Three-year insurance services provider appointment for agrément south africa

Submit the following returnable documents with your bid:

• Signed general conditions of contract (minimum terms accepted by ASA).
• Draft Service Level Agreement (SLA) including: resources allocated to ASA, inclusions/exclusions, and standard turnaround times.
• Cover letter declaring no access to ASA proprietary information or unfair advantage.
• Signed bidder declaration (form provided in tender pack).

Disqualification risks:

• Non-compliance with submission requirements (e.g., unsigned documents).
• Misrepresentation or fraudulent information in tender response.
• Collusion, corruption, or conflict of interest.
• Use of ASA proprietary information without consent.

Note: ASA reserves the right to reject non-compliant bids or bids missing required documents. Bidders bear all preparation and submission costs.

Scope: Provide insurance services to Agrément South Africa (ASA) for a 3-year period.

Service Level Agreement (SLA) Requirements:

• Negotiate and finalize SLA post-award, based on ASA’s draft indicators.
• SLA must specify: resources allocated to ASA, inclusions/exclusions, and standard turnaround times.
• ASA may reject bidder-proposed amendments if deemed unacceptable or risky.

Bidder Declarations (Technical Response):

• Commit to act honestly, fairly, and with due skill/care in ASA’s interests.
• Demonstrate capacity: resources, procedures, and technological systems for service delivery.
• Disclose conflicts of interest and material information transparently.
• Avoid fraudulent/misleading advertising or canvassing.
• Prioritize ASA’s interests over other considerations.
• Protect ASA’s confidential information (written consent required for disclosure).

Contract Terms:

• ASA may award to non-highest scorer per PPPFA Act Section 2(1)(f).
• ASA may negotiate terms (including price) with preferred bidders only.
• Partial awards or multiple awards (by size/geography) are possible.
• ASA may conduct site inspections or evaluations pre-/post-adjudication.
• SLA prevails over bid proposal in case of conflict.

Mandatory Compliance:

• Tax compliance: Valid tax clearance certificate (verified against Central Supplier Database/CSD). Non-compliance at any stage (award or contract term) may result in withdrawal/cancellation.
• Not listed on National Treasury’s Register of Tender Defaulters or List of Restricted Suppliers.

Disqualification Triggers:

• Collusive tendering, anti-competitive conduct, or bidder collusion.
• Soliciting/unauthorized assistance from ASA employees for advantage.
• Offering/accepting gifts, gratuities, or inducements to/from ASA representatives.
• Contingent fees/commissions tied to tender awards.
• Past fraud/forgery convictions (regardless of prison term or listing status).
• Misrepresentation in tender documents (may lead to termination and claims).

Additional Requirements:

• Sub-contractors (if used) remain the bidder’s responsibility; ASA is not liable for their actions.
• Bidder must ensure all personnel/sub-contractors comply with tender conditions.
• South African law governs the bid; disputes fall under SA courts’ exclusive jurisdiction.

Required returnable documents: Completed SBD4 Bidder’s Disclosure form. Disqualification risks: Automatic disqualification if bidder is listed in the Register for Tender Defaulters or the List of Restricted Suppliers. Bids may be disqualified if the SBD4 disclosure is incomplete, false, or contains contradictions. Collusive bidding (e.g., agreements with competitors on pricing, specifications, bid decisions, or market allocation) will result in disqualification and potential legal action, including reporting to the Competition Commission or National Prosecuting Authority (NPA).

Mandatory declarations: Bidder must disclose if they, their directors, trustees, shareholders, members, partners, or any person with controlling interest are employed by the state (include names, ID numbers, and state employee numbers if applicable). Bidder must disclose any relationship with employees of the procuring institution. Bidder must disclose any interest in other related enterprises bidding for this contract. Anti-corruption compliance: Bidders must certify no collusion with competitors or officials of the procuring institution during the bidding process. Bidders must confirm they were not involved in drafting the specifications or terms of reference. False or incomplete declarations may lead to bid rejection, reporting to the Competition Commission for administrative penalties, criminal investigation by the NPA, or a 10-year restriction from public sector business under the Prevention and Combating of Corrupt Activities Act.

Submit the SBD 6.1 Preference Points Claim Form as part of your tender. Include all required proof/documentation for specific goals (e.g., B-BBEE certificates, ownership proofs). Failure to submit proof will result in no preference points being awarded. The organ of state may request substantiation of claims at any stage, including after adjudication.

Evaluation uses the 80/20 preference point system. Points are allocated as follows: Price (80 points), Specific Goals (20 points). Specific Goals breakdown: SMMEs (10 points), >50% Black female ownership (5 points), >50% Black youth ownership (5 points). Total: 100 points. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price. Tenderers must indicate how they claim points for each preference goal.

Submit proof of company registration (CIPC) and documentation to support claims for preference points (e.g., B-BBEE certificates, ownership proofs). Fraudulent claims may lead to: disqualification from the tendering process, cost recovery, contract cancellation, business restrictions (up to 10 years), or criminal prosecution. The organ of state may verify claims at any time.