This tender invites travel management companies to provide comprehensive travel management services to air traffic navigation services (atns) on an as-when-required basis for a five-year period. The services include transactional bookings (air, car, accommodation, transfers), a managed online booking system, 24/7 call centre, and vip help desk, with pricing submitted via a structured excel template.
Key Requirements
Submit both paper and electronic copies of the Pricing Schedule; paper copy prevails in case of discrepancy.
Complete all green input cells in the Excel workbook with numeric ZAR values (excl. VAT for unit prices; VAT calculated automatically); do not alter formatting or non-green cells.
Provide fixed pricing for the full five-year period, including Annexure A transaction fees (traditional and online) and Annexure B OBT fees (management fee, setup/enhancement, maintenance, licenses, other costs).
Include a detailed breakdown of 'Other costs' as an appendix; deviation from the pricing schedule may render the bid non-responsive.
Reference the RFP number ATNS/RFP08/06/2026/27/BS_TRAVEL MANAGEMENT on all submissions.
Offer must remain valid for 180 days from submission date.
Services must include a managed integrated travel solution with online booking, 24/7 call centre, and dedicated VIP help desk, with potential ERP integration in Phase 2.
Appointment of a travel management company to provide travel management services to air traffic navigation services (atns) for a period of five (5) years on an as when required basis
Briefing SessionCompulsory
Date & Time
Thursday, 13 August 2026 - 14:00
Venue
Microsoft Teams
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentVolume 1A - TMC.pdfReview complete
Description
Source: Volume 1A - TMC.pdf
Important Dates
20 Jul
2026
PUBLICATION
Tender Published
Tender was published
13 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
ATNS seeks a Travel Management Company for 5-year off-site travel services on an as-needed basis. The tender requires pricing via transaction fees (Annexure A) and OBT system costs (Annexure B), with strict submission formatting and compliance rules.
Air Traffic and Navigation Services Company Limited
Google
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Bid-ready summary
ATNS is a State-Owned Company providing air traffic management, communication, navigation, and training services across South Africa and broader Africa.
This tender seeks a Travel Management Company to provide comprehensive travel services for five years on an as-when-required basis.
Estimated annual transaction volumes provided for planning (13,410 transactions), covering air travel, accommodation, car rental, shuttle, transfers, visas, forex, and conferences.
Service requirements include an integrated online booking tool, dedicated resources, familiarity with ATNS travel policies and suppliers, transition planning, and ERP integration capability.
Important Dates
Source: Volume 1A - TMC.pdf (RFP)
Closing Date: 13 August 2026.
Closing Time: 14h00 Central African Time (CAT).
Compulsory Briefing Session: 28 July 2026 at 12h00 via Microsoft Teams (Meeting ID: 371 652 993 398 607, Passcode: t7hq3Kq9).
Clarification Deadline: Written queries must be submitted using Appendix A Form by 06 August 2026 at 17h00 CAT.
For clarifications after bid closure: Specialist: Acquisition Management, Pulane Kakumbi, email [email protected] (cc: [email protected]).
All queries must include the tender reference number and description in the subject line.
Physical submission address: ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298.
Submission Guidelines
Source: Volume 1A - TMC.pdf (RFP)
Submit bids online via the National Treasury e-Submission (e-Tender) system. Submissions via email will not be accepted.
Hard copy submissions require one original, one copy, and one PDF version on USB, delivered to ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298.
Closing date and time: 13 August 2026 at 14h00 Central African Time (CAT).
Bids must be structured into three parcels: Parcel A (Administrative and Mandatory), Parcel B (Functionality/Technical), Parcel C (Price and Preference Points).
Proposals must remain valid for 120 days from submission; extensions may be requested but are subject to ATNS approval.
Bidders must complete the Bidder Declaration and Structure Clarification Form, indicating bidding structure (Individual, Joint Venture, Consortium, etc.) and providing required documentation.
Returnable documents include VAT Registration Number, Central Supplier Database (CSD) Report, SBD 3.3 Pricing Schedule, SBD 6.1 Preference Points Claim Form, and B-BBEE certificate or affidavit.
Proposals valid for 120 days; extension requests subject to ATNS approval.
ATNS disclaims liability for accuracy of RFP content; bids are confidential.
Bidder bears all preparation costs; ATNS reserves right to reject any bid and accept the most advantageous offer.
Returnable Documents
Source: Volume 1A - TMC.pdf (RFP)
Bidder Declaration and Structure Clarification Form must be completed, indicating bidding structure (Individual, JV, Consortium, etc.) and providing supporting documentation.
Required details: Registered name, registration number, VAT number, contact person, contact details, physical and postal addresses.
For joint ventures/consortiums: Provide details of each member including company name, registration, VAT, contact, and role.
Evaluation Criteria
Source: Volume 1A - TMC.pdf (RFP)
Evaluation follows a multi-stage process: Administrative, Mandatory, Functionality, Demonstration, and Price/Preference Points.
Preference points awarded in accordance with Preferential Procurement Regulations 2022 using SBD 6.1 form.
Stage 1: Administrative requirements – completeness of submission.
Stage 2: Mandatory requirements – compliance with essential criteria.
Stage 3: Functionality – technical evaluation of proposed solution.
Stage 4: Demonstration – live demonstration of the travel management system.
Stage 5: Price and Preference Points – scoring based on price and B-BBEE status.
Technical Specifications
Source: Volume 1A - TMC.pdf (RFP)
Provide comprehensive travel management services for ATNS for five years on an as-when-required basis.
Service scope includes air travel (domestic, regional, international), accommodation, car rental, shuttle services, transfers, visa assistance, forex, conferences, and after-hours/emergency support.
Estimated annual transaction volume: 13,410 (based on 2024/25 projections).
Must offer an integrated online booking tool accessible on multiple digital platforms (desktop, mobile) with automated approvals via SMS/email.
System must integrate with ATNS ERP systems (Phase 2) and work independently in Phase 1.
Key capabilities: Global Distribution System (GDS) integration, profile and cost centre management, policy enforcement, reporting per traveller/cost centre, duplicate detection, group bookings, attachment uploads, traveller tracking, expense reporting.
Infrastructure: 24/7/365 availability, support for 1,200 users, handling at least 10,000 trips annually, full backup and recovery.
Environmental and social requirements: Display emissions data for flights, highlight sustainable options, incorporate security and health advisories (DIRCO-aligned).
Reporting: Provide minimum three standard monthly reports aligned with National Treasury templates, plus custom reports at no cost.
Pricing models: Transaction fee (fixed per service) and management fee (fixed annual).
OBT and integration pricing separate, covering system, call centre, help desk, and development fees for ERP integration.
All fees must be VAT inclusive.
Volume incentives: Use National Treasury negotiated rates; commissions earned revert to ATNS.
Financial Requirements
Source: Volume 1A - TMC.pdf (RFP)
Bidders must propose both transaction fee and management fee pricing models.
Transaction Fee: Fixed amount per service sector (e.g., per air ticket, accommodation booking), charged once per service, not a percentage of value (except venue bookings). Must indicate estimated split between traditional and online bookings.
Management Fee: Total fixed annual fee based on travel volumes, payable monthly in arrears.
Online Booking Tool (OBT) and Integration: Separate pricing for integrated travel solution including OBT, 24/7 call centre, dedicated help desk, and system setup/enhancement fees for ERP integration (Phase 2). All fees must be VAT inclusive.
Volume-driven incentives: National Treasury negotiated non-commissionable fares/rates apply; any commissions earned on ATNS bookings must be reimbursed to ATNS.
Invoicing: Service charges invoiced separately per National Treasury requirements, not against lodge card. Invoices must include unique number, traveller/approver details, cost centre, trip reference, dates, and itemized fees.
Payment terms: Invoices processed within agreed period (6 months); valid invoices require approval, supporting third-party invoices, and compliance with ATNS travel policy.
Penalties: Non-negotiable penalty for duplicate invoicing; corrections via credit note and re-invoice.
Compliance Requirements
Source: Volume 1A - TMC.pdf (RFP)
Central Supplier Database (CSD): Registration is mandatory; submit CSD report.
Appointment of a travel management company to provide travel management services to Air Traffic Navigation Services (ATNS) for five (5) years on an as-when-required basis.
Submission Guidelines
Source: Volume 1 C.xlsx (unknown)
Submit both a paper copy and an electronic copy of the Pricing Schedule. The paper copy prevails in case of discrepancy.
Sign all paper copies of the Pricing Schedule.
Complete and submit the transactional fee model templates for off-site services only.
Reference the RFP number ATNS/RFP08/06/2026/27/BS_TRAVEL MANAGEMENT.
Do not make any changes to the spreadsheet formatting or cells; only complete input cells highlighted in green.
Pricing must be quoted in South African Rands (ZAR).
Complete templates with unit prices excluding VAT; VAT will be calculated automatically.
Evaluation Criteria
Source: Volume 1 C.xlsx (unknown)
Must comply with pricing submission instructions; no deviations from pricing schedule allowed (non-responsive bid risk).
Must reference RFP number ATNS/RFP08/06/2026/27/BS_TRAVEL_MANAGEMENT.
All costs in South African Rands excluding VAT.
Must provide detailed breakdown of 'Other costs' in Annexure B.
Technical Specifications
Source: Volume 1 C.xlsx (unknown)
Provide travel management services to Air Traffic Navigation Services (ATNS) for a period of five (5) years on an as-when-required basis.
Services include off-site travel management with transactional fees for various booking types (air travel, car rental, accommodation, transfers, etc.).
The scope includes a managed integrated travel solution with an online booking system, 24/7 call centre, and dedicated VIP help desk.
Potential integration of the travel management system into ATNS ERP system (Phase 2).
Financial Requirements
Source: Volume 1 C.xlsx (unknown)
Use the provided Excel workbook for pricing submission.
Complete all green input cells with numeric South African Rand values inclusive of VAT; enter R0.00 if no cost.
Pricing must be fixed for the five-year contract period.
Submit pricing for:
Annexure A: Transaction fees (off-site) for traditional and online bookings.
Annexure B: OBT pricing including fixed management fee, setup/enhancement fees, annual maintenance, license fees, and other costs.
Management fee (on-site and off-site).
Include a detailed breakdown of 'Other costs' as an appendix.
Deviation from the pricing schedule will render the bid non-responsive.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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