Panel appointment: built environment specialist services for arc infrastructure projects (5-Year contract)

Procurement-related enquiries: Ms Fisokuhle Dlamini (PURCO SA, Procurement Officer) - Email: [email protected]. Technical-related enquiries: Addressed via PURCO SA website (www.purcosa.co.za) under tender number ARC/66/01/2026/2. Only bidders who purchased the document will receive responses. Additional contact: Ms Phila Khumalo (ARC, Supply Chain Management) - Email: [email protected].

Submit electronically via PURCO SA website (https://purcosa.co.za/online-tender-submissions-guide) by 15 June 2026 at 11:00 AM. No physical, email, or fax submissions accepted. Only final submissions evaluated; drafts rejected. Log in with the purchaser’s credentials, upload all required documents, and submit early to avoid last-minute issues. All SBD (Standard Bidding Documents) must be completed and signed. Proposals must include: company letterhead, detailed costing in ZAR (VAT inclusive), and all attachments. No interlineations, erasures, or overwriting except for corrections initialed by the signer. Bidders must attend the compulsory physical information session on 25 May 2026 at 11:00 AM at 100 Old Soutpan Road, Onderstepoort, Pretoria (ARC OVR Campus). Late arrivals (after 11:15 AM) will be denied entry. Tender documents cost R1,150 (VAT included) for new bidders; free for those who purchased the initial tender. Proof of Payment (POP) required for access. No alterations to tender documents permitted; removal of pages disqualifies the bid.

Evaluation follows a two-phase process: Phase 1 (Technical/Functional) and Phase 2 (Price and Specific Goals). Technical/Functional criteria: Minimum threshold of 60 points required to qualify. Points allocated as follows: Poor/generic project plan (1-2 points), scope-covered plan (3 points), excellent project-specific plan (4 points), excellent plan with value-added services (5 points). Phase 2: Price (90 points) + Specific Goals (10 points). Specific Goals include: 51%+ HDI ownership (3 points), 51%+ Women ownership (2 points), 51%+ Youth ownership (2 points), 51%+ People with Disabilities ownership (1 point), B-BBEE Level 1-4 (1 point), RDP goals (e.g., rural enterprise promotion, 1 point). B-BBEE Preference Points: 20 points for B-BBEE status level (verified via CSD report). Valid B-BBEE certificate or sworn affidavit required. Total possible points: 100 (Technical/Functional) + 100 (Price + Specific Goals/B-BBEE).

Scope: Appointment of a panel of Built Environment Specialist Services for ARC offices nationwide (70% in Pretoria) for 5 years. Services include support for ARC Facilities and Infrastructure projects (estimated R1 billion investment). Areas of specialisation required: Architecture (Pr. Arch, SACAP, 5+ years experience), Building Project Management (Pr. Eng/Pr. Tech Eng/Pr. CPM, ECSA/SACPCMP, 5+ years), Green Building Consulting (Accredited Professional, GBCSA/LEED, 5+ years), Land Surveying (Professional Land Surveyor, SAGC, 5+ years), Town/Regional Planning (Professional Town Planner, SACPLAN, 5+ years), Quantity Surveying (Pr. QS, SACQSP, 5+ years), Civil/Structural Engineering (Pr. Eng, ECSA, 5+ years), Geo-Technical Engineering (Pr. Eng/Professional Natural Scientist, ECSA/SACNASP, 5+ years), Electrical/Electronic Engineering (Pr. Eng/Pr. Tech Eng, ECSA, 5+ years), Mechanical/Wet Services Engineering (Pr. Eng/Pr. Tech Eng, ECSA, 5+ years), Fire Engineering (Pr. Eng/Pr. Tech Eng, ECSA + IFE SA training, 5+ years), Construction Health & Safety (CHSA/CHSO/CHSM, SACPCMP, 5+ years), Landscape Architecture (Professional Landscape Architect, SACLAP, 5+ years), Hydrology (Professional Natural Scientist, SACNASP, 5+ years), Acoustic Consulting (Professional Engineer, ECSA, 5+ years), Accessibility Consulting (Relevant certification, 5+ years), Environmental Services (Relevant certification, 5+ years), Heritage Consulting (Relevant certification, 5+ years), Traffic Engineering (Pr. Eng, ECSA, 5+ years).

Pricing must be in ZAR, VAT inclusive. No price adjustments allowed post-submission. Pricing strategies: Percentage-based fee (project-specific, using published guideline fee scales with mandatory discounts), Time-based fee (agreed hourly rates, fixed for 12 months, adjustable via CPI thereafter), Expenses/disbursements (included in project fees). Submit SBD 3.3 (Pricing Schedule) in a separate envelope from the technical proposal. Pricing Schedule must include: Professional fees for a R50 million construction project (excluding VAT), General discount percentage on professional fees. Project-specific fees will be calculated later using current guidelines minus the indicated discount. Payment terms: Full payment within 30 days of valid claim submission. No payment for outstanding work/reports. PURCO SA 2% service fee applies to all invoices (payable within 30 days; interest at 2% per month for late payments). Monthly sales reports due to PURCO SA by the 10th working day of each month. Service fee offsets allowed for outstanding balances.

Mandatory: CSD registration (Tax Status PIN, B-BBEE verification). B-BBEE Minimum Level: 7. Valid B-BBEE certificate or sworn affidavit required for preference points. Tax compliance: Must comply with Income Tax Act and VAT Act. VAT registration mandatory if taxable supplies exceed R1 million/year (voluntary if >R500,000/year). Successful bidders must register as VAT vendors within 1 month of award if applicable. Professional registrations: Must be registered with relevant councils (e.g., SACAP, ECSA, SACPCMP, SACQSP, SAGC, SACPLAN, SACLAP, SACNASP) for the area of specialisation. Minimum 5 years’ post-registration experience required for all roles. POPIA compliance: Personal information must be processed lawfully and confidentially. No negative credit listings or pending legal disputes with PURCO SA/Members. Due diligence vetting applies to shortlisted bidders. Site inspections may be conducted. Misrepresentation of facts results in disqualification.