Supply and delivery of 65,000 disposable vaginal speculums for city of johannesburg health department

Closing date: 10 June 2026. Closing time: 10:30. Quotation validity period: 30 days from submission date.

Contact person: Itumeleng Mofokeng. Department: Health, Group Strategic Supply Chain Management. Phone: 067 993 8528. Email: [email protected]. Submission address: Quotation box at Sappi Building Reception, 48 Ameshroff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem).

Submit a sealed quotation envelope by 10:30 on 10 June 2026 to the quotation box at Sappi Building Reception, 48 Ameshroff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem). Address the envelope to: GROUP HEAD: STRATEGIC SUPPLY CHAIN MANAGEMENT, 15th Floor Metro Centre, 158 Civic Boulevard Street, Braamfontein. Include the RFQ number (COJ0110-25/26), description, closing date, and time on the envelope. All forms must be signed, or the RFQ will be disqualified. Quotations must remain valid for 30 days from submission. No price changes are allowed after the closing date and time. The City of Johannesburg does not take responsibility for quotations deposited in the wrong box. Ensure all pages are initialed. Use black ink only; do not use correction fluid on pricing. If items are not quoted for, draw a line through the space in pen. Provide labor for off-loading/delivering. Prices must be in ZAR, VAT-exclusive, and firm (subject only to VAT or customs/excise levy changes). Prices must include delivery charges to the specified address. All prices and details must be legible. No goods or services may be delivered before receiving an official purchase order.

Required forms: Conditions of Quotation (Form A), Specification (Form B), RFQ Checklist, Form of Quotation and Form of Acceptance (Form C), Statement of Authorization (Form D), MBD 4: Declaration of Interest (Form E), MBD 8: Declaration of Tenderer’s Past SCM Practices (Form F), MBD 9: Certificate of Independent Bid Determination (Annexure G), Declaration on State of Municipal Account (Form H), Article of Agreement in terms of the Occupational Health and Safety Act, 1993 (Form I), MD1 6.1: Preference Points Claim Form (Form J). All forms must be signed. Additional documents: Certified Company Registration, Rates & Taxes Invoice or Lease Agreement/Affidavit (for company and directors), B-BBEE Certificate or Sworn Affidavit, Tax Clearance Certificate or SARS PIN, CSD and CoJ Supplier Database numbers. Ensure all price alterations are signed and no correction fluid is used.

Evaluation uses the 80/20-point system under the Preferential Procurement Policy Framework Act and Regulations, 2022. Points are allocated as follows: 80 points for price (lowest acceptable tender scores highest), 20 points for preferential goals. Preferential goals: 10 points for businesses owned by 51% or more women (submit CSD report, valid B-BBEE certificate/affidavit, and copy of owner/shareholder ID), 10 points for enterprises located within the City of Johannesburg Metropolitan Municipality (submit CSD report and proof of municipal account). Disqualifiers: unsigned forms, missing mandatory documents, false declarations, use of correction fluid on pricing, submission after deadline or to the wrong box. Bidders must be registered on the City of Johannesburg and Central Supplier Databases. No municipal debt in arrears >3 months (bidder or directors). No convictions for fraud/corruption in the past 5 years. Not listed on National Treasury’s Tender Defaulters Register or prohibited from public sector business. Must be tax-compliant (valid Tax Clearance Certificate or SARS PIN). Recommended bidders will be subjected to a vetting process.

Supply, deliver, and offload disposable vaginal speculums. Products required: Large Disposable Vaginal Speculums (40,000 units) and Medium Disposable Vaginal Speculums (25,000 units). Total supply: 65,000 units. Specifications: Made from non-toxic clear medical-grade plastic, latex-free, sterile, for single use only. Packaging: Individually packed in polybag, Film+Polybag, or blister pack. Sterilization method: Ethylene oxide gas. Packaging must be boxed and clearly marked with content and quantity on the outside. Samples will be requested from shortlisted suppliers.

Prices must be quoted in ZAR, VAT-exclusive, and remain firm for 30 days. All prices must be all-inclusive of delivery charges. Prices are subject only to statutory changes (VAT, customs, and excise levies). Price alterations must be crossed out in ink and initialed; correction fluid (e.g., Tipp-Ex) is prohibited on any pricing. If correction fluid is used, the item or entire quotation will be disqualified. Prices must be legible and clearly stated. If prices are variable due to exchange rate fluctuations, forward exchange rate cover must be obtained, and proof submitted with the invoice.

Pricing must be in South African Rand (ZAR), VAT-exclusive. Suppliers not registered for VAT will be treated as non-VAT vendors. Prices must be firm and all-inclusive of delivery charges. Prices are subject only to statutory changes (VAT, customs, and excise levies). No price increases will be considered after submission. If prices are based on exchange rates, forward exchange rate cover must be obtained within 14 days of order placement; proof must be submitted with the invoice. Payment will be made via official purchase order only. No goods or services may be delivered before the purchase order is issued and accepted. All price alterations must be crossed out in ink and initialed; correction fluid is prohibited on pricing. If correction fluid is used, the item or entire quotation may be disqualified.

Mandatory documents: Certified copy of Company Registration Document; Rates & Taxes Invoice for Company OR Certified Copy of Lease Agreement OR Affidavit from Lessor certified by Commissioner of Oath/SAPS; Rates & Taxes Invoice for all directors OR Certified Copy of Lease Agreement OR Affidavit from Lessor certified by Commissioner of Oath/SAPS; Declaration on State of Municipal Account (Form H); MBD 4: Declaration of Interest (Form E); MBD 8: Declaration of Tenderer’s Past SCM Practices (Form F); MBD 9: Certificate of Independent Bid Determination (Annexure G); Conditions of Quotation (Form A); Form of Quotation and Form of Acceptance (Form C); Statement of Authorization (Form D); Article of Agreement in terms of the Occupational Health and Safety Act, 1993 (Form I); Certified Copy of B-BBEE Certificate or Sworn Affidavit; Original Tax Clearance Certificate or SARS One-Time PIN Code. Additional requirements if applicable: SETA accreditation (for training suppliers), Health Certificate (for catering suppliers), CIDB Registration (for construction/building maintenance). Must be registered on the City of Johannesburg Supplier Database and Central Supplier Database (CSD).

The successful tenderer must comply with the Occupational Health and Safety Act, 1993, and its regulations. An Article of Agreement (Form I) must be signed, confirming the contractor’s responsibility to comply with all relevant duties, obligations, and prohibitions imposed by the Act. The contractor must acquaint all officials and employees with the Act’s provisions and ensure full compliance. The Municipality may inspect sites or records to verify compliance, at the contractor’s cost. The contractor must report any investigations, complaints, or criminal charges arising from the Act’s provisions.

Contract terms include compliance with the City of Johannesburg SCM Policy and Procedures. Orders must be executed strictly in accordance with the accepted specification and quoted delivery period. No goods or services may be delivered before an official purchase order is issued and accepted. The successful tenderer must comply with the Occupational Health and Safety Act, 1993, and its regulations. Copyright and patent rights for any documents or designs produced during the contract vest with the Municipality. The Municipality reserves the right to cancel and re-issue the quotation. If prices are based on exchange rates, forward exchange rate cover must be obtained within 14 days of order placement; failure to provide proof may result in contract cancellation. The Municipality may inspect sites, premises, or records to ensure compliance.

Quotations must remain valid for 30 days from the submission date. The City of Johannesburg does not take responsibility for quotations deposited in the wrong box. False declarations on Municipal Bidding Documents (MBD) may lead to automatic disqualification. Recommended bidders will be subjected to a vetting process. All pages of the quotation must be initialed. No price changes will be allowed after the closing date and time.

Must be registered on the City of Johannesburg Supplier Database and Central Supplier Database (CSD). Suppliers must keep their registration profiles up-to-date. Additional requirements for specific supplier types: SETA accreditation (training suppliers), Health Certificate (catering suppliers), CIDB Registration (construction/building maintenance). Tax compliance is mandatory; a valid Tax Clearance Certificate or SARS PIN must be submitted. Each party in a consortium/joint venture must submit separate tax clearance certificates or SARS PINs.

Evaluation follows the 80/20-point system as per the Preferential Procurement Policy Framework Act and Regulations, 2022. Price accounts for 80 points (Ps = 80(1 - (Pt - Pmin)/Pmin)), where Pt is the tender price and Pmin is the lowest acceptable tender price. Preferential goals account for 20 points: 10 points for businesses owned by 51% or more women (verified via CSD, valid B-BBEE certificate/affidavit, and owner/shareholder ID copies), and 10 points for enterprises located within the City of Johannesburg Metropolitan Municipality (verified via CSD report and proof of municipal account). Bidders must meet all mandatory compliance and submission requirements to qualify. False declarations or non-compliance may lead to automatic disqualification.