Appointment of a Service Provider to Provide Building Maintenance Services on an As and When Basis for a Period of Two (2) Years at Atns Fape and Remote Sites, Chief Dawid Stuurman International Airport.

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE

1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS

1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR

1.4. THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT

2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.

2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN)

PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.

DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED.

(Proof of authority must be submitted e.g. company resolution)

35.1.1 The Service Provider must only process personal information of the Company and third

treat such information which comes to their knowledge as confidential and must not

disclose it unless required by law or in the course of the proper performance of the

Service Provider’s duties. The Service Provider must comply with the responsible

any third party, unless specifically authorised to do so by the Company or as required by

36.5 The Service Provider must notify the Company immediately where there are

acquired by any unauthorised person (Data Breach) and must assist the

including assisting the Company to make public announcements if required.

Bidders must submit proof of registration with Construction

CIDB 2 GB or higher

Industry Development Board (CIDB) in General Building Works

NOTE:

ATNS shall verify the active status on CIDB Register of Contractors during evaluation

Only those tenderers who are registered with CIDB or are capable of being so prior

to the evaluation of submission, in a contractor grading designation equal to or higher

than a contractor grading designation determined in accordance with the sum tendered

for a 2GB OR higher class of construction work who are eligible to have their tenders

evaluated.

Tenderers who are capable of being registered for 2GB or higher, shall submit with

their bid, a proof of application to CIDB.

Failure to provide this document will result in automatic disqualification

Three (3) Reference The bidder must submit a minimum of three (3) Contactable

Letters reference letters in general building maintenance previously

completed.

NOTE:

1.Failure to provide this document will result in automatic disqualification

The document must be printed on the official letterhead of the client organisation

(referee)

3.Must clearly confirm that the services were successfully completed.

4.Must include contact details for verification (phone number and/or email address)

5.The service must have been completed within the past 10 years

Letters of appointment, project award notifications, or contracts will not be accepted

as substitutes.

Occupational Certificate: A certified valid copy of Occupational Certificate: Plumber (not

Plumber (NQF level 4) older than three months from closing date)

issued by Quality Council NOTE:

for Trades & Occupations 1. Failure to provide this document will result in automatic disqualification

or any QCTO-accredited 2. Qualification must be SAQA accredited. Foreign qualifications are to be subjected to the same.

trade test centre

Locality Footprint – Bidder must submit municipality bill, lease agreement,

Gqeberha Memorandum of Understanding with locally based partner not

older than 3 months, or Valid lease agreement.

NOTE:

Failure to provide this document will result in automatic disqualification

Proof of COIDA compliance Valid Letter of Good Standing with Compensation Commissioner

(Compensation Fund) OR (COIDA) from Department of Employment and labour OR

Registered Mutual Registered Mutual Association Policy Insurance

Association.

NOTE:

1.Failure to provide this document will result in automatic disqualification

Failure to meet Mandatory requirements may result in bid rejection.

Stage 3: Evaluation for Price and ATNS Specific Goals

7.1. The bid will be evaluated using the 80/20-point system.

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Criteria Means of Verification Points

Price Proposed Bid Price 80,00

Preference Points Specific Goals 20,00

Total Points 100,00

7.2. The applicable preference point system will be the 80/20, will be determined based on

the value of the lowest acceptable tender. The system selected will align with the

thresholds specified in procurement regulations.

Specific Goals

8.1. The specific goals outlined in the invitation to submit the RFQ, along with the

corresponding points to be awarded for each goal, are indicated below.

Number of points The specific goals allocated points in terms of

allocated (80/20 system) this tender

51% Black Owned Suppliers 10,00

30% Black Woman Owned Suppliers. (Section 2 10,00

(1)(d)(i) of the PPPFA)

Total 20,00

8.2. The Bidder must indicate how they claim points for specific for each preference point

system in the provided SBD 6.1.

Verification of Specific Goals

Tenderers must also provide valid proof to substantiate any claims made in support of these

goals to qualify for the allocated points. The following information is required in order for

bidders to qualify for specific claimed:

9.1. Bidders must submit:

9.1.1. CSD Report

9.1.2. CIPC documents

9.1.3. Shareholder certificates

9.1.4. ID copies of shareholders

ATNS Specific Goals

10.1. ATNS evaluates bids based on Preferential Procurement Regulations, 2022.

Suppliers are required to claim points for specific goals in SBD 6.1.

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SECTION C: RFQ CONDITIONS AND INSTRUCTIONS TO BID

Disclaimer

11.1. The Bidder shall bear all costs incurred in connection with the preparation and submission of

their Bid Response and for finalisation of the contract and the attachments thereof. ATNS will

in no case be responsible for payment to the Bidder for these costs.

11.2. The Company reserves the right to reject any or all Bids, to undertake discussions with one or

more Bidders, and to accept that Bid or modified Bid which in its sole judgment, will be most

advantageous to the Company, price and other evaluation factors having been considered.

Contract Terms

12.1. Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief, the

Company accepts no liability in relation to the accuracy of any representations made. Bidders

should accept that their tender response is on the basis and reliance of its own judgment and

information. ATNS reserves the right to vary the scope and terms as described in this document.

If any variation does take place tenderer will be advised as soon as possible in writing.

12.2. The successful tenderer will be engaged subject to acceptance of a contract containing the

standard Terms and Conditions as given. The contract contains standard clauses including a

retention clause for non-satisfactory completion, breach of contract and confidentiality clauses

and a requirement for the tenderer to have adequate professional indemnity insurance. All

Tenderers must bear in mind that if circumstances dictate, ATNS reserves its right to withdraw

from any commitments that will be entered into within this statement of work.

12.3. All designs and documentation submitted by the tenderer will be treated as confidential.

12.4. ATNS reserves the right to reject, withdraw or cancel any or all Proposals/Tenders, to undertake

discussions with one or more Tenderers and to accept that tender or modified tender which in

its sole judgment, will be most advantageous to the Company, price and other evaluation factors

having been considered.

Cancellation of Procurement Process

13.1. This procurement process can be postponed or cancelled at any stage at the sole discretion of

ATNS provided that such cancellation or postponement takes place prior to entering a contract

with a specific service provider to which the bid relates.

Bid Submission Conditions, Instruction and Evaluation Process/Criteria

14.1. The Bid submission conditions and instructions as well as the evaluation process/criteria have

been noted. Non-compliance to any of these will result in a bid being rejected.

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Negotiation and Contracting

15.1. ATNS have the right to enter negotiation with one or more Bidders regarding any terms and

conditions, including price(s), of a proposed contract.

15.2. Under no circumstances will negotiation with any Bidders, including preferred Bidders,

constitute an award or promise/ undertaking to award the contract.

15.3. ATNS shall not be obliged to accept the lowest or any bid, offer or proposal.

15.4. A contract will only be deemed to be concluded when reduced to writing in a formal contract

and Service Level Agreement (if applicable) signed by the designated responsible person of

both parties.

15.5. ATNS also reserves the right to enter one contract with a Bidder for all required functions or

into more than one contract with different Bidders for different functions.

Reasons for Rejection

16.1. ATNS shall reject a proposal for the award of a contract if the recommended Bidder has

committed a proven corrupt or fraudulent act in competing for the particular contract.

16.2. ATNS may disregard the bid of any bidder if that bidder, or any of its directors:

16.2.1. Have abused the SCM system of the ATNS.

16.2.2. Have committed proven fraud or any other improper conduct in relation to such system.

16.2.3. Have failed to perform on any previous contract and the proof exists.

16.2.4. Such actions shall be communicated to the National Treasury.

General Conditions of Contract

17.1. The General Conditions of Contract must be accepted.

Additional Information Requirements

18.1. During evaluation of the bids, additional information may be requested in writing from Bidders.

Replies to such request must be submitted, within 7 working days or as otherwise indicated.

Failure to comply, may lead to your bid being disregarded.

18.2. No additional information will be accepted from any individual Bidder without such information

having been requested.

Confidentiality

19.1. The bid and all information in connection therewith shall be held in strict confidence by

Bidders and usage of such information shall be limited to the preparation of the bid. Bidders

shall undertake to limit the number of copies of this document.

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Intellectual Property, Inventions and Copyright

20.1. Copyright of all documentation relating to this contract belongs to the client. The successful

Bidder may not disclose any information, documentation, or products to other clients without

the written approval of the accounting authority or the delegate.

20.2. This paragraph shall survive termination of this contract.

Non-Compliance with Delivery Terms

21.1. As soon as it becomes known to the contractor that he/she will not be able to deliver the

services within the delivery period and/or against the quoted price and/or as specified, ATNS

must be given immediate written notice to this effect. ATNS reserves the right to implement

remedies as provided for in the GCC.

Warrants

22.1. The bidder warrants that it can conclude this Agreement to the satisfaction of ATNS.

Parties not affected by waiver or breaches

23.1. The waiver (whether express or implied) by any Party of any breach of the terms or conditions

of this contract by the other Party shall not prejudice any remedy of the waiving party in respect

of any continuing or other breach of the terms and conditions hereof.

23.2. No favour, delay, relaxation or indulgence on the part of any Party in exercising any power or

right conferred on such Party in terms of this contract shall operate as a waiver of such power

or right nor shall any single or partial exercise of any such power or right under this agreement.

Retention

24.1. On termination of this agreement, the bidder shall, on demand hand over all documentation

provided as part of the project and all deliverables, etc., without the right of retention, to ATNS.

24.2. No agreement to amend or vary a contract or order or the conditions, stipulations or provisions

thereof shall be valid and of any force and effect unless such agreement to amend or vary is

entered into in writing and signed by the contracting parties. Any waiver of the requirement that

the agreement to amend or vary shall be in writing, shall also be in writing.

Central Supplier Database

25.1. It is a requirement that all suppliers/ services providers to ATNS shall be registered on the

National Treasury Central Supplier Database (CSD).

25.2. Bidders are therefore required to register as a supplier on the CSD before submitting a bid. The

CSD website can be accessed on the following link:

http://ocpo.treasury.gov.za/Pages/default.aspx

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25.3. Bidders are therefore required to submit proof of their registration on the CSD, or if not yet

registered, provide proof of their application to be registered, with their bid.

25.4. No bid will be awarded, and a contract concluded with a bidder who is not registered on the

CSD.

Format of Bids

26.1. Bidders must complete all the necessary bid documents and undertakings required in this bid

document. Bidders are advised that their proposal should be concise, written in plain English

and simply presented.

26.2. If applicable, Bidders are to set out their proposal in the format prescribed hereunder. This

means that the proposal must be structured in the parts noted below. Information not submitted

in the relevant part, may not be considered for evaluation purposes.

SARS Tax Clearance Certificate(S)

27.1. Bidde must ensure compliance with their tax obligations.

27.2. Bidders are required to submit their unique personal identification number (PIN) issued by

SARS to enable the organ of state to view the taxpayer’s profile and tax status.

27.3. Application for tax compliance status (TCS) or PIN may also be made via e-filing. To use this

provision, taxpayers will need to register with SARS as e-filers through the website

www.sars.gov.za

27.4. Bidders may also submit a printed TCS together with the bid.

27.5. In bids where consortia/ joint ventures/ sub-contractors are involved; each party must submit a

separate proof of TCS/ PIN/ CSD number.

27.6. Where no TCS is available, but the bidder is registered on the Central Supplier Database

(CSD), a CSD number must be provided.

27.7. Bids submitted without any one of the above, will be deemed to be non-responsive.

Declaration of Interest

28.1. Each party to the bid must complete and return the “Declaration of Interest”.

28.2. Bids submitted without a complete and signed Declaration of Interest will be deemed to be non-

responsive.

Invitation to Bid

29.1. Bidders must complete, sign and return the full “Invitation to Bid” document.

29.2. Bids submitted without a completed and signed Invitation to Bid will be deemed to be non-

responsive.

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Pricing Schedule

30.1. Any budget amount that may be indicated in this document shall be deemed to be a guide only

and Bidders are expected to submit a costing that is fair and reasonable.

30.2. All costs related to this assignment are to be allowed for in the pricing schedule and in the

formats prescribed and must be returned as part of the submission. Bids submitted without a

price or with an incomplete price, will be deemed to be non-responsive.

30.3. A pricing schedule with one of the specified elements (fees and reimbursable costs) omitted

from the costing, may be considered non-responsive.

Registration On the CSD

31.1. In this part, bidders must submit proof of their registration, or proof that they have applied for

registration on the Central Supplier Database. Bids submitted without the required proof, will

be deemed to be non-responsive.

Registration Certificates and Accreditation with OEMS Or Professional Bodies

32.1. Registration with professional bodies. Bids submitted without proof will be deemed to be non-

responsive.

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SECTION D: STANDARD BIDDING DOCUMENTS

SBD1: Invitation to Bid - PART A

You are hereby invited to bid for the requirements of the Air Traffic and Navigation Services SOC Limited (ATNS)

BID NUMBER: ATNS0611/FAPEBUILDINGMAIN/2025_ CLOSING 20 February CLOSING 11h00

DATE: 2025 TIME: CAT

APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE BUILDING MAINTENANCE

SERVICES ON AN AS AND WHEN BASIS FOR A PERIOD OF TWO (2) YEARS AT ATNS FAPE

AND REMOTE SITES, CHIEF DAWID STUURMAN INTERNATIONAL AIRPORT

B-BBEE Minimum Level: 4