36-Month contract for repair and maintenance of integrated security systems (iss) and diesel generators at eight correctional centres nationwide

The contract is for a 36-month period for the repair and maintenance of Integrated Security Systems (ISS) at eight correctional centres operated by the Department of Correctional Services (DCS). The centres are: Embongweni Maximum, Kokstad Medium B, Napierville Medium A, Qalakabusha, Tswelopele, Standerton, Gqeberha North End, and Tzaneen. The ISS sub-systems include: CCTV (IP-enabled cameras, video walls, storage servers), access control (fingerprint/card readers, pneumatic doors, gates, turnstiles), perimeter detection (inner/outer fence detection, sensor arrays), fire detection and suppression (addressable detectors, alarm panels, gas suppression), intercom and PA (staff/cell/visitation intercoms, PA speakers, intercom exchanges), X-ray and metal detection (baggage scanners, walk-through metal detectors, cell phone detection), network infrastructure (POE switches, PLCs, ISS servers, CCTV servers, operator workstations), and UPS/emergency power (3 kVA UPS systems, standby generators, compressors).

Induction session is mentioned but no date, time, or venue is specified. No other dates are provided in the document.

Department: Department of Correctional Services (DCS). No specific name, email, phone, or address provided.

Mandatory requirements: CIDB grading of 8EB+ or higher. Valid PSIRA registration for the contractor and all subcontractors. DCS security clearance for all key personnel (to be obtained before site access). Compliance with the Occupational Health and Safety Act (OHSACT) and Construction Regulations 2014. Proven track record in ISS maintenance within correctional or high-security environments (minimum 3 years). Financial and technical capacity to service eight geographically dispersed correctional centers. Valid tax clearance certificate and BBBEE compliance (if applicable).

Preferential criteria: Experience working with the Department of Correctional Services (DCS) or similar government entities. Certifications in ISO 45001 (OHS), ISO 9001 (Quality Management), or ISO 14001 (Environmental Management). Prior successful completion of projects involving multi-site ISS maintenance. Local presence or offices in provinces where the correctional centers are located (KwaZulu-Natal, Free State, Eastern Cape, Northern Cape, Limpopo).

Disqualification risk: Poor quality and specification pose a risk to project integrity and may cause delays. Bidders must ensure compliance with technical specifications to avoid disqualification.

Scope: 36-month contract for repair and maintenance of Integrated Security Systems (ISS) at eight DCS correctional centers: Embongweni Maximum, Kokstad Medium B, Napierville Medium A, Qalakabusha, Tswelopele, Standerton, Gqeberha North End, and Tzaneen.

ISS Sub-Systems Covered:

• CCTV: IP-enabled cameras, video walls, storage servers.
• Access Control: Fingerprint/card readers, pneumatic doors, gates, turnstiles.
• Perimeter Detection: Inner/outer fence detection, sensor arrays.
• Fire Detection and Suppression: Addressable detectors, alarm panels, gas suppression.
• Intercom and PA: Staff/cell/visitation intercoms, PA speakers, intercom exchanges.
• X-ray and Metal Detection: Baggage scanners, walk-through metal detectors, cell phone detection.
• Network Infrastructure: POE switches, PLCs, ISS servers, CCTV servers, operator workstations.
• UPS/Emergency Power: 3 kVA UPS systems, standby generators, compressors.

Requirements:

• Principal Contractor must review the Baseline Risk Assessment (BRA) and develop task-specific risk assessments for all activities.
• BRA must be read in conjunction with the Construction Health and Safety Specification (CHSS), Doc. Ref. 058_ISS_CHSS_001_Rev00.
• BRA must be updated as new hazards are identified during the course of the works.

Principal Contractor Requirements:

• CIDB grading of 8EB or higher.
• Valid PSIRA registration for the contractor and all subcontractors.
• DCS security clearance for all key personnel (to be obtained before site access).
• Designers must be professionally registered with ECSA or SACPCMP.
• All ISS designs and changes must be approved by appointed designers.

Technical and Quality Compliance:

• Technical specification compliance is mandatory.
• OEM or approved equivalent components must be used.
• Quality inspection upon delivery is required.

Personnel and Security:

• All personnel must have PSIRA registration and DCS security clearance.
• Background checks are mandatory for all personnel.
• Contraband awareness training is mandatory.
• Tool control register with daily reconciliation is required.
• Prohibited items briefing at induction is mandatory.

Health and Safety:

• Medical fitness certificates for all employees are required.
• Awareness training on communicable diseases (e.g., TB, COVID-19) is mandatory.
• PPE (e.g., masks) must be provided where required.

Budget and Resources:

• Budget must include Health and Safety (H&S) resources.
• H&S cost template must be completed per contract requirements.
• Budget must be reviewed as the project progresses.

Baseline Risk Assessment (BRA) Requirements:

• Principal Contractor must review and update the BRA before commencing work at each centre, after any changes, incidents, or new hazards, and at monthly progress meetings.
• BRA must be read in conjunction with the Construction Health and Safety Specification (CHSS), Doc. Ref. 058_ISS_CHSS_001_Rev00.

Key Hazards Identified:

• Electrocution and electrical burns (ISS systems, UPS, generators).
• Arc flash from switchgear.
• Falls from height (roof-mounted cameras, poles, towers).
• Exposure to battery acid and hazardous chemicals.
• Security breaches during maintenance.
• Inmate interaction risks.
• Tool control failure.
• Fire from hot work.
• Asphyxiation from gas suppression systems.
• Radiation exposure from X-ray equipment.
• Pneumatic system hazards.
• Confined space entry.
• Manual handling of heavy equipment.
• Noise exposure.
• Dust exposure.
• Inclement weather risks.

Control Measures:

• LOTO procedures before all electrical work.
• Permit to work for live work.
• Competent personnel only (trade-tested/registered).
• PPE (insulated tools, acid-resistant gloves, goggles, aprons, fall protection).
• Fall protection plans and full body harnesses for work at heights.
• Fire watches during maintenance.
• Gas suppression system isolation and locked before work.
• Radiation safety procedures per manufacturer.
• Confined space permits to work.
• Atmospheric testing before entry.
• Weather monitoring and cessation of outdoor work during unsafe conditions.
• Tool control register with daily reconciliation.
• Contraband awareness training and prohibited items briefing at induction.
• Medical fitness certificates and communicable disease awareness training for all employees.

Principal Contractor must have necessary competency, CIDB grading (8EB+), and experience. PSIRA registration must be verified. DCS security clearance must be obtained for all key personnel. Technical specification compliance is mandatory. OEM or approved equivalent components must be used. Budget must include H&S resources and be reviewed as the project progresses. H&S cost template must be completed per contract requirements.

Supply and delivery of one conveyor-type X-ray inspection unit and one walk-through metal detector for integrated security systems. Units must meet technical, safety, and operational specifications as outlined in the tender document.

Department of Public Works, Central Government Offices, Madiba Road, Pretoria 0002, Private Bag X 65, Pretoria 0001. Coordinate delivery arrangements with the designated contact person (name and phone number to be provided by the tenderer).

Submit the following returnable documents with your tender:

• A valid licence for the X-ray machine, issued under the Hazardous Substances Act. Failure to submit this will disqualify your tender.
• ID numbers and SANS BIN numbers of service technicians registered to service the X-ray machines in accordance with SANS requirements.
• Brochures with descriptions and technical specifications of the units offered. If brochures do not fully comply with the specification, include a covering letter listing non-compliant items and confirm that the equipment offered will meet the specification.
• Manufacturer, ISO rating, country of origin, model number, and date of manufacture for each unit.
• Three sets of manuals for the X-ray unit and two sets for the metal detector, including operating instructions, technical descriptions, and maintenance/repair diagrams.

Required returnable documents:

• Valid X-ray machine licence (Hazardous Substances Act).
• SANS BIN numbers and IDs of registered service technicians.
• Brochures with technical specifications and covering letter (if applicable).
• Manufacturer, ISO rating, country of origin, model number, and date of manufacture for each unit.
• Three sets of manuals for the X-ray unit and two sets for the metal detector (operating instructions, technical descriptions, maintenance/repair diagrams).

Evaluation will be based on the following criteria:

Legal Compliance:

• Valid licence for the X-ray machine under the Hazardous Substances Act.
• Registered service technicians with SANS BIN numbers for X-ray maintenance.
• Compliance with SABS standards for electrical components.

Technical Capability:

• Ability to supply, deliver, install, and maintain equipment meeting all specified technical requirements.
• Provision of locally stocked spare parts for 10 years.
• Uniform image quality without distortion for the X-ray unit.
• Resolution and penetration capabilities (e.g., 0.16mm wire visibility, 25mm steel penetration).
• Safety compliance (radiation leakage, international standards such as TUV, SEV, NRPB, or FDA).
• Functional performance (conveyor speed, screening capacity, controls).

Financial and Operational:

• Ability to provide cost breakdowns for local/imported content, labour, training, transport, and delivery.
• Capacity to respond to repair requests within 24 hours during the guarantee period.

Scope: Supply and delivery of one conveyor-type X-ray inspection unit and one walk-through metal detector for integrated security systems.

X-Ray Inspection Unit Requirements:

• Must include a Dual Energy Detector system (Multi-Energy Imaging), colour monitor (remotely operated), conveyor belt, and full-profile screening of the inspection tunnel.
• Construction: Steel base on roller castors, max weight 700kg, max height 1400mm, max width 900mm, max length 2600mm (including conveyor belt).
• Operational: Quiet operation, 24-hour heavy-duty conveyor belt, no warm-up period, and ability to screen up to 2400 objects/hour.
• Conveyor Belt: Length < 2100mm, height 600-800mm, speed ~0.2 m/sec, max load 75kg, driven by a noiseless drum motor, with discharge rollers to prevent items from falling.
• Power: 230V ±5%, 50Hz, single-phase, max current <5A. Includes voltage stabiliser and UPS for 10-15 minutes backup.
• Imaging: Monitor size ≥34cm, flicker-free, with brightness/contrast controls, zoom (9+ sectors), digital memory >1Mbyte, and 1152+ solid-state detectors. Must support dual/multi-energy colour system (4 colours), organic/inorganic stripping, and threat alerts.
• Safety: X-ray dose ≤0.1 mrem per inspection, radiation leakage <0.5 mrems/h at 5cm from surface. Automatic de-energising of X-ray tube if conveyor stops or shielding covers are removed. Must guarantee safety of photographic film (1000 ASA, 30+ irradiations).
• Compliance: Must meet SA Radiation Board warning sign requirements and international safety standards.
• Onboard Computer: Video memory ≥64MB, processor speed ≥3.2GHz, storage capacity ≥160GB. Includes a two-part training programme (initial and ongoing) with logged operator performance.

Walk-Through Metal Detector Requirements:

• Free-standing frame with integral control unit, 5m flexible cable, and 16A 3-pin plug (SABS-compliant).
• Construction: Robust, rigid base, durable finish, corrosion-treated metal parts, walk-through height 2m (width to be specified by tenderer).
• Detection: Full-body scan, detects ferrous/non-ferrous metals down to lower feet level, eliminates false alarms, and operates adjacent to X-ray units without interference.
• Control System: Automatic level control, 10+ sensitivity settings (detects R5 coin-sized metal), LED bar graph (5 green/5 red lights), audible alarm, and tamper-proof design.
• Electrical: 230V ±5%, 50Hz, single-phase, with 1-hour battery backup.
• Throughput: ≥50 persons/minute without overload.
• Safety: No effect on pacemakers, magnetic media, or camera film. Lockable panels for electronic components.
• Environmental: Indoor use, altitude ≤1800m, temperature 0-40°C, humidity ≤80%. Must not be affected by stationary/moving metal nearby or repositioning within limits.

General Requirements:

• Both units must be placed, assembled, tested, and commissioned on-site by the successful tenderer.
• Units must be modular for easy maintenance/repair by a single person. Spare parts must be locally stocked for 10 years post-delivery.
• Guarantee: 12-month service period (24-hour repair response). Training for operators/supervisors and provision of manuals are mandatory.

Execution plan requirements:

• On-site placement, assembly, testing, and commissioning by the successful tenderer.
• Training: Two-part programme for X-ray unit (initial and ongoing) with logged operator performance. Metal detector operators must be thoroughly trained.
• Manuals: Three sets for X-ray unit and two sets for metal detector, including operating instructions and technical descriptions with maintenance/repair diagrams.

Quality standards and requirements:

• Units must comply with Standard Conditions PW 379 for supply, delivery, and installation of electrical/mechanical equipment.
• X-ray unit: Dual-energy imaging, uniform image quality, flicker-free monitor, and digital memory >1Mbyte.
• Metal detector: Tamper-proof, modular design, and consistent sensitivity settings (detects R5 coin-sized metal).
• Both units must undergo self-testing to confirm operational correctness.

Pricing must be broken down as follows (excluding VAT):

• Local content, imported content, labour, training, transport/delivery for each unit (X-ray and metal detector).
• Total tender price for each unit and combined total for both units.

Pricing must be submitted in the following format (excluding VAT):

• Item 1 (X-Ray Inspection Unit): Local content, imported content, labour, training, transport/delivery, and total tender price.
• Item 2 (Walk-Through Metal Detector): Local content, imported content, labour, training, transport/delivery, and total tender price.
• Summary: Combined total for Item 1 + Item 2.

Mandatory compliance requirements:

• Valid X-ray machine licence (Hazardous Substances Act) and SANS registration for service technicians.
• B-BBEE Minimum Level: 2.
• Units must comply with international safety standards (e.g., TUV, SEV, NRPB, FDA) and SA Radiation Board regulations.
• Local content and spare parts availability for 10 years post-delivery.
• ISO rating and manufacturer details must be provided.

Health and safety requirements:

• X-ray unit: Dose ≤0.1 mrem per inspection, radiation leakage <0.5 mrems/h at 5cm from surface. Automatic de-energising of X-ray tube if conveyor stops or shielding is removed. Warning signs per SA Radiation Board requirements.
• Conveyor belt: Design must prevent fingers from being caught. Noiseless drum motor.
• Metal detector: No effect on pacemakers, magnetic storage media, or camera film. Lockable panels for electronic components.
• Film safety: Guarantee unconditional safety for professional photographic material (1000 ASA, 30+ irradiations).

Environmental and operational conditions:

• X-ray unit: Operates in 0-40°C, humidity ≤95% (non-condensing).
• Metal detector: Indoor use, altitude ≤1800m, temperature 0-40°C, humidity ≤80%. Must not be affected by stationary/moving metal nearby or repositioning within limits.
• Materials: Durable, maintenance-free finish. Metal parts must be corrosion-treated.

Contractual obligations include:

• 12-month guarantee and service period for both units from date of delivery and commissioning.
• Repair of units within 24 hours of notification during the guarantee period (excluding damage by others).
• On-site placement, assembly, testing, and commissioning by the successful tenderer.
• Provision of modular designs for easy maintenance/repair by a single person.
• Local stocking of spare parts for 10 years post-delivery.
• Training for operators/supervisors and provision of manuals (operating instructions, technical descriptions, maintenance/repair diagrams).
• Potential requirement to enter into a service agreement post-guarantee period.

Technical compliance will be evaluated based on:

• Uniform image quality without distortion.
• Resolution and penetration capabilities (e.g., 0.16mm wire visibility, 25mm steel penetration).
• Safety compliance (radiation leakage, international standards).
• Functional performance (conveyor speed, screening capacity, controls).

The tender is for a 36-month contract for the repair and maintenance of Integrated Security Systems (ISS) at multiple correctional centres. The scope includes procurement of luminaires and associated electrical components. Luminaires must comply with SANS standards and be suitable for indoor use in Department of Public Works buildings. Special requirements apply to prison cell luminaires: tamper-proof design, IP66 ingress protection, and resistance to ambient temperatures up to 45°C. Local content of at least 50% is preferred.

Submit a sample luminaire for evaluation and approval by the Electrical Engineer prior to installation. If the luminaire is of foreign origin, provide full technical performance and quality specifications, along with reasons for importing the unit.

Evaluation is based on three categories: general, technical, and financial. General criteria: must be registered and licensed to operate in South Africa, hold a valid tax clearance certificate, comply with B-BBEE requirements, and have no conflicts of interest or prior disqualifications. Technical criteria: proven track record in electrical maintenance and ISS repairs (preferably in correctional or high-security environments), relevant certifications (e.g., ECSA, SABS), and access to qualified personnel and specialized equipment. Financial criteria: financial stability to undertake a 36-month contract, with audited financial statements, and ability to provide performance guarantees or surety bonds. Technical performance and quality of the luminaire are also evaluated, requiring submission of a sample for approval.

Scope: 36-month contract for repair and maintenance of Integrated Security Systems (ISS) at multiple correctional centres. Luminaires and electrical components must comply with SANS standards (e.g., SANS 1119, SANS 1250, SANS 890, SANS 1464, SANS 1479, SANS 1041, SANS VC8031, SANS 783, SANS 10142, SANS 1065, SANS 950, SANS 32 & 121, SANS 1084, SANS 1085, SANS 1663, SANS 808, SANS 97, SANS 1507, BS 731, BS 3052, BS 1858, VDE 0278). Luminaires must bear the SANS 1464 safety mark, have noise-free ballasts (SANS 890 Part 1), and operate on 220V-250V, 50Hz supplies. Construction: ventilated body of cold-rolled sheet steel (minimum 0.8mm thick), corrosion-proof components, internal wiring with grommets, metal-enclosed wiring, and earth terminal. Lamp holders: telescopic spring-loaded or twist-lock type. Control gear: ballasts, capacitors, and starters must comply with SANS 890, SANS 891, and SANS 1250, with power factor corrected to at least 0.85. Lamps: comply with SANS 1041, colour 2 (4300K) if unspecified, with no visible flicker. Photometric data and full technical particulars must be submitted. Special requirements for prison cell luminaires: IP66 ingress protection, tamper-proof and vandal-resistant design, ambient temperature resistance up to 45°C, dimensions 1310x140x120mm (36W) or 1610x140x120mm (58W), UV-stabilised polycarbonate diffuser with tamper-proof stainless steel bolts, and removable gear tray. Conduits: heavy gauge, welded or solid drawn, hot-dip galvanised or black enamelled, with reamed/threaded ends and couplings. Flexible steel conduit must comply with BS 731. Earth clamps: copper strips (1.2mm thick, 12mm wide) with brass bolts. Materials must resist UV radiation, weathering, and corrosion. Cable terminations and joints must be watertight and UV-resistant. Outdoor terminations must prevent flashover under wet or contaminated conditions. Local content: preferably manufactured in South Africa with at least 50% local content.

Control gear, ballasts, capacitors, and starters must be designed and manufactured to suit the adopted control circuitry. All luminaires must operate on a switch-start basis. Ballasts must comply with SANS 890 and SANS 891, suitable for 220V to 250V, 50Hz supplies. Ballasts must ensure thermal limits specified in SANS 1119 are not exceeded. Starters must comply with SANS 1479 or BS 3772, with integral earthing facilities for metal cans. Starters must be accessible from the outside of the luminaire. Capacitors must comply with SANS 1250, with power factor corrected to at least 0.85. Lamps must comply with SANS 1041, with no visible flicker and must readily strike when switched on. Faulty lamps or ballasts must be replaced at no cost to the Department.

Luminaires must comply with SANS 1119, SANS 1250, SANS 890, SANS 1464, SANS 1479, SANS 1041, SANS VC8031, SANS 783, and SANS 10142. Conduits must comply with SANS 1065 and bear the SANS mark. Non-metallic conduits must comply with SANS 950. Cable trays and ladders must meet SANS 32 & 121 for galvanising. All components must be corrosion-proof, with cadmium-plated or stainless steel materials preferred. Luminaires must bear the SANS 1464 safety mark and have noise-free ballasts complying with SANS 890 Part 1. Photometric data sheets and full technical particulars must be submitted with the luminaire.

Luminaires and electrical components must comply with SANS 1119, SANS 1250, SANS 890, SANS 1464, SANS 1479, SANS 1041, SANS VC8031, SANS 783, SANS 10142, SANS 1065, SANS 950, SANS 32 & 121, SANS 1084, SANS 1085, SANS 1663, SANS 808, SANS 97, SANS 1507, BS 731, BS 3052, BS 1858, and VDE 0278. Conduits must bear the SANS mark. Non-metallic conduits must comply with SANS 950. Cable trays and ladders must meet SANS 32 & 121 for galvanising. Heat-shrinkable materials for cable terminations must comply with VDE 0278 and require written permission from the Department. Local content preference: luminaires should be manufactured in South Africa with at least 50% local content. Foreign luminaires require full technical specifications and reasons for import.

To promote work creation in South Africa, luminaires should preferably be manufactured within the Republic of South Africa with a local content of at least 50%. If the luminaire offered is of foreign origin, full specifications on technical performance and quality must be submitted, along with reasons for importing the unit.

Conduits must comply with SANS 1065 and bear the SANS mark. All conduit must be heavy gauge, welded or solid drawn, hot-dip galvanised or black enamelled. Galvanised conduit must be hot-dipped inside and outside in accordance with SANS 32 & 121. All conduit ends must be reamed and threaded on both sides, delivered with a coupling at one end and a plastic cap on the other. Flexible steel conduit must comply with BS 731, part 1, and be of galvanised steel construction. In damp areas, use plastic-sheathed galvanised steel type. Earth clamps must consist of copper strips at least 1.2mm thick and not less than 12mm wide, secured with a brass bolt, nut, and washer. Luminaires must have an ingress protection rating of IP66 for prison cell applications and be tamper-proof and vandal-resistant. Ballasts must comply with SANS 890 Part 1 to minimise noise levels.

Luminaires must be suitable for operation in ambient temperatures between -10°C and +25°C unless otherwise specified. For prison cell luminaires, ambient temperature resistance must be up to 45°C. Materials must be resistant to UV radiation, weathering, and corrosion. Cable terminations and joints must be watertight and resistant to UV radiation. Outdoor terminations must prevent flashover under wet or contaminated conditions.

Plain-end (unthreaded) metallic conduit with accessories may be used under conditions stated in the Department's standard specification for 'Installation and Termination of Conduits and Conduit Accessories'. Non-metallic conduit must comply with SANS 950 and be installed in accordance with Appendix C of the same specification. Heat-shrinkable materials for cable terminations and joints may only be used with written permission from the Department. Materials must comply with VDE 0278 and retain electrical and mechanical properties without deterioration. Terminations must provide lasting protection against UV radiation, and outdoor terminations must prevent flashover under wet or contaminated conditions. Joints must maintain electrical continuity and be watertight to prevent corrosion.

Evaluation criteria include technical performance and quality of the luminaire. A sample luminaire must be provided for evaluation and approval by the Electrical Engineer prior to installation. If the luminaire is of foreign origin, full technical performance and quality specifications must be submitted, along with reasons for importing the unit.

• Compulsory Tender Briefing: 17 June 2026 at 11:00 AM, Qalakabusha Correctional Centre, KZN.
• Site Inspections: 18 June 2026 to 30 June 2026, 09:00–16:00 daily, across all 8 correctional centres.
• Closing Date and Time: 8 July 2026 at 12:00 Noon.
• Tender Validity Period: 120 calendar days from closing date.
• Queries Deadline: Submit written queries at least 7 calendar days before closing date (by 1 July 2026) to [email protected].

• Tender Queries and Site Inspection Confirmations: Email [email protected].
• IDT Representative: Ms Ferrer, Email: [email protected].
• Employer’s Agent: AES Consulting (Electrical & Mechanical Engineers, Project Manager, Occupational Health and Safety Agent), Physical Address: Block 1, Fourways Manor Office Park, Cnr Roos Street & Macbeth Avenue, Fourways, Johannesburg.
• Submission Address: IDT Head Office Tender Box, Glenwood Office Park, Corner Oberon & Sprite Ave, Faerie Glen, Pretoria, 0081.

Submit tender documents as follows:

• Submit one original signed document in two (2) Lever Arch Files, sealed as one package.
• Label each file with the bidder’s name, tender number (DCS08WP01-PH2-ISS-MAINT-CON02), tender name, and contact details.
• Address to: Independent Development Trust (IDT), IDT Head Office Tender Box, Glenwood Office Park, Corner Oberon & Sprite Ave, Faerie Glen, Pretoria, 0081.
• Fill out the tender register upon dropping off the tender in the IDT tender box.
• Submit by 12:00 Noon on 8 July 2026.
• Include an electronic copy on a USB.
• Sign every page in black ink; correction fluid is prohibited.
• No telegraphic, telephonic, facsimile, or emailed submissions accepted.
• Late submissions will not be accepted.

Required returnable documents (T2.1):

• Fully completed and signed: SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form).
• Non-Disclosure/Confidentiality Declaration.
• Compulsory Enterprise Questionnaire (each JV member must complete if applicable).
• CIPC Company Registration Certificate.
• Authority for Signatory (original).
• CIDB Registration Certificate with Grading 9EB (Electrical Building).
• Joint Venture (JV) Agreement/Contract (if applicable).
• Valid COIDA/FEM Certificate of Good Standing.
• Acknowledgment of Addenda (if applicable).
• PSIRA Registration Proof.
• ECSA Registration of Lead Maintenance Engineer (Electrical).
• CSD Registration Proof (MAAA Number).
• Tax Compliance Letter.
• Competency and relevant company experience (past 10 years).
• Client Reference Forms with scoring (7 forms).
• Key Staff CVs for all 8 centres.
• Health and Safety Officer details.
• Organogram of key personnel.
• Proof of Financial Standing and Rating.
• SHEQ Management System Plan.
• Site Visit Confirmation Letter addressed to IDT.
• Fully priced Activity Schedule.
• Fully completed and signed General Specifications (accept all with 'Yes').
• Annexures 12, 13, 14 for each site/centre.

Disqualification risks:

• Failure to submit any mandatory document.
• Incomplete or unsigned documents.
• Non-compliance with submission format or sealing requirements.
• Use of correction fluid or unauthorized alterations.
• Attempts to influence IDT employees verbally.
• Directors employed by the state or listed on National Treasury Restricted Suppliers/Register of Defaulters.
• Failure to attend compulsory briefing or site inspections (if applicable).

Evaluation is conducted in three phases:

Phase 1: Mandatory Requirements/Documentation

• Bidders must meet all mandatory administrative and compulsory requirements (see complianceRequirements).
• Failure to comply with any mandatory requirement results in immediate disqualification.

Phase 2: Functionality Criteria (Minimum threshold: 75 points overall, with per-criteria minimums)

• Criteria and scoring:

1. Experience on similar high-security projects: Max 40 points (Minimum 25).
2. Client References: Max 20 points (Minimum 12).
3. Qualification, Experience, and Competencies of Key Staff: Max 20 points (Minimum 12).
4. Safety, Health, Environment, and Quality Resources: Max 5 points (Minimum 3).
5. Financial Standing and Rating: Max 15 points (Minimum 10).

• Bidders meeting the 75-point threshold and per-criteria minimums proceed to a practical demonstration.
• Practical Demonstration Criteria (Minimum threshold: 70 points overall, with per-criteria minimums):

a. Functional Demonstration: Max 20 points (Minimum 10).

b. Security Monitoring and Logging: Max 30 points (Minimum 15).

c. Incident Management: Max 30 points (Minimum 15).

d. Business Continuity and Disaster Recovery: Max 20 points (Minimum 10).

Phase 3: Preferential Point System (90/10 Rule)

• 90 points for price (lowest acceptable tender = Pmin; formula: Ps = 90(1 - ((Pt - Pmin)/Pmin))).
• 10 points for specific goals:
• Women Ownership: 3 points.
• Youth Ownership: 3 points.
• People with Disabilities Ownership: 2 points.
• Black Male Ownership: 2 points.
• Total maximum score: 100 points (90 for price + 10 for preference).
• Supporting documents for preference claims: CSD Report, CIPC Document, Certified ID Documents, Disability Confirmation Letter.

Scope: 36-month contract for repair and maintenance of Integrated Security Systems (ISS) at 8 correctional centres:

• Embongweni Maximum Correctional Centre (Kokstad).
• Kokstad Medium B Correctional Centre.
• Napierville Medium A Correctional Centre (Pietermaritzburg).
• Qalakabusha Correctional Centre (Empangeni).
• Tswelopele Correctional Centre (Kimberley).
• Standerton Correctional Centre.
• Gqeberha North End Correctional Centre (St Albans).
• Tzaneen Correctional Centre.

Key Deliverables:

• Maintenance of ISS including:
• Integrated Security Management System (ISMS) or equivalent.
• Core ISS sub-systems (minimum 3 fully integrated).
• Security equipment: X-ray inspection units, walk-through metal detectors, perimeter fences, UPS, standby generators, compressors.
• Compliance with DPWI Security Standards for Correctional Facilities (Annexures 2–9).
• Submission of audit templates for: Standby Generators (Annexure 12), Compressors (Annexure 13), UPS (Annexure 14).
• Provision of SHEQ Management System Plan.
• Key staff allocation for each of the 8 centres.
• Organogram of key personnel.
• Pro forma job cards (Annexure 11).

Standards and References:

• DPWI Security Standard Technical Specifications for ISS (2017).
• DPWI Specifications for Outer Perimeter Fence for Prisons.
• DPWI Specifications for X-ray and Metal Detector Units.
• DCS Technical Specifications for Diesel Generator Maintenance.
• CIDB Standard for Developing Skills Through Infrastructure Contracts.

• Pricing Format: Fully priced Activity Schedule (Part C2.2) and Schedule of Rates (Part C2.3).
• Payment Terms: As per contract data (C1.2).
• Financial Capacity: Proof of financial standing and rating required (auditor reports, bank ratings, liquidity verification).
• Construction Guarantee: Required as per C1.3.
• Validity Period: Tender offer must remain valid for 120 calendar days from closing date.
• Extension of Validity: May be requested by the employer.
• Risk Assessment: Financial viability and sustainability will be evaluated (tendered rates, guarantees, warranties).

• CIDB Registration: Grade 9EB (Electrical Building) mandatory. Joint ventures must have a consolidated grading of 9EB.
• PSIRA Registration: Active and valid for the tendering entity (lead partner in JV).
• ECSA Registration: Lead Maintenance Engineer must be registered as Pr. Technologist or Pr. Engineer (Electrical).
• COIDA/FEM Compliance: Valid letter of good standing from Department of Labour.
• CSD Registration: Must be registered with a valid MAAA Number.
• CIPC Registration: Company must be registered with CIPC.
• Tax Compliance: Valid Tax Compliance Letter with unique PIN.
• B-BBEE: No explicit minimum level stated, but preference points awarded for ownership (Women: 3, Youth: 3, People with Disabilities: 2, Black Male: 2).
• Conflict of Interest: Declare any potential conflicts; directors cannot be state employees (per Public Service Regulations, 2016).
• Restricted Suppliers: Cannot be listed on National Treasury List of Restricted Suppliers or Register of Defaulters.
• Mandatory Documents: All returnable documents (T2.1) must be submitted fully completed and signed.
• Practical Demonstration: Required for bidders scoring ≥75 in functionality evaluation.

Project scope: Supply, delivery, installation, and commissioning of an uninterrupted power supply (UPS) system. The specification covers the complete installation, with minimum equipment requirements outlined. Contractor is responsible for all design and construction details not explicitly covered. The UPS must provide a stable power supply to critical loads (e.g., computers) during mains or generator failures, with a minimum 30-minute backup at full load. The system must be capable of handling severe conditions, including 100% unbalanced loads, and must include redundancy to prevent total failure from a single component.

Primary contact: Department of Public Works. The document lists placeholder names and addresses for quantity surveyors, architects, and electrical engineers. Verify exact contacts with the consulting engineer or tender document before submission. Submission address and SCM/technical contacts are not explicitly detailed; confirm with the issuing authority.

Submit the following with your tender: (1) Information requested in the schedule of information. (2) Paragraph-by-paragraph schedule of compliance, detailing any deviations from the specification. (3) If offering alternative systems: clear description of operating characteristics, special features, and motivation. (4) Descriptive and illustrated brochures for inverter, ventilation equipment, and switchgear. (5) Proposed layout. (6) Battery arrangement details. (7) Sample test report. (8) Requested circuit diagram. (9) Additional requested information. (10) List of successful UPS installations completed in South Africa. All submissions must be in English and include detailed brochures of all equipment offered.

Evaluation will be based on: (1) Compliance with all specified standards (SABS 150, SANS 1091, SANS 0142, SANS 1474) and regulations. (2) Quality of materials and workmanship, as judged by the engineer. (3) Ability to meet technical specifications, including input/output requirements, efficiency (80-85%), and overload capacity. (4) Adequacy of proposed maintenance and testing plans. (5) Completeness and accuracy of submitted drawings, manuals, and test reports. (6) Contractor's experience and track record with similar UPS installations in South Africa. (7) Use of South African-manufactured materials where possible. (8) Financial stability to cover the scope of work, including guarantees and maintenance periods. (9) Local maintenance and repair service capabilities with qualified personnel. (10) Compliance with BBBEE requirements (if applicable).

Scope: Supply, delivery, installation, and commissioning of a complete uninterrupted power supply (UPS) system. Key requirements: (1) System must include rectifier/charger, inverter, battery, automatic electronic no-break bypass circuit, manual bypass switch, protective devices, and controls. (2) Input: 400/231V ±10% or 231V ±5%, 50Hz ±4%, 1 or 3 phase with earth conductor. (3) Output: 50Hz ±0.5Hz, voltage regulation ±10% (steady state), harmonic content <4%, amplitude modulation <2%. (4) Efficiency: 80-85% overall. (5) Battery: Maintenance-free, minimum 3-year lifespan, 30-minute backup at full load (0.8 lagging power factor). (6) Overload capacity: 100% continuous, 125% for 5 minutes, 150% for 2 minutes, 165% for 1 second, 300% for <5ms, 1000% for <1ms. (7) UPS must operate synchronously with mains under 100% unbalanced load. (8) Cabinets: Totally enclosed, vermin-proof, floor-mounted with adequate ventilation. (9) Alarms: Must monitor normal, mains failure, inverter failure, shutdown imminent, load on mains, overload, and charger failure. (10) Standards: SABS 150, SANS 1091, SANS 0142, SANS 1474. (11) All equipment must be Y2K compliant and new. (12) For systems above 200kVA: Include self-monitoring system with digital readout. (13) Schematic diagram required with tender, showing all major components and phase displacement for rectifier transformers.

Methodology requirements: (1) Work must be closely scheduled to avoid project delays. (2) Contractor must familiarise themselves with other trades' requirements and examine their specifications. (3) Space requirements must be verified with other trades to ensure proper installation sequence. (4) All work must be executed by qualified tradesmen in a first-class manner. (5) Contractor must include all scaffolding, hoists, cranes, and trolleys required for positioning equipment. (6) Equipment must be installed to be accessible and maintainable. (7) All components influencing safe operation must be included in the contractor's scope, even if not explicitly detailed. (8) Contractor must cooperate and coordinate with other trades as needed.

Experience and qualifications: (1) Tenderers must submit a list of successful UPS installations completed in South Africa. (2) Manufacturer must provide details of maintenance and repair service facilities. (3) Tenderers must state if they are an accredited agent for the UPS equipment. (4) Battery manufacturer must provide a statement supporting the expected battery lifetime and confirming the charger's suitability. (5) Contractor must employ qualified staff for maintenance and repairs, capable of performing all specified tasks (e.g., mechanical checks, voltage/frequency adjustments, component replacement, battery servicing).

Quality management requirements: (1) Manufacturer is responsible for proving system performance to the engineer's satisfaction. (2) Submit three prints of general arrangement drawings, detailed dimensioned drawings, and complete wiring/block schematic diagrams for approval after contract award. (3) Provide a list of equipment designations and labels in both official languages. (4) Final deliverables: as-made wiring diagrams (with circuit numbers, terminal strip numbers, conductor colours), schematic diagrams with component values, material lists, dimensioned physical layout drawings, and detailed wiring schedules. (5) Submit three copies of maintenance, fault-localising, and operating manuals with drawings. (6) Contractor must instruct an attendant in plant operation until fully conversant. (7) Testing: Full system tests (including battery, oscillator, rectifier, and general tests) must be conducted at the manufacturer's premises in South Africa. If overseas, client may attend at their own cost. (8) Test instruments must be high-quality, calibrated by a CSIR-approved lab, and remain the contractor's property. (9) Submit a full test report in triplicate to the engineer upon completion. (10) Provide continuously adjustable dummy loads and temporary cables for on-site testing.

Pricing schedule details: (1) Unit rates must cover all materials, labour, profit, transport, and ancillary costs for complete installation. (2) Items to price: (a) Delivery, installation, and commissioning of UPS (per kVA). (b) Battery supply and installation (per kVA). (c) Three copies of operation and maintenance manuals (per UPS unit). (3) Rates exclude VAT; total is carried to the final summary in Part A. (4) Contract Price Adjustment Provisions apply as per Part A: Section 1. (5) Price schedules are not for ordering; contractor must verify cable lengths on-site. (6) Allowances for off-cuts must be included in unit rates. (7) Preference for South African-manufactured materials.

Pricing must include: (1) Unit rates for delivery, installation, and commissioning of UPS and batteries (per kVA). (2) Cost for three copies of operation and maintenance manuals. (3) All materials, labour, profit, transport, and ancillary costs. (4) Exclude VAT (to be added separately). (5) Contract Price Adjustment Provisions apply as per Part A: Section 1. (6) Verify cable lengths on-site; off-cuts allowance included in unit rates. (7) Preference for South African-manufactured materials where possible. Submit pricing in the provided schedule format.

Compliance with the following is mandatory: (1) South African Bureau of Standards: SABS 150 (Insulated wire), SANS 1091 (Colour standards for paint), SANS 0142 (Wiring code of practice), SANS 1474 (UPS units). (2) Regulations: Basic Conditions of Employment Act, Machinery and Occupational Safety Act of 1983 (as amended), local municipality by-laws, local supply authority regulations, local fire regulations, Department of Posts and Telecommunications regulations, and any applicable government or public service company standards. (3) Contractor must issue all required notices to local authorities at their own cost. (4) Contractor must exempt the client from losses due to non-compliance with regulations. (5) All materials and equipment must be new and of the highest grade. (6) Workmanship must meet the engineer's satisfaction; non-compliant work/materials will be rejected and replaced at the contractor's expense.

Health and safety requirements: (1) Compliance with the Basic Conditions of Employment Act and Machinery and Occupational Safety Act of 1983 (as amended). (2) Adherence to local municipality by-laws, supply authority regulations, fire regulations, and Department of Posts and Telecommunications regulations. (3) Contractor must issue all required notices to local authorities at their own cost. (4) All safety regulations must be enforced during installation and guarantee periods to protect the public and end-user. (5) Battery charger must have over-temperature protection and 2 independent over-voltage shutdown contacts for systems above 200kVA. (6) Battery cells must be maintenance-free, with proper ventilation and corrosion-resistant interconnectors. (7) UPS earthing must include insulated earth bars connected to a clean 1.2m earth spike via 70mm² insulated earth cable to achieve ≤1 ohm resistance. (8) All power plug outlets must be red non-standard 3-pin type with earth pin not earthed to the plug baseplate.

Contract terms: (1) 12-month guarantee period starting after first delivery; contractor must rectify defects or replace faulty parts at their own expense. (2) Contractor must maintain the plant in good working order for the full 12 months; if not delivered on time, contractor remains responsible for maintenance until final delivery. (3) 24-hour standby maintenance and repair service required, including statutory holidays. (4) Maintenance visits must be logged in a plant room logbook, with time, date, and work recorded. (5) Contractor must ensure all safety regulations are applied during installation and guarantee periods. (6) Contractor must provide all scaffolding required. (7) Contractor is responsible for coordinating with other trades and ensuring proper installation sequence. (8) Any design changes must be communicated in writing to the consulting engineer. (9) Contractor must verify on-site measurements and furnish necessary information for proper installation. (10) Contract is incomplete until all required drawings and manuals are submitted and approved.

Additional evaluation criteria: (1) Compliance with all specified standards (SABS, SANS) and regulations. (2) Quality of materials and workmanship, as judged by the engineer. (3) Ability to meet technical specifications, including input/output requirements, efficiency, and overload capacity. (4) Adequacy of proposed maintenance and testing plans. (5) Completeness and accuracy of submitted drawings, manuals, and test reports. (6) Contractor's experience and track record with similar installations in South Africa. (7) Use of South African-manufactured materials where possible.

• Closing date: 24 April 2026.

• Contact person: Mr Khulile Nzo, Chairperson: Construction Industry Development Board.

• Sanctions for non-compliance include financial penalties (low performance damages) based on the difference between the contracted and achieved CSDG.
• Completion certificates will only be issued after required certificates (clause 5) are received.
• The contractor must provide a reasonable explanation for any failure to achieve the contract skills development goal, otherwise sanctions as agreed in the contract apply.

4.1.2 The information contained in the final contract compliance training report shall include the contract skills development goal achieved (in Rands) in the performance of the contract and a breakdown of the goals achieved in respect of the following: a) the name and contact details of the contractor, b) the skills mix and skills types achieved on the contract; and c) the names, Identity numbers and period of placement of each beneficiary.

• Must be a registered contractor with valid cidb grading (Grade 7+ for engineering/construction works).
• Must demonstrate capacity to perform repair/maintenance on Integrated Security Systems (ISS).
• Must comply with South African labor laws and B-BBEE requirements (implied by skills development focus).
• Ability to provide structured workplace learning opportunities as per cidb Standard.
• Access to qualified mentors/supervisors (3+ years experience in relevant fields).
• Capacity to register learners with SETAs/professional bodies (e.g., ECSA for engineers).
• Financial capacity to cover stipends, mentorship costs, and additional provisions (e.g., PPE, insurance).
• Experience in ISS repair/maintenance (e.g., CCTV, access control, alarms, perimeter security).
• Familiarity with correctional facility security protocols.
• Ability to deploy teams across multiple sites (8 correctional centers).

• The contract is for a 36-month repair and maintenance service on Integrated Security Systems (ISS) at eight correctional centres.
• The contractor must achieve a Contract Skills Development Goal (CSDG) as per the cidb Standard for Developing Skills through Infrastructure Contracts.
• The CSDG involves providing structured workplace learning opportunities leading to:

• Part or full occupational qualifications registered on the NQF.
• Trade qualifications leading to a listed trade.
• National diplomas or degrees registered on the NQF.
• Registration in a professional category by a statutory council.

• The standard applies to contracts of 12 months or longer, valued at R5 million or more for professional/service contracts, or requiring cidb grade 7 or higher for engineering and construction works.
• The contractor must submit detailed training plans, reports, and records, and allow audits.
• Learners must be directly employed by the contractor, with supervision by qualified personnel (e.g., artisans with 3+ years experience, mentors with 3+ years post-qualification experience).

• The contractor must provide a mentor who is a qualified and experienced registered person to guide learners/candidates.
• The contractor must achieve the CSDG by providing structured workplace learning opportunities through one or more methods:

• Method 1: For occupational qualifications.
• Method 2: For trade qualifications, with at least 60% of artisan learners being public TVET college graduates.
• Method 3: For work-integrated learning for university/college students.
• Method 4: For candidates aiming for professional registration.

• Supervision for artisan learners must be by an artisan in the applicable trade with minimum 3 years’ trade-specific experience; one supervisor may not exceed 4 artisan learners at a time.
• Mentoring for non-artisan learners requires a person qualified in the discipline with minimum 3 years’ post-qualification experience.
• The contractor must submit workplace training plans, proof of learner/candidate registration, mentorship agreements, and progress/final reports.
• Learners and candidates must complete training reports as required by qualifying authorities/professional bodies.
• Mentors and supervisors must sign off reports and logbooks to allow learners/candidates to move to other projects.

• The contractor must submit interim contract compliance training reports at intervals not exceeding three months.
• A final contract compliance training report must be submitted within 30 days of reaching completion/practical completion.
• The report must include the CSDG achieved (in Rands), contractor details, skills mix achieved, and names, ID numbers, and placement periods of each beneficiary.
• The contractor must keep records of hours worked and registration particulars, and allow the employer’s representative to inspect or audit these records at any time.
• The employer’s representative will undertake random audits to confirm compliance.
• Learners must be directly employed by the contractor, who may engage service providers to assist with training plans, learner registration with SETAs, trade test preparation, monitoring, and reporting.

• The CSDG is calculated as a percentage of the contract value: e.g., 0.5% for GB class works.
• Notional monthly training costs are specified, e.g., R22,000 for a candidate with a 360-credit qualification (Method 4).
• The contractor must budget the CSDG amount to cover the number of learners/training duration, e.g., R328,500 for a R65.7m GB contract.
• If the budget is insufficient for desired training durations, the contractor must negotiate with the client to increase budget or reduce placement duration.

• The contractor must budget for and achieve a minimum Contract Skills Development Goal (CSDG) calculated as a percentage of the contract value.
• For engineering and construction works in the GB class, the CSDG is 0.5% of the final summary sub-total (e.g., R65.7m contract requires a minimum CSDG of R328,500).
• For professional services contracts, the CSDG is 2% of professional fees (excluding disbursements).
• The CSDG budget must cover notional costs of training, including stipends for unemployed learners, mentorship costs, and additional costs (PPE, insurance, course fees, etc.).
• Example notional monthly costs:

• Method 1 (Occupational qualification): R8,000 per unemployed learner.
• Method 2 (TVET graduates): R10,000 per unemployed learner.
• Method 4 (Candidates with 360 credits): R22,000 per unemployed learner.

• The contractor must pay stipends directly to learners; employed learners receive a salary/wage instead.
• The contractor must initiate negotiation with the client if the CSDG budget is insufficient for planned training durations.

• The contractor must attain or exceed the Contract Skills Development Goal (CSDG) in the performance of the contract.
• The CSDG is calculated as a percentage of the contract value: 0.5% for GB class engineering works, 2% for professional services.
• Opportunities must be provided on-site and directly linked to the contract work.
• All beneficiaries must be registered with the cidb.
• The contractor must submit a final contract compliance training report within 30 days of practical completion.
• Required submissions include:

• Contract compliance baseline training plan within 30 days of contract commencement.
• Interim contract compliance training reports at intervals not exceeding three months.
• Training plans, mentorship plans, and quarterly progress reports for learners and candidates.
• Proof of registration of learners with SETAs and candidates with professional bodies/statutory councils.

• Learners must be directly employed by the contractor; employed learners may not exceed 33% of the CSDG.
• Training must not be claimed for learners enrolled in other funded/subsidised programmes.
• The contractor must maintain training records and allow audits by the employer’s representative.
• Non-compliance may result in sanctions, including financial penalties and withholding of completion certificates.

• The contractor must submit all required documentation in a timely manner and in the prescribed format.
• The employer’s representative will certify the value achieved towards the CSDG when processing payment claims and notify the contractor.
• Upon termination of training opportunities, the contractor must certify the quantum and nature of the opportunity and submit a counter-certified certificate to the employer’s representative for record-keeping.

• Sanctions for non-achievement of the CSDG include financial penalties (low performance damages) based on the difference between contracted and achieved CSDG, and withholding of completion certificates until required certificates are received.
• If the employer requires secondment of state employees for structured workplace learning, a clause must be included specifying the number of employees and selection process.

The project is for the design, supply, installation, and integration of a complete outer perimeter security fence system for correctional centres. The system combines a physical 4.5m high fence with an advanced, kinematics-based detection system to delay and detect intrusion attempts.

No specific submission guidelines found in the provided document. The document is a technical specification only.

6. SPARE PARTS The Contractor shall provide the institution with the following spare parts upon system completion: 6.1. 2 complete field node equipment sets. 6.2. 2 Copies of System Software. 6.3. 10 Delay fence detection units. 6.4. Perimeter controller.

The document does not contain explicit evaluation criteria. The technical specification implies the following will be evaluated:

• Compliance with all detailed technical specifications.
• Use of proven products with a track record of five installations operational for at least two years.
• Ability to pass rigorous system testing.
• Provision of required spare parts and training.

The scope includes supply, installation, and integration of a high-security outer perimeter fence system for prisons.

• Supply and install a 4.5m high bowed welded mesh security outer fence.
• Prepare the fence line and an 8m strip between inner and outer fences.
• Install a 4.5m bowed fence detection system based on kinematics to detect cutting or removal.
• Install a detection system controller and gate area detection solution.
• Provide surge protection, power supplies, training, and spare parts.
• The system must be fully integrated with the site's existing security management system.
• Detailed specifications cover:
• Fence posts, mesh, top rail, gates, and galvanising (to ISO 1461).
• Concrete slab foundation (1000mm wide, 100mm thick, 20MPa).
• Perimeter lighting (CFL lamps, 5 lux average illumination).
• Power and communications cabling (SABS compliant, direct burial).
• Enclosures, earthing, and surge protection.
• Detection system zoning (max 20m zones), field controllers, and perimeter controller (Linux-based).
• A graphical user interface for monitoring and control.

Key methodological steps include:

• Erection of fencing posts using PVC sleeves set in concrete, with a 5-day setting time.
• Preparation of fence lines to maintain consistent gradients, subject to Engineer approval.
• Preparation of the 8m strip between fences (clear vegetation, treat with herbicide, lay stone).
• The fencing contractor is responsible for all liaison with the Department of Public Works' civil consultant.

The contractor must undergo rigorous system testing witnessed by DPW and DCS personnel.

• Notify the Engineer two weeks prior to testing.
• Each penetration of the detection system must produce an alarm.
• If an alarm is not detected on the first try, the test is a failure and stops.
• Contractor has up to one hour to make repairs before continuing testing.
• If the test is deemed a failure by the Engineer, DPW, or DCS, the contractor bears the cost of rescheduling.
• Gate area detection must meet the same standard as perimeter detection.
• A simulated breach of the outer fence must generate an alarm.

The contractor must comply fully with the technical specification.

• Any proposed deviations must offer a substantial improvement and be proven in other applications.
• Deviations require prior approval from DCS and DPW representatives.
• Products used must be 'proven', requiring evidence of five operational installations for a minimum of two years.

Specific health and safety requirements are not detailed in the provided text. General safety is implied through compliance with specifications and integration requirements.

Environmental requirements include:

• Clearing all vegetation from the 8m strip between fences.
• Treating the area with a sterilization herbicide to prevent regrowth.
• Covering the strip with a layer of 19mm stone on a geo-textile.
• The contractor must include the cost of herbicide treatment every six months for the contract duration.

The contractor is responsible for all costs if system testing fails and must be rescheduled.

• Gate area detection solutions must be designed on an application-specific basis and approved by the end-user's head office representative.
• All sub-systems must integrate with the site's existing security management system.

The product used must be proven.

• Requires evidence of five operational installations meeting the specification for a minimum period of two years.
• Product approval is subject to investigation by all applicable parties (DCS and DPW).

Class A coated wire in accordance with SANS 10244-2:2003 specification. The vertical wires on the inside (prison side) shall be to a height of 3000mm. The vertical wires on the outside shall be for the total length (6000mm) of the welded mesh panel. All vertical wires shall be spaced at 76.2mm and all horizontal wires spaced at 12.7mm centre to centre. Inside apertures : 72.2mm x 8.7mm Centre to centre : 76.2mm x 12.7mm Wire diameter : 4mm Width of panel : 3050mm Height of panel : 6000mm Tensile Strength of wire : 600 – 900 N/mm2 Weld strength : 60 – 80%. 2.1.5 Top rail 50mm x 50mm x 5mm Angle Iron top rail. Pre-drilled holes according to detail drawings including 50mm x 5mm covering plate to fix Razor Wire coil to angle iron top rail. 2.1.6 Galvanising accordance with ISO 1461 (Min.70 microns). 2.2 Additional Razor Wire Coil (1) Barbed Tape Concertina 730mm dia. Medium barb - Barbed Tape Concertina Coil. Galfan Class A coated to SANS 10244-2:2003 (Maximum stretch – 10000mm) Razor Wire Coil (2) Barbed Tape Concertina 610mm dia. long barb - Barbed Tape Concertina Coil. Galvanised (Maximum stretch 10000mm).

The tender is for a 36-month contract to repair and maintain Integrated Security Systems (ISS) at 8 correctional facilities. The scope includes the integration, control, and monitoring of all security sub-systems (e.g., door locking, CCTV, intercom, fire detection, perimeter fencing) via a centralized Security Management System (SMS). The SMS must be prison-specific, off-the-shelf software with biometric log-on, multi-level access control, and real-time monitoring capabilities. The system must be fully documented, commissioned, and supported locally.

Department: Department of Public Works. Address: Not specified in the document.

Submit a clause-by-clause compliance statement with your bid. Include the interface protocol description for each sub-system hardware platform offered. Failure to provide this may result in disqualification.

The tenderer must provide a clause-by-clause compliance statement with their submission. This statement must include a description of the interface protocol for each sub-system hardware platform offered as part of the tender.

General:

• Must be a registered vendor with the Independent Development Trust or relevant South African authorities.
• Proven experience in maintaining large-scale integrated security systems, preferably in correctional facilities.
• Financial and technical capacity to handle a 36-month contract across 8 sites.
• Compliance with BBBEE policies (if applicable).

Technical:

• Certifications for security system integration (e.g., ISO 9001, ISO 27001).
• Experience with PLC-based systems, IP networking, and video analytics.
• Ability to provide spares and on-site support within stipulated SLAs.

Scoring:

• Evaluation will prioritize compliance with technical specifications, experience in correctional facilities, and capacity to deliver across multiple sites.

Scope: 36-month contract for repair and maintenance of Integrated Security Systems (ISS) at 8 correctional facilities. The system must integrate all security sub-systems via a centralized Security Management System (SMS) with direct hardware interfaces (no hardwired sub-system-to-sub-system integration).

Key Requirements:

• SMS must be prison-specific, off-the-shelf software with a proven track record, tailored to the specification. Must support:

• Biometric (fingerprint) log-on for operators (1:N matching).

• Minimum 99 access levels (expandable to 2000+ users).

• User database for 2000+ users.

• Online utilities for database edits, report generation, and system configuration (protected by security levels and biometric access).

• Transfer of all software licenses, installation disks, and manuals to the owner at project completion.

• Network: High-speed 1GB Ethernet (Cat 5 UTP for <100m, Fibre Optic for >100m). All inter-building communications must be IP-based.

• Layer 3 Managed Switches (24x 1GB ports) with PoE, VLAN, QoS, and security features (802.1x, SNMP, SSL/SSH).

• Fibre optic converters for 1GB uplink ports to central equipment room.

• Hardware Minimum Specifications:

• Operator Workstations: Mini-Tower, Dual Core Intel Xeon W3503 (2.40GHz), 2GB DDR3 RAM, 250GB SATA HDD, 1.5GB NVIDIA Quadro FX 4800 graphics, 22” LCD monitor (1680x1050), Windows 7+, vandal-resistant fingerprint reader.

• Management Workstation: Same as operator workstation but with 750GB HDD.

• Server Workstation: 2U Industrial Chassis, Intel Xeon X3430 (2.4GHz), 4GB DDR3 RAM, 2x500GB SATA HDD (RAID), Windows Server 2008 (5 CALs), dual 1GB network adapters.

• Sub-System Integration:

• PLC-Based Door Locking: Must integrate with SMS for control of pneumatically operated doors, sliding doors, and gates.

• I/O Alarm Monitoring: Hardwired alarm points (door position switches, duress alarms, generator alarms, etc.) managed via door control modules.

• Access Control: Vandal-resistant IP65 fingerprint readers + proximity/contactless card readers (Mifare). Default to 1:N fingerprint matching; cards used only if fingerprint capture fails.

• Intercom & Public Address: IP-based, integrated via High-Level Interface (HLI). Features include call-in, fault analysis, tamper monitoring, and sensitivity adjustment.

• IP CCTV: Direct IP cameras (7 types specified), NVRs, RAID 5 storage, and video management software. Must support H.264 encoding, PTZ control, and event-based recording.

• Perimeter Security Fence: Taut wire detection fence (2.7m inner, 4.5m outer) with monitoring for alarm status, maintenance status, and tamper detection. Non-lethal shock energizer loop monitoring.

• Centralized UPS: High-Level Interface (HLI) for status/alarm monitoring (battery voltage, temperature, load %, etc.).

• Fire Detection: Addressable system with smoke/heat detectors, manual call points, and linear beam detectors. Integrated via HLI for alarm status, fault monitoring, and inhibit commands.

• Nurse Call System: Integrated via HLI for call status and inhibit commands.

• Cell Phone Detection: Must meet general characteristics and software operation requirements.

• X-Ray Machines & Walk-Through Metal Detectors: Technical specifications provided for ancillary equipment.

• Performance:

• Central/Movement Operator Workstations: <1s response time for lock activation and alarm state changes; <0.25s for screen updates.

• Local Operator Workstations: <0.5s response time for lock activation and alarm state changes.

• Spares Holding: Must include 1x 22” LCD monitor (original packaging), 1x fully equipped workstation (compliant with Clause 1.8.1), and all required software. Spares must be locally supported and maintained.

• Operator Workstation Functions:

• Display point status, system events/alarms, and building activities.

• Control doors/gates, intercom, CCTV (camera selection, PTZ, sequencing).

• Enroll/verify fingerprints, assign access levels, and manage time schedules.

• Override time-controlled functions and perform online backups.

• Display fire/gas alarms, duress buttons, and sub-system status icons.

• Additional Requirements:

• All cabling must comply with LAN specifications (Cat 5 UTP or Fibre Optic).

• System must support future expansion with minimal disruption.

• All software and hardware must be documented and commissioned as per the specification and drawings.

• Bidders must provide a list of 5 reference sites (correctional facilities) with similar systems.

The contractor must install, commission, and document the complete system as required by the specification and accompanying drawings. The system must be fully operational and integrated with all sub-systems before handover.

Bidders must provide evidence of experience in at least 5 correctional facilities. A list of reference sites with similar integrated security systems must be included in the tender response.

The Security Management System (SMS) must integrate all security sub-systems via direct hardware interfaces (no hardwired sub-system-to-sub-system integration). The SMS must provide:

• Real-time monitoring and control of all sub-systems (e.g., door locking, CCTV, intercom, fire detection).
• Biometric (fingerprint) log-on for operators with 1:N matching.
• Minimum 99 access levels (expandable) and a user database supporting 2000+ users.
• Online utilities for database edits, report generation, and system configuration (protected by security levels and biometric access).
• High-speed 1GB Ethernet network (Cat 5 UTP or Fibre Optic) with Layer 3 Managed Switches (PoE, VLAN, QoS, security features).
• Performance standards: <1s response time for central/movement workstations, <0.5s for local workstations.

Pricing must be provided for a complete Network Video Recording (NVR) system based on the total number of cameras indicated in the Bill of Quantities. Ensure pricing covers all components, including storage, software, and integration costs.

All software licenses, installation disks, and manuals must be transferred to the owner at project completion. Project-specific software must be transferred at the end of the warranty period. The contractor must ensure all equipment is fully supported and maintained locally.

Access Control Requirements:

• Each access-controlled door must be equipped with a vandal-resistant IP65-rated fingerprint reader.
• The Access Control Terminal (ACT) must incorporate both fingerprint recognition and proximity/contactless card recognition (Mifare) in a single housing.
• Default to 1:N fingerprint matching; cards are used only if fingerprint capture fails.

1.2 Security Sub-System Integration The Security Management System (SMS) shall provide the integration platform for all Security Sub-Systems. It is a specific requirement of this tender that the SMS shall interface directly with all sub-system hardware by means of existing drivers supplied as part of the SMS software. Hardwired interface of one sub-system to another to achieve integration with the SMS shall not be accepted.

Scope: Supply, installation, and commissioning of a complete outdoor emergency generator set. The project involves delivering a diesel-driven standby generator set enclosed in an IP65 canopy/container, including all accessories, testing, and documentation as specified in the technical requirements. The generator must be installed on a concrete plinth and meet all SANS, environmental, and safety standards.

Contact the Engineering Services Chief Directorate, Electrical Engineering Directorate, at:

• Address: 256 Madiba Street, Pretoria, 0001.
• No specific phone, email, or named contact provided in the document.

Submit the following returnable documents with your bid:

• Detailed brochures of all equipment offered.
• Test reports for pre-delivery and post-installation tests (conducted in accordance with SANS 8528). Department representatives must be present for pre-delivery tests; contractor must notify them of the test date timeously.
• Operating and Maintenance Manuals (3 hard copies + electronic format). Approval of these manuals is required before issuing a Certificate of Practical Completion.

Disqualification risks:

• Failure to notify the Department’s Representative/Agent of the pre-delivery test date timeously.
• Non-compliance with SANS 8528 or other referenced standards during testing.
• Submission of incomplete or non-approved manuals.

Evaluation will be based on:

• Compliance with Department of Public Works Quality Specification Parts A, B, and C.
• Adherence to SANS standards (e.g., SANS 8528, SANS 60034-1, SANS 10142-1, SANS IEC 60947) and other regulatory requirements.
• Contractor’s registration and accreditation with relevant South African authorities.
• Demonstrated experience in similar projects (supply, installation, and maintenance of generators/Integrated Security Systems).
• Compliance with Occupational Health and Safety Act (OHSACT) and other local regulations.
• Proof of financial capability to execute the project.
• Evidence of past projects with similar scope and technical requirements.
• Ability to meet SANS, IEC, and other referenced standards.
• Use of qualified, competent personnel for installation, testing, and maintenance.

Scope: Supply, delivery, installation, and commissioning of a complete outdoor emergency generator set inside an IP65 canopy/container on a concrete plinth.

Key Requirements:

• Generator Set: Diesel-driven, enclosed in 3CR12 stainless steel housing (or Grade 316 for coastal areas within 50km). Exhaust system must be stainless steel (3CR12 for inland, Grade 304 for coastal).
• Engine: Atomized injection, compression ignition, max 1500 r.p.m. Must comply with SANS 8528. Capable of delivering 110% of specified output for 1 hour in any 12-hour period. Starting period ≤15 seconds. Turbo-charged engines require written guarantee of full load delivery within 15 seconds.
• Alternator: Self-excited brushless type, enclosed ventilated drip-proof housing. Must comply with SANS 60034-1. Capable of 110% output for 1 hour in any 12-hour period. Voltage regulation ±5%, transient voltage dip ≤18%, recovery within 300ms.
• Switchboard: Enclosed in steel, with protection/alarm devices (overload, high temperature, low oil pressure, overspeed, start failure, low water level, low fuel, battery charger failure). Must include a modular generator set controller (e.g., Levato, Deep Sea Electronics, Circom) with RS 232/485 or Ethernet interface, mimic display, and software for fault, configuration, account, performance, and security management.
• Fuel System: Integral fuel tank with 24-hour capacity at full load. Must include a fuel filtration and water separation system (5-micron filter, automatic water disposal). Fuel shut-off fusible link (130°C activation) required.
• Exhaust: Residential-type silencer (20-30 dB suppression). Exhaust pipe must extend 0.5m above canopy, be flexibly connected to the engine, lagged, and cladded in stainless steel. Protected against ingress of driving rain at 45° to the horizontal.
• Cooling: Air or water-cooled (water-cooled sets require electric heaters). Must include temperature protection with visual/audible alarms and low water cut-out switch.
• Lubrication: Forced feed system with automatic low oil pressure cut-out.
• Battery: Lead-acid or maintenance-free, ≥120 Ah capacity, capable of 4 consecutive start attempts (3 cold + 1 manual).
• Earthing: 2 earth studs (1.8m long) connected via 70mm² bare copper wire to the main earth bar.
• Enclosure: IP65-rated, with drip tray (100mm deep, black mild steel, ≥2mm thickness).
• Emissions: Must comply with US Tier III/EU Stage III standards.
• Testing: Pre-delivery (at supplier’s premises) and post-installation tests required. Contractor must provide all instruments, equipment, water, power, and fuel for testing.
• Manuals: 3 hard copies + electronic format of Operating and Maintenance Manuals.
• Guarantee: 12-month free maintenance period, including 24/7 emergency call-back service.

Testing and Inspections:

• Pre-delivery test: Conducted at the supplier’s premises in accordance with SANS 8528. Department representatives must be present. Contractor must notify the Representative/Agent of the test date timeously.
• Post-installation test: Conducted after completion of works to verify satisfactory operation. Contractor must rectify any defects identified during this period.
• Contractor must provide all instruments, equipment, water, power, and fuel required for commissioning and testing.
• Test reports for both pre-delivery and post-installation tests must be submitted to the Representative/Agent.

Quality Assurance:

• All work must comply with SANS standards and Department of Public Works Quality Specifications.
• Materials and workmanship must meet the highest standards and be approved by the Representative/Agent.
• Contractor must coordinate with other professional disciplines to ensure proper installation sequence and compatibility.

Mandatory Compliance:

• Occupational Health and Safety Act, 1993 (as amended).
• Local Government Ordinance 1939 (as amended) and municipal by-laws.
• Fire Brigade Services Act, 1987 (as amended).
• National Building Regulations and Building Standards Act, 1977 (as amended).
• Electricity Act, 1984 (as amended).
• Environmental Act and regulations.
• Department of Public Works Quality Specification Parts A, B, and C.
• SANS standards: SANS 10142-1, SANS 8528, SANS 60034, SANS IEC 60947.
• B-BBEE: Minimum Level 5 required.

Additional Requirements:

• Contractor must ensure all safety regulations and measures are applied and enforced during installation and the guarantee period.
• Contractor must indemnify the Employer against liability for injuries, disabilities, or property damage caused by the contractor or subcontractors.
• All work must be executed to the highest standards and satisfy the Representative/Agent.
• Contractor must verify site measurements and compatibility of existing power feeder systems.
• Damaged materials/equipment in transit must be replaced at no additional cost.
• All control equipment must be accessible and maintainable.

Regulatory Compliance:

• Occupational Health and Safety Act, 1993 (as amended).
• Local Government Ordinance 1939 (as amended) and municipal by-laws.
• Fire Brigade Services Act, 1987 (as amended).
• National Building Regulations and Building Standards Act, 1977 (as amended).
• Electricity Act, 1984 (as amended).

Safety Requirements:

• Contractor must ensure all safety regulations and measures are applied and enforced during installation and the guarantee period.
• Exhaust system must be designed to avoid discomfort to the public (flexible connection to engine, lagged/cladded piping, 0.5m extension above canopy).
• Fuel system must include a shut-off fusible link (130°C activation) to prevent fuel flow in case of fire.
• Earthing system: 2 earth studs (1.8m long) connected via 70mm² bare copper wire to the main earth bar.
• Alarm systems: Must include visible and audible signals for high temperature, low oil pressure, overspeed, start failure, low water level, low fuel, and battery charger failure.
• Emergency call-back service: 24/7 availability during the guarantee period.

Environmental Compliance:

• Must comply with the Environmental Act and regulations.
• Exhaust emissions must meet US Tier III/EU Stage III standards.
• Exhaust system must be lagged and cladded in stainless steel to reduce heat and noise transmission.
• Fuel filtration and water separation system must ensure discharged water meets municipal drain/sewer standards.
• Fuel drip tray (100mm deep, black mild steel, ≥2mm thickness) must be installed below the generator to collect fuel drips.
• Noise reduction: Exhaust silencer must provide 20-30 dB suppression (residential type).
• Rain protection: Exhaust piping and silencer must be protected against ingress of driving rain at 45° to the horizontal.

Contract Duration: 36 months for repair and maintenance of Integrated Security Systems (ISS) at specified correctional centres.

Guarantee Period: 12-month free maintenance period post-completion. Maintenance includes:

• Systematic examinations, adjustments, and lubrication of all generator equipment.
• Repairs or replacements of electrical and mechanical parts to maintain optimum performance at no additional cost (excluding misuse, vandalism, or natural hazards).

Maintenance Obligations:

• Contractor must provide 24/7 emergency call-back service during the guarantee period.
• Maintenance work must be performed by competent, qualified, and accredited personnel directly employed by the contractor.
• Contractor is responsible for replacing damaged, lost, or stolen work/materials at no additional cost.
• Contractor must indemnify the Employer against liability for injuries, disabilities, or property damage caused by the contractor or subcontractors.

Testing and Inspections:

• Pre-delivery tests at supplier’s premises (Department representatives must be present).
• Post-installation tests before practical completion. Contractor must provide all instruments, equipment, water, power, and fuel for testing.
• Test reports for both pre-delivery and post-installation tests must be submitted.

Workmanship and Materials:

• All work must be executed to the highest standards and satisfy the Representative/Agent.
• Contractor must verify site measurements and compatibility of existing power feeder systems.
• Damaged materials/equipment in transit must be replaced at no additional cost.
• All control equipment must be accessible and maintainable.

Documentation:

• Operating and Maintenance Manuals (3 hard copies + electronic format) must be approved before issuing a Certificate of Practical Completion.
• Detailed brochures of all equipment must be submitted with the tender.

Evaluation will be based on:

• Compliance with Department of Public Works Quality Specification Parts A, B, and C.
• Adherence to SANS standards (e.g., SANS 8528, SANS 60034-1, SANS 10142-1, SANS IEC 60947) and other regulatory requirements.
• Contractor’s ability to meet technical, safety, and environmental specifications.
• Quality of submitted documentation (e.g., test reports, manuals, brochures).

The tender is for a 36-month contract for the repair and maintenance of Integrated Security Systems (ISS) at multiple correctional centers: Embongweni Maximum, Kokstad Medium B, Napierville Medium A, Qalakabusha, Tswelopele, Standerton, Gqeberha North End, and Tzaneen. The contract must comply with the cidb Standard for Developing Skills through Infrastructure Contracts (Gazette Notice No. 48491, April 2023). This standard applies to contracts with a duration of 12+ months and a value exceeding R20 million. The goal is to provide workplace opportunities leading to: a) part/full occupational qualifications (NQF-registered), b) trade qualifications (listed trade, GG No. 35625, 31 August 2012), c) national diplomas (NQF-registered), or d) professional registration with a recognized body. Contractors are responsible for achieving the Contract Skills Development Goal (CSDG) and may devolve obligations to subcontractors.

No returnable documents are required at tender submission stage. After contract award, the employer will provide proforma documents for completion. Required forms and deadlines: Form A2 (Baseline Training Plan) within 30 days of award; Form A3 (Project Interim Report) every 3 months; Form A5 (Project Completion Report) within 15 days of practical completion. Payment certificates must be submitted at intervals determined in the contract. Non-compliance with these submission requirements may result in disqualification.

No returnable documents are required with the tender submission. After contract award, the employer will provide proforma documents to be completed by the contractor. Required forms: Form A1 (List of Recognised Skills Development Agencies), Form A2 (Baseline Training Plan), Form A3 (Project Interim Report), Form A4 (Supervisor Agreement), Form A5 (Project Completion Report). Submission deadlines: Form A2 within 30 days of award, Form A3 every 3 months, Form A5 within 15 days of practical completion. The contractor must also submit payment certificates at intervals determined in the contract.

Evaluation focuses on the contractor's plan to develop skills through structured workplace learning. Key areas: knowledge of health, safety, environment, quality, and production. The contractor must demonstrate how they will achieve the Contract Skills Development Goal (CSDG) using one or more of the four Skills Methods: Method 1 (Part/Full Occupational Qualifications), Method 2 (Trade Qualifications), Method 3 (Work Integrated Learners – P1 & P2), Method 4 (Professional Registration Candidates). Compliance with the cidb Standard and measurable outcomes are critical. Additional criteria: valid cidb grading, capacity for a 36-month multi-site contract, financial and technical capability to meet CSDG requirements (R20M+ threshold), ability to source learners via cidb SDA or Public TVET colleges, compliance with 60% TVET college requirement for Method 2, and no concurrent application of multiple Methods for a single learner.

The contract requires implementation of the cidb Standard for Developing Skills through Infrastructure Contracts (Gazette Notice No. 48491, April 2023). Scope: provide structured workplace learning opportunities linked to the contract, leading to: a) part/full occupational qualification (NQF-registered), b) trade qualification (listed trade, GG No. 35625, 31 August 2012), c) national diploma (NQF-registered), or d) professional registration with a recognized body. The contractor must use one or more of the four Skills Methods: Method 1 (Part/Full Occupational Qualifications), Method 2 (Trade Qualifications), Method 3 (Work Integrated Learners – P1 & P2), Method 4 (Professional Registration Candidates). All beneficiaries must be registered with the CIDB Skills Development Agency (SDA). The contract is for 36-month repair and maintenance of Integrated Security Systems (ISS) at multiple correctional centers.

The contractor must implement structured workplace learning using one or more of the four Skills Methods: Method 1 (Part/Full Occupational Qualifications), Method 2 (Trade Qualifications), Method 3 (Work Integrated Learners – P1 & P2), or Method 4 (Professional Registration Candidates). The methodology must align with the cidb Standard and include: identifying suitable mentors, issuing portfolios of evidence, providing updated workplace training plans, and ensuring all learning is directly related to the contract. The contractor may source learners or candidates directly or through a Skills Development Agency (SDA), training provider, or skills development facilitator. Currently, the CIDB is the only recognized SDA.

The contractor must have the capacity to implement one or more of the four Skills Methods: Method 1 (Part/Full Occupational Qualifications), Method 2 (Trade Qualifications), Method 3 (Work Integrated Learners – P1 & P2), or Method 4 (Professional Registration Candidates). Key personnel requirements: for Methods 1 and 2, appoint a responsible supervisor and an artisan with a minimum of 3 years’ experience to coach learners. For Methods 3 and 4, appoint a supervisor actively engaged in contract-related work and a suitable mentor as required by the professional body or statutory council.

The pricing schedule must include a line item for the Minimum Contract Skills Development Goal (CSDG), calculated as a percentage of the tender sub-total. Percentages by class of construction works: Civil Engineering (0.25%), Civil Engineering and General Building (0.375%), Electrical Engineering (0.25%), Mechanical Engineering (0.25%), General Building (0.5%), Specialist Works (0.25%). Example: For a Civil Engineering contract with a sub-total of R60,000,000, the CSDG is R150,000 (0.25%). The contractor must ensure the planned CSDG meets or exceeds this minimum. Pricing for Skills Methods (Table 3 of the Standard) includes costs for stipends, mentorship, PPE, medical assessments, course fees, and other additional costs.

The pricing schedule must include a line item for the Minimum Contract Skills Development Goal (CSDG), calculated as a percentage of the tender sub-total. Percentages by class of construction works: Civil Engineering (0.25%), Civil Engineering and General Building (0.375%), Electrical Engineering (0.25%), Mechanical Engineering (0.25%), General Building (0.5%), Specialist Works (0.25%). Example: For a Civil Engineering contract with a sub-total of R60,000,000, the CSDG is R150,000 (0.25%). The contractor must ensure the planned CSDG meets or exceeds this minimum. Payments include: stipends for unemployed learners, mentorship fees (Methods 3 and 4), and additional costs (PPE, medical assessments, course fees, tools). Payments are tied to submission of payment certificates at intervals determined in the contract. Pricing for Skills Methods is provided in Table 3 of the Standard.

Mandatory compliance with the cidb Standard for Developing Skills through Infrastructure Contracts (Gazette Notice No. 48491, April 2023). Requirements: register all learners and candidates with CIDB SDA, SETAs, or professional statutory councils. Submit: Form A2 (Baseline Training Plan) within 30 days of award, Form A3 (Interim Report) every 3 months, Form A5 (Final Compliance Report) within 15 days of practical completion. Maintain records of hours worked and registrations. Only 33% of employees contributing to the CSDG can be from the contractor or subcontractors. For Method 2 (Trade Qualifications), at least 60% of learners must be sourced from a Public TVET college. Appoint qualified supervisors and mentors (e.g., artisans with 3+ years’ experience for Methods 1 and 2). For Methods 3 and 4, appoint a supervisor actively engaged in contract-related work and a suitable mentor as required by the professional body or statutory council. Certify the quantum and nature of opportunities provided to satisfy the CSDG.

Health and safety requirements are embedded in the Skills Methods. Supervisors must develop learners' knowledge of health, safety, environment, quality, and production. Learners must adhere to the host employer’s onsite rules and policies, develop a thorough understanding of HSE, and display discipline and time consciousness. Supervisor responsibilities: stimulate a passion for construction, share technical knowledge, foster leadership skills, facilitate networking, inculcate professionalism, and sign learners' logbooks. Learners must fill in logbooks and obtain supervisor signatures for completed tasks.

Contractual obligations include: identifying a suitable mentor for each candidate, issuing each candidate a portfolio of evidence file, and ensuring the mentor provides an updated workplace training plan. The contractor must report to the Employer’s Representative on the implementation and progress of the CSDG and submit payment certificates at intervals determined in the contract. Structured workplace learning must align with clause 4.3 of the Standard.

General requirements: no more than one Skills Method may be applied to any individual concurrently for CSDG calculation. Only 33% of employees contributing to the CSDG can be from the contractor or subcontractors. For Method 2 (Trade Qualifications), at least 60% of learners must be sourced from a Public TVET college. The contractor must keep records of learner/candidate hours and registrations with the CIDB SDA, SETAs, or professional councils. All documentation must be submitted in a timely manner and in the prescribed format. The contractor must certify the quantum and nature of opportunities provided to satisfy the CSDG.

Evaluation assesses the contractor's plan to develop skills through structured workplace learning. Key focus areas: knowledge and understanding of health, safety, environment, quality, and production. The contractor must demonstrate how they will achieve the CSDG using one or more of the four Skills Methods: Method 1 (Occupational Qualifications), Method 2 (Trade Qualifications), Method 3 (Work Integrated Learners), Method 4 (Professional Registration). Compliance with the cidb Standard and the ability to provide measurable outcomes are critical.

Scope: Supply, delivery, installation, and commissioning of a complete indoor emergency generator set. The specification covers the full installation, including equipment, testing, and documentation.

Contact the Engineering Services Chief Directorate, Electrical Engineering Directorate, at 256 Madiba Street, Pretoria, 0001.

Evaluation will be based on:

• Compliance with Department of Public Works Quality Specification Parts A, B, and C.
• Contractor accreditation and use of qualified tradespeople.
• Demonstration of capability to execute work to the highest standards, as judged by the Representative/Agent.
• Proof of past performance in similar projects (e.g., via brochures and technical compliance).
• Financial viability: Tendered amount must include all costs (testing, materials, labor, etc.).
• Legal compliance: Indemnification of the Employer against liabilities arising from injuries, disabilities, or property damage caused by the contractor or subcontractors.

Scope: Supply, delivery, installation, and commissioning of a complete indoor emergency generator set.

Key requirements:

• Engine: Must comply with SANS 8528, atomized injection, compression ignition type, max speed 1500 r.p.m. Must be rated for site conditions and capable of delivering 110% of specified output for 1 hour in any 12-hour period. Turbo-charged engines require written guarantee for full load delivery within 15 seconds.
• Alternator: Self-excited brushless type, enclosed ventilated drip-proof housing, capable of 110% output for 1 hour in any 12-hour period. Voltage regulation must not exceed ±5% at all loads.
• Switchboard: Totally enclosed, floor-mounted steel unit with protection and alarm devices (e.g., overload, high temperature, low oil pressure, overspeed, start failure, low water level). Must include a modular generator set controller (e.g., Levato, Deep Sea Electronics, Circom) with RS 232/485 or Ethernet interface.
• Fuel System: Fuel tank with 24-hour capacity at full load, fuel filtration and water separation system (5 micron filtration, automatic water disposal).
• Exhaust System: Residential-type silencer (20-30 dB suppression), stainless steel or 3CR12 steel piping, lagged and cladded to reduce heat/noise, extending 0.5m above roof gutters.
• Testing: Pre-delivery test at supplier’s premises (SANS 8528 compliance, Department representatives must attend). Post-installation full test before practical completion. Contractor provides all testing instruments, equipment, water, power, and fuel.
• Documentation: Operating and maintenance manuals (3 hard copies + electronic format), test reports, brochures of all equipment.
• Guarantee: 12-month free maintenance period post-completion, including 24/7 emergency call-back service. Maintenance covers systematic examinations, adjustments, lubrication, and repairs/replacements (excluding misuse/vandalism/natural hazards).
• Standards: SANS 10142-1, SANS 8528, SANS 60034, SANS IEC 60947, OHSACT, National Building Regulations, Electricity Act, Environmental Act, and local municipality by-laws.

Quality assurance requirements:

• Pre-delivery testing at supplier’s premises: Must comply with SANS 8528, with Department representatives present. Contractor must notify the Representative/Agent of the test date timeously.
• Post-installation testing: Full test before practical completion to verify satisfactory operation. Contractor must provide all instruments, equipment, water, power, and fuel for testing.
• Test reports: Must be submitted for both pre-delivery and post-installation tests.
• Operating and Maintenance Manuals: 3 hard copies + electronic format required. Approval of manuals is a prerequisite for issuing the Certificate of Practical Completion.
• All work must be executed to the highest standards, with the Representative/Agent having authority to reject non-compliant materials or workmanship.

Mandatory compliance with:

• Occupational Health and Safety Act, 1993 (as amended).
• Local Government Ordinance 1939 (as amended) and municipal by-laws.
• Fire Brigade Services Act, 1987 (as amended).
• National Building Regulations and Building Standards Act, 1977 (as amended).
• Electricity Act, 1984 (as amended).
• Environmental Act and regulations.
• Department of Public Works Quality Specification Parts A, B, and C.
• B-BBEE Minimum Level: 5.
• All work must be executed by qualified accredited tradesmen.
• Contractor must indemnify the Employer against liabilities for injuries, disabilities, or property damage caused by the Contractor or sub-contractors.

Health and safety requirements:

• Compliance with the Occupational Health and Safety Act, 1993 (as amended), and other relevant acts (Local Government Ordinance, Fire Brigade Services Act, National Building Regulations, Electricity Act, Environmental Act).
• Contractor must apply and enforce all safety regulations and measures during installation and guarantee period to ensure public and user safety.
• Maintenance during the 12-month guarantee period must include systematic examinations, adjustments, and lubrication of all generator equipment.
• Emergency call-back service must be provided 24/7.
• Exhaust system must be designed to avoid discomfort to the public, with flexible connections to absorb engine vibrations. Exhaust piping and silencer must be lagged and cladded in stainless steel to reduce heat and noise transmission.
• Exhaust pipe must extend 0.5m above roof gutters and be secured with stainless steel flanges.

Environmental requirements:

• Compliance with the Environmental Act and regulations, as well as local municipality by-laws for generator installations.
• Exhaust emissions must comply with US Tier III/EU Stage III standards.
• Exhaust system must include a residential-type silencer (20-30 dB suppression) and be constructed from 3CR12 steel (inland) or Grade 304 stainless steel (coastal).
• Exhaust piping must be lagged and cladded in stainless steel to reduce heat and noise transmission and protected against driving rain.
• Fuel storage system must include a filtration and water separation system (5 micron filtration) with automatic water disposal into a removable receptacle. Discharged water must meet municipal drain standards.
• Fuel drip tray (100mm deep, black mild steel, 2mm thickness) must be mounted below the fuel tank to collect drips.

Contract terms include:

• 12-month free maintenance period post-completion, with 24/7 emergency call-back service.
• Maintenance covers systematic examinations, adjustments, lubrication, and repairs/replacements (excluding misuse, vandalism, or natural hazards).
• Contractor must indemnify the Employer against liabilities for injuries, disabilities, or property damage caused by the Contractor or sub-contractors.
• Contractor is responsible for all work, including replacement of damaged, lost, or stolen materials.
• Contractor must ensure compatibility with existing power feeder systems and coordinate with other trades.
• All materials and workmanship must meet the highest standards and satisfy the Representative/Agent.
• Guarantee period: 12 months, with all defects corrected before final completion.

Evaluation will be based on compliance with the Department of Public Works Quality Specification Parts A, B, and C. Bidders must ensure their submission aligns with these standards.

The tender involves a 36-month contract for the repair and maintenance of Integrated Security Systems (ISS) at eight correctional centres: Embongweni Maximum, Kokstad Medium B, Napierville Medium A, Qalakabusha, Tswelopele, Standerton, Gqeberha North End, and Tzaneen Correctional Centres. The scope includes the supply, installation, testing, commissioning, and maintenance of electrical installations for the ISS. The work must comply with the Department’s Standard Specifications for Electrical Installations, which cover equipment, materials, installation, testing, and maintenance. All work must be done in conjunction with the contract documents, including tender conditions, technical specifications, drawings, and variation orders.

Evaluation will be based on the following criteria:

• General Requirements:
• Applicant must be a registered legal entity (e.g., company, partnership, or individual) capable of entering into a contract.
• Applicant must have experience in electrical installations, particularly in security systems and correctional facility environments.
• Applicant must demonstrate financial and technical capacity to undertake the project for 36 months.
• Compliance Requirements:
• Must comply with all South African regulations and standards for electrical installations.
• Must have valid certifications or accreditations (e.g., from SABS, Department of Labour, or other relevant bodies).
• Must adhere to the Independent Development Trust’s tender conditions and procurement policies.
• Exclusions:
• Applicants with a history of non-compliance with labour laws, safety regulations, or previous contracts may be disqualified.
• Applicants failing to meet the technical or documentation requirements may be excluded.

Technical specifications for the repair and maintenance of Integrated Security Systems (ISS) at multiple correctional centres:

• Scope: The contract covers the repair and maintenance of electrical installations for Integrated Security Systems (ISS) across eight correctional centres for a period of 36 months.

• Standards and Compliance:

• All installations must comply with SANS 10142 and other relevant South African Bureau of Standards (SABS) or British Standards Institution specifications.

• The installation must be erected and tested in accordance with Acts and Regulations as indicated in PW 379 or PW 379 (Civil).

• Materials and Equipment:

• All materials and equipment must conform to SABS or relevant British Standards for quality, manufacture, tests, and performance.

• Materials must be suitable for site conditions, including weather and temporary storage conditions.

• Samples of equipment and materials may need to be submitted to the Department for approval prior to installation.

• Conduit Installations:

• Types of conduits allowed: Screwed metallic (black enamelled and galvanised), plain-end metallic, non-metallic, and flexible conduits.

• Conduits may be installed in open roof spaces, cast in concrete, surface-mounted, or in wall chases.

• Conduits installed in concrete must be done while building work is in progress, unless written consent is obtained for surface mounting.

• Minimum wall thickness for conduits in screeding on concrete slabs is 1.6mm.

• Bending and setting of conduits must use special bending apparatus; incorrect methods will result in removal and replacement at the contractor’s expense.

• Galvanised conduits are required in damp areas, weather-exposed areas, within 50 km of the coast, and other specified conditions.

• Installation Requirements:

• Conduits must not be installed closer than 150 mm to pipes containing gas, steam, hot water, or other damaging materials to prevent electrolytic corrosion.

• Conduit systems must maintain mechanical and electrical continuity.

• All joints must be tightly screwed, reamed, and painted with red lead in damp or coastal areas.

• Conduits must be securely fixed using approved saddles, screws, and other fixing materials.

• Wiring and Cables:

• PVC-insulated or equivalent stranded copper conductors must be used, complying with the Department’s quality specifications.

• All unarmoured conductors must be installed in conduits, cable channels, or power skirting and must not be exposed.

• Joints in conductors should be avoided but, if necessary, must be soldered or use approved ferruling with heat-shrink sleeves.

• Conductors must be grouped and taped at intervals of 1m if multiple circuits share a wireway.

• Special Conditions:

• Bolted connections between aluminium and copper or any other metal are not acceptable.

• The contractor must notify the Department at key stages (e.g., before closing cable trenches, before casting concrete) for inspections.

• The contractor is responsible for all notices, fees, and arrangements with the local Supply Authority.

• Site Conditions:

• Tenderers must visit the site to acquaint themselves with local conditions before the tender closing date.

• No claims will be considered for insufficient knowledge of site access, labour conditions, or other site-specific factors after submission.

• Builder’s Work:

• The Builder or Main Contractor is responsible for chasing, cutting walls, and providing openings for electrical outlets unless otherwise specified.

• The contractor must ensure all builder’s work is clearly indicated and must supply, place, and fix electrical materials as required.

Methodology requirements:

• The contractor must plan trenching and excavation work in advance, in conjunction with the general construction programme.
• The contractor must familiarise themselves with the routes and existing services (e.g., stormwater pipes, water mains, sewer mains) before commencing work.
• Mechanical excavators may be used for trenching, provided they are not used near other services or installations that could be damaged.
• The contractor is responsible for all trenching excavations unless specified otherwise.
• Trenches must be straight, excavated to specified dimensions, and have smooth contours to avoid tensile forces in cables.
• The contractor must provide all necessary warning signs, lights, and precautions to ensure public and employee safety.
• Blasting may be required and must be approved by the Department; the contractor must obtain necessary authority and comply with all regulations.

Compliance requirements for the tender:

• All installations must comply with South African regulations and standards, particularly SANS 10142 for electrical installations.
• The contractor must ensure all materials and equipment conform to the South African Bureau of Standards (SABS) or relevant British Standards.
• The contractor is responsible for issuing all notices and paying required fees to the authorities for the installation.
• The contractor must exempt the Department from any losses, claims, or costs arising from negligence in complying with regulations.
• The contractor must be conversant with all applicable requirements, by-laws, and regulations. Any contradictions must be immediately reported to the Department, and no variations can be carried out without written permission.
• The contractor must adhere to the Independent Development Trust’s tender conditions and procurement policies.
• Valid certifications or accreditations from relevant bodies (e.g., SABS, Department of Labour) are required.
• The contractor must supply and install all notices and warning signs required by laws, regulations, or the contract documents.

Health and safety requirements:

• The contractor must take all necessary precautions to prevent accidents and ensure safety on site, in accordance with the Occupational Health and Safety Act.
• Warning signs must be placed at all entrances where shot-fired fixings or other hazardous work is in progress.
• The contractor is responsible for providing shoring, pumps, and equipment to manage waterlogging and prevent trench collapse.
• Excavations must not endanger existing structures, roads, railways, or other properties.
• The contractor must ensure that all work is done safely and in compliance with relevant health and safety regulations.

Environmental considerations:

• Conduits and materials must be suitable for the environmental conditions on site, including weather exposure and coastal proximity.
• Non-metallic conduits must not be used outside buildings unless protected or sheltered under eaves.
• Materials must be protected against corrosion, particularly in damp areas or within 50 km of the coast.
• The contractor must ensure that all installations are environmentally sound and do not pose risks to the surrounding environment.

General requirements:

• The complete installation must comply with the provided specifications. In case of discrepancies, the Detail Technical Specification takes precedence.
• The Department’s authorised representative will inspect the installation during progress, and discrepancies must be remedied at the contractor’s expense.
• The contractor must notify the Department at key stages (e.g., before closing cable trenches, before casting concrete) for inspections.
• The installation must be erected and tested in accordance with Acts and Regulations as indicated in PW 379 or PW 379 (Civil).
• The contractor must issue all notices and pay all required fees to the authorities and exempt the Department from any losses due to negligence.
• The contractor must be conversant with all applicable regulations and immediately inform the Department of any contradictions.
• No variations to the installation can be carried out without written permission from the Department.

Evaluation criteria include:

• Quality, manufacture, tests, and performance of all materials and equipment must meet specified standards.
• Materials and equipment must be of high quality and suitable for on-site conditions, including weather and temporary storage.

This is a Construction Health and Safety Specification for the maintenance of Integrated Security Systems at eight Department of Correctional Services facilities. The specification outlines health and safety requirements for the 36-month contract.

Client: Independent Development Trust (IDT) on behalf of the Department of Correctional Services (DCS).

The tender will be evaluated on the following criteria:

• Legal compliance: Valid registration with relevant bodies (e.g., CIDB, PSIRA for security-related work). Compliance with OHSACT, Construction Regulations 2014, and other applicable legislation. Proof of COIDA (Compensation for Occupational Injuries and Diseases Act) compliance (Letter of Good Standing or FEM certificate). Valid tax clearance certificate.
• Technical capability: Demonstrated experience in ISS maintenance within correctional or high-security environments. Certified competence in electrical, fire detection, and electronic security systems (e.g., trade-tested electricians, SANS 10139 compliance). Ability to provide references for similar projects completed within the last 5 years.
• Financial capacity: Financial capacity to execute the contract over 36 months, including procurement of spare parts and equipment. Proof of financial stability (e.g., audited financial statements).
• Operational capacity: Capacity to deploy teams across multiple provinces with minimal disruption to correctional facility operations. Availability of competent personnel for all required appointments (e.g., Health and Safety Officer, Construction Supervisor). Ability to meet response time requirements for breakdown maintenance (as specified in the contract).

Scope of work:

• Contract: 36-month maintenance of Integrated Security Systems (ISS) at eight correctional centres.
• Centres: Embongweni Maximum Correctional Centre, Kokstad Medium B Correctional Centre, Napierville Medium A Correctional Centre, Qalakabusha Correctional Centre, Tswelopele Correctional Centre, Standerton Correctional Centre, Gqeberha North End Correctional Centre, Tzaneen Correctional Centre.
• ISS subsystems covered: CCTV, access control, perimeter detection, fire detection and suppression, intercom and public address, X-ray and metal detection, network infrastructure, UPS and emergency power.
• Works include: Monthly scheduled preventative maintenance, unplanned breakdown maintenance, supply and installation of replacement equipment, testing and commissioning, skills transfer to DCS artisans, compilation of operation and maintenance manuals.
• All work must be conducted within operational correctional facilities with inmates present, coordinating with DCS facility management to ensure security and safety.
• Must comply with Construction Health and Safety Specification and Baseline Risk Assessment (BRA).

Methodology includes:

• Demolition and removal of old ISS infrastructure must be planned, risk-assessed, and supervised.
• Regulatory audits will be conducted by the Client’s Health and Safety Agent in three phases: preparation, site audit, and report writing.
• Method statements must be submitted for specific activities.

Experience and qualifications required:

• Technicians working on electronic security systems must hold relevant qualifications (e.g., trade-tested electricians, registered wiremen).
• Competence in fire detection systems must include compliance with SANS 10139.
• Must provide skills transfer to DCS artisans.

Quality requirements:

• Monthly scheduled preventative maintenance and inspection of all ISS subsystems.
• Testing and commissioning after maintenance, repair, or replacement.
• Skills transfer to two DCS artisans per centre.
• Compilation and handover of operation and maintenance manuals, as-built drawings, and asset registers.
• Must maintain a health and safety file as per Construction Regulation 7(1).
• Must conduct regular inspections and audits.

The principal contractor must comply with the following:

• Occupational Health and Safety Act (OHSACT) and Construction Regulations 2014.
• All applicable legislation listed in the health and safety specification.
• Must hold valid PSIRA registration where required and undergo DCS security vetting.
• Must provide a COIDA Letter of Good Standing or FEM certificate.
• Must maintain a comprehensive occupational health and safety file on site.
• Must ensure all personnel have valid medical certificates of fitness.
• Must comply with Correctional Services Act and facility security protocols.

Health and safety requirements:

• Must comply with OHSACT, Construction Regulations 2014, and all listed legislation.
• Must conduct hazard identification and risk assessments specific to correctional facility work.
• Must make written appointments for key roles (Construction Manager, Health and Safety Officer, etc.) with proof of competence.
• Must establish an occupational health and safety committee if more than 20 persons on site.
• Must maintain a comprehensive health and safety file on site.
• Must apply for Construction Work Permit or Notification as required.
• Must provide general and site-specific induction training.
• Must implement operational controls for restricted areas, emergency preparedness, hot work, first-aid, security, barricading, fall protection, electrical work, lockout/tagout, flammable storage, hazardous chemicals, fire prevention, housekeeping, stacking, facilities, PPE, portable tools, lighting, ISS-specific procedures, confined space, occupant safety, transportation, inclement weather, dust control, demolition, asbestos, excavation, skills transfer, electronic health and safety file, and regulatory audits.
• Must have a health and safety policy signed by CEO.
• Must include cost for health and safety measures in the tender.

Contract terms include:

• The principal contractor must coordinate all works with DCS facility management and the Head of Centre.
• Strict security protocols apply: no unauthorised access, submission to searches, prohibition of cell phones and recording devices, tool control registers, daily personnel registers, no interaction with inmates without DCS supervision.
• Must comply with contraband control policies.
• Work schedules must avoid conflict with inmate routines.

Scope: Repair and maintenance of Integrated Security Systems (ISS) at eight correctional centres over a 36-month contract period.

Key Activities:

• Complete electrical installation as per drawings and specifications, including supply and installation of all fittings.
• Maintenance of installations post-practical completion at Contractor’s expense.
• Compliance with all relevant SANS, IEC, and Departmental Quality Specifications.
• Coordination with building contractors for luminaire positioning and conduit installation in concrete slabs.

Deliverables:

• Functional electrical systems (lighting, power points, switchgear, distribution boards, earthing, etc.).
• Approved materials and equipment (SANS/SABS marks required).
• Certificate of Compliance (SANS 10142-1 & 2) upon completion.
• As-built drawings and material schedules.

• Must be a registered and accredited electrical contractor (accredited person required for supervision).
• Experience in large-scale electrical installations and maintenance (preferably in correctional facilities).
• Financial and technical capacity to handle multi-site, long-term contracts.
• Compliance with South African labor and safety regulations (e.g., Occupational Health and Safety Act).
• Prior approval of conduit systems by local electricity supply authority.
• Ability to source SANS/IEC-compliant materials (preference for South African manufacturers).
• Proven track record in delivering similar projects on time and within budget.

Scope: 36-month contract for repair and maintenance of Integrated Security Systems (ISS) at eight correctional centres: Embongweni Maximum, Kokstad Medium B, Napierville Medium A, Qalakabusha, Tswelopele, Standerton, Gqeberha North End, Tzaneen.

Key Deliverables:

• Complete electrical installation in working order as per drawings and specification.
• Supply and installation of all fittings, including equipment provided by the Employer.
• Maintenance of installations post-practical completion at Contractor’s expense.

Technical Requirements:

• Materials: First-class quality, Employer-approved, compliant with SANS or IEC standards where applicable. Preference for South African manufacture.
• Conduit and Accessories: Must comply with SANS 61386-1 and 21. Types include screwed, plain-end, or non-metallic. Metallic conduit must be black enameled or galvanised. Minimum thickness: 1.2mm (plain-end), 1.6mm (screwed). Coastal areas require galvanisation to SANS 32 and SANS 121.
• Wiring: PVC insulated 600/1000V grade cable to SANS 1507. Lighting circuits: 1.5mm² conductors + 1.5mm² earth. Socket outlets: 4mm² conductors + 2.5mm² earth. Loop-in system mandatory; no joints permitted.
• Switches/Sockets: 16A 3-pin sockets standard unless specified otherwise. Light switches at 1.4m above floor level. Socket outlet heights per Schedule of Fittings or drawings.
• Earthing: Comprehensive earthing system per SANS 10142 and supply authority requirements. Includes earth mats (1.0m x 1.0m, 4mm copper wire at 250mm centres), earth rods, and copper strapping for metal pipes, roofs, gutters, and downpipes. Sub-distribution boards require separate earth connections to the Main Switchboard.
• Luminaires: LED types only (no LED tubes). Must comply with SANS 475, SANS 60598 series, SANS 62031, SANS 62384, SANS 62560, SANS 62612, EN 55015, EN 61000-3-2/3-3, EN 61547, IEC-EN 62471. Colour rendering (Ra) ≥ 80, lumen depreciation ≤ 30% L70 at 50,000 hours, colour temperature 4000K. Power factor ≥ 0.95. Surge protection: 10kA (indoor), 20kA (outdoor).
• Distribution Boards: Types as specified in drawings/Schedule. Front panels painted in distinctive colours: Normal supply (Light Orange, SANS 1091 B26), Standby power (Signal Red, SANS 1091 A11), No-break supply (Dark Violet F06 or Olive Green H05). Fault level ratings per Summary of Switchgear and Circuits.
• Cables: Underground cables in 0.9m deep trenches, 450mm wide (1-3 cables). Bed of 75mm earth, 150mm cover. Joints via compound-filled boxes or epoxy-resin kits. Insulation resistance tested with 500V Megger.
• Special Installations: Telephone and intercom conduits (sizes per drawings), power trunking (SANS 61084), electric stoves, water heaters, and other power points per Schedule of Power Points.

Standards and Codes:

• Wiring Code (SANS 10142-1 & 2).
• SANS 1507 (PVC cables).
• SANS 61386 (conduit).
• SANS 61084 (power trunking).
• Occupational Health and Safety Act, 1993 (Certificate of Compliance).

Workmanship:

• Highest grade, Employer-approved. Accredited person required for non-single-phase installations.
• Inferior work must be rectified at Contractor’s expense.
• Certificate of Compliance (SANS 10142-1 & 2) required on completion.

• After completion, a full test will be carried out on the installation for a sufficient duration to determine satisfactory working. During this period, installations will be inspected and the Contractor shall make good any defects.
• From the date of the Practical Completion Certificate, the Contractor shall undertake regular servicing of the installation during the maintenance period and make all necessary adjustments.
• If the installation is not in working order or develops defects for which the Contractor is responsible, they must immediately take steps to remedy the defects.
• If stoppages become frequent or the installation proves unsatisfactory, the Contractor may be required to replace the whole installation or parts thereof with approved apparatus.

• Full testing of installations pre-practical completion to verify satisfactory operation. Contractor provides all instruments, equipment, water, power, and fuel required.
• Defects identified during testing must be rectified at Contractor’s expense.
• Insulation resistance testing for underground cables using 500V Megger.
• Only first-class materials approved by the Employer. Compliance with SANS or IEC standards mandatory.
• Workmanship must meet highest grade standards; inferior work must be removed and rectified at Contractor’s expense.
• Soldering and jointing: Temperatures must be controlled (e.g., cable oil/compound heated to 110°C–130°C). Brown paper test for solder/plumber’s metal (3-second test; paper must colour slightly).
• Test reports from independent facilities required for thermal performance of luminaires (max 75°C for internal components).

• B-BBEE: Minimum Level 2 required.
• Certificate of Compliance for electrical installations per Occupational Health and Safety Act, 1993 (format: SANS 10142-1 & 2).
• Materials and equipment must bear SANS approval marks where applicable.
• Conduit systems require prior approval from the local electricity supply authority.
• LED luminaires must comply with listed SANS/EN/IEC standards and bear approval marks.
• All notices and fees (including inspection fees) for Supply Authorities must be paid by the Contractor.
• Contractor responsible for earthing, bonding, and all electrical supply interruptions (prior arrangement required).

• Compliance with Occupational Health and Safety Act, 1993. Certificate of Compliance (SANS 10142-1 & 2) mandatory upon completion.
• Earthing and bonding: Comprehensive system per SANS 10142 and supply authority requirements. Includes earth mats, rods, and copper strapping for metal pipes, roofs, gutters, and downpipes.
• All metal parts of roofs, gutters, and downpipes must be earthed if service connections are overhead.
• Earth continuity conductors for underground cables: stranded bare copper, cross-section ≥ half of live conductor (min 4mm², max 70mm²).
• Conduits must be clear of moisture and debris before wiring. All conduit ends must have bushes.
• No open wiring permitted in roof spaces or elsewhere.
• Flexible connections for stoves/machines: galvanised steel (plastic-sheathed for damp areas). Connectors must be gland or screw-in type (brass, cadmium, or zinc-plated mild steel). Aluminium/zinc alloy connectors prohibited.
• Cable trenches: 0.9m deep, 450mm wide (1–3 cables), with 75mm earth bed and 150mm cover. Backfilling in 150mm layers, tamped to avoid voids.
• Cable jointing only by qualified, experienced jointers under strict supervision.
• Joint pits must be dry, clean, and protected from water ingress (coffer-dams, tents/sails).
• Materials and tools must be dry and clean. Cables must be tested for moisture before jointing (froth test in warm cable oil at 130°C ± 5°C).
• Jointing prohibited during rainy weather. Once started, jointing must be completed without interruption.
• Ferrules: tinned copper, length ≥ 6x conductor diameter. Soldered using resin flux; spaces between strands must be fully filled.
• Lead joint sleeves: cleaned, sealed with tape until filling. Plumbing joints cooled with tallow; compound filled while warm.
• Luminaires: Must withstand ambient temperatures of 35°C and storage temperatures of -40°C to 60°C. Internal components must not exceed 75°C.
• Surge protection: 10kA (indoor), 20kA (outdoor) for LED drivers/circuitry.
• Noise levels: Must comply with SANS 55015 (low noise emission for drivers/electronic components).

• The Contractor shall give all notices required by and pay all necessary fees, including any inspection fees, which may be due to the local Supply Authority.
• On production of the official account, only the net amount of the fee charged by the Supply Authority for connection of the installation to the supply mains will be refunded to the Contractor by the Employer.
• In all instances where schedule of light, socket outlet and power points are attached to or included on the drawings, these schedules are to be regarded as forming part of the specification.
• Only materials of first class quality shall be used and all materials shall be subject to the approval of the Employer. Departmental specifications for various materials to be used on this Contract are attached to and form part of this specification.
• Wherever applicable the material is to comply with the relevant South African Bureau of Standards specifications, or to IEC Specifications, where no SANS Specifications exist.

• This is a technical specification for the maintenance of diesel-powered standby generators at eight DCS correctional centres.
• Generators range from small standby units (<50 kVA) to large mission-critical systems (>500 kVA).
• Maintenance ensures uninterrupted power for security systems (CCTV, access control, cell locking, emergency lighting).
• The document includes detailed schedules for weekly, monthly, six-monthly, and annual maintenance tasks.

• Department: Department of Correctional Services (DCS) / Department of Public Works and Infrastructure (DPWI).
• Address: Private Bag X136, Pretoria, 0001.
• Websites: www.dcs.gov.za, www.dpw.gov.za.
• Specific contact names, emails, or phone numbers are not provided in this technical specification.

• The document does not specify submission address, deadline, or required forms. Refer to the main tender document for submission details.
• Returnable documents include detailed maintenance reports (weekly, monthly, six-monthly, annual) and corrective maintenance/call-out reports.
• All personnel must have valid SAPS clearance certificates and undergo DCS security vetting prior to site access.
• Non-compliance with HSE requirements may result in work stoppage and penalties as per the SLA.

Regional Director, and the DCS Head: Physical Resources Management (or designated delegate): Monthly Test Run Report Monthly Within 3 working days of test Within 5 working days of completion Annual Major Overhaul Within 10 working days of After each corrective job Within 24 hours of job completion Incident Report (accident, Verbally within 1 hour; written fuel spill, fire) within 24 hours

• Legal compliance: Valid CIPC registration, Tax Clearance Certificate, B-BBEE Compliance Certificate, ECSA registration (if applicable), Department of Labour registration.
• Technical capability: Proof of Professional Indemnity insurance (min R5 million), Public Liability insurance (min R10 million). Technicians must hold N6 Electrical Engineering/Trade Test, Wireman's Licence, OEM training certificates, and SACPCMP/ECSA registration where applicable.
• Security: All personnel require valid SAPS clearance and DCS security vetting; no criminal records permitted.
• Commercial: Compliance with PPPFA, active sub-contracting to qualifying small enterprises and HDI-owned businesses.
• Performance: Adherence to KPIs including 100% PPM completion, ≥98% generator uptime, and meeting emergency response times.

• Scope: Maintenance of diesel generators at eight correctional centres across four provinces (KwaZulu-Natal, Northern Cape, Mpumalanga, Eastern Cape, Limpopo). Includes units from below 50 kVA to above 500 kVA.
• Maintenance programme includes Planned Preventive Maintenance (PPM), Corrective Maintenance, Condition-Based Monitoring, and Emergency Call-Out.
• PPM schedule: Weekly inspections (visual checks, oil/coolant/fuel levels, battery, alarms). Monthly tasks (30-minute loaded test run, parameter logging, hose/connection checks). Six-monthly service (oil/filter replacement, load bank test, thermographic survey). Annual overhaul (injector testing, valve adjustment, alternator testing, oil analysis).
• Fuel management: Fuel must comply with SANS 342 (ULSD 10ppm). Storage tanks require secondary containment, leak detection, level indicators, and maintained delivery records.
• Reporting: Maintain on-site Generator Log Book. Submit weekly, monthly, six-monthly, and annual reports to DPWI and DCS Head of Physical Resources Management.
• Emergency response: 24/7 call-out with response times: Priority 1 (critical failure) within 2 hours, Priority 2 within 4 hours, Priority 3 by next business day.
• Performance standards: KPIs include PPM completion rate, generator availability (≥98% for Priority 1 sites), report submission compliance, and zero repeat failures.
• Spare parts and tools: Maintain minimum inventory of filters, belts, batteries, coolant, oil. All test equipment (insulation tester, power analyser, infrared camera) must be calibrated.

• Weekly inspections: Check for leaks, oil level, coolant level, fuel level, battery terminals, charger, air filter, control panel alarms, ATS position, exhaust smoke.
• Monthly maintenance: Perform 30-minute loaded test run (min 30% load), record parameters (oil pressure, coolant temp, battery voltage, output voltage/current, frequency, load), inspect hoses/fuel lines, check electrical connections, inspect exhaust system and fuel tanks, test alarms, clean air pre-cleaner, lubricate greasing points.
• Six-monthly service: Replace oil/filters, check coolant system, inspect radiator, check fan belts, battery load test, replace air filter, conduct 2-hour full load bank test, thermographic survey, torque check, ATS transfer test, calibrate instruments.
• Annual overhaul: Injector testing/cleaning, valve clearance adjustment, cylinder compression test, turbocharger inspection, alternator testing (insulation resistance, winding check, AVR calibration), circuit breaker testing, earthing conductor inspection, protection relay calibration, oil analysis, update asset register.

• Service provider must maintain valid registrations: CIPC, SARS Tax Clearance, B-BBEE Compliance Certificate, ECSA (if applicable), Department of Labour.
• Personnel minimum qualifications: Lead Technician requires N6 Electrical Engineering/Trade Test and Wireman's Licence. Diesel Mechanic requires Trade Test (NAMB accredited) and OEM training certificate. Site Supervisor requires National Diploma in Electrical Engineering and SACPCMP/ECSA registration. Control Panel Technician requires N6 in electronics/instrumentation and manufacturer certification.

• Maintenance categories: Planned Preventive Maintenance (scheduled inspections), Corrective Maintenance (response to faults), Condition-Based Monitoring (health parameter assessment), Emergency Call-Out.
• PPM schedule: Weekly inspections (leaks, oil/coolant/fuel levels, battery, alarms). Monthly tasks (loaded test run, parameter logging, hose/connection checks). Six-monthly service (oil/filter replacement, load bank test, thermographic survey). Annual overhaul (injector testing, valve adjustment, alternator testing, oil analysis).
• Reporting: Maintain Generator Log Book on-site. Submit weekly, monthly, six-monthly, and annual reports to DPWI and DCS.
• Equipment: Use calibrated test equipment including insulation tester, power quality analyser, infrared camera, torque wrenches.

• Mandatory registrations: CIPC, SARS Tax Clearance, B-BBEE Compliance Certificate, ECSA (if applicable), Department of Labour.
• Insurance: Professional Indemnity (min R5 million per occurrence), Public Liability (min R10 million per occurrence).
• Personnel qualifications: Lead Technician requires N6 Electrical Engineering/Trade Test and Wireman's Licence. Diesel Mechanic requires Trade Test and OEM training. Site Supervisor requires National Diploma and SACPCMP/ECSA registration.
• Health, Safety, and Environmental (HSE): Develop and implement an HSE Plan including Risk Assessments, Emergency Response Plan, PPE register, incident reporting, and fuel spill containment.
• Security: All personnel must have valid SAPS clearance and undergo DCS security vetting; no criminal records allowed.
• Legislative compliance: Adhere to OHS Act, National Building Regulations, GIAMA, PFMA, SANS standards, NEMA, and PPPFA.

• Develop and implement a comprehensive Health, Safety and Environmental Plan (HSEP) before starting work.
• HSEP must include site-specific Risk Assessment and Method Statement (RAMS), Emergency Response Plan (ERP) for fire/fuel spills/electrocution, PPE register, toolbox talks, incident reporting, fuel spill containment, and confined space procedures.
• DCS/IDT reserves right to conduct unannounced HSE audits; non-compliance may result in work stoppage and penalties.
• Penalties include R10,000 plus investigation costs for HSE non-compliance resulting in lost-time injury.

• Comply with National Environmental Management Act (NEMA) for fuel spill prevention.
• Fuel storage must meet SANS 10089-3: secondary containment bunding (110% tank volume), double-skinned underground tanks with leak detection, labelled lockable fill points, level indicators, and maintained delivery records.
• Fuel disposal must comply with NEMA and Hazardous Substances Act; use registered waste management service and submit disposal certificates quarterly.
• No discharge of used oil, coolant, filters, or fuel to stormwater drains, sewers, or soil.

• Contract duration: 36 months for repair and maintenance of integrated security systems.
• Penalties apply for non-performance: R2,500 per missed PPM visit, R500 per day for late reports, R5,000 for missing Priority 1 response time, R2,000 for Priority 2.
• Quarterly performance reviews will be held between DPWI, DCS, and the service provider.
• Warranty: Workmanship warranty 90 days; parts warranty as per OEM but not less than 12 months.
• Confidentiality: All DCS/DPWI facility information is classified; disclosure requires written consent from National Commissioner and Director-General.

• Security: All personnel require valid SAPS clearance and DCS security vetting; no criminal records allowed. Personnel must carry photo ID and appointment letters. Vehicles and equipment are subject to search. No photography of secure areas.
• Parts approval: Replacement parts must be genuine OEM, OEM-approved equivalent, or third-party equivalent with prior written approval from DPWI and DCS. Sub-standard parts are prohibited.
• Minimum spare parts inventory: Maintain stock of oil filters (5 per model), fuel filters (5 sets per model), air filters (3 per model), drive belts (2 per model), batteries (1 set per 5 generators), coolant (50 litres), engine oil (100 litres per grade), AVR (1 per alternator brand), fuses (min 10 each rating).

• Personnel qualifications: Lead Technician (N6 Electrical Engineering/Trade Test, Wireman's Licence). Diesel Mechanic (Trade Test, OEM training). Site Supervisor (National Diploma in Electrical Engineering, SACPCMP/ECSA registration). Control Panel Technician (N6 electronics/instrumentation, manufacturer certification).
• All personnel must have valid SAPS clearance and undergo DCS security vetting; no criminal records allowed.

• Additional criteria include compliance with PPPFA and active sub-contracting to qualifying small enterprises and HDI-owned businesses.
• Fuel quality certificates must be retained on file.
• Tank fill points must be labelled and fitted with lockable caps.