Lease of office space for commission for gender equality (cge) gauteng regional office in pretoria cbd

SCM enquiries: Shadrack Mafutsa, Tel: 011 403 7182, Email: [email protected]. Technical enquiries: Ms Naledi Selebano, Email: [email protected]. Submission address: Tender box at 2 Kotze Street, Women’s Jail, East Wing, Constitution Hill, Bramfontein 2017.

Submit the following: Original and two copies of the tender document in a sealed envelope. Envelope must clearly display tender number (CGE/T/04/2026/27) and description. Deposit in the tender box at 2 Kotze Street, Women’s Jail, East Wing, Constitution Hill, Bramfontein 2017 by 10 June 2026 at 11:00. Late submissions will not be accepted. Do not dismember the tender document (no page removal, reordering, or insertion of additional pages). All additional documents must be attached to Annexure 6. The Tender Offer and Contract Form must be signed, with prices inserted. Validity period: 120 days from closing date. Withdrawal requests require written permission from CGE and may incur liability for additional expenses. Use official CGE tender forms (do not retype).

Evaluation follows a three-stage process: Stage 1 (Mandatory Requirements): Disqualification if any mandatory requirement is not met. Mandatory items include: Administrative compliance (technical proposal, completed and signed SBD forms: SBD3.1, SBD4, SBD8, SBD9), CSD registration report, single proposal submission, property not a heritage site, approved municipal plan, sketch/draft plan for amendments, letter of commitment to CGE requirements, letter of funding support from a financial institution. Property Ownership: Bidder must own the property (or provide a signed deed of sale). Property Size: Minimum 389m² office space and 9 accessible carport/basement parking bays. Property Condition: Compliance certifications required prior to occupation (OHS, electrical, fire, universal access). Location: Within 1km of Pretoria CBD, close to public transport. Building Support Services: Water, electricity, refuse removal (municipal clearance required). Stage 2 (Functionality): Minimum 65% score required to proceed. Scoring breakdown: Location (20 points: proximity to CBD, public transport accessibility), Property Size (20 points: meets minimum space and parking), Management of Outsourced Services (15 points: security and cleaning services compliance), Maintenance Plan (10 points: routine/preventative and reactive maintenance), Facility Management Team (10 points: insourcing or outsourcing options), Project Methodology (15 points: delivery plan, timelines, crisis management), Site Inspection (10 points: property boundaries, security, access, hygiene). Stage 3 (Price and Equity): 80 points for price, 20 points for BBBEE-specific goals (e.g., 100% black women-owned: 7 points, 100% black youth-owned: 5 points). Non-responsive tenders will be disqualified if: bidder is on National Treasury’s Tender Defaulters or Restricted Suppliers list, tender does not comply with specifications or instructions, or bidder fails to meet minimum functionality score.

Scope: Lease of office accommodation for CGE Gauteng Regional Office in Pretoria CBD. Duration: 3 years with option to renew. Property requirements: Within 1km of Pretoria CBD, close to public transport (taxis, buses). Minimum 389m² office space, 9 accessible carport/basement parking bays (on-site only). Universal access for people with disabilities (internal and external, including ramps, lifts, pedestrian walkways). Ablution facilities exclusive to CGE staff, disability-friendly. Must allow CGE branding/improvements. Outsourced services (landlord responsibility): Building maintenance (internal and external), cleaning (external areas only), security services. Maintenance plan required: Routine/preventative and reactive maintenance (internal and external), realistic timelines, qualified personnel, clear accountability, third-party service agreements, emergency contact protocols, digital tracking systems. Facility management team: Option 1 (Insourcing): Facility Manager (5+ years experience), Administrative Assistant (3+ years), Maintenance Officer (3+ years), Client Liaison/Help Desk (2+ years). CVs and qualifications required. Option 2 (Outsourcing): Company profile, confirmation letter, two reference letters for similar work. Project methodology: Detailed plan for service delivery, timelines, crisis management, business continuity, professional team structure. Site inspection: CGE will verify property boundaries, security, physical access, disability accommodation, cleanliness, hygiene.

Pricing: Must be in ZAR, inclusive of VAT. Valid for 120 days from closing date. Fixed prices only (no exchange rate variations). Complete all items on the price schedule (SBD 3.1). Annual escalation rates for office space and parking must be specified. Summary of total cost for 36 months required. Delivery costs included in bid price. Contract price subject to adjustment per Annexure 4 (price adjustment claims must be submitted in writing with supporting documentation). Payment terms: Valid invoices paid within 30 days from statement date for work done to satisfaction. No payment for unproductive or duplicated time. Maintenance fees must be included in tender pricing. Payment withheld for non-compliance or unresolved claims.

Mandatory: CSD registration (no awards without it). Tax clearance certificate (must remain valid throughout contract). B-BBEE compliance (points awarded per PPPFA 2022 regulations: 100% black women-owned: 7 points, 100% black persons with disabilities: 5 points, 100% black youth-owned: 5 points, 100% black-owned: 3 points). Statutory declarations and authorisations in annexures (failure to complete may result in disqualification). Property compliance: OHS, electrical, fire, universal access certifications required prior to occupation. Municipal clearance for services (water, electricity, refuse removal) required before occupation. PSIRA registration for security services (valid certificate and confirmation letter from service provider). Bargaining Council registration and Department of Labour good standing for cleaning services. No sub-contracting without CGE written permission. No disclosure of tender information without CGE consent. Abuse of SCM system prohibited (may result in tender rejection, contract cancellation, blacklisting). Bidder must confirm if accredited representative in South Africa for goods/services offered (proof required if yes).