Eco Origin Office Park, Block C2, 349 Witch-hazel Avenue, Eco Park Estate, Highveld, Centurion, 0144 - Eco Origin Office Park, Block C2, 349 Witch-hazel Avenue, Eco Park Estate, Highveld, Centurion, 0144 - Centurion, - 0144
Organization Type
GOVERNMENT
Published
03 Aug 2026
OCDS Reference
ocds-9t57fa-164361
Summary
Bankseta seeks to appoint two service providers to deliver learner administration and payroll support for its discretionary grant programs aimed at unemployed individuals. The contract will run for three years and covers stipend management, payroll processing, uif and SARS submissions, and administrative reporting. Bidders must demonstrate relevant experience, qualified personnel, and a compliant payroll system.
Key Requirements
Submit bids in three separate envelopes (Original, Copy + Soft Copy, Pricing & SBD1) by 26 August 2026, 11:00, to the BANKSETA reception in Centurion.
Complete and sign all mandatory returnable documents, including SBD1, SBD4, SBD6.1, CSD report, and the payroll system capability tick-box table (all 'Yes').
Provide proof of ownership or licence for the payroll information management system.
Meet the technical/functionality threshold of 70% (or 65% fallback) and achieve 100% in the live system demonstration.
Submit reference letters for payroll services for 200+ learners/employees, executed within the last 8 years.
Provide CVs for a Payroll Manager (NQF 7) and five Payroll Administrators (NQF 6), with relevant experience; each person can only fulfil one role.
Complete the pricing schedule (Annexure A) for all three years, with VAT shown separately, and ensure pricing remains firm for the contract duration.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentTender Docu.zipReview complete
Description
Source: Tender Docu.zip
Important Dates
03 Aug
2026
PUBLICATION
Tender Published
Tender was published
26 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
BANKSETA seeks to appoint two service providers to manage learner administration and payroll support for discretionary grant programs targeting unemployed individuals. The contract spans three years, covering stipend management, payroll processing, UIF/SARS compliance, and administrative reporting. Bidders must complete a pricing schedule (Annexure A) for three years, with pricing fixed per year. The evaluation includes compliance, technical/functionality (minimum 70% threshold), a live system demonstration (100% required), and price/preference points (80/20 system).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
BANKSETA is a statutory body established under the Skills Development Act of 1998, promoting employment equity and B-BBEE through skills development.
BANKSETA supports unemployed individuals through programs including internships, learnerships, skills programmes, and work-integrated learning.
The challenge: many providers struggle to deliver stipends to learners on time and manage UIF distributions.
BANKSETA seeks to appoint the top two highest scoring service providers based in South Africa to deliver learner administration and payroll services for unemployed programs for a period of 3 years.
The service provider will manage stipend distribution and UIF administration for learners in these programs.
Important Dates
Source: Tender Docu.zip (TENDER)
Closing date: 26 August 2026 at 11:00.
Non-compulsory virtual briefing: 07 August 2026 at 11:00. Bidders wishing to attend must indicate in writing within 5 days after the advertising date (by 08 August 2026) via email.
Final questions and answers to be emailed to BANKSETA by 21 August 2026 at close of business.
Responses to questions will be published on the BANKSETA website.
Tender evaluation, bidder verification, and due diligence: 15 September 2026.
Clarification presentations by service providers (if required): 20 September 2026.
Provisional contract award and contract signatures: 30 September 2026.
Contact Information
Source: Tender Docu.zip (TENDER)
Contact person for tender enquiries: Mr Jack Serite, Specialist: Supply Chain Management Unit.
Submission address: BANKSETA Reception, Eco Origin Office Park, Block C2, 349 Witch-Hazel Avenue, Eco Park Estate, Highveld, Centurion, 0144.
Submission Guidelines
Source: Tender Docu.zip (TENDER)
Submit in three separate envelopes:
Envelope 1: Original submission, clearly marked "Original".
Envelope 2: One hard copy of the original plus one soft copy (preferably on a memory stick).
Envelope 3: Pricing schedule (Annexure A) and SBD1 (Invitation to Bid) together with the BANKSETA Preference Points Claim Document.
Each envelope must be clearly marked with the description of the submission and the bid number (BS/2026/RFB556).
Deliver to the submission box at the BANKSETA reception: Eco Origin Office Park, Block C2, 349 Witch-Hazel Avenue, Eco Park Estate, Highveld, Centurion, 0144. Use Gate 1. Allow at least 30 minutes for security.
Sign the submission register when delivering.
Submissions by fax, telex, or email will not be accepted.
Late submissions (after 11:00 on 26 August 2026) will be rejected.
Ensure no discrepancies between all copies; BANKSETA may reject if discrepancies are found.
Required returnable documents (must be fully completed and signed):
Proposal (response document) and pricing schedule – Annexure A (failure to complete as per format leads to disqualification).
SBD 1 – Invitation to submission.
SBD 4 – Declaration of interest.
SBD 6.1 – Preference points claim form (complete the part applicable to BANKSETA Preference Points Claim Document). Note: BANKSETA will not allocate points for B-BBEE status level contributor.
Central Supplier Database (CSD) report.
Special Conditions – signed on the last page.
Proof of ownership or licence of the payroll information management system.
Completed and signed capability tick-box table for the payroll system (all capabilities must be ticked 'Yes'; incomplete form will not be considered).
For Joint Venture (JV) submissions, each partner must submit all documents listed above plus the JV agreement.
Evaluation Criteria
Source: Tender Docu.zip (TENDER)
Evaluation is in four stages:
Compliance/eligibility – must pass to proceed.
Technical/functionality – minimum threshold 70% (or 65% fallback if no bidder reaches 70%).
Presentation and demonstration of the payroll system – must score 100% to proceed.
Price and BANKSETA Preferential Procurement points – highest total score wins.
Technical/functionality weighting (total 100):
Track record (company experience): 30 points – based on reference letters (0 letters = 0, 1 = 2, 2 = 3, 3+ = 5 points).
Experience of team members: 60 points – Payroll Manager (35) and five Payroll Administrators (5 each).
Project value (R2m and above): 10 points – less than R2m = 0, R2m–R3m = 1, R3m–R4m = 3, more than R4m = 5 points.
Payroll Manager: NQF Level 7 or higher in HR, Accounting, or Finance (SAQA aligned if foreign). Must be permanently employed by the bidder. Points based on years of relevant payroll experience (0 to 5+ years).
Payroll Administrators: NQF Level 6 in HR, Accounting, or Finance (SAQA aligned if foreign). Points based on years of relevant payroll administration experience (0 to 5+ years).
Each role must be assigned to a named individual; one person may only fulfil one role. Only CVs of named individuals will be evaluated.
Live demonstration of the payroll system is mandatory for bidders scoring 70% or more in technical/functionality. The demonstration must cover all listed capabilities and must achieve 100% to pass.
Price and preference points: 80/20 system. 80 points for price (formula: Ps = 80(1 - (Pt - Pmin)/Pmin)). 20 points for BANKSETA specific goals (see complianceRequirements).
Technical Specifications
Source: Tender Docu.zip (TENDER)
Scope: Provide learner administration and payroll support for BANKSETA discretionary grant programs for the unemployed.
Services include:
Collect enrolment documents of learners from BANKSETA.
Load new engagements and capture all monthly inputs on payroll.
Capture resignations, manage expiry of contracts and terminations.
Capture authorised ad hoc deduction pro-rata payments and backpay.
Produce and print payroll reports and pay slips; dispatch to learners.
Carry out checks and input corrections.
Demonstrate payroll system compatibility with SARS and ability to produce reports for items K–Y.
Audit payroll reports and balance payroll.
Generate ACB (Automated Clearing Bureau) payment classification file and send to BANKSETA for payment.
Monthly UIF submission and monthly EMP201 to SARS.
Collection of monthly inputs/SharePoint: by 10th of each month.
Submission of monthly inputs to provider: by 20th of each month.
Load new engagements and capture inputs: by 20th of each month.
Manage contract expiry/terminations: by 20th of each month.
Capture backpay and ad hoc deductions: by 20th of each month.
Checks and corrections: by 20th of each month.
Audit and balance payroll: by 20th of each month.
Generate ACB file: by 20th of each month.
Submit ACB file to BANKSETA: by 20th of each month.
Final checks and approval: by 23rd of each month.
Submission of ACB for payments: by 25th of each month.
Payment reconciliation: by 28th of each month.
Produce and print payroll reports/payslips: by 2nd of each month.
Dispatch reports/payslips: 2nd to 5th of each month.
UIF and EMP201 submissions: 2nd to 5th of each month.
Produce SARS electronic files: 2nd to 5th of each month.
Prepare payroll for tax year end: bi-annually.
Backup data: monthly.
Input tax table updates: annually.
Prepare annual tax recons: bi-annually.
Bi-annual PAYE EMP501 submission: bi-annually.
IRP5s: bi-annually.
Leave management: monthly.
Administrative functions:
Provide a detailed project plan for learner payroll processes.
Provide monthly progress reports.
Manage information and document management for each learner.
Provide close-out report in line with BANKSETA requirements, including handover if required.
Contract duration: 3 years.
Financial Requirements
Source: Tender Docu.zip (TENDER)
Pricing must be completed on the attached Annexure A pricing schedule. Failure to comply leads to disqualification.
Pricing must be firm for the duration of the contract; no adjustments after contract signing.
Show VAT separately.
Provide a total bidding price for each year (Year 1, Year 2, Year 3) and a total for all three years.
Pricing must cover all items in the scope of work.
Include sufficient detail to understand the make-up of pricing.
Document all pricing assumptions, excluded costs, and estimated costs.
BANKSETA assumes the pricing document is complete and covers all costs.
The pricing schedule includes sections for planning, learner stipends and management (payroll), and administrative functions/reporting, with columns for number of learners (1-2000, 2001-5000, 5001-7000).
Compliance Requirements
Source: Tender Docu.zip (TENDER)
Must be registered on the Central Supplier Database (CSD) – www.treasury.gov.za.
BANKSETA will check CSD for:
Bidder or directors not restricted from doing business with the public sector.
Tax compliance status.
Directors/management not employees of the state (or have permission if they are).
Must submit proof of ownership or licence of the payroll information management system.
Must complete and sign the payroll system capability tick-box table – all capabilities must be ticked 'Yes'.
For JV, each partner must submit all documents and the JV agreement.
Preference points (20 points) are allocated based on BANKSETA specific goals (not B-BBEE status level):
Empowerment of black persons – ownership by black persons: 7 points (51% or more black ownership).
Empowerment of women – women ownership: 4 points.
Youth empowerment – youth ownership: 4 points (33% or more youth ownership, persons 35 years and below).
Empowerment of persons with disabilities – ownership or employment: 2 points (10% or more shareholding by persons with disabilities OR 5% or more permanent employment of persons with disabilities).
Promotion of small and medium businesses, co-operatives, and non-governmental institutions: 3 points (annual turnover up to R10 million, 100% South African ownership).
An entity may claim points in multiple categories if it qualifies (e.g., black female disabled youth).
False information may lead to disqualification, cancellation of award, and reporting to National Treasury.
Section
Source: Tender Docu.zip
Evaluation stages: compliance/eligibility, technical/functionality, presentation/demonstration, and price/preference points.
Technical/functionality minimum threshold: 70% (fallback 65% if no bidder reaches 70%).
Demonstration evaluation: 100 points, must score 100% to pass.
Price and preference points: 80/20 system.
Preference points are based on BANKSETA specific goals (not B-BBEE status level): black ownership (7), women ownership (4), youth ownership (4), disability ownership/employment (2), small/medium business or co-operatives (3).
Total preference points: 20.
Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Eco Origin Office Park, Building C2 349 Witch-hazel Ave Eco-Park Estate, Highveld, Centurion, 0144, South Africa
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eTenders.gov.za
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Last checked
06 Aug 2026
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Enhanced
Data conflicts
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