Supply and delivery of rotating equipment, rotating equipment spares (components) and rotating equipment auxiliaries at hendrina power station on as and when required basis for the period of 5 years

{"closingDate":"27 January 2025"}

{"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}

No specific requirements found

Quality Control Plan Approvals Name Signature Intervention Point Legend (KEY)

Contractor /Supplier Hold Point AP - Document Requires T1 – 100% Testing A1 – 100% Inspection

Approval T2- Sample Testing A2- Sample Inspection

Subcontractor (where applicable) Witness Point W1 – 100% witness W2 - Sample witness

Eskom Document IN - Document Requires for R1- 100% Document Review R2- Sample Document

Review information only Review

Approved Inspection Authority (AIA) Surveillance (S)

(Where applicable) Verification (V)

Activities Intervention Point Category Inspection and Test Method Supplier Inspection Eskom Inspection Records

No Description / Requirement Date Supplier Eskom S=Statutory Method Controlling Acceptance AIA/NOBO Internal/TPI AIA/NOBO Internal/TPI

/ N= Non- document Criteria

statutory

Notes: INSPECTION AND TEST METHOD (e.g. Visual, Microscopy, NDT, Liquid/ Dye Penetrant, Magnetic Particle, EDDY, etc.); ACCEPTANCE CRITERIA ( e.g. Functionality requirement,

Performance Measures, Regulatory Compliance, Chemical test , etc.)

Abbreviations: NOBO (Notification Body); TPI (Third Party Inspection)

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

Notes: INSPECTION AND TEST METHOD (e.g. Visual, Microscopy, NDT, Liquid/ Dye Penetrant, Magnetic Particle, EDDY, etc.); ACCEPTANCE CRITERIA ( e.g. Functionality requirement,

Quality Control Plan / Inspection and Test Plan (QCP/ITP)Form Document Identifier 240-109253302 Rev 2

Quality Control Plan Approvals Name Signature Intervention Point Legend (KEY)

Quality Control Plan Approvals Name Signature Intervention Point Legend (KEY)

Contractor /Supplier Hold Point AP - Document Requires T1 – 100% Testing A1 – 100% Inspection

Approval T2- Sample Testing A2- Sample Inspection

Subcontractor (where applicable) Witness Point W1 – 100% witness W2 - Sample witness

Eskom Document IN - Document Requires for R1- 100% Document Review R2- Sample Document

Review information only Review

Approved Inspection Authority (AIA) Surveillance (S)

(Where applicable) Verification (V)

Activities Intervention Point Category Inspection and Test Method Supplier Inspection Eskom Inspection Records

No Description / Requirement Date Supplier Eskom S=Statutory Method Controlling Acceptance AIA/NOBO Internal/TPI AIA/NOBO Internal/TPI

/ N= Non- document Criteria

statutory

Notes: INSPECTION AND TEST METHOD (e.g. Visual, Microscopy, NDT, Liquid/ Dye Penetrant, Magnetic Particle, EDDY, etc.); ACCEPTANCE CRITERIA ( e.g. Functionality requirement,

Performance Measures, Regulatory Compliance, Chemical test , etc.)

Abbreviations: NOBO (Notification Body); TPI (Third Party Inspection)

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on

the system.

No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

Description

Quality Control Plan Approvals Name Signature Intervention Point Legend (KEY)

Contractor /Supplier Hold Point AP - Document Requires T1 – 100% Testing A1 – 100% Inspection

Approval T2- Sample Testing A2- Sample Inspection

Subcontractor (where applicable) Witness Point W1 – 100% witness W2 - Sample witness

Eskom Document IN - Document Requires for R1- 100% Document Review R2- Sample Document

Approved Inspection Authority (AIA) Surveillance (S)

(Where applicable) Verification (V)

No Description / Requirement Date Supplier Eskom S=Statutory Method Controlling Acceptance AIA/NOBO Internal/TPI AIA/NOBO Internal/TPI

/ N= Non- document Criteria

statutory

Notes: INSPECTION AND TEST METHOD (e.g. Visual, Microscopy, NDT, Liquid/ Dye Penetrant, Magnetic Particle, EDDY, etc.); ACCEPTANCE CRITERIA ( e.g. Functionality requirement,

Performance Measures, Regulatory Compliance, Chemical test , etc.)

Abbreviations: NOBO (Notification Body); TPI (Third Party Inspection)

Notes: INSPECTION AND TEST METHOD (e.g. Visual, Microscopy, NDT, Liquid/ Dye Penetrant, Magnetic Particle, EDDY, etc.); ACCEPTANCE CRITERIA ( e.g. Functionality requirement,

Quality Control Plan / Inspection and Test Plan (QCP/ITP)Form Document Identifier 240-109253302 Rev 2

Quality Control Plan Approvals Name Signature Intervention Point Legend (KEY)

Contract Quality Plan template assist the supplier to identify and plan for meeting client's/ contract expectations/requirements for quality management

Contract Quality Plan template assist the supplier to identify and plan for meeting client's/ contract expectations/requirements for quality management

Ard indicate with an quality iso 9001 standard indicate with an

Performance Evaluations X PRINCIPLE 6 XSECTION making

Eskom’s quality

NB: The tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality Requirements as per 240

TENDER & CONTRACT QUALITY Document Identifier 240-68099512 Rev 9

QUALITY REQUIREMENTS FOR ISO 9001 Review Date January 2027

Pre-contract award quality requirements x

B Contract Execution (refer to clause 3.7.-105658000) X CLAUSE Supplier Quality Performance Monitoring Phase (refer to clause 3.7.-105658000) X

Quality Audits Related Conditions (refer to clause 3.8.-105658000) X

Clauses of iso iso 9001 standard indicate with an quality iso 9001 standard indicate with an

Indicate with an

105658000 (x) as applicable

Specification or (-) if not

Applicable

Pre-contract award quality requirements x

(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate

whether site assessment is applicable.

Category 1 (refer to clause 3.5.-105658000) X

Category 2 (refer to clause 3.5.-105658000) -

Category 3 (refer to clause 3.5.-105658000) -

Category 4 (refer to clause 3.5.-105658000) -

Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -

3 post-contract award(eskom)

CLAUSE 4 Context of the Organisation X PRINCIPLE 1 Customer focus X

CLAUSE 5 Leadership X PRINCIPLE 2 Leadership X

CLAUSE 6 Planning X PRINCIPLE 3 Engagement of people X(ESKOM)

C CLAUSE 7 Support X PRINCIPLE 4 Process approach X

CLAUSE 8 Operation X PRINCIPLE 5 Improvement X

CLAUSE 9 Evidence based decision

Performance Evaluations X PRINCIPLE 6 XSECTION making

CLAUSE 10 Improvement X PRINCIPLE 7 Relationship Management X

Authorisation Date January 2022

240-105658000 and

QUALITY REQUIREMENTS FOR ISO 9001 Review Date January 2027

Eskom Rights of Access (refer to clause 3.8.-105658000) X

Eskom Rights to Information (refer to clause 3.8.-105658000) X

Preservation (refer to clause 3.8.-105658000) X

Quality Audits Related Conditions (refer to clause 3.8.-105658000) X

Management of Nonconformities and Nonconforming Outputs Identified by Eskom (refer to clause 3.8.-

105658000. x

Special processes (refer to clause 3.8.-105658000) x

Clauses of iso iso 9001 standard indicate with an quality iso 9001 standard indicate with an

9001 standard clause description (x) as applicable principles principle description (x) as applicable

Or (-) if not or (-) if not

Representativesection (tenderer)

NB: The tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-

105658000 Specification and ISO 9001 Standard.

{"closingDate":"01 April 2023"}

{"name":null,"email":null,"phone":null,"department":"Hendrina Power Station","address":"it proposals in a table below for developing the skills of unemployed"}

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the

tender. The points scored for the specific goal must be added to the points scored for price and the

scoring the highest points.

B-BBEE Status Level of Number of points Number of points

Contributor (90/10 system) (80/20 system)

NB: The following documents are required to claim preference points,

Tenderer failing to provide documentation for the allocation of preference points will not be

 May only score point out of 90/80 for price

 Scores 0 points out of 10/20 for specific goals

N/a

NOTE: Failure by the Contractor/Service Provider/Supplier to meet the CIDB CSDG mandatory %

will render their tender non-responsive.

through their supply network. In certain cases, the SETA’s accredited training providers can be

approached to participate in developing critical and scarce skills.

Note: That these targets for skills development candidates categorically exclude Eskom

employees and registered learners. The tenderers are required to take full responsibility

user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

File name: 240-43921804 (Rev 6) Header and footer portrait template of 6

Document Identifier 240-148918142 Rev 4

SDL&I Strategy Setting Effective Date 01 April 2023

Template Review Date April 2026

for the total cost of developing the requisite skills, and Eskom shall not make any

financial contribution towards the fulfilment of this obligation. Tenderers also are

advised to approach their relevant SETAs to access grants, subsidies, and incentives

as well as South African Revenue Services for tax rebates that are earmarked for skills

development initiatives

Section 4: SDL&I Penalty and Performance Security

Eskom will apply a penalty of 1.3% of the invoice amount for failure to meet SDL&I obligations.

Eskom will apply a penalty of 1.3% of the Contract Value for failure to meet SDL&I obligations.

For the duration of the contract, Eskom will retain 2.5% of every invoice (excluding VAT) as security

for the fulfilment of all SDL&I Obligations. The retained amounts shall only be released to the

user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the

expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30.

File name: 240-43921804 (Rev 6) Header and footer portrait template of 6

Document Identifier 240-148918142 Rev 4

SDL&I Strategy Setting Effective Date 01 April 2023

Template Review Date April 2026

tender response must be separated into its components as per the Price Schedule included with

the tender documents. Local procurement content is total spending minus the imported

component.

Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

B-BBEE Minimum Level: 0

Points Allocation: 20 points

B-BBEE Details: Description/ Scope of Work The provision of H2 plant maintenance services at Hendrina

Power Station for a period of 5 years

Duration of the Project 5 Years

Section 1: Specific Goals

A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the

tender. The points scored for the specific goal must be added to the points scored for price and the

total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the

Preferential Procurement Policy Framework Act, the contract must be awarded to the tenderer

scoring the highest points.

B-BBEE Status Level of Number of points Number of points

Contributor (90/10 system) (80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor 0 0

NB: The following documents are required to claim preference points,

 Valid B-BBEE certificate issued by a SANAS accredited verification agency / sworn affidavit /

CIPS affidavit

 Proof of ownership / shareholding (preferably CIPC documentation) inclusive of shareholding

breakdown

 Certified ID copies of shareholder(s)

 Proof of Disability (where applicable)

 In a case of a trust, consortium or joint venture (including incorporated consortia and joint

ventures),a consolidated B-BBEE status level verification certificate.

Tenderer failing to provide documentation for the allocation of preference points will not be

disqualified, but’

 May only score point out of 90/80 for price

 Scores 0 points out of 10/20 for specific goals

Confidential

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the

user to ensure it is in line with the authorised version on the system. No part of this document may be rep

ensure their validity:

 Name/s of deponent as they appear in the identity document and the identity number.

 Designation of the deponent as the director, owner or member must be indicated in order to know that person is duly

authorised to depose of an affidavit. (Mark the applicable option).

 Name of enterprise as per enterprise registration documents issued by the CIPC, where applicable, and enterprise

business address.

 Percentage of black ownership, black female ownership and designated group. In the case of specialised enterprises

as per Statement 004, the percentage of black beneficiaries must be reflected. (No blank spaces to be left).

 Indicate total revenue for the year under review and whether it is based on audited financial statements or

management account. (Mark the applicable option).

 Financial year end as per the enterprise’s registration documents, which was used to determine the total revenue.

(Financial year end to be stipulated by day/month/year).

 B-BBEE Status level. An enterprise can only have one status level. (Tick applicable level)

 Empowering supplier status must be indicated. For QSEs, the deponent must select the basis for the empowering

supplier status.

 Date deponent signed and date of Commissioner of Oath must be the same. (The sworn affidavit must be signed in

the presence of the Commissioner of Oath. Furthermore the Commissioner must also sign and stamp)

 Commissioner of Oath cannot be an employee or ex officio of the enterprise because, a person cannot by law,

commission a sworn affidavit in which they have an interest.

Insufficient searchable text - AI extraction recommended

{"name":null,"email":null,"phone":null,"department":null,"address":"knowledgement of Eskom's OHS legal and other requirements form signed and submitted by the tenderer?"}

Annexure C 1: OHS Tender Evaluation Template (High risk) Document Identifier 240-77471651 Rev 3

Is the acknowledgement of Eskom's OHS legal and other requirements form signed and submitted by the tenderer?

2 Health and Safety Plan (must address the project /scope of work OHS risk(s) and aligned with the health and safety

specification or requirements)

Has the tenderer submitted detailed costing for OHS (the cost should be broken down not provided as a lump sum).

 The costing must be based on the overall scope of work/service to be performed.

 The scope of work and the risk assessment may serve as a guideline.

4 Baseline OHS Risk Assessment (BRA)

{"closingDate":"30 October 2025","closingTime":"10h00","briefingSession":"{"date":"05 August 2026","time":"09h00am","venue":"ion A non-compulsory clarification site visit with representatives of","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":"013 296 3305","department":null,"address":"r which"}

Returnable Documents: Criteria 1: Company Experience 35 Proof of experience in maintenance Signed, contract 1.1 of Hydrogen Plant (as defined in the and/or signed scope of work). assessments of previous work of Scoring Criteria:  X ≥ 5 number of completed similar scope with the following work = 5 points (35) information:  2< X ≤ 4 number of completed work = 4 points Name of company (28) where work was 35  0< X ≤ 2 number of executed, Project, completed work = 2 points Description, (14) Contract period &  X = 0 number of completed Contact person. work = 0 points (0) Controlled Disclosure Anonymously report fraud, corruption at 0800 11 2722/ [email protected] When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30 of 66 File name: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 - Template ID: 240-43921804 (Rev 7) Header and Footer portrait template Document 240-114238630 Rev 27 Invitation to Tender/ Request Identifier for Proposal Effective Date 30 October 2025 Review Date October 2030, Note: ‘x’ is the number of completed NB!! PO number work. without the PO document will not be accepted Qualitative Technical Criteria Description Reference to Criteria Criteria Technical Weighting Sub Specification (%) Weighting / Tender (%), Criteria 2: Key Individuals Responsible for 30 Contract Work Site Manager: Copy of CV and Certified copy 2.1 Technical National Diploma of certificate (NQF 6) with experience of 5 (certified within years’. 3 to 6 months of the closing date) Scoring criteria: and CV showing years of  X ≥ 5 years of experience = experience with 5 points (10) traceable  3< X ≤ 5 years of references. 10 experience = 4 points (8)  0< X ≤ 3 years of experience = 2 points (4)  X = 0 years of experience = 0 points (0), Note: x’ is the number of years of

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a N/A

3.13 Functionality requirements Functionality requirements are applicable

functionality criteria

Quality Control Plan 25%

Threshold 70%

Tenderers who do not meet the threshold for functionality scoring will

3.15 Evaluation of Price Prices will be evaluated as follows

evaluation parameters relating to uncertainty and risk, where

6. Unconditional discounts will be taken into account for evaluation

evaluation purposes but will be implemented when payment is

Prices will be scored out of 80 points

3.18 Evaluation of Specific Goals Specific goals will be scored out of 20 points in accordance with the

If a tenderer fails to submit evidence of its points claim for a Specific

Goal, it will not be disqualified. However, it will be awarded 0 points

B-BBEE Status Level (80/20 system)

the 80/20 system. Eskom will add the score from Pricing and Specific

Safety Data Sheets as per the scope of work (SDS)

Copy of approved Environmental Management

Programme

Register of waste that will be generated.

Waste Management Plan (Method statement)

Proof of training and skills of persons performing

significant activities (e.g., oil spills, application of

herbicides)

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 66

File name: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 -

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 27

Invitation to Tender/ Request Identifier

for Proposal Effective Date 30 October 2025

Review Date October 2030

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Due N/A N/A N/A

Diligence/financial

analysis

Documents required under

Functionality/techinical criteria

Functionality/Technical Refer to documents labelled: √

required for evaluation

/scoring 1.SOW- The Provision of Hydrogen Plant

Maintenance Services at Hendrina Power Station on

an “As and When Required” Basis for a period of five

years

2. TES- The Provision of Hydrogen Plant

Maintenance Services at Hendrina Power Station

on an “As and When Required” Basis for a period

of five years

Controlled Disclosure

Anonymously report fraud, corruption at 0800 11 2722/ [email protected]

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorized version on the system.

No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom

Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

of 66

File name: Invitation to Tender (ITT) or Request for Proposal (RFP) Template Rev. 27 -

Template ID: 240-43921804 (Rev 7) Header and Footer portrait template

Document 240-114238630 Rev 27

Invitation to Tender/ Request Identifier

for Proposal Effective Date 30 October 2025

Review Date October 2030

Mandatory technical evaluation criteria

Category Source Evidence Reason for Requirement

Proof of certification The Hydrogen plant is classified as a Hazardous

Location and there are certain criteria to legally execute CERTIFICATION TO

any work in such areas. Any potential Contractor must be LEGALLY EXECUTE

certified to execute work on such a plant to be considered WORK ON A

for the contract. HAZARDOUS

Location

Qualitative technical criteria

Qualitative Technical Criteria Reference to Criteria Criteria

Description Technical Weighting Sub

Specification (%) Weighting

/ Tender (%)

tenderer must select a minimum of two (2) financial institutions that it

is likely to approach from the list provided of Eskom-approved

financial institutions

3.4 Tender Opening

for Proposal Effective Date 30 October 2025

Review Date October 2030

 X ≥ 3 years of experience = experience with

5 points (10) traceable

 X = 2 years of experience = references.

4 points (8)

 X = 1 years of experience =

2 points (4)

 X = 0 years of experience =

0 points (0)

*Note: x’ is the number of years of

experience.

Artisan: Minimum N3 technical Certified copy 2.3

qualification and Trade test of certificate

including 3 years’ post trade test (certified within

experience 3 to 6 months of

the closing date)

and CV showing Scoring criteria:

years of

 X ≥ 3 years of experience = experience with

5 points (10) traceable

 X = 2 years of experience = references. 10

4 points (8)

 X = 1 years of experience =

2 points (4)

 X = 0 years of experience =

0 points (0)

*Note: x’ is the number of years of

experience.

Criteria 3: Method Statement 25

Provide detailed method statement Detailed method 3. 3.1

of the maintenance work as defined statement must

in the scope of work: include, but not

limited to

frequency,

 Not submitted or related to the resources

25 scope of work = 0 points required,

 Method statement is basic, estimated time,

vague, or does not cover most resource

of the scope of work = 2 points planning.

 Method statements is clear, has

minimal errors, and covers

SECTION A: Quality Management System

Requirements ISO 9001 Valid certification of Quality

SECTION B: Evidence of QMS in operation (Tender

Quality Requirements -Ref 240-105658000)

SECTION C: Contract Quality Plan Requirements

(Ref 240-105658000 and 240-109253698). Draft

described in the tender documents (Ref ISO 10005)

SECTION D: Quality Control Plan Requirements (Ref

240-105658000 or 240-109253302) QCP /Checklist/

ITP (Quality Control Plans) as per Scope of Works

(Ref ISO 10005

SECTION E: User defined additional Requirements &

miscellaneous (Ref 240-105658000), Customer

specific requirements & other standards and required

can be listed and evaluated here

for Proposal Effective Date 30 October 2025

Review Date October 2030

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

• Non-Conformance, Corrective and

preventative action

• Management review

for Proposal Effective Date 30 October 2025

Review Date October 2030

majority of the scope of work =

4 points

 Method statement is clearly

defined, detailed,

comprehensive and cover the

full scope of work = 5 points

Criteria 4: Quality Control Plan 4. 10

Quality Control Plan (QCP) Drafted QCP 4.1

maintenance activities hold points and

steps taken to

Scoring criteria: ensure that

 QCP includes all necessary quality is

steps to evaluate quality controlled

and includes reference to during delivery

supporting documents and of the

10 intervention points (i.e. maintenance

hold, witness etc.) = 5 activities.

 QCP is generic (does not

include all steps) = 3 Points

 QCP is not submitted, or

documents submitted does

not qualify as QCP = 0

Points (0)

Construction Industry Development Board (CIDB)

contractor grading of 4ME

1.1.17 Contract Participation Goals (CPG) N/A

(if applicable)

1.1.18 Scope of Work Annexure M Y

1.1.19 NEC or other Contract Annexure N Y

1.1.20 Pricing Schedule/BOQ (if not contained in Contract) Annexure O Y

option clauses, acceptable to Eskom as the Employer, selected

from the NEC Term Services Contract.

2.33 Cataloguing The successful tenderer may be required to provide the cataloguing

information per item after contract award and will need to ensure that

all materials delivered to Eskom are labelled in line with Eskom’s

labelling specifications as may be stipulated by Eskom. Where

cataloguing is a requirement, the Pricing Schedule must also include

a line item for cataloguing, which tenderers are required to quote for.

contributor

3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for

the 80/20 system. Eskom will add the score from Pricing and Specific

Pricing schedule Completed pricing schedule (if not already submitted √

in the NEC or other Contract).

Payment Terms: payment terms as stipulated hereunder when

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed

applicable:

 SHEQ requirements; and/or

 Environmental requirements

 Financial viability (submission of financial statements); and/or

 Any other as may be stipulated.

 Sdl&i

for Proposal Effective Date 30 October 2025

Review Date October 2030

Reference Returnable From Suppliers at at **

closing (Non- prior Award. required required closing. required Tender (disqualifiable)* Contract disqualifiable)

to Tender Returnable Returnable Returnable

Safety COIDA - Original certificate of good standing or proof √

of application issued by the Compensation Fund

(COID) or a licensed compensation insurer (South

African tenderers only)

(must address the project /scope of work OHS risk(s)

and aligned with the health and safety specifications

or requirements)

(the cost should be broken down not provided as a

lump sum).

• The costing must be based on the overall

scope of work/service to be performed.

• The scope of work and the risk assessment

may serve as a guideline.

Baseline OHS Risk Assessment (BRA)

risks related to the scope of work. The methodology

used for risk assessment must be provided together

with the BRA

documents as

required per scope

of works

Environmental EMS File (ISO14001:2015) √

• Environmental Policy
• Objectives and targets
• Roles and responsibilities
• Communication
• Internal Audits
• Emergency Preparedness (Environmental

related emergencies)

• Monitoring, Measurement, and evaluation of

compliance

Emergency Preparedness Plans (e.g., oil / chemical

spill, disasters, etc.) The contractor must provide

protocols to be followed, and contingencies to be put

in place for any potential incidents.

scope of work

Safety Data Sheets as per the scope of work (SDS)

any work in such areas. Any potential Contractor must be LEGALLY EXECUTE

certified to execute work on such a plant to be considered WORK ON A

for the contract. HAZARDOUS

ISO 14001 EMS Certificate (if company is certified)

A detailed signed Contractor’s Environmental

Management Plan (EMP) pertaining to site specific

activities

e.g., waste transporter, waste sites license etc.

Waste Management Plan (Method statement)

sanctions list. A tenderer shall be found to have the nationality

of a country if the tenderer is a national or is constituted,

incorporated, or registered and operates in conformity with the

provisions of the laws of that country. This criterion shall also

apply to the determination of the nationality of proposed

subcontractors or suppliers for any part of the Contract including

related services.

2. Tenderers submit more than one [tender/proposal] either

individually or as a partner in a joint venture (JV) or consortium,

except on an E-Tendering system where there is a limit size

A1: Priced contract with activity schedule

W1: Dispute resolution procedure

X1: Price adjustment for inflation

X2: Changes in the law

X17: Low service damages

X18: Limitation of liability

X19: Task Order

X20: Key performance indicators

Z: Additional conditions of contract

2.28 CIDB Requirements (where CIDB Requirements are not applicable

applicable for Engineering and

Construction Works Contracts)

submitting tenders and concluding contracts with Eskom:

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

Suppliers within 30 days of receipt of undisputed invoices.

For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying

suppliers within 60 days of receipt of undisputed invoices.

{"name":null,"email":null,"phone":null,"department":"Supply Chain Management","address":null}

Tender Technical Evaluation Strategy for The Provision of

Tender Technical Evaluation Title: Unique Identifier

most of the scope of work = 2 points

covers majority of the scope of work = 4 points

Criteria 4: Quality Control Plan 4. 10

Quality Control Plan (QCP) Showing all the points Drafted QCP indicating all 4.1

for maintenance activities hold points and steps taken

to ensure that quality is

quality and includes reference to supporting 10

documents and intervention points (i.e. hold,

witness etc.) = 5 Points

does not qualify as QCP = 0 Points (0)

The Hydrogen Generating Plant at Hendrina has no redundancy and it is vital to ensure that the plant is

always available and reliable. This plant must be maintained via a servicing contract by a trained and

authorized representer.

2. Supporting clauses

2.1 Scope

To execute six monthly, yearly as well as the three-yearly services on the Hydrogen Plant at Hendrina for

five years.

2.1.1 Purpose

The purpose of this tender technical evaluation strategy is to define the Technical Evaluation Criteria, and

TET member responsibilities for tender technical evaluation. The technical evaluation strategy serves as

basis for the tender technical evaluation process.

2.1.2 Applicability

This document is applicable to Hendrina Power Station Hydrogen Plant five years’ service contract.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the following

paragraphs.

2.2.1 Normative

[1] 240-48929482: Tender Technical Evaluation Procedure

[2] 32-1034 Eskom Procurement and Supply Chain Management Procedure

2.2.2 Informative

N/a

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Tender Technical Evaluation Strategy for The Provision of

Hydrogen Plant Maintenance Services at Hendrina Power Station Unique Identifier: SAP No

on an “As and When Required” Basis for the Period 60 Months

Revision: 0

Page:

2.3 Definitions

2.3.1 Classification

Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or discretionary)

2.4 Abbreviations

Abbreviation Description

H2 Hydrogen

TET Technical Evaluation Team

2.5 Roles and responsibilities

Engineering Manager: All Engineering Managers throughout Eskom shall ensure that all staff, in their

respective areas understand and adhere to this procedure.

Engineering Design Work Lead (EDWL): The EDWL is responsible to manage the execution and

adherence to this procedure. Typically, on New Build projects the EDWL role is fulfilled by the Lead

Discipline Engineer (LDE) and on existing asset projects the EDWL role is fulfilled by the relevant System

Engineer / Plant Engineer.

Technical Evaluation Team (TET) member: The delegated engineers / technical specialists who are

responsible to review and evaluate technical aspects of the tender documentation as per the Tender

Technical Evaluation Strategy.

2.6 Process for monitoring

240-48929482: Tender Technical Evaluation Procedure

2.7 Related/supporting documents

N/a

3. Tender techncial evalaution strategy

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Tender Technical Evaluation Strategy for The Provision of

Hydrogen Plant Maintenance Services at Hendrina Power Station Unique Identifier: SAP No

on an “As and When Required” Basis for the Period 60 Months

Revision: 0

Page:

3.1 Technical evaluation threshold

The minimum weighted final score (threshold) required for a tender to be considered from a technical

perspective is 70%.

Table 1: Qualitative Evaluation Criteria Scoring Table

Score (%) Definition

Compliant

5 100  Meet technical requirement(s) AND.

 No foreseen technical risk(s) in meeting technical requirements.

Compliant with associated qualifications

Meet technical requirement(s) with.

4 80  Acceptable technical risk(s) AND/OR.

 Acceptable exceptions AND/OR.

 Acceptable conditions.

Non-compliant

 Does not meet technical requirement(s) AND/OR.

2 40  Unacceptable technical risk(s) AND/OR.

 Unacceptable exceptions AND/OR.

 Unacceptable conditions.

0 0 totally deficient or non-responsive

Note 1: The scoring table does not allow for scoring of 1 and 3.

Note 2: Foreseen acceptable and unacceptable risk(s), exceptions and conditions shall be unambiguously defined

in the relevant Tender Technical Evaluation Strategy.

Controlled disclosure

When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line

with the authorised version on the system.

Tender Technical Evaluation Strategy for The Provision of

Hydrogen Plant Maintenance Services at Hendrina Power Station Unique Identifier: SAP No

on an “As and When Required” Basis for the Period 60 Months

Revision: 0

Page:

3.2 Manadatory technical evaluation criteria

Table 2: Mandatory Technical Evaluation Criteria

Category Source Evidence Reason for Requirement

Proof of certification The Hydrogen plant is classified as a Hazardous Location and there are certain

Certification to

criteria to legally execute any work in such areas. Any potential Contractor must

Legally execute work

be certified to execute work on such a plant to be considered for the contract.

On a hazardous

Location

Tender Technical Evaluation Strategy for The Provision of

Hydrogen Plant Maintenance Services at Hendrina Power Station Unique Identifier: SAP No

on an “As and When Required” Basis for the Period 60 Months

Revision: 0

Page:

3.3 Qualitative technical evaluation criteria

Table 3: Qualitative Technical Evaluation Criteria

Qualitative Technical Criteria Description Reference to Technical Criteria Criteria

Specification Weightin Sub

/ Tender Returnable g Weighti

(%) ng

(%)

1. Criteria 1: Company Experience 35

Proof of experience in maintenance of Hydrogen Signed, contract and/or 1.1

Plant (as defined in the scope of work). signed assessments of

previous work of similar Scoring Criteria:

scope with the following  X ≥ 5 number of completed work = 5 points (35)

information:  2< X ≤ 4 number of completed work = 4 points

(28) Name of company where

 0< X ≤ 2 number of completed work = 2 points work was executed, Project,

(14) 35

 X = 0 number of completed work = 0 points (0) Description, Contract period

& Contact person.

*Note: ‘x’ is the number of completed work.

NB!! PO number without the PO

document will not be accepted

Tender Technical Evaluation Strategy for The Provision of

Hydrogen Plant Maintenance Services at Hendrina Power Station Unique Identifier: SAP No

on an “As and When Required” Basis for the Period 60 Months

Revision: 0

Page:

Qualitative Technical Criteria Description Reference to Technical Criteria Criteria

Specification Weightin Sub

/ Tender Returnable g Weightin

(%) g

(%)

2. Criteria 2: Key Individuals Responsible for Contract Work 30

Site Manager: Copy of CV and Technical National Certified copy of 2.1

Diploma (NQF 6) with experience of 5 years’. certificate (certified within

3 to 6 months of the

Scoring criteria: closing date) and CV

showing years of  X ≥ 5 years of experience = 5 points (10)

experience with traceable 10  3< X ≤ 5 years of experience = 4 points (8)

references.  0< X ≤ 3 years of experience = 2 points (4)

 X = 0 years of experience = 0 points (0)

*Note: x’ is the number of years of experience

Supervisor: Minimum N3 technical qualification Certified copy of 2.2

and Trade test including 3 years’ post trade test certificate (certified within

experience 3 to 6 months of the

closing date) and CV

showing years of Scoring criteria:

experience with traceable

 X ≥ 3 years of experience = 5 points (10) references. 10

 X = 2 years of experience = 4 points (8)

 X = 1 years of experience = 2 points (4)

 X = 0 years of experience = 0 points (0)

*Note: x’ is the number of years of experience.

Artisan: Minimum N3 technical qualification and Certified copy of 2.3

Trade test including 3 years’ post trade test certificate (certified within

experience 3 to 6 months of the 10

closing date) and CV

showing years of Scoring criteria:

Tender Technical Evaluation Strategy for The Provision of

Hydrogen Plant Maintenance Services at Hendrina Power Station Unique Identifier: SAP No

on an “As and When Required” Basis for the Period 60 Months

Revision: 0

Page:

 X ≥ 3 years of experience = 5 points (10) experience with traceable

 X = 2 years of experience = 4 points (8) references.

 X = 1 years of experience = 2 points (4)

 X = 0 years of experience = 0 points (0)

*Note: x’ is the number of years of experience.

Criteria 3: Method Statement 25

3. 3.1 Provide detailed method statement of the Detailed method statement

maintenance work as defined in the scope of must include, but not limited

to frequency, resources

work: required, estimated time,

resource planning.

 Not submitted or related to the scope of work = 0

points

 Method statement is basic, vague, or does not cover 25

most of the scope of work = 2 points

 Method statements is clear, has minimal errors, and

covers majority of the scope of work = 4 points

 Method statement is clearly defined, detailed,

comprehensive and cover the full scope of work = 5

points

Criteria 4: Quality Control Plan 4. 10

Quality Control Plan (QCP) Showing all the points Drafted QCP indicating all 4.1

for maintenance activities hold points and steps taken

to ensure that quality is

Scoring criteria: controlled during delivery of

 QCP includes all necessary steps to evaluate the maintenance activities.

quality and includes reference to supporting 10

documents and intervention points (i.e. hold,

witness etc.) = 5 Points

 QCP is generic (does not include all steps) = 3

Points

 QCP is not submitted, or documents submitted

does not qualify as QCP = 0 Points (0)

Tender Technical Evaluation Strategy for The Provision of

Hydrogen Plant Maintenance Services at Hendrina Power Station Unique Identifier: SAP No

on an “As and When Required” Basis for the Period 60 Months

Revision: 0

Page:

3.3.1.1 Exceptions / Conditions

Table 4: Acceptable Technical Exceptions / Conditions

Risk Description

1. If the Contractor has no experience, but they can proof that they will use a competent sub-Contractor with experience it will be taken into

consideration, provided that they submit all required proof.

1. If the Contractor has not completed any similar services, but they can proof that they will use a competent sub-Contractor with experience it

will be taken into consideration, provided that they submit all required proof.

Table 5: Unacceptable Technical/Mandatory Exceptions / Conditions

Risk Description

1. It will by unacceptable if they cannot proof that the executer, whether it be the main Contractor or a sub-Contractor, is trained and authorized

to work on a Hydrogen plant (High explosion risk).

Hydrogen Plant Maintenance Services at Hendrina Power Station Unique Identifier: SAP No

on an “As and When Required” Basis for the Period 60 Months

Revision: 0

Page:

Contents . Introduction ...................................................................................................................................................... 3

2. Supporting clauses ........................................................................................................................................ 3

2.1 Scope .............................................................................................................................................................. 3

2.1.1 Purpose ..................................................................................................................................................... 3

2.1.2 Applicability................................................................................................................................................ 3

2.2 Normative/informative references .................................................................................................. 3

2.2.1 Normative .................................................................................................................................................. 3

2.2.2 Informative ................................................................................................................................................. 3

2.3 Definitions .................................................................................................................................................... 4

2.3.1 Classification ............................................................................................................................................. 4

2.4 Abbreviations .............................................................................................................................................. 4

2.5 Roles and responsibilities .................................................................................................................... 4

2.6 Process for monitoring ........................................................................................................................ 4

2.7 Related/supporting documents ......................................................................................................... 4

3. Tender techncial evalaution strategy ................................................................................................ 4

3.1 Technical evaluation threshold ....................................................................................................... 5

3.2 Tet members ................................................................................... Error! Bookmark not defined.

3.3 Manadatory technical evaluation criteria .................................................................................. 6

3.4 Qualitative technical evaluation criteria .................................................................................... 7

3.5 Tet member responsibilities ................................................... Error! Bookmark not defined.

3.6 Foreseen acceptable / unacceptable qualifications. Error! Bookmark not defined.

3.6.1 Risks .......................................................................................................... Error! Bookmark not defined.

3.6.1.1 Acceptable Technical Risks .............................................................. Error! Bookmark not defined.

3.6.1.2 Unacceptable Technical Risks .......................................................... Error! Bookmark not defined.

3.6.1.3 Exceptions / Conditions ................................................................................................................... 10

4. Authorisation ......................................................................................... Error! Bookmark not defined.

5. Revisions ................................................................................................... Error! Bookmark not defined.

6. Development team ................................................................................ Error! Bookmark not defined.

7. Acknowledgements ............................................................................. Error! Bookmark not defined.

/ Tender Returnable g Weighti

(%) ng

(%)

1. Criteria 1: Company Experience 35

Proof of experience in maintenance of Hydrogen Signed, contract and/or 1.1

Plant (as defined in the scope of work). signed assessments of

previous work of similar Scoring Criteria:

scope with the following  X ≥ 5 number of completed work = 5 points (35)

information:  2< X ≤ 4 number of completed work = 4 points

(28) Name of company where

 0< X ≤ 2 number of completed work = 2 points work was executed, Project,

(14) 35

 X = 0 number of completed work = 0 points (0) Description, Contract period

& Contact person.

*Note: ‘x’ is the number of completed work.

NB!! PO number without the PO

document will not be accepted

/ Tender Returnable g Weightin

(%) g

(%)

2. Criteria 2: Key Individuals Responsible for Contract Work 30

Site Manager: Copy of CV and Technical National Certified copy of 2.1

Diploma (NQF 6) with experience of 5 years’. certificate (certified within

3 to 6 months of the

Scoring criteria: closing date) and CV

showing years of  X ≥ 5 years of experience = 5 points (10)

experience with traceable 10  3< X ≤ 5 years of experience = 4 points (8)

references.  0< X ≤ 3 years of experience = 2 points (4)

 X = 0 years of experience = 0 points (0)

*Note: x’ is the number of years of experience

Supervisor: Minimum N3 technical qualification Certified copy of 2.2

and Trade test including 3 years’ post trade test certificate (certified within

experience 3 to 6 months of the

closing date) and CV

showing years of Scoring criteria:

experience with traceable

 X ≥ 3 years of experience = 5 points (10) references. 10

 X = 2 years of experience = 4 points (8)

 X = 1 years of experience = 2 points (4)

 X = 0 years of experience = 0 points (0)

*Note: x’ is the number of years of experience.

Artisan: Minimum N3 technical qualification and Certified copy of 2.3

Trade test including 3 years’ post trade test certificate (certified within

experience 3 to 6 months of the 10

closing date) and CV

showing years of Scoring criteria:

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

• TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

• Complete all the fields
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

capture picture to validate that you

are not a robot.

• Once all columns have been filled

click on register button

• Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

14. Giving the file a name

15. Select the listed file type e.g.: Technical, commercial, finance and etc

16. Choose the file you need to upload

17. Then click on “Upload” button, Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig4.

Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 19

{"closingDate":"23Aug2022","closingTime":"3:42pm"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"ls before they can be granted access to the eTendering system. An"}

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

Quick and direct access is also available by using the following links:

• TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

2 Problems

A channel of communication has been created in case users of the system experiences a problem

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

4 Getting Started

To gain access to eTendering portal

1. Open your web browser

2. Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za

3. eTendering system login page will be displayed:

Fig 1

Registration Form Steps to follow

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

• Complete all the fields
• Contact number must start with a

Plus prefix e.g +27

• Ensure that you also fill in the

capture picture to validate that you

are not a robot.

• Once all columns have been filled

click on register button

• Pop-up message will be displayed asking

the registerer to verify the email sent to

the provided email address.

• If the email does not come through,

click on “Resend Verification Email”

button

• email to be resent,
• Once you have received the email click

on link provided on

the email.

• Then you will be directed back to

etendering site with a login screen

displayed, now complete the login

with your verified email address and

password

Fig1.1

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig2a.

Fig2b.

Fig3.

4. Once the email is verified, login using your registered email address and password then the

OTP page will be displayed

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5. OTP sent to the registered cellphone number and email address

6. Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”

button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7. Landing page once OTP is verified

8. Select the preferred “Ref No”

9. A page with the preferred Tender information is displayed before tender documentation can

be submitted.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

10. Click on “Create New Submission” button to submit required Tender documents

11. Landing page once clicked on “Create New Submission” button. Take note of the

mentioned disclaimers.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

12. To submit tender documents, click on “Add file” button

13. Upload required tender documents by:

14. Giving the file a name

15. Select the listed file type e.g.: Technical, commercial, finance and etc

16. Choose the file you need to upload

17. Then click on “Upload” button, Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

Fig4.

Fig5.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

14. Once clicked on “Upload” button, this page will be displayed with the submitted document(s).

Continue to submit all the required documents under the correct category ,i.e: Technical

should be selected if technical documentation is uploaded and etc. Verify all required

documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize

Submission’ button.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

15. Click on “Finalize Submission” button. A file size cannot exceed 50MB and a total size of

all uploaded files should not exceed 900MB.

16. Once “Finalize Submission” button is clicked the pop-up message confirming the submission

will pop-up

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

17. Click on “Finalise and Close Submission” button to finalize the submission of documents.

If not all documents were submitted or still wish to add or submit more documents, click on

“No, continue adding files” button.

18. Once the submission is finalised the page with all submitted documents will display with the

submission and closed time and date timestamp at the bottom.

19. To view submitted tenders, click on “My Submissions” menu option. All your individually

submitted tenders will be displayed.

If you want to view or verify the submitted documents, click on “View Submission” button

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

20. Once the submission process is complete an email with be sent to the submitter with all

submitted documents on email,Fig6.This is the final step for the submitter or tenderer.

It is vital to save the email with the submission ID for future enquiry if need be.

--------Originalmessage--------

From:Eskom E-Tender Document Submission 28 [email protected]

Date:Tue,23Aug2022,3:42pm

To:[email protected]

Subject: Response To Submitter

Eskom E-Tender Document Submission 28

Hi Monalisa

You have finalized a new submission with submission id:14 on tender #MPKUS10086PS

closing date : 2022-11-30 10:00:00.

Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23

15:42:28

Tender Description:

Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station

Project

Files Submitted:

ID Original Name Title Size Type

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

Thanks,

Eskom E-Tender Document Submission 28 Automated Mail

© 2022 Eskom E-Tender Document Submission 28. All rights reserved.

NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL

LEGAL NOTICE which can be viewed at

http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

5 Edit Registration

To edit already registered information such as Name, Organization, CSD and cell phone number

select “Edit Registration” on the drop down, Fig1. New window with information that needs to be

updated pop ups,Fig2. Click on “Update” button to update registration details.

Fig1.

Fig2.

6 Log off Button

To logout, click “Log out” on the dropdown next to your name

Fig1.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

7 Password reset

To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will

pop up to enter an alternative email where the new password will be sent Fig2.Confirmation

message will be sent to the user, Fig3.

Fig1.

Fig2.

Fig3.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

An email confirming password reset will be sent to the email provided.

Click on the link or “Reset Password” button to reset the password.

Fig4.

A new window will pop up to reset and confirm the new password, Fig5.Enter new

password and confirm then click on “Reset Password” button.

Fig5.

OTP window will pop up, type in the OTP sent to either the cell phone or email address.

Fig6.

© 2023 Eskom of 19

Proprietary and Confidential

Eskom eTendering System

User Manual

OTP successfully goes through and lands on the below screen, password is successfully

reset.

Fig7.

8 General

This system is compatible to most web browsers however we recommend Ms Edge.

The end.

© 2023 Eskom of 19

38 Test7.pdf testingCom 33141 Commercial

40 Test1.pdf testingTech 33502 Technical

41 Test15.pdf testingFin 33141 Finance

CSD number to gain access to

1 Background

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised

on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers

submit tender documents at various Eskom tender offices. eTendering system replaces the manual or

physical submission of tender documents at various Eskom tender offices. eTendering system in a

nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will

be required to register their details before they can be granted access to the eTendering system. An

OTP (one time pin) will be sent to both their cell phone and email address.

• TenderBulletin Public website: https://tenderbulletin.eskom.co.za - this is used by members

of the public, to view and access Eskom published tenders. eTendering hyperlink will be found

on this site. Members of the public may follow prompt instructions once they have clicked on

the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the

required tender documentation.

• eTendering website Public website: https://eTendering.eskom.co.za - this is used by

members of the public, to view information about published tenders and submit their tender

documents.

• N.B: Members of the public would need to have a CSD number to gain access to

eTendering system.

with the system. In a case users come across some difficulties in using Tender bulletin, eTendering

and OpenText systems they need to contact the buyer responsible for the published tender.

3 What’s New

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

suppliers will be sent a link via email to bid privately.

© 2023 Eskom of 19

A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed

suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These

1.1 Scope

The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all

wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).

1.2 Purpose

The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical

behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate

consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and

considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour

of paramount importance and expects every existing/potential supplier and its own employees/directors to

always act ethically and with integrity.

Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable

South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,

cost effectiveness and competitiveness.

This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.

1.3 Preamble

In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,

sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.

Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from

any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including

tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)

2. Definitions

Term Definition

Conflict of Interest A conflict of interest arises when one’s personal interests, personal

financial interests or any other interests, affect, or could be perceived to

affect, or has the potential to affect one’s objectivity and discretion and/or

the objectivity and discretion of another in performing Eskom duties or

making decisions on behalf of Eskom. This means that an employee or

director is in a position to make a decision (or influences a decision) that

is not fair and objective in order to benefit personally, or to benefit related

and /or inter-related persons.

Director Means a member of the board of Eskom, or a board of its subsidiary or

an alternate director of such board and includes a person occupying the

position of a director, by whatever name designated, or a prescribed

officer, or a person who is a member of a committee of the board or of

the audit committee, irrespective of whether the person is also a member

of such board.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

Employment equity The Employment Equity Act promotes equity in the workplace,

ensures that all employees receive equal opportunities and that

employees are treated fairly by their employers. The law protects a

person from unfair treatment and any form of discrimination.

Employee (s) Also referred to as staff members. These include individuals employed

by Eskom on a permanent basis, contract labour, temporary employees,

part-time employees, casual employees, occasional employees, fixed-

term contractors, learners, and others acting on behalf of Eskom or its

subsidiaries.

Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic

person and includes any employee of such supplier acting within the

course and scope of his/her employment, or any agent or manager acting

for or on behalf of, or in the interests of the supplier registered as a vendor

on the Eskom Vendor Database.

Supplier Means any natural person or juristic person that does business with

Eskom or tenders to do business with Eskom, or is registered on Eskom’s

Vendor Database, such as consultants, contractors, sub-contractors and

providers of goods and services.

3. Abbreviations

Abbreviation Explanation

DOI Declaration of Interest

ETC EXCO Tender Committee

NDA Non-disclosure agreement

RFP Request for Proposal

RFQ Request for Quotation

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

4. Supplier’s Obligations

4.1 Eskom’s suppliers accept that they will at all times:

4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all

reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal

practices during any stage of the Eskom procurement process including the execution of contracts

and contract modifications.

4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact

the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.

4.1.3 Reject all improper business practices (as may be prohibited by Eskom).

4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their

interaction with Eskom for personal gain.

4.1.5 Seek to constantly maintain and enhance their standards of professional competence.

4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,

employment equity initiatives and human relations policies) to the highest ethical standards.

4.2 Eskom’s suppliers confirm specifically that:

4.2.1 All confidential information, to which they may have access in the course of their work, must not be

disclosed without the express consent from the authorised Eskom representative. The supplier is

required to complete a Non-Disclosure Agreement (NDA) to give effect to this.

4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to

influence the tendering process to advantage themselves or to mislead Eskom in any way and that

Eskom has the right to request an audit of such information, and take further action against the supplier

should it be found that it has acted in a dishonest or fraudulent manner.

4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is

recognised, Suppliers are nevertheless, required to avoid relationships with Eskom

employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,

equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required

to complete the Integrity declaration form wherein they are required to disclose any interest that they

may have with an Eskom employee/director, whether financial, personal, or private, in its business,

and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the

decision-making during tender award. Should a supplier later become aware that its

owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a

tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom

and submit whatever information may be required regarding the parties involved.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally

an accepted commercial practice, they must not in any way negatively affect Eskom’s image and

reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of

such a nature (value or circumstances) as to be construed as placing an Eskom employee/director

under obligation to the supplier or in any way improperly influence the recipient.

4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,

no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

which the supplier is participating.

4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers

involved in a tender/RFP process in which it participates. They will complete the integrity Declaration

Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom

tender/Request for Quotation (RFQ).

4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that

may be imposed on suppliers should they be found guilty of misconduct.

4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom

employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via

email at [email protected], or via the Eskom Forensic email at [email protected] or through

the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.

5. Eskom’s Obligations

5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional

principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.

5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),

wherein they are required to declare all interests, directorships, memberships, details of any of their

related or inter-related persons or other associates that conduct business with Eskom and all other

material personal interests, whether a conflict exists or not. During the financial year, all Eskom

employees/directors have an option of amending annual DOIs should there be changes in their

interests or what has been disclosed already. In addition to this annual declaration, employees are also

required to complete an additional DOI and NDA if involved in the procurement process.

5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,

recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/

negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,

gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to

benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting

loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans

or benefits and the terms and conditions of the loan that is offered to the employee/director is also

offered to the general members of the public or a section thereof.

5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which

it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from

the said tender evaluation/negotiation process.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the

provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom

employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after

following a process of investigation and affording the supplier an opportunity to make representation,

to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various

other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,

Eskom will forward the names of such suppliers including the directors of the company to National

Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.

5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other

beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a

director or owner of a business, or in any other capacity. This includes third-party related transactions

with an indirect link to an Eskom contract.

6. General

6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,

regulations and legislation of the Republic of South Africa.

6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal

proceedings that may arise in accordance with the provisions of the law.

6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity

Pact be regarded as invalid, remainder of the provisions will remain valid.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

{"closingDate":"27 June 2023"}

{"name":null,"email":null,"phone":null,"department":"ies and that","address":null}

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

1.1 Scope

The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all

wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).

1.2 Purpose

The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical

behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate

consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and

considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour

of paramount importance and expects every existing/potential supplier and its own employees/directors to

always act ethically and with integrity.

Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable

South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,

cost effectiveness and competitiveness.

This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.

1.3 Preamble

In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,

sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.

Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from

any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including

tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)

2. Definitions

Term Definition

Conflict of Interest A conflict of interest arises when one’s personal interests, personal

financial interests or any other interests, affect, or could be perceived to

affect, or has the potential to affect one’s objectivity and discretion and/or

the objectivity and discretion of another in performing Eskom duties or

making decisions on behalf of Eskom. This means that an employee or

director is in a position to make a decision (or influences a decision) that

is not fair and objective in order to benefit personally, or to benefit related

and /or inter-related persons.

Director Means a member of the board of Eskom, or a board of its subsidiary or

an alternate director of such board and includes a person occupying the

position of a director, by whatever name designated, or a prescribed

officer, or a person who is a member of a committee of the board or of

the audit committee, irrespective of whether the person is also a member

of such board.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

Employment equity The Employment Equity Act promotes equity in the workplace,

ensures that all employees receive equal opportunities and that

employees are treated fairly by their employers. The law protects a

person from unfair treatment and any form of discrimination.

Employee (s) Also referred to as staff members. These include individuals employed

by Eskom on a permanent basis, contract labour, temporary employees,

part-time employees, casual employees, occasional employees, fixed-

term contractors, learners, and others acting on behalf of Eskom or its

subsidiaries.

Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic

person and includes any employee of such supplier acting within the

course and scope of his/her employment, or any agent or manager acting

for or on behalf of, or in the interests of the supplier registered as a vendor

on the Eskom Vendor Database.

Supplier Means any natural person or juristic person that does business with

Eskom or tenders to do business with Eskom, or is registered on Eskom’s

Vendor Database, such as consultants, contractors, sub-contractors and

providers of goods and services.

3. Abbreviations

Abbreviation Explanation

DOI Declaration of Interest

ETC EXCO Tender Committee

NDA Non-disclosure agreement

RFP Request for Proposal

RFQ Request for Quotation

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

4. Supplier’s Obligations

4.1 Eskom’s suppliers accept that they will at all times:

4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all

reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal

practices during any stage of the Eskom procurement process including the execution of contracts

and contract modifications.

4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact

the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.

4.1.3 Reject all improper business practices (as may be prohibited by Eskom).

4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their

interaction with Eskom for personal gain.

4.1.5 Seek to constantly maintain and enhance their standards of professional competence.

4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,

employment equity initiatives and human relations policies) to the highest ethical standards.

4.2 Eskom’s suppliers confirm specifically that:

4.2.1 All confidential information, to which they may have access in the course of their work, must not be

disclosed without the express consent from the authorised Eskom representative. The supplier is

required to complete a Non-Disclosure Agreement (NDA) to give effect to this.

4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to

influence the tendering process to advantage themselves or to mislead Eskom in any way and that

Eskom has the right to request an audit of such information, and take further action against the supplier

should it be found that it has acted in a dishonest or fraudulent manner.

4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is

recognised, Suppliers are nevertheless, required to avoid relationships with Eskom

employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,

equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required

to complete the Integrity declaration form wherein they are required to disclose any interest that they

may have with an Eskom employee/director, whether financial, personal, or private, in its business,

and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the

decision-making during tender award. Should a supplier later become aware that its

owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a

tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom

and submit whatever information may be required regarding the parties involved.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

Page:

4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally

an accepted commercial practice, they must not in any way negatively affect Eskom’s image and

reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of

such a nature (value or circumstances) as to be construed as placing an Eskom employee/director

under obligation to the supplier or in any way improperly influence the recipient.

4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,

no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

which the supplier is participating.

4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers

involved in a tender/RFP process in which it participates. They will complete the integrity Declaration

Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom

tender/Request for Quotation (RFQ).

4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that

may be imposed on suppliers should they be found guilty of misconduct.

4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom

employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via

email at [email protected], or via the Eskom Forensic email at [email protected] or through

the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.

5. Eskom’s Obligations

5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional

principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.

5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),

wherein they are required to declare all interests, directorships, memberships, details of any of their

related or inter-related persons or other associates that conduct business with Eskom and all other

material personal interests, whether a conflict exists or not. During the financial year, all Eskom

employees/directors have an option of amending annual DOIs should there be changes in their

interests or what has been disclosed already. In addition to this annual declaration, employees are also

required to complete an additional DOI and NDA if involved in the procurement process.

5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,

recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/

negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,

gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to

benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting

loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans

or benefits and the terms and conditions of the loan that is offered to the employee/director is also

offered to the general members of the public or a section thereof.

5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which

it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from

the said tender evaluation/negotiation process.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

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5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the

provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom

employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after

following a process of investigation and affording the supplier an opportunity to make representation,

to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various

other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,

Eskom will forward the names of such suppliers including the directors of the company to National

Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.

5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other

beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a

director or owner of a business, or in any other capacity. This includes third-party related transactions

with an indirect link to an Eskom contract.

6. General

6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,

regulations and legislation of the Republic of South Africa.

6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal

proceedings that may arise in accordance with the provisions of the law.

6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity

Pact be regarded as invalid, remainder of the provisions will remain valid.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third

parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30

ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by

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Eskom Supplier Integrity Pact Unique Identifier: 240-113650212

Revision: 2

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1. Introduction

1.1 Scope

The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all

wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).

1.2 Purpose

The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical

behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate

consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and

considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour

of paramount importance and expects every existing/potential supplier and its own employees/directors to

always act ethically and with integrity.

any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including

tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)

tender/Request for Quotation (RFQ).

4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that

may be imposed on suppliers should they be found guilty of misconduct.

4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom

employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via

email at [email protected], or via the Eskom Forensic email at [email protected] or through

the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.

5. Eskom’s Obligations

5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional

principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.

5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),

wherein they are required to declare all interests, directorships, memberships, details of any of their

related or inter-related persons or other associates that conduct business with Eskom and all other

material personal interests, whether a conflict exists or not. During the financial year, all Eskom

employees/directors have an option of amending annual DOIs should there be changes in their

interests or what has been disclosed already. In addition to this annual declaration, employees are also

required to complete an additional DOI and NDA if involved in the procurement process.

5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,

recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/

negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,

gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to

benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting

loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans

or benefits and the terms and conditions of the loan that is offered to the employee/director is also

offered to the general members of the public or a section thereof.

5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which

it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from

the said tender evaluation/negotiation process.

involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving

an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in

Hydrogen is used for cooling at Hendrina Power Station, mainly in the generators. To ensure a

continuous and reliable supply of hydrogen, a preventative maintenance strategy as prescribed by

the Original Equipment Manufacturer (OEM), must be followed. This is a five-year Service Contract

for maintaining the Hydrogen Production Plant.

This scope includes six monthly, yearly as well as a three-year services. The scope includes all

consumables and spares required for the five years and will be closely monitored by the Employer

during each intervention.

Only trained and qualified personnel with certification from the OEM will be allowed to perform

maintenance on the Hydrogen Production Plant.

2. Supporting Clauses

2.1 Scope

The document covers the scope is limited to the hydrogen plant at Hendrina Power Station for the

next five years.

2.1.1 Purpose

The purpose of this scope of works is to ensure timely maintenance and that activities are carried

out as per the set intervals.

2.1.2 Integrated Business Improvement objectives

N/a

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] The HySTAT manual indoor revision 9

[2] ISO 9001 Quality Management Systems

[3] EST 32-124 Eskom Fire Risk Management

2.2.2 Informative

[1] Occupational Health and Safety Act

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Title: Scope of Work for The Provision of Hydrogen Plant Document No: 380-137509

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and When Required” Basis for a period of five years.

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2.3 Definitions

Maintenance Plan: A structured set of tasks, which include the activities and time scales required to carry out

maintenance on equipment. This could be a combination of corrective, preventive or predictive maintenance

tasks and forms the basis of all Task Lists found in SAP for that particular plant system. SAP for that plant

system.

Maintenance Strategy: Management method used to achieve the maintenance objectives. Furthermore, it

is the choice of routine maintenance tasks and the timing of those tasks, designed to ensure that an item of

equipment continues to fulfil its intended functions.

2.4 Abbreviations

Abbreviation Explanation

HTA Hydrogen Transmitter in Atmosphere

HTO Hydrogen Transmitter in Oxygen

OEM Original Equipment Manufacturer

OTA Oxygen Transmitter in Atmosphere

OTH Oxygen Transmitter in Hydrogen

PLC Programable Logic Controller

UPS Uninterruptable Power Supply

2.5 Roles and Responsibilities

Role Responsibility

Auxiliary Compilation of the maintenance scope of work required to ensure optimal

Engineering performance and reliability of the system.

Auxiliary Managing and expediting the Hydrogen Plant maintenance contract.

Maintenance Ensuring that the scope of work is being executed by the Contractor.

Ensuring that the works management process is followed during contract

duration.

Maintenance Executing the tasks as per the maintenance contract and scope of work.

Contractor

Contract Manager Ensure that the contractor executes the works as defined in the scope of

work

2.6 Process for Monitoring

N/a

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2.7 Related/Supporting Documents

N/a

The objective of the works is to ensure timely maintenance and the activities with all intervals as part of the

objectives are tabled below:

3.1 Monthly Service

Perform visual inspections on pressure gauges and transmitters with comparison to the HMI readings.

Perform visual inspections of the HTO with its pipework.

Visual inspection on pipework.

3.2 Three Monthly Service

Calibrate OTH Sensor

3.3 Six Monthly Services

6 monthly service

Inspect and clean power and control cabinets

Recharge chiller system and clean condenser fins

Check the torque on the cell stack

Clean/replace filters in power/control panels

Calibrate the oth analyzer

Calibrate the hta detector cell

Calibrate h2 purity analyser h2 plant

Calibrate h2 purity analyser metering panel

Calibrate the hto analyser

Disassemble and clean the hto panel

Disassemble and clean the oth panel

Service hto panel regulator

Service oth pnl h2 supply regulator

Service oth pnl n2 supply regulator

Check leak tightness of system

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and When Required” Basis for a period of five years.

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Check electrolyser valves to user open inspect and test

Check all vent and regen valves open inspect and test

Check the concentration of the electrolyte

Check the fixings of the power rack cables incl transformer taps

Check instrument air supply

Test and calibrate the ota analyser

3.4 Yearly Services

Yearly services

Check functionality of temperature switches

Check functionality of temperatur switches

Check functionality of level switches

Check functionality of level transmitters

Check functionality of fill up volume and dryer drain pot level switches

Inspect and clean break tank

Check functionality of break tank level switch

Calibrate pressure switches h2 process

Calibrate pressure transmitters

Calibrate pressure indicators

Replace the oth analyser cell

Replace thyristor cooling fans

Replace chiller and conductivity panel filters

Replace the level transmitter floats.

Replace the level switch floats.

Calibrate dew point transmitter.

Replace the hto detector sensor.

Replace the ota detector sensor.

Check the 24volts UPS batteries.

Replace the plc batteries.

Compile service data pack and submit

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and When Required” Basis for a period of five years.

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3.5 Three Yearly Services

3-YEARLY service

Calibration of pressure relief valves and replace if faulty

Pressure testing of h2 plant only to per 2009 regulations

Re-gas chiller unit inspect and test chiller pump and condenser unit

Exchange the electrolyte

Electrolyte 300 litres 30% composition

Hta analyzer cell (2) ttl over 5 years

Deoxo catalyst

Modification of deoxo drier vessels to enable catalyst and desiccant

Change including design calculations

3.6 Additional Scope

Additional scope

Calibration exchange program for 2 x michell is probes for 3 years

Safety and quality documentation (sheq) (safety file to be submitted)

Provision for 30 breakdown callouts.

Dew point calibrations

3.7 Training

In depth training covering all aspects of the plant including but not limited to operation, maintenance

and troubleshooting/fault finding techniques is to be offered to the station’s personnel as part of skills

transfer. A provision is made for ten (10) employees to be trained in a twelve-month window (one

financial year) for the duration of the contract period. Competency certificates are to be issued at the

end of the training.

4. SHEQR requirements

SHEQR requirements that cover the total holistic approach to all potential risks includes the

following legal obligation:

 S = All possible Safety risks associated with the applicable activity is identified and

captured in a risk assessment format which include compliance to the Occupational Health

and Safety Act and regulations -

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 In terms of describing the actions required for the routine to be executed, the safety

aspects below need to be reviewed in liaison with the Safety officer and addressed

accordingly:

1. Does the System and/or Process introduce any Safety risks in terms of OHSA

requirements?

2. Does the System and/or Process minimise risk to personnel? - personal protective

equipment requirements to be stipulated.

3. Have all aspects of occupational hygiene / health been considered? - if there is

uncertainty, it may be prudent to request assistance from the Medical station or the

Safety Officer

4. Security aspects must also be considered - this is to prevent unauthorised entry into

limited access areas such as equipment rooms, etc. It is important that the

requirements for access, as well as contact persons regarding such be stipulated

clearly.

5. Fire precautions to be detailed in terms of the type of fires that can occur as a result

of the routine and the type of fire control that needs to be exercised.

 In respect of hazardous locations, certain tools, equipment and personal protective

equipment needs to be specified. The following quick reference to be used to define

the risk and establish the relevant safety measures, and control measures initiated in

liaison with the Electrical system engineer responsible for hazardous locations:

1. Is it a storage area for chemicals (Lime, Ammonia, Caustic, Acids)?
2. Is it a storage area for fuels (Diesel, Petroleum, Oil)?
3. Is it a storage area for gases (Hydrogen, LPG)?
4. Is there a risk of exposure to flammable or combustible gases as a result of the

process in the area (Hydrogen generating plant, Generators, Battery rooms,

Sewage plant, Paint spray booths)?

5. Is there a risk of exposure to flammable combustible liquids or particles as a result

of the process in the area (Oil burner workshop, Fuel off loading and filling stations,

Coal plant, Carpenter workshop)?

6. Is there a risk of exposure to flammable or combustible chemicals as a result of the

process in the area (Chlorine dosing)

7. Is any X-ray testing performed in the area?

 H = All possible Health risk exposures to employees are to be identified in liaison with the

Occupational Hygienist in respect of the following aspects when defining measures to

ensure the health of personnel is not compromised in the execution of the activities

described by the document:

1. Is there any risk of exposure to hazardous substances, i.e. asbestos, silica, dust?
2. Does the routine include working in a confined space?
3. Does the routine include working in an area where the noise levels exceed 85dB?
4. Does the routine include working at heights?
5. Does the routine include working in an area where lighting may be compromised?

 E = All Environmental aspects and impacts are identified to mitigate any

potential environmental impact and ensure compliance with ISO 14001:2004. Use the

questions below to guide you on what may lead to environmental impacts and liaise with the

Environmental Management Department in order to capture these impacts on the EMS

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database, reference to the legal register and include suitable processes to manage the

aspects:

1. Will any effluent, (solid, liquid or gas) be produced as a result of this activity?
2. Could any environmental emergency (i.e. ash or oil spillage) result from this activity

being carried out?

3. Will this activity have an effect on any third party? I.e. the draining of units could lead to

overflow of the Maturation Pond into the farmer’s dam.

4. Will this activity impact on the physical environment? I.e. are you dumping ash, coal etc.
5. Is this activity governed by any permits or legislation that may be contravened? I.e. the

changing of fabric filter bags.

6. Can any possible aspects be identified as a result of the input, process and output of the

activity under normal as well as abnormal conditions?

Note: An environmental aspect is the element of an organisation’s activities or products

or services that can interact with the environment, i.e. during the maintenance of a motor,

the environmental aspect in this activity would be oil, degreasers, solids, rags, etc. These

aspects create a negative impact through pollution when they interact with the

environment.

 Q = All Contract Quality Plans, Quality Inspections plans, and compliance to

ISO 9001:2015 to be included in the document and adhered to.

Quality requirements to be specified in the form of a Quality Inspection Plan (QIP):

 A QIP contains a list of all activities contained in the process, and refers back to the

document for all detailed information, as would be contained in the document annexures.

It is also attached to the document as an annexure.

 Hold and/or witness points are indicated for each activity listed, in order to define the type

of quality control activity required.

 Master QIP’s need to be approved per process but can be compiled for a group of

components. However, before work on any component commences, a QIP must be

approved for that component specifically.

 R = All Business risks applicable to the specific activity are identified and

captured to mitigate business risk impacts. This is done in accordance with the Risk

assessment procedure (HSPPA/036) and is to include all other risk disciplines, i.e. Protective

Services.

 The Integrated Risk Management philosophy is to be applied when compiling the risk

assessment.

 All aspects identified in respect of Safety, Health, Environmental, Quality, Finance,

Commercial, Legal and Security requirements need to be listed and ranked, and

mitigating strategies identified.

 Responsible persons to be listed by designation, and time frames for mitigation to be

included.

 The risk assessment included in the document will basically serve the purpose of a

baseline risk assessment, with a detailed risk assessment being compiled whenever

there is a need, based on the system status at the time of the activity taking place.

5. Records to be kept

All maintenance related documents.

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6. Notes / Forms / Appendices / Annexures

N/a

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. Introduction .................................................................................................................................................. 3

2. Supporting Clauses ...................................................................................................................................... 3

2.1 Scope ................................................................................................................................................. 3

2.1.1 Purpose .................................................................................................................................. 3

2.1.2 Integrated Business Improvement objectives ......................................................................... 3

2.2 Normative/Informative References ..................................................................................................... 3

2.2.1 Normative ............................................................................................................................... 3

2.2.2 Informative .............................................................................................................................. 3

2.3 Definitions ........................................................................................................................................... 4

2.4 Abbreviations ...................................................................................................................................... 4

2.5 Roles and Responsibilities .................................................................................................................. 4

2.6 Process for Monitoring ........................................................................................................................ 4

2.7 Related/Supporting Documents .......................................................................................................... 5

3. Scope of work ...................................................................................................................................... 5

3.1 Monthly Service .................................................................................................................................. 5

3.2 Three Monthly Service ........................................................................................................................ 5

3.3 Six Monthly Services .......................................................................................................................... 5

4. SHEQR requirements .................................................................................................................................. 7

5. Records to be kept ....................................................................................................................................... 9

6. Notes / Forms / Appendices / Annexures ................................................................................................... 10

7. Acceptance ................................................................................................................................................ 10

8. Revisions ................................................................................................................................................... 10

9. Development Team .................................................................................................................................... 10

10. Acknowledgements .................................................................................................................................... 10

following paragraphs.

2.2.1 Normative

[1] The HySTAT manual indoor revision 9

[2] ISO 9001 Quality Management Systems

[3] EST 32-124 Eskom Fire Risk Management

2.2.2 Informative

[1] Occupational Health and Safety Act

Calibration exchange program for 2 x michell is probes for 3 years

Safety and quality documentation (sheq) (safety file to be submitted)

Provision for 30 breakdown callouts.

following legal obligation:

 S = All possible Safety risks associated with the applicable activity is identified and

captured in a risk assessment format which include compliance to the Occupational Health

and Safety Act and regulations -

user to ensure it is in line with the authorised version on the system.

Title: Scope of Work for The Provision of Hydrogen Plant Document No: 380-137509

Maintenance Services at Hendrina Power Station on an “As

Revision: 0

and When Required” Basis for a period of five years.

Page:

 In terms of describing the actions required for the routine to be executed, the safety

aspects below need to be reviewed in liaison with the Safety officer and addressed

accordingly:

1. Does the System and/or Process introduce any Safety risks in terms of OHSA

requirements?

2. Does the System and/or Process minimise risk to personnel? - personal protective

equipment requirements to be stipulated.

3. Have all aspects of occupational hygiene / health been considered? - if there is

uncertainty, it may be prudent to request assistance from the Medical station or the

4. Security aspects must also be considered - this is to prevent unauthorised entry into

limited access areas such as equipment rooms, etc. It is important that the

requirements for access, as well as contact persons regarding such be stipulated

clearly.

5. Fire precautions to be detailed in terms of the type of fires that can occur as a result

of the routine and the type of fire control that needs to be exercised.

 In respect of hazardous locations, certain tools, equipment and personal protective

equipment needs to be specified. The following quick reference to be used to define

the risk and establish the relevant safety measures, and control measures initiated in

liaison with the Electrical system engineer responsible for hazardous locations:

1. Is it a storage area for chemicals (Lime, Ammonia, Caustic, Acids)?
2. Is it a storage area for fuels (Diesel, Petroleum, Oil)?
3. Is it a storage area for gases (Hydrogen, LPG)?
4. Is there a risk of exposure to flammable or combustible gases as a result of the

process in the area (Hydrogen generating plant, Generators, Battery rooms,

Sewage plant, Paint spray booths)?

5. Is there a risk of exposure to flammable combustible liquids or particles as a result

of the process in the area (Oil burner workshop, Fuel off loading and filling stations,

Coal plant, Carpenter workshop)?

6. Is there a risk of exposure to flammable or combustible chemicals as a result of the

process in the area (Chlorine dosing)

7. Is any X-ray testing performed in the area?

 H = All possible Health risk exposures to employees are to be identified in liaison with the

ensure the health of personnel is not compromised in the execution of the activities

described by the document:

1. Is there any risk of exposure to hazardous substances, i.e. asbestos, silica, dust?
2. Does the routine include working in a confined space?
3. Does the routine include working in an area where the noise levels exceed 85dB?
4. Does the routine include working at heights?
5. Does the routine include working in an area where lighting may be compromised?

 E = All Environmental aspects and impacts are identified to mitigate any

potential environmental impact and ensure compliance with ISO 14001:2004. Use the

questions below to guide you on what may lead to environmental impacts and liaise with the

 The Integrated Risk Management philosophy is to be applied when compiling the risk

assessment.

 All aspects identified in respect of Safety, Health, Environmental, Quality, Finance,

mitigating strategies identified.

 Responsible persons to be listed by designation, and time frames for mitigation to be

included.

 The risk assessment included in the document will basically serve the purpose of a

baseline risk assessment, with a detailed risk assessment being compiled whenever

there is a need, based on the system status at the time of the activity taking place.

{"closingTime":"2.2","briefingSession":"{"date":null,"time":null,"venue":"tend a site visit and/or clarification meeting that is stipulated as being","is_compulsory":true}"}

are submitted and accessible for downloading/evaluation without any challenges as well as

It must be noted that Eskom will not measure a criterion twice in the different evaluation

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

further evaluation.

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

the evaluation Price.

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Preference point systems, and which is intended to achieve competitive pricing. Eskom

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

CSD report or as per certificate/affidavit provided

CSD number/CSD report) must be provided at the closing date and time for

CSD number or B-BBEE certificate/affidavit will need to be

B-BBEE Details: kom Representative and

Agreement to sign the contract documents.

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

construction works contracts in which at least 25% of the main contract could reasonably

be expected to be subcontracted out in one or more of the following CIDB classes of

construction works:

Civil Engineering (CE)

Electrical Engineering Work (EB)

) General Building Works (GB)

) Mechanical Engineering (ME)

2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or

falsified any information, certificate, affidavit or document. Eskom will report any fraud

in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as

defined in the B-BBEE Act , as amended, to the B-BBEE Commission. The

tenderer will be suspended from business with any State-Owned Company for up to 10

years and may even be sentenced to jail.

2.32 Tenderers are also required to complete fully and submit the SDL&I Undertaking

(annexure to the Invitation to Tender) by no later than contract award. If the SDL&I

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to