Tender for war room establishment services in mbombela municipality

Closing date: 17 June 2026 at 11:00

Compulsory briefing session: 08 June 2026 at 09:00, Mbombela Stadium, Gate 10, 2nd Floor, Restaurant, No. 1 Bafana Road, Mataffin, Nelspruit 1200 (GPS: 25.4612 S, 30.9335 E)

SCM Enquiries: Mr. Wiseman Christopher Nkambule, Supply Chain Management, Tel: 013 759 2358, Email: [email protected], Address: ED @ No: 1 Nel Street, Mbombela

Technical Enquiries: Jomo Malupe, Public Safety Department, Tel: 013 759 9217, Email: [email protected]

Submission Address: Tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200 (next to main entrance)

Submit bids in a sealed envelope marked with the bid number, project description, and closing date. Place in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, next to the main entrance before 11:00 on 17 June 2026. Late submissions, telegrams, faxes, or emails will not be accepted.

Required returnable documents (certified copies, not older than 3 months unless stated otherwise):

• Company registration certificate (CIPC)
• Valid Tax Compliance Status (TCS) or CSD number (full CSD report, not summary, must be <30 days old from closing date)
• Valid COIDA certificate (reflecting security services nature of business)
• Certified ID copies of business directors/owners
• Certified copy of PSIRA Letter of Good Standing and PSIRA company registration certificate
• Proof of municipal rates and taxes clearance for the business and all directors (or proof of residence from tribal authority if rural, or lease agreement with lessor’s up-to-date municipal rates)
• Company profile with CVs of key personnel
• Annual Financial Statements (AFS) for the last 3 consecutive years (audited/independently reviewed if required by Companies Act or MOI)
• Public liability insurance (minimum R5,000,000 cover)
• JV/Consortium agreement (if applicable), with separate compliance documents for each party
• MBD1 form (completed and signed)
• MBD5 form (if applicable for financial statements)
• Certification of all documents by a commissioner of oath (as per Justices of the Peace and Commissioners of Oaths Act 16 of 1963).

Disqualification risks:

• Non-submission or incomplete submission of required documents
• Municipal rates/taxes in arrears for >90 days (business or directors)
• Mismatched physical addresses between CSD and company registration
• Use of erasable ink, tippex, or pencil in bid documents
• Documents older than 3 months (unless specified otherwise)

Evaluation follows an 80/20 preference point system:

• 80 points for price (lowest compliant bid scores highest)
• 20 points for B-BBEE (submit valid B-BBEE certificate or sworn affidavit for EMEs/QSEs to qualify)

Functionality evaluation (if applicable):

• Assesses bidder’s capability to execute the contract, including:
• Track record and experience on similar projects
• Human resources and individual experience of key personnel
• Financial capabilities
• Relevant technology and technical expertise
• Functionality criteria vary per project; portfolio of evidence required for complex projects
• Functionality is not compulsory for all projects but may be a minimum threshold for qualification

Evaluation committees:

• Bid Evaluation Committee (BEC) and Bid Adjudication Committee (BAC) aligned with Bid Specification Committee (BSC) per Procurement Policy

Scope: Supply, installation, and maintenance of a Central Control Room (War Room) for the City of Mbombela, including integrated security systems for asset protection, crime prevention, and public safety.

Key deliverables:

• Centralized monitoring of all IP CCTV cameras (municipal buildings, remote sites, street surveillance, early warning cameras, public transport, traffic engineering, mobile surveillance)
• Integration of systems: CCTV, intruder detection, guard monitoring, auto-dispatching, access control, intercom/PA, perimeter electric fences, fire detection, and future expansion capabilities
• Electronic Occurrence Book for recording events, escalating incidents, and generating management reports
• Enterprise Monitoring Platform with:
• Dashboards and customizable reports (real-time insights, data-driven decision-making)
• Mobile dispatch and tracking (real-time updates, notifications, live tracking of personnel/vehicles/assets)
• Alarm monitoring (automated notifications, escalation procedures)
• Dispatcher Suite (CRM, analytics, click-to-dial, 24/7 support, digital dispatch management, client mobile app, auto-dispatch, in-app navigation)
• ISO/IEC 27001:2013 compliance (robust ISMS, proactive risk management, secure information handling)
• License Plate Recognition (LPR) with SAPS database matching and alarm triggers
• Facial recognition technology
• CCTV System Requirements:
• Scalable to minimum 1000 cameras, ONVIF-compliant
• Central Video System for device management, live view, storage, playback, alarm linkage, video wall management
• Support for line crossing detection, intrusion detection, motion detection, video tampering
• Central or distributed storage options (Storage Server, CVR, DVR/NVR/IP camera SD card)
• Event-triggered recording and notifications (email, SMS, system alerts)
• Alarm/Event Monitoring System:
• Scalable for additional sites
• Multiple receiver formats and transmitter technologies
• Conditional Event Response Sequences (user-definable, step-by-step guidance)
• Guard monitoring (shift time windows, patrol checkpoints, sequence verification, alerts for no guard/failed patrol)
• Live vehicle tracking and auto-dispatch for armed response
• SMS module for alarm notifications and panic signals
• Reporting: historical events, alarm statistics, late response tracking, geographical dashboards
• Access Control System:
• Scalable to 256 sites, 3,000 access points per site, 300,000 users per site
• Multiple reader types (tag, keypad, biometric, harsh environment, 3rd party)
• Reader modes: TAG only, TAG + PIN, TAG + REASON CODE, Personal Access Code, Locked, Unlocked, Emergency
• Anti-passback, daylight savings settings, user/group management across multiple sites
• Service Level Agreement (SLA): 36-month SLA required, including annual escalation reviews and priority support
• Skills transfer and monthly maintenance/professional support services
• Drafting of Code of Practice and Standard Operating Procedures (SOPs) for the Central Control Room
• Compliance with SAHPRA licensing (if X-ray machines are involved) and SAQCC certification for fire safety

Additional requirements:

• All systems must integrate with the Central Control Room
• Future-proof technology for expansion (CCTV, access control, intruder detection, fire detection)
• Network: Client-server architecture, TCP/IP protocol, multicasting-enabled switches
• Physical address on CSD must match company registration certificate

• Adequate and serviceable assets
• Staff feeling safe to perform their functions
• An infrastructure adequately protected against criminal threats including vandalism

to key service delivery infrastructure.

1.4 The criminal threat against assets will ultimately impact on sustainable service delivery

and could have a far-reaching and potentially crippling effect on the City of Mbombela

Local Municipalities’:-

• Strategic efforts.
• Finances.
• Political will.

1.5 One of the most serious negative implications identified against the effective protection

of assets in terms of the criminal threat, is the fragmented approach in addressing

losses and the lack of a holistic business solution (a proper risk informed asset

protection policy and security plan)

1.6 The City of Mbombela has already appointed a service provider to assist with a

security master plan. The risk and threat assessment has been completed. The

security master plan has identified the need for a City of Mbombela Central Control

• Copy of a valid Tax Compliance Status (TCS)
• Proof of company registration
• Certified ID copies of business directors
• CSD full registration report must NOT be older than 30 days from closing date and

summary report will NOT be considered.

• Valid and relevant COIDA certificate reflecting the relevant nature of business (Security

Services).

• Applicable Annual Financial Statements (AFS) for the last 3 consecutive financial years.
• Company profile with CV’s of key personnel
• In case of a JV / Consortium, JV agreement must be attached. Each party must submit a

separate Tax Compliance Status (TCS, Full SCD report, Certified ID Copies of business

owners company registration certificates (CIPC), Certified copy of PSIRA Letter of Good

section 14 of the Companies Act registration document in

line with the applicable

b) A Certificate issued by CIPRO in line with section 2 legislation?

of the Close Corporation Act

NB: The registration of Close Corporations (CCs) was

replaced by introduction of the New Companies Act which

came to effect in April 2011. CCs to be recognized as valid

registration certificate will be up to 2010.

2. Company Profile a) A Company Profile is a professional introduction of Has the bidder attached YES

your Business that aims to inform Clients about its a company profile and its

purpose, vision, trustworthiness, products and experience is relevant to

services, and experience of your Company. It is add value on this

basically a “CV for your Business/Company” project?

3. Certification of documents to be a) The certification of documents must be done by a Has the bidder certified YES

submitted together with the tender commissioner of oath as prescribed in the Justices all documents to be

document. of the Peace and Commissioners of Oaths Act 16 certified as per special

of 1963 and its Regulations. conditions of bid?

b) Acceptable certified copies are copies originally Check validity on the

qualifications, Licenses and Lawyers or notary public (who are members of a commissioner of oaths

certificates, accreditation by recognised professional body), Actuaries or stamp is compliant as

professional bodies, proof of accountants (who are members of a recognised per example copied from

ownership document, appointment professional body), Members of the judiciary, the Regulations.

letters, completion certificates, etc. Directors, managers or company secretaries of a

banks or regulated financial services business.

c) Commissioner of Oaths stamps can be purchased

at Stationary shops, but it can be custom made

following the below example:

is required for an audit to be conducted. inconsistent declaration

may lead to immediate

disqualification.

13. Recent annual financial statement a) Applicable to private companies with a public Has the bidders YES

(AFS) for three consecutive years interest score of less than 100. furnished MBD 5 as

(unaudited AFS). mandatory?

NB: if a company provides any b) If, with respect to a particular company, every Has the bidder attached

financial statements in terms of person who is a holder of, or has a beneficial the relevant AFS as

section 29 of the Companies Act, interest in, any securities issued by that company is required by law in line

such statements must comply with also a director of the company, that company is with his/her declaration

the provision of the Act. exempt from the requirements in this section to on MBD 5?

have its annual financial statements audited or

independently reviewed.

NB: An independent review will suffice if the company has

opted to have its financial statement audited or is required

by its Memorandum of Incorporation (MOI) to do so.

14. Functionality / Quality for evaluation a) Functionality test refers to evaluation of bidders on Has the bidder met the YES

of complex projects various aspects of the contract to establish if the minimum threshold on

bidders has the capabilities to execute the contract functionality in order to

qualify for further or not. The various aspect may include but not

evaluation on price and limited to: track record and experience on similar

B-BBEE? projects, human resource and their individual

experience, financial capabilities, relevant

scored in line with the

technology, etc. evaluation criteria set on

the tender document? NB: Functionality will not be compulsory for all projects but

2.3 Tenderers are requested to provide the CITY OF MBOMBELA with information as

to their capabilities in terms of:

• Security central control room supply, installation and maintenance experience
• Full system integration between all levels of security on a single open platform (Full

management platform with in depth data mining and reporting capabilities).

• Their ability to identify and interact with external security agencies / stakeholders /

existing service providers in respect of this specific project

• Skills transfer.
• The ability to provide monthly maintenance and professional support services to

the system installed at the Central Control Room and sites/localities.

• The ability to draft a Code of Practice for the Central Control Room
• The ability to draft, implement and manage Standard Operating Procedures for the

2.4 Designated specialist staff identified in the proposal must have proven success,

capability and appropriate experience in the aforementioned fields of work.

2.5. Central control room defined

Invitation to Bid.............................................................................. 3 – 5

Special Conditions........................................................................ .... 6 – 9

Check list ................................................................................................................... 10 – 18

Terms of reference and pricing schedule ................................................ 19 – 56

Pricing Schedule – Firm Prices........................................................... 57

Declaration of interest......................................................................... 58 – 60

These include: a Valid Tax Compliance Status (TCS) Pin, Certified copy of a valid B-BBEE certificate or

sworn affidavit, current municipal rates and taxes statement from the relevant local authority, or proof of

residence from a tribal authority (where applicable), or a lease agreement accompanied by the lessor’s

up-to-date municipal rates and taxes statement for both the business and all active directors, including

joint venture or consortium members, full Central Supplier Database (CSD) registration report (summary

reports will not be accepted), certified copy of company registration certificate and certified copies of the

directors' identification documents. The completed bid document and all supporting documents must be

placed in a sealed envelope clearly marked with “the bid number, full project description and closing

date”, and submitted in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela.

Bids must be submitted before 11:00 on the closing date. Late submissions will not be accepted. Bids

received via telegram, facsimile, or email will not be considered. Bids received by telegram, fax or e-mail

will not be considered. Late bids shall not be accepted or considered.

Compulsory briefing session will be held on the 08 June 2026 at 9:00 am, at Mbombela Stadium, Gate 10,

2nd floor, Restaurant, located at No. 1 Bafana Road Mataffin Nelspruit 1200. GPS 25.4612 S, 30.9335 E.

bidder (business) or any of its directors to the municipality, or to any other municipality or

municipal entity, are in arrears for more than three months. Similarly, none submission of proof of

valid and up-to-date rates and taxes statement will render the submission non-responsive.

• The bidder must provide a valid copy of current municipal rates and taxes statement from

relevant local authority / proof of residential from tribal authority (if the business is

operating in a rural area) / lease agreement with the lessor’s up-to-date municipal rates

and taxes statement for the business. Prospective bidders should ensure that the

physical address details of the company on the CSD are similar to the one reflected on the

company registration certificate. The municipality reserves the right to verify both the

municipal rates and taxes of the company details reflected on the CSD and company

registration certificates. It is prudent and remains the responsibilities of the prospective

bidders to ensure that the company is cleared with regards to the municipal rates and

taxes.

• The bidder must provide valid copy of current municipal rates and taxes statement(s) from

relevant local authority / proof of residential from tribal authority (if the director(s) is/are

residing in rural areas) / lease agreement with the lessor’s up-to-date municipal rates and

taxes statements for the director(s) including consortium and JV partners. Prospective

bidders should ensure that the physical address / addresses details of the director(s)

reflected on the company registration certificate are aligned to the address / addresses on

the municipal rates and taxes statement(s) attached. The municipality further reserves the

right to use ID numbers of the directors to verify if any municipal rates and taxes are not

owned by each director. It is prudent and remains the responsibilities of the prospective

bidders to ensure that each director or lessor’s municipal rates are cleared with regards to

the municipal rates and taxes.

• Certified copy of PSIRA Letter of Good Standing and company registration certificate with

claims for additional payment in this respect will be considered. Prices and rates quoted shall be

inclusive of Value Added Tax (VAT). VAT shall be recorded as a lump sum in the tender summary

and the total inclusive of VAT carried to the Form of Tender.

involved, each party must submit JV/Consortium, have the

separate required returnable parties involved attached

documents. all individual required

documents as per

special condition of bid?

9. Latest municipal rates and taxes a) If the business is operated and its director(s) are Has the bidder attached YES

certificates from relevant local residing within a municipal area, bidders are latest municipal rates

authority for the business and all expected to attach latest municipal rate and taxes and taxes from relevant

business directors certificates for the business and ALL its directors. local authority for the

company / business and

OR b) If the business is operated and its director(s) are all company directors /

residing within a tribal authority. Bidders are

Proof of resident from tribal authority owners? expected to attach proof of resident for the

for the business and all business business and ALL its directors. In case of lease, has the

directors bidders attached lease

c) If the business directors are leasing a facility for

OR agreements and lessor’s residential purposes, they are required to attach proof of res from a tribal

Lease agreement with the Lessor’s individual lease agreement with lessor’s latest authority or latest

latest municipal rates and taxes municipal rates and taxes for a facility is within a municipal rates and

certificates from relevant local Municipal boundary and if the business is renting taxes certificate?

authority. office / business facility, the bidders are required to

attach lease agreement for the business with Is the account not in

NB: All accounts owing any lessor’s latest municipal rates and taxes for a areas for more than 90

municipality for more than 90 days facility within a municipal boundary. If the facility days (3 months)?

will be disqualified as prescribed on leased is in a rural area, lease agreement will be

the MSCM Regulations. accompanied with the lessor’s proof of residential

from a tribal authority.

NB: Domicilium citandi at executandi: Domicilium citandi et

executandi is a Latin legal term meaning the address

nominated by a bidder in a legal contract where legal notices

may be sent.

ensure that all physical addresses reflected either on the

company registration document and CSD are not owing any

municipal rates and taxes for more than three months

including the Lessor’s municipal account in case of lease.

identified by the City of Mbombela may require the appointed Service Provider to supply

and install these security systems and subsystems, hardware and software as per the

Schedule of Rates Annexure “A”, all integrated and linked to the Central Control Room.

2. Background

2.1 Although Public Safety Department is ultimately responsible for the provision of a

security system / service to the CITY OF MBOMBELA, all respective departments

play a central role in the achievement of overall asset protection and reduced

losses. This extends to issues such as the provision of locality, asset, staff security,

Pricing:

• Submit firm prices in the Pricing Schedule (Annexure A)
• Prices must be inclusive of VAT (recorded as a lump sum in the tender summary and carried to the Form of Tender)
• No claims for additional payment will be considered

Payment terms and guarantees:

• Bid must include a 36-month SLA with priority support and annual escalation reviews
• Public liability insurance: minimum R5,000,000 cover
• Bank rating with banking institution stamp (if applicable)
• Three years of audited/independently reviewed financial statements (if applicable per Companies Act or project value)

Financial capacity:

• Submit Annual Financial Statements (AFS) for the last 3 consecutive years (unaudited AFS accepted for private companies with public interest score <100)
• Proof of municipal rates and taxes clearance for business and all directors (or tribal authority proof/lease agreement with lessor’s rates clearance)

Mandatory compliance documents (certified copies, <3 months old unless stated otherwise):

• Central Supplier Database (CSD) registration: full report (summary reports rejected), CSD number must be provided, and physical address must match company registration
• Tax Compliance Status (TCS) PIN or CSD number (valid and current)
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points
• Company registration certificate (CIPC) (CCs valid only if registered before 2011)
• Certified ID copies of all business directors/owners
• Valid COIDA certificate (reflecting security services as nature of business)
• Certified copy of PSIRA Letter of Good Standing and PSIRA company registration certificate
• Proof of municipal rates and taxes clearance for the business and all directors (or proof of residence from tribal authority if rural, or lease agreement with lessor’s up-to-date municipal rates)
• Public liability insurance (minimum R5,000,000 cover)
• SAIDSA Letter of Good Standing (if applicable)
• Company MEGANET Certification (if applicable)
• ICASA Licensing (CECS/CECNS for Ehlanzeni District or IECNS Individual License) (if applicable for communication/networking)
• Guard Monitoring System specifications (if applicable): must generate reports, track guards’ movement, include panic and GPS options
• Copy of Bank Rating with banking institution stamp (if applicable)

Additional notes:

• All documents must be certified by a commissioner of oath (per Justices of the Peace and Commissioners of Oaths Act 16 of 1963)
• Acceptable certifiers: lawyers, notary public, actuaries, accountants (members of recognized professional bodies), members of the judiciary, bank directors/managers
• JV/Consortium: each party must submit separate compliance documents
• Non-compliance with municipal rates/taxes (arrears >90 days) will disqualify the bid
• Erasures, masking fluid, tippex, pencil, or erasable ink in bid documents will render submission non-responsive

Po Box 45; Mbombela; 1200

NB: The results of this bid will be published on the City’s official website in accordance with Section

75(1)(g) of the Municipal Finance Management Act (MFMA) and SCM Regulations, Section 23(c).

except to comply with instructions issued by the employer. The tender document must be

furnished with non-erasable black ink and all corrections made by the service provider should be

dated and signed by the authorized signatory. Erasures and the use of masking fluid, tippex,

pencil or erasable ink are prohibited and failure to adhere to this condition will render your

submission non-responsive.

1.1 The CITY OF MBOMBELA has and is committed in terms of its Integrated

Development Plan and Vision 2030) to emphasize and broaden the developmental

nature of local government.

1.2 Public Safety Department is of the opinion that the protection of Council’s assets,

staff and infrastructure is central to Council achieving its strategic objectives as per

vision 2030. An environment thus needs to be created whereby the CITY OF

and other role players such as Customs, etc. should be considered. It is the role of

the Public Safety Department to implement an integrated security system with a

centralised control room.

2.2 The terms of reference encapsulate the requirements for the supply, provision of

expert & strategic support including professional services, and the installation of a

the monitoring/management of municipal assets, facilities and public safety but also assist

servicing roles, including fire detection, installation, and maintenance of practical aspects

of fire equipment, systems, and safety regulations.

2.9 CCTV monitoring system specification

• The ACS shall provide the option of multiple reader types at each location. These

options shall include, but not be limited to:

o Tag Readers

o Keypad readers

o Harsh Environment Metal readers

o Biometric devices

o 3rd Party card readers

• The ACS shall provide the option of setting individual reader modes at each access

control reader. These modes shall include, but not be limited to:

o TAG only mode

o TAG + PIN mode

o TAG + REASON CODE mode

o Personal Access Code mode

o Locked Mode

o Unlocked Mode

o Emergency Mode

• The ACS shall provide the option of single tag use, or multiple tag use per location.
• The ACS shall provide an interface for the administration of tag holders.
• The ACS tag holder interface shall provide the ability to assign up to 8 tags per tag

holder.

• The ACS tag holder interface shall provide the option of linking up to 10 access

groups to a single tag.

• The ACS tag holder interface shall provide the option of assigning access groups

across multiple sites in the ACS.

Preferential Procurement Regulations 2022 (Purchases)............................ 61 – 65

Contract Form – Rendering of services..................................................... 66 – 67

Declaration of Bidder’s Past Supply Chain Management Practices ...................... 68 – 69

Certificate of independent bid determination........................................................... 70 – 73

Authority to sign a bid ...............................................................................74 – 75

Certificate of authority for joint ventures .......................................................76

PPPFA: Preferential Point System ............... ..............................................77

insurance 50% on the stipulated minimum cover, / Letter and Certified copy of COIDA

• SAIDSA Letter of Good Standing

• Company MEGANET Certification

• ICASA Licensing (CECS (Communication) and CECNS (Networking) license for the

Ehlanzeni District or an ICASA IECNS (Individual) License in South Africa.

• Proof of ownership or Lease agreement and specifications for a Guard Monitoring system

capable of generating reports, tracking guards’ movement, panic and GPS option

• Copy of Bank Rating with banking institution stamp
• Company three years audited financial statement
• Copy of public liability insurance R5 000,000.00

NB: Certified copies of documentation must not be older than three months to be regarded as

valid. Copies of “certified copies” will not be acceptable as true copies of original documents.

exceeding 10 years (see section 28

of this Act).

11. Copy of Public Liability insurance. a) Public liability insurance may vary from one project If applicable, is the YES

insurance from a

registered financial

institution?

12. Recent audited / independently a) Applicable to private companies that are not Has the bidder furnished YES

reviewed financial statements for managed by its owners, if: MBD 5 as mandatory for

three consecutive years. all projects estimated to

NB: if a company provides any - It compiles its financial statement internally and be in excess of R10

financial statements in terms of its public interest score is less than 100. million?

section 29 of the Companies Act, Has the bidder attached

• It has its financial statements compiled such statements must comply with the relevant AFS as

independently and its public interest score is the provision of the Act. required by law and is it

between 100 and 349. aligned with his/her

declaration on MBD 5? - the public interest score is 350 points or more,

2.6.3.1. Dashboards and Reports: Intuitive dashboards provide real-time insights into

security operations, while customizable reports enable data-driven decision-making.

2.6.3.2 Mobile Dispatch: Enables dispatchers to respond quickly and effectively to security

incidents, with real-time updates and notifications.

2.6.3.3 Tracking: Allows for real-time tracking of security personnel, vehicles, and assets,

ensuring optimal resource allocation and response times.

2.6.3.4. Alarm Monitoring: Advanced alarm monitoring capabilities enable rapid response

to security breaches, with automated notifications and escalation procedures.

2.6.3.5. Dispatcher Suite: A comprehensive suite of tools for dispatchers, including:

• CRM (Customer Relationship Management)
• Reports and analytics
• Click-to-dial functionality
• 24/7 support
• Clocking points for accurate time tracking
• Digital Dispatch Management for streamlined operations
• Client Mobile app for on-the-go access
• Auto Dispatch and In-App Navigation for optimized response times

2.6.3.5. Enterprise Monitoring Platform must be ISO/IEC 27001:2013 compliant:

• Establish a robust ISMS.
• Manage information security risks proactively.
• Maintain a consistent and secure approach to information handling.
• Demonstrate a commitment to information security best practices

1. Installation of X-ray Machines: Ensure that X-ray machines are installed correctly and

safely, adhering to SAHPRA guidelines and international standards.

2. Quarterly Maintenance Tasks: Perform regular maintenance tasks on X-ray machines

to guarantee optimal performance and safety. This includes:

• Inspecting and testing equipment
• Performing routine repairs and replacements
• Documenting maintenance activities

Evaluation Committee (BEC) & Bid Adjudication Committee (BAC) are aligned as envisaged by the Bid Specification Committee (BSC). This will

8. In bids where Consortia / Joint a) This will not be applicable to functionality and B- If the tendering entity / YES

Procurement Policy. An 80/20 preference point system will apply, where 80 points are allocated for price

and 20 points for specific goals.

Procurement Policy, where 80 points will be allocated in respect of price and 20 points in respect

Preference Points Claim Form in terms of the

Certificate of independent bid determination........................................................... 70 – 73

PPPFA: Preferential Point System ............... ..............................................77

In order to qualify for preference points for b-bbee]

14. Functionality / Quality for evaluation a) Functionality test refers to evaluation of bidders on Has the bidder met the YES

bidders has the capabilities to execute the contract functionality in order to

evaluation on price and limited to: track record and experience on similar

scored in line with the

technology, etc. evaluation criteria set on

the tender document? NB: Functionality will not be compulsory for all projects but

All portfolio of evidence for complex projects. Functionality criteria will vary from