1 Nel Street Mbombela Civic Centre - Sonheuwel - Mbombela - 1200
Organization Type
GOVERNMENT
Published
06 Aug 2026
OCDS Reference
ocds-9t57fa-164780
Summary
The city of mbombela is inviting bids from experienced service providers for the hire of sound equipment and the supply and delivery of branding materials for its men and women empowerment seminar, to be held from 17 to 20 august 2026 at mbombela stadium shed. The successful bidder will be required to provide the specified equipment and materials for the four-day event, with the contract awarded based on the 80/20 preference point system (price and specific goals).
Key Requirements
Submit a sealed bid marked with the bid number (COM99/2026), full project description, and closing date to the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, before 11:00 on 12 August 2026. Late, faxed, or emailed bids will not be accepted.
Complete the official bid forms (not re-typed) in black ink, including the MBD 1 Form of Offer and the pricing schedule, with the total bid price reflected on both. Ensure all prices are firm, inclusive of VAT, and quoted in ZAR.
Attach all compulsory documents: valid Tax Compliance Status (TCS) PIN or CSD number, full CSD registration report (not older than 30 days, summary not accepted), proof of company registration, certified copies of directors' ID documents, and a certified reference letter or purchase order for sound equipment hire experience.
Submit municipal rates and taxes statements for the business and all active directors (or tribal authority proof of residence, or lease agreements with lessor's rates statements) showing no arrears exceeding three months.
Provide a certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points, and complete the MBD 6.1 preference points claim form.
Ensure all certified copies are not older than three months, and provide proof of authority to sign if the signatory is not a sole director/member/proprietor.
Deliver the required items (e.g., PA system, speakers, DJ booth, screens, photographer, artist, comedian, branded scarfs) on 17–20 August 2026 at Mbombela Stadium Shed, with no late delivery or delayed personnel/equipment without prior written approval.
Appointment of a service provider for the hire of sound equipment and the supply and delivery of branding materials for the city of mbombela men and women empowerment seminar
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentCOM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdfReview complete
Description
Important Dates
06 Aug
2026
PUBLICATION
Tender Published
Tender was published
12 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf
The City of Mbombela Local Municipality is inviting bids for the hire of sound equipment and the supply and delivery of branding materials for the Men and Women Empowerment Seminar to be held from 17 to 20 August 2026 at Mbombela Stadium Shed. The tender (COM99/2026) closes on 12 August 2026 at 11:00. The contract will be awarded using the 80/20 preference point system (80 points for price, 20 points for specific goals). Bidders must submit a complete set of mandatory documents, including a valid Tax Compliance Status (TCS) PIN, full CSD registration report, company registration, municipal rates and taxes statements for the business and directors, and B-BBEE certificate or sworn affidavit. The successful bidder will be required to sign a written contract (MBD7).
COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf
The City of Mbombela is inviting bids from experienced service providers for the hire of sound equipment and the supply and delivery of branding materials for the Men and Women Empowerment Seminar. The tender (BID NO: COM99/2026) closes on 12 August 2026 at 11:00. Bidders must download the bid document from the City's website or the National e-Tender Portal, complete it, and submit it in a sealed envelope to the bid box at the Mbombela Civic Centre. No briefing session will be held. The evaluation will use the 80/20 preferential procurement system (price and targeted goals).
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 3 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf
The City of Mbombela invites bids from experienced service providers for the hire of sound equipment and the supply and delivery of branding materials for the Men and Women Empowerment Seminar.
The event will be held at Mbombela Stadium Shed from 17 to 20 August 2026.
The successful bidder will be required to provide services in accordance with the specifications and programme schedule.
Important Dates
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf (TENDER)
Closing date: 12 August 2026 at 11:00.
Event date: 17–20 August 2026 at Mbombela Stadium Shed.
Bid documents available from 5 August 2026 on City website and National e-Tender Portal.
No briefing session is scheduled.
Contact Information
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf (TENDER)
Employer: City Manager, Mr Wiseman Khumalo, City of Mbombela, P.O Box 45, Mbombela, 1200.
Submission address: Tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200.
Submission Guidelines
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf (TENDER)
Submit bids in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, before 11:00 on 12 August 2026.
Bids must be submitted on official forms provided (not re-typed) and must be fully completed in black ink, signed by an authorised person.
Envelope must be sealed and clearly marked with bid number, full project description, and closing date.
Late bids, bids by telegram, fax, or email will not be accepted.
Compulsory returnable documents include: valid Tax Compliance Status (TCS) PIN or CSD number, proof of company registration, certified copies of directors' ID documents, full CSD registration report (not older than 30 days, summary not accepted), and certified reference letter/purchase order for sound equipment hire experience.
Municipal rates and taxes statements for the business and all active directors (or tribal authority proof of residence, or lease agreement with lessor's rates statement) must be submitted.
Certified copies must not be older than 3 months; copies of certified copies are not accepted.
The MBD 1 form (Form of Offer) must be fully completed and signed; failure renders bid non-responsive.
Proof of authority to sign (e.g., resolution, power of attorney) required if signatory is not a sole director/member/proprietor.
Bids must remain valid for 30 days from closing date.
No briefing session will be conducted.
Fraudulent or forged documents will be reported to SAPS and may lead to restriction from doing business with public institutions for up to 10 years.
Evaluation Criteria
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf (TENDER)
Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals (as per Preferential Procurement Regulations 2022).
Specific goals points claimed via MBD 6.1 form; failure to submit proof means no points for specific goals.
Bidders must be registered on CSD and tax compliant.
Bidders must not be in service of the state, nor have directors/trustees/shareholders in service of the state (unless declared).
Bidders must not appear on National Treasury Register for Tender Defaulters or Database of Restricted Suppliers.
Bidders must not have committed fraud, corruption, fronting, or collusion.
Bidders must not owe municipal rates and taxes or service charges for more than 3 months (for business and directors).
For JV/consortium: lead partner must have at least 51% share; each party must submit separate required documents.
Functionality evaluation may apply for complex projects (e.g., track record, experience, human resources, financial capability) – not compulsory for all projects.
The City reserves the right not to accept the lowest-priced bid and may cancel the tender at any stage.
Technical Specifications
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf (TENDER)
Scope: Hire of sound equipment and supply/delivery of branding materials for the City of Mbombela Men and Women Empowerment Seminar.
Event dates: 17–20 August 2026 at Mbombela Stadium Shed.
Items required (per pricing schedule):
Steel gazebos (2m x 2m) – 1
Backdrop banner (3m x 2.5m) – 2
Roll up banners – 2
Full PA system – 4 days – 1
Speakers – 4 days – 4
DJ booth set – 4 days – 1
Photographer – 4 days – 1
2 big screens – 4 days – 1
Video recording – 4 days – 1
Artist – 4 days – 1
Comedian – 4 days – 1
COM branded scarfs – 10
All prices must be inclusive of delivery and VAT.
Successful bidder must sign a written contract form (MBD7).
Late delivery or delayed arrival of personnel/equipment is strictly prohibited unless prior written approval from Project Manager.
Failure to deliver per specifications may constitute breach and lead to termination.
Experience & Qualifications
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf
Bidders must have relevant experience in sound equipment hire, evidenced by at least one certified copy of an appointment letter or purchase order with a certified reference letter.
For key personnel whose CVs are submitted, certified copies of qualifications and ID documents must be provided (not older than 3 months).
Company profile may be required to demonstrate experience and capability.
Certified copies must be done by a commissioner of oaths (per Justices of the Peace and Commissioners of Oaths Act 16 of 1963).
Financial statements (audited or independently reviewed) may be required for companies with certain public interest scores.
Pricing Schedule
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf
Pricing schedule (MBD 3.1) must be completed with firm prices only.
All prices inclusive of VAT and delivery costs.
Total bid price must be reflected on MBD 1.
Prices must be in ZAR and firm for contract duration.
VAT must be shown as separate lump sum.
No additional claims for taxes, duties, or levies.
Municipal rates and taxes arrears (more than 3 months) lead to disqualification.
Financial Requirements
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf (TENDER)
Pricing schedule must be fully priced, extended, and totalled; total bid price must also be reflected on MBD 1.
Only firm prices accepted; non-firm prices (subject to exchange rate variations) will not be considered.
All prices quoted inclusive of VAT; VAT shown as separate lump sum in tender summary.
Prices must be in South African Rand (ZAR) and firm for duration of contract.
No claims for additional payment for taxes, duties, or levies will be entertained.
Tender deposit: none required (documents free of charge).
Municipal rates and taxes arrears (more than 3 months) lead to disqualification.
For JV/consortium, each party must submit separate required financial documents.
Financial statements (audited or independently reviewed) may be required for companies with public interest score thresholds (per MBD 5).
Compliance Requirements
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf (TENDER)
CSD registration: Full CSD report not older than 30 days from closing date; summary report not accepted.
Tax compliance: Valid TCS PIN or CSD number; foreign suppliers must complete pre-award questionnaire (Part B:3).
B-BBEE: Certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
Company registration: Proof of company registration (CIPC or CIPRO for CCs up to 2010).
Municipal rates and taxes: Statements for business and all active directors (or tribal authority proof/lease agreement with lessor's statement).
Directors' ID documents: Certified copies required.
COIDA: If applicable, COIDA certificate/letter of good standing.
Public liability insurance: If applicable, from registered financial service provider.
Declaration of interest (MBD 4) and Declaration of bidder's past SCM practices must be completed.
Certificate of independent bid determination required.
No bids from persons in service of the state.
JV/consortium: Formal agreement with profit/loss sharing percentages; lead partner at least 51% share.
Health & Safety
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf
No specific health and safety requirements are stated in the document.
However, bidders must comply with all applicable legislation and general conditions of contract.
COIDA certificate may be required if applicable to the nature of work.
Contractual Terms
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf
Successful bidder must sign a written contract form (MBD7).
Contract subject to General Conditions of Contract (GCC) and Special Conditions.
No cession or assignment of contract without prior written consent of the Council.
If successful bidder fails to perform, City may terminate summarily and recover additional costs.
Bids remain valid for 30 days from closing date.
Fraudulent claims may lead to disqualification, cancellation, recovery of damages, and restriction from doing business with public institutions for up to 10 years.
Bidders must confirm correctness of bid and accept risk of mistakes in pricing.
Section
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Branding Materials for the CoM Men and Women Empowerment Seminar.pdf
Evaluation uses 80/20 preference point system (80 price, 20 specific goals).
Specific goals points claimed via MBD 6.1; failure to submit proof means no points.
Functionality may be evaluated for complex projects (track record, experience, human resources, financial capability).
Bidders must meet all mandatory requirements to be considered responsive.
The City may cancel or withdraw the tender at any stage.
DocumentCOM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdfReview complete
Description
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf
The tender is for the appointment of a service provider to hire sound equipment and supply and deliver branding materials for the City of Mbombela Men and Women Empowerment Seminar.
Important Dates
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf (TENDER)
Closing date: 12 August 2026 at 11:00.
No briefing session will be conducted.
Contact Information
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf (TENDER)
Supply Chain Management: Christopher Nkambule, (013) 759 2358.
Employer: City Manager, Mr Wiseman Khumalo, City of Mbombela, Po Box 45, Mbombela, 1200.
Submission Guidelines
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf (TENDER)
Download the bid document from the City's website (www.mbombela.gov.za) or National e-Tender Portal (www.etenders.gov.za) from 5 August 2026. Free of charge.
Submit a sealed envelope clearly marked with: BID NUMBER, FULL PROJECT DESCRIPTION, and CLOSING DATE.
Include the bid document and all supporting documents.
Place the envelope in the bid box at: Mbombela Civic Centre, 1 Nel Street, Mbombela, before 11:00 on the closing date (12 August 2026).
Bids received by telegram, fax, or email will not be considered.
Late bids will not be accepted.
Fraudulent activities or forged documents will be reported to SAPS and may result in restriction from doing business with public institutions for up to 10 years.
Returnable Documents
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf (TENDER)
Submit sealed envelope with bid number, full project description, and closing date, placed in the bid box at Mbombela Civic Centre, 1 Nel Street, Mbombela, before 11:00 on closing date.
Evaluation Criteria
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf (TENDER)
80 points allocated for price.
20 points allocated for targeted goals (as per Preferential Procurement Regulations, 2022).
Bidders must be experienced in sound equipment hire and branding materials supply.
Must be registered on CSD with a full CSD registration report.
Must have valid tax compliance status.
Must provide B-BBEE certification or sworn affidavit.
Must provide proof of business address (municipal rates and taxes statement, tribal authority proof, or lease agreement with lessor's rates and taxes).
No history of fraudulent activities or forged documents.
Technical Specifications
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf (TENDER)
Scope: Hire of sound equipment and supply and delivery of branding materials for the City of Mbombela Men and Women Empowerment Seminar.
No detailed technical specifications provided in the document.
Financial Requirements
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf (TENDER)
No specific pricing format or financial requirements stated beyond the 80/20 preference point system.
Proof of business address (municipal rates and taxes statement or equivalent) is required as part of compliance.
Compliance Requirements
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf (TENDER)
Copy of Tax Compliance Status.
Certified copy of B-BBEE Certificate or Sworn Affidavit for B-BBEE.
Current Municipal Rates and Taxes Statements from relevant local authority, OR Proof of Res from a Tribal Authority, OR Lease Agreement accompanied by the lessor's up-to-date rates and taxes statements (for both the business and active directors, including JV/consortium members).
CSD Registration Full Report (Summary Report will not be considered).
Copy of Company Registration Certificate.
Special Conditions
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf (TENDER)
Forging or faking of returnable documents may be reported to SAPS and result in restriction from doing business with public institutions for up to 10 years, in line with sections 28 and 29 of the Prevention and Combating of Corrupt Activities Act.
Section
Source: COM99-2026 Hire of Sound Equipment and the Supply and Delivery of Brandi....pdf
80 points for price and 20 points for targeted goals, in accordance with the Preferential Procurement Policy Framework Act and Preferential Procurement Regulations, 2022.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
1 Nel Street Mbombela Civic Centre - Sonheuwel - Mbombela - 1200
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
06 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.