Supply of branded promotional items for rea vaya public transport campaigns

• Closing Date: 04 June 2026.
• Closing Time: 10:30 am.
• Briefing/Site Inspection: No briefing session details are provided (N/A). However, the document stresses that the time set for any official site inspection must be strictly adhered to, with no late arrivals allowed.

• No briefing session details are provided (N/A).
• However, if an official site inspection is scheduled, the set time must be strictly adhered to with no late arrivals allowed.

• Department: Transport Department.
• Contact Person: Viola Mguda.
• Email: [email protected].
• Phone: 067 919 7026.
• Submission Address: Quotation box at SAPPI Building (Reception), 48 Ameshoff Street, Braamfontein, Johannesburg.
• Postal Address for Envelopes: Group Head: Strategic Supply Chain Management, 15th Floor Metro Centre, 158 Civic Boulevard Street, Braamfontein.

• Submit your quotation by the closing date and time: 04 June 2026 at 10:30 am.
• Deposit the sealed quotation into the designated box at SAPPI Building (Reception), 48 Ameshoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dischem).
• Quotations must be enclosed in separate sealed envelopes, clearly marked with the RFQ number (COJ0107-25/26), closing time, and due date.
• Address the envelope to: Group Head: Strategic Supply Chain Management, 15th Floor Metro Centre, 158 Civic Boulevard Street, Braamfontein.
• Use the provided checklist to ensure all compulsory documents are attached. Missing or unsigned forms will lead to disqualification.
• All pages of the quotation must be initialed.
• Complete all required forms (Forms A-K as listed) and sign them. Failure to sign any form will disqualify the RFQ.
• Quote for all items listed in the specification. Drawing a line through items not quoted for is required.
• No price changes are allowed after the closing date and time.
• Corrections to prices must be made in ink, initialed at each alteration, and no correction fluid (e.g., Tipp-Ex) is permitted. Use of correction fluid may lead to rejection.
• Ensure all prices and details are legible for adjudication.

To be deposited into quotation box, at sappi building (reception), 48 ameshoff street braamfontein, johannesburg (opp. Food lovers & dischem)

• Evaluation uses the 80/20 preferential points system.
• Compulsory local content threshold of 100% for Clothing.
• Points allocated for price (80) and preferential goals (20), including ownership and location.
• Bidders must meet all compulsory requirements, including local content, tax compliance, and registration on CSD and CoJ databases.

• Scope: Supply of branded promotional items for Rea Vaya activation campaigns and customer education campaigns.
• Items and Quantities:

1. Candystripe Lanyards (Polyester, 90cm length) – 4,550 units.
2. Flexible PVC Card Holders (PVC, 6.5cm x 9cm) – 4,500 units.
3. Branded Stationery Set (pens, pencils, rulers, etc.) – 1,000 sets.
4. Branded Aluminium Water Bottles (BPA-free, 750ml) – 800 units.
5. Branded Bucket Hats (heavy brushed cotton) – 1,000 units.
6. Branded Sports Bags (600D polyester) – 150 units.
7. Branded Ball Pens (plastic) – 2,500 units.
8. Branded Credit Card & Coin Purses (acrylic coated polyester) – 1,000 units.
9. Branded Recycled Aluminium Bottle Openers with keyholder – 1,500 units.
10. Branded Weekly Pill Boxes (7 compartments) – 1,000 units.
11. Branded Drawstring Bags (210T polyester) – 1,500 units.

• Detailed material, size, and branding specifications are provided for each item.
• Samples may be requested from shortlisted suppliers.
• Failure to quote for all items will lead to automatic disqualification.

• No specific bidder experience or key personnel qualifications are stipulated beyond general compliance requirements.

• Bidders must complete the pricing schedule in Form C, quoting unit prices (VAT exclusive) and totals for each of the 11 listed items.
• The form requires confirmation of price firmness for 30 days, VAT registration status, and vendor details.

• All prices must be quoted in South African Rand (ZAR).
• Prices must be exclusive of Value Added Tax (VAT).
• Prices must be firm and fixed, only subject to statutory changes in VAT or customs/excise levies.
• Prices must include all delivery charges.
• The successful bidder must provide labour for off-loading/delivery.
• A valid Tax Clearance Certificate or SARS Pin must be submitted with the quotation. The municipality may request it within 48 hours if not provided initially.
• If prices are based on exchange rates, the successful tenderer must obtain forward exchange rate cover within 14 days of an order being placed.
• No price increases will be considered after the closing date.
• Bidders must complete the pricing schedule in Form C, quoting unit prices (VAT exclusive) and totals for each of the 11 listed items.

• Compulsory Local Content: 100% local content threshold for the Clothing sector.
• Submit the Local Content Declaration Certificate (MBD 6.2) and Annex C. Non-compliance leads to disqualification.
• B-BBEE: A valid B-BBEE certificate or sworn affidavit must be submitted.
• Tax Compliance: A valid Tax Clearance Certificate or SARS Pin is required.
• Company Registration: Submit an original certified copy of the company registration document.
• Municipal Accounts: Submit a Declaration on State of Municipal Account (Form H) and relevant municipal account documents for the company and all directors.
• Central Supplier Database (CSD) registration is required.
• City of Johannesburg Supplier Database registration is mandatory.
• Submit signed declarations: MBD 4 (Interest), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination).
• Occupational Health and Safety: Sign the Article of Agreement (Form I) committing to comply with the Occupational Health and Safety Act.
• All forms must be signed; unsigned forms will disqualify the bid.

• The successful tenderer must comply with the Occupational Health and Safety Act, 1993 and its regulations.
• An Article of Agreement (Form I) must be signed, committing the contractor to all OHS duties and allowing municipal inspection.

• The broader project aims (Rea Vaya BRT) include improving environmental sustainability.

• Quotation validity: 30 days from the submission date.
• The City reserves the right to accept the whole or any portion of a quotation; the lowest price is not guaranteed.
• All purchases require an official purchase order before delivery or service commencement.
• The City follows its SCM Policy and Procedures.
• The successful tenderer must comply with the Occupational Health and Safety Act.
• Copyright and patent rights for any deliverables vest in the Municipality.
• The municipality reserves the right to cancel and re-issue the quotation.
• False declarations on bidding documents may lead to automatic disqualification.
• Recommended bidders will undergo a vetting process.

• Quote for all items. Failure to quote for all items leads to disqualification.
• Complete and sign all local content annexures.
• Sign all required forms. Unsigned forms will disqualify the RFQ.
• Samples may be requested from shortlisted suppliers.