWID STUURMAN INTERNATIONAL AIRPORT

B-BBEE Minimum Level: 4