The department of forestry, fisheries, and the environment (DFFE) seeks a service provider to supply and deliver a range of IT equipment (laptops, desktops, monitors, accessories) from SITA RFB 740-accredited suppliers (dell, hp, lenovo) for its western cape coastal region offices. This is a once-off procurement under a transversal contract, with strict technical, compliance, and b-bbee requirements.
Key Requirements
Must be an authorised reseller of Dell, HP, or Lenovo (OEM Certificate required) and accredited on SITA RFB 740 for Western Cape (valid accreditation letter required).
100% compliance with technical specifications for all IT equipment (e.g., CPU, memory, storage, warranty, Absolute DDS NETTRACE, Energy Star/EPEAT Gold).
Pricing must be comprehensive (all taxes included), non-firm (firm for 60 days, then SARB-adjusted), and valid for 120 days from bid closing (03 July 2026, 11:00).
Delivery within 8 weeks of SLA signing and purchase order receipt to 63 Strand Street, Cape Town.
Preference points (20 max) awarded for >50% Black, Women, or Disability ownership (proof required).
Bids must be deposited in the bid box at the specified address by the closing date/time; late submissions are disqualified.
For the appointment of a service provider to supply and deliver once off procurement of information technology (IT) equipment from suppliers listed on the SITA RFB 740 transversal contract- for the western cape (coastal region) for department of forestry, fisheries, and the environment (DFFE).
Information & Communication Technology Industry Profile
Critical Requirements
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Company Registration (CIPC)
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Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
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Core procurement rules
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Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
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Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
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This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
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Bid-ready summary
Purpose: Appoint a service provider to supply and deliver IT equipment from SITA RFB 740 Transversal Contract suppliers for DFFE in the Western Cape (Coastal Region).
Background: The SITA Act requires all government departments to procure IT equipment through SITA. The SITA RFB 740 Transversal Contract enables departments to source IT requirements from approved suppliers.
Objective: Supply and deliver IT equipment to DFFE officials in the Western Cape (Coastal Region).
Important Dates
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Closing date: 03 July 2026 at 11:00. Clarification queries must be submitted in writing to [email protected] at least 7 calendar days before the closing date. No briefing session is applicable or compulsory.
Contact Information
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Technical and bidding enquiries: Contact person at Department of Forestry, Fisheries and the Environment (DFFE). Email: [email protected]. Phone: 021 493 7152. Submission address: Bid box at 63 Strand Street, Cape Town, 8000.
Submission Guidelines
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Submit bids by 03 July 2026 at 11:00 to the bid box at Department of Forestry, Fisheries and the Environment, 63 Strand Street, Cape Town, 8000. Late bids will not be accepted.
Required documents:
Master Bid Document (bound)
Electronic Copy (USB) matching the master bid document
Valid B-BBEE Certificate (SANAS, CIPC, or Sworn Affidavit)
CSD registration proof (number or certificate)
Tax Compliance: SARS TCS PIN or CSD number (apply via e-filing at www.sars.gov.za)
SBD1 (Invitation to Bid, completed and signed)
SBD3.2 (Pricing Schedule, completed)
SBD4 (Bidders Disclosure, completed and signed)
SBD6.1 (Preference Points Claim Form, completed and signed)
For Consortia/Joint Ventures: JV agreement (signed by all parties) and separate TCS/CSD proof for each party
Letter of Authority to sign on behalf of the company
Consent and Indemnity Form (completed and signed)
Bids must be submitted on official forms provided (SBD1, SBD3.2, SBD4, SBD6.1) and not re-typed. Failure to comply with any of these may render the bid invalid.
Preference Points: 20 points (20 for >50% Black ownership, 20 for >50% Women ownership, 20 for >50% ownership by people with disabilities)
Submit proof for claimed preference points
Non-compliance in Phases 1-3 results in disqualification
Technical Specifications
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Scope: Supply and deliver IT equipment from SITA RFB 740 Transversal Contract suppliers (Dell, HP, Lenovo only).
Items and minimum specifications:
500 standard business laptops: 14" WUXGA, Intel Core Ultra 5 235U vPro (12 cores, 4.9 GHz), 16GB DDR5-5600MHz (upgradeable to 32GB), 512GB SSD PCIe Gen4, Windows 11 Pro 64, Intel Wi-Fi 6E AX211, Bluetooth 5.1/5.3, vPro capable, 3-year Next Business Day Onsite Warranty (accidental damage protection, keep your hard drive), Absolute DDS Professional 3-year NETTRACE, Energy Star/EPEAT Gold compliant
Include South African-compatible power cords (red top plug)
Meet energy efficiency standards (Energy Star, EPEAT Gold where applicable)
Include Absolute DDS Professional 3-year NETTRACE for laptops/desktops
Delivery within 8 weeks of SLA signing and purchase order receipt
Financial Requirements
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Pricing requirements:
Submit SBD3.2 Pricing Schedule with all items quoted
Prices must be comprehensive, inclusive of all costs, expenses, and applicable taxes (VAT, PAYE, income tax, UIF, skills development levies)
Pricing is non-firm: firm for 60 days, thereafter adjusted per SARB prevailing rates
Price adjustment formula for non-firm prices: Pa = (1-V)Pt + D2 + D3 + D4 + VPt, where V=15%, Pt=original bid price, and D factors (e.g., labour, transport) sum to 100%
For foreign currency: provide financial institution details, currencies used, exchange rates, and portions subject to rate variations. Proof from bank required for average monthly exchange rates
Offer validity: 120 days from bid closing date
DFFE reserves the right to negotiate prices with recommended bidders
Compliance Requirements
Source: ADVERT DFFE-SITA003 2627.pdf (TENDER)
Mandatory compliance requirements:
Bidder must be an authorised reseller of Dell, HP, or Lenovo (submit proof of OEM Certificate)
Must be an accredited supplier on SITA RFB 740 for Western Cape (submit valid accreditation letter)
CSD registration: submit CSD number or proof of registration
Tax Compliance: submit SARS TCS PIN or CSD number (apply via e-filing at www.sars.gov.za). For Consortia/Joint Ventures, each party must submit separate TCS/CSD proof
Valid B-BBEE Certificate: SANAS, CIPC, or Sworn Affidavit (commissioned by Commissioner of Oaths)
Bidders in the service of the state, or with directors/members in state service, are disqualified
Submit all required forms: SBD1, SBD3.2, SBD4, SBD6.1, JV agreement (if applicable), Letter of Authority, Consent and Indemnity Form
Failure to comply with any requirement may render the bid invalid
Contractual Terms
Source: ADVERT DFFE-SITA003 2627.pdf
Contract terms:
Type: Once-off purchase
Delivery: Within 8 weeks of SLA signing and receipt of official purchase order
Warranty: 3-year Next Business Day Onsite Service for laptops/desktops (includes accidental damage protection, keep your hard drive). 12-month warranty for bags, monitors, docking stations, mice, and locks
Support: Premier Support Plus/ProSupport Plus required for Dell/HP/Lenovo equipment
Asset tracking: Absolute DDS Professional 3-year NETTRACE required for all laptops/desktops
Power: All equipment must include South African-compatible power cords (red top plug)
Compliance: Energy Star and EPEAT Gold certification required for applicable devices
473, Steve Biko Rd & Soutpansberg Rd, Arcadia, Pretoria, 0083, South Africa
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Official source
eTenders.gov.za
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Last checked
09 Jun 2026
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.