Supply and delivery of agricultural organic inputs - RFQ COJ0115-25/26

Closing date: 18 June 2026 at 10:30. Compulsory briefing session details are not specified (date, time, venue missing). Quotations remain valid for 30 days from submission.

Contact person: Vhuthu Gavhi. Email: [email protected]. Phone: 060 153 1825. Submission address: Quotation box at Sappi Building (Reception), 48 Ameshhoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem).

Submit a sealed quotation envelope to the quotation box at Sappi Building (Reception), 48 Ameshhoff Street, Braamfontein, Johannesburg (opposite Food Lovers & Dis-Chem) by 18 June 2026 at 10:30. Envelopes must display the RFQ number (COJ0115-25/26), description, closing date, and time. All forms must be signed; unsigned submissions will be disqualified. Required forms: Conditions of Quotation (Form A), Specification (Form B), RFQ Checklist, Form of Quotation and Acceptance (Form C), Statement of Authorization (Form D), MBD 4 (Declaration of Interest), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), Declaration on State of Municipal Account (Form H), Article of Agreement (OHS Act, Form I), and MBD 6.1 (Preference Points Claim). Additional mandatory documents: Certified copy of Company Registration, Rates & Taxes Invoice or Lease Agreement (or certified affidavit), B-BBEE certificate or sworn affidavit, valid Tax Clearance Certificate or SARS PIN. Pricing corrections must be crossed out in ink and initialed; correction fluid (e.g., Tipp-Ex) is prohibited. Quotations must be in black ink, VAT-exclusive, and firm for 30 days. All pages must be initialed. No price changes allowed after submission. Suppliers must be registered on the City of Johannesburg and Central Supplier Databases.

Evaluation uses the 80/20 preference point system per the Preferential Procurement Regulations, 2022. Price accounts for 80 points (Ps = 80(1 - (Pt - Pmin)/Pmin)), where Pt is the tender price and Pmin is the lowest acceptable tender price. Preferential goals account for 20 points, allocated as follows: 10 points for enterprises located within the City of Johannesburg Metropolitan Municipality, 10 points for businesses owned by 51% or more Black Youth or Black People. Mandatory compliance: Valid Tax Clearance Certificate or SARS PIN, no municipal arrears >90 days, not listed on National Treasury’s Restricted Suppliers Database or Register of Tender Defaulters, no fraud/corruption convictions in the past 5 years, compliance with Occupational Health and Safety Act (Form I). Disqualifiers: Unsigned/incomplete forms, use of correction fluid on pricing, failure to declare conflicts of interest (MBD 4), collusive bidding (MBD 9), false declarations on municipal accounts or SCM practices, or failure to submit required certifications (e.g., organic/SANS compliance).

Scope: Once-off supply, delivery, and offloading of certified agricultural organic inputs. Deliverables: Supply organic soil conditioners, plant protectors, and pesticides (properly packed, labeled with usage directions, and including manufacturing/expiry dates). Products must be certified by recognized bodies (e.g., SAOSO, PGS, Ecocert, AFRISCO) and comply with SANS standards where applicable. Organic inputs must have traceable registration numbers; pesticides must have L registration numbers. Bidders may offer products in smaller packages if the total quantity matches the specified amount. Required items include: Planting Fertilizer (2:3:2 or equivalent, 25 kg, 60 units), Vita Veg (6:3:4 or equivalent, 25 kg, 60 units), Vita Nitro (8:1:1 or equivalent, 25 kg, 60 units), Coco peat/Hygromix (250L, 20 units), Organic compost (30dm³, 1000 units), Organic pesticides (1L, 50 units each for aphids, mites, beetles), LAN Limestone (50 kg, 100 units), and various insecticides (1L, 15 units each). Successful bidders must provide samples for verification. The City reserves the right to award in part or in full.

Quality requirements: Agricultural inputs must be of high quality, approved by relevant bodies (e.g., SABS) where specified, and manufactured by certified organic input producers. Products must be properly packed, labeled with usage directions, and include manufacturing/expiry dates. Organic inputs must have traceable registration numbers from recognized bodies (e.g., SAOSO, PGS, Ecocert, AFRISCO). Pesticides must have L registration numbers. Successful bidders must provide samples for verification. Sufficient staff must be available for offloading and packing during delivery.

Pricing must be submitted on Form C (Form of Quotation and Acceptance) and Form B (Specification). All prices must be VAT-exclusive, in ZAR, and firm for 30 days. Pricing corrections must be crossed out in ink and initialed; correction fluid is prohibited. If items are not quoted, a line must be drawn through the space. Prices must be all-inclusive of delivery charges. The pricing schedule must be fully completed, signed, and accompanied by a letter confirming any errors or alterations. Failure to comply with these requirements may result in disqualification.

Pricing must be in South African Rand (ZAR), VAT-exclusive, and firm for 30 days. All prices must be inclusive of delivery charges. No price increases will be considered after submission. Corrections to pricing must be crossed out in ink and initialed; correction fluid is prohibited. If prices are based on exchange rates, forward exchange rate cover must be obtained within 14 days of order placement, with proof submitted to the City. Payment will be processed via official purchase orders; no goods/services may be delivered before receipt of a purchase order. Suppliers must provide a valid Tax Clearance Certificate or SARS PIN. For consortiums/joint ventures, each party must submit separate tax compliance documentation.

Mandatory compliance: Registration on the City of Johannesburg Supplier Database and Central Supplier Database (CSD). Valid Tax Clearance Certificate or SARS PIN (for the company and all directors in a consortium). No municipal rates/taxes or service charges in arrears for >90 days (bidder or directors). Not listed on the National Treasury’s Restricted Suppliers Database or Register of Tender Defaulters. No past convictions for fraud/corruption (last 5 years). Compliance with Occupational Health and Safety Act (Form I). Submission of: Certified copy of Company Registration, Rates & Taxes Invoice or Lease Agreement (or certified affidavit), B-BBEE certificate or sworn affidavit, MBD 4 (Declaration of Interest), MBD 8 (Past SCM Practices), MBD 9 (Independent Bid Determination), Declaration on State of Municipal Account (Form H), and Article of Agreement (OHS Act, Form I). For organic inputs: Certification from recognized bodies (e.g., SAOSO, PGS, Ecocert, AFRISCO) and traceable registration numbers. For pesticides: L registration numbers. CIDB registration required if applicable (Construction/Building Maintenance). SETA accreditation for training suppliers (if applicable). Health Certificate for catering suppliers (if applicable).

Compliance with the Occupational Health and Safety Act, 1993, is mandatory. The successful tenderer must sign Form I (Article of Agreement) and ensure all relevant duties, obligations, and prohibitions under the Act are fulfilled. The contractor bears sole liability for compliance and must acquaint their staff with the Act’s provisions. The City reserves the right to inspect sites, premises, or records to verify compliance. Any investigations, complaints, or criminal charges arising from the Act must be reported to the City immediately.

Contract terms: Only firm prices will be considered. Bidders must provide proof of SANS conformance where applicable. Preferred bidders must submit product samples for verification; organic inputs must display traceable registration numbers, and pesticides must display L registration numbers. The City reserves the right to award in part or in full. Contracts may be cancelled if forward exchange rate cover is not provided within 14 days of order placement (for exchange rate-based pricing). Orders must be executed per the accepted specification and delivery period. Compliance with the City’s SCM Policy and Occupational Health and Safety Act is mandatory. Copyright/patent rights for any documents or designs produced during the contract vest with the Municipality. Suppliers must be registered on the City of Johannesburg Supplier Database.

Evaluation uses the 80/20 preference point system per the Preferential Procurement Policy Framework Act and Regulations, 2022. Price accounts for 80 points (Ps = 80(1 - (Pt - Pmin)/Pmin)), where Pt is the tender price and Pmin is the lowest acceptable tender price. Preferential goals account for 20 points, with 10 points for enterprises located within the City of Johannesburg Metropolitan Municipality and 10 points for businesses owned by 51% or more Black Youth or Black People. RFQ validity: 30 days. Prices must be VAT-exclusive.