Supply and delivery of irrigation design software (model maker or similar) for the eastern cape department of agriculture

SCM Enquiries: Ms S Apie, Phone: 043 683 4009/5414/5462, Email: [email protected]. Technical Enquiries: Mr. TG Tekle, Phone: 043 683 4026 or 063 693 0644, Email: [email protected]. Submission Address: Department of Agriculture, DOA, Block-D, Office 408, Dohne ADI, Stutterheim.

Submit bids in sealed envelopes to Indwe Building, Bhisho by 22 May 2026 at 11:00. No late, electronic, faxed, or telegraphic bids accepted. Use official forms provided; do not re-type. Complete all forms in black ink, with corrections initialed. Attach: Relevant ICT certification, CSD report (ICT commodities), 3 reference letters, project documentation (subscription renewal/support plan), quotation, mini proposal with implementation plan, completed ECBD1, pricing schedule, signed ECBD4, and joint venture agreement (if applicable). Bids missing compulsory documents will be disqualified. Ensure no unauthorized alterations or erasures. Sign bids with proof of authority (e.g., company resolution). Joint ventures must submit authenticated formation documents.

Three-stage evaluation: Stage 1 (Administrative Compliance): Mandatory documents must be complete and correct. Failure disqualifies the bid. Stage 2 (Price and Preference Points - 80/20 system): 80 points for price (lowest acceptable tender scores highest), 20 points for specific goals. Preference points: 10 for EME/QSE 51% Black-owned, 2 for Eastern Cape locality, 4 for EME/QSE 51% Women-owned, 2 for EME/QSE 51% Youth-owned, 2 for EME/QSE 51% Disability-owned. Stage 3: Functionality table. Total points rounded to two decimal places. Highest total points win. Verification documents required: ID copy, CIPC/CSD report (ownership must match), disability (medical certificate/SASSA confirmation), locality (municipal rates/letter/lease).

Supply and deliver irrigation design software (Model Maker or similar) for 3 years, including maintenance and technical support. Software must be compatible with .dxf, .dwg, and .dr4 files. Key functions required: Digital Terrain Modelling (DTM), contour generation, volume calculations, infrastructure design (roads, pipes, irrigation systems), CAD integration, survey data processing, point cloud handling, reporting/plotting. Irrigation system design must include: full graphical control for micro/drip/sprinkler networks, unrestricted design approach, DTM/CAD linkage, pipeline hydraulics (open/closed networks), automatic pipe sizing, on-screen/printed calculations, user-defined databases, material lists. DTM must support: tacheometric survey data reduction, ASCII/DXF/DWG/GPS imports, triangular surface models, contour generation, real-time elevation/slope calculations, multiple surfaces. CAD must support: unlimited drawing elements, extensive CAD functions, DTM/irrigation design linkage, custom line types/symbols, DXF import/export, bitmap support. Training required in Year 1 only. Service Level Agreement (SLA) mandatory. Delivery address: Dohne Agricultural Development Institute, Block-D, Office 408, Stutterheim, Amahlati Local Municipality.

Pricing must be firm and VAT-inclusive (15%). Bid price must cover supply, delivery, maintenance, and technical support for 3 years. Prices in the schedule of quantities are exclusive of VAT; VAT added in summary. Payment: Part payment after full delivery and SLA signing, verified by Employer’s Representative. No contract price adjustments allowed. All taxes, levies, and duties are the bidder’s responsibility. No additional payment claims will be considered.

CSD registration mandatory (or proof of application before closing date at www.csd.gov.za). LOGIS registration and active status required. Tax compliance verified via CSD (no hard copies of Tax Clearance Certificate or CK documents needed). B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required for preference points. Directors must not be in the service of the state. No bids from state employees or entities with state-employed directors/members. Joint ventures: each party must submit separate TCS PIN/CSD number. Foreign suppliers: must confirm RSA residency/branch/permanent establishment or income/tax liability. CIDB registration (if applicable). Submit Compulsory Enterprise Questionnaire. No conflicts of interest allowed.