Quantity surveying services for sanitation 60 school projects in eastern cape

Name: Akhona Gomana (Agent for The Mvula Trust)

Phone: +27 43 726 2255

Email: [email protected]

Address: 69 Devereux Avenue, Vincent, East London, 5241, Eastern Cape

• Submit hard‑copy proposals to the tender box at The Mvula Trust, 69 Devereux Avenue, Vincent, East London (postal code 5241) by 12:00 hrs on Friday 27 February 2026. No electronic, fax or email submissions are accepted.
• Only the issued tender documents may be used; all returnable documents must be completed in legible, non‑erasable ink and signed.
• Required returnable documents (T2.1): Central Supplier Database registration report (≤30 days old), valid professional indemnity insurance, COIDA/FEM good‑standing certificate, company registration copy, technical qualifications (CVs, registration certificates), completed projects list, current projects list.
• Required returnable schedules (T2.2): Record of addenda, compulsory enterprise questionnaire, JV authority (if applicable), board resolution for signatory, proposed amendments/qualifications, proposed organisation & staffing (F1), team member qualifications (F2), participation confirmation letters for each team member (F3), preference points claim form, bidder’s declaration, form of offer & acceptance (C1.1).
• All documents must be submitted in original plus the number of copies stated in the Tender Data, with English translations where required.
• Failure to submit any mandatory document or to meet the sealing/addressing requirements results in disqualification.

• Evaluation method: Method 2 – Functionality, Price and Preference (80 % price, 20 % specific goals).
• Functionality scoring: minimum threshold 70 points; bidders scoring ≥70 proceed to price and preference stages.
• Scoring matrix includes points for core team composition (e.g., Principal Agent with ≥10 years experience – 20 pts, Quantity Surveyor ≥5 years – 10 pts, Civil/Structural Engineer ≥10 years – up to 20 pts, OHS Agent ≥5 years – 10 pts).
• Preference points are awarded based on specific goal documents (CSD, CIPC, tax clearance, etc.) using the 2022 Preferential Procurement Regulations form; failure to complete this form yields 0 pts for specific goals.
• Risk assessment follows price/preference evaluation; bidders posing financial or performance risk are excluded.
• Final award considers functionality score, price (weighted 80 %), and preference points (20 %).

Scope: Lead a multi‑disciplinary team to provide construction monitoring, final accounts and close‑out services for Stage 4‑7 of the SANITATION 60 programme at multiple schools in the Eastern Cape. Deliverables include activity schedule for value‑based fees, project execution plan, organogram, and final account approval. Standards: CIDB Standard Conditions of Tender (August 2019) and Construction Regulations 2014 (OHS Act 1993). Minimum team per cluster: 1 Principal Agent (registered QS, >10 years experience), 1 Quantity Surveyor (registered QS, >5 years), 1 Civil/Structural Engineer (registered Engineer/Technologist, >10 years), 1 OHS Agent (registered with SACPCMP, >5 years), 1 Project Administrator (≥3 years admin experience, EFMS training). All core staff must be 100 % committed; any non‑committed staff leads to disqualification. Service capacity: bidders with >6 concurrent final‑account/close‑out projects will be excluded.

Pricing: Submit a value‑based fee activity schedule (C2.2) as part of the pricing data; price will be weighted 80 % of the total score. Bonds/guarantees: not explicitly required in the extracted text. Payment: Invoices submitted by the appointed Quantity Surveying Consultant to The Mvula Trust; the Trust may pay sub‑consultants directly into their bank accounts (subject to prior written consent for any changes). Financial capacity: Provide completed projects and current projects lists; reference letters for at least one appointment of ≥R 10 million construction value are required. All financial documents must be current and verifiable.

• Central Supplier Database (CSD) registration (report ≤30 days old).
• Valid Professional Indemnity Insurance.
• COIDA/FEM good‑standing certificate.
• Company registration (CIPC).
• Tax Clearance Certificate or valid SARS PIN; tax compliance will be verified online.
• No directors/shareholders on the Register of Tender Defaulters (Prevention and Combating of Corrupt Activities Act 2004).
• Not listed as a state employee or public office holder.
• Good standing with the Compensation Fund or licensed insurer.
• Evidence of compliance with Construction Regulations 2014 and registration with SACPCMP (or process to register).
• Completed compulsory enterprise questionnaire; no conflicts of interest.
• All required returnable documents must be submitted; failure results in disqualification.