ESKOM tender: 24/7 armed close protection officers (3-Year contract)

Closing date and time: 22 June 2026 at 10h00.

Non-compulsory clarification meeting: 10 June 2026, 10h00–12h00 (SAST), via Microsoft Teams (Link: https://teams.microsoft.com/meet/367682, Meeting ID: 367 682 617 840 695, Passcode: gD6ud96J).

Clarification queries deadline: 5 working days before closing date (17 June 2026).

Tender validity period: 180 days from closing date.

Compulsory site visit for shortlisted tenderers (date not specified).

Eskom Representative: Lebohang Motaung, Tel: 016 457 5015, Email: [email protected]. All queries must be directed to the Eskom Representative in writing.

Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit electronically via Eskom Tender Bulletin on E-tendering: https://eTendering.eskom.co.za. Deadline: 22 June 2026 at 10h00. No hard copies or zipped files accepted. All documents must be in PDF (except pricing schedule, which requires PDF + Excel). Upload size per document: max 500MB; total submission: max 4GB. Ensure submission status is marked as 'complete'. Late submissions are disqualified. Resubmissions replace all prior versions.

Mandatory returnables at closing (disqualifiable if missing):

• Authorisation Form (Annexure A)
• Acknowledgement Form (Annexure B)
• Tenderer’s Particulars (Annexure C)
• Integrity Declaration Form (Annexure D)
• CPA for Local Goods/Services (Annexure E, if applicable)
• SBD 6.2 (Annexures G1-G4, if applicable)
• SBD 1 (Annexure H)
• SBD 6.1 (Annexure I)
• SBD 4 (Annexure J)
• E-tendering Help Manual Acknowledgement Form
• Tax Evaluation Questionnaire
• Tax Clearance Certificate (foreign tenderers with SA footprint or local tenderers without SARS e-filing PIN)
• COIDA Certificate (SA tenderers only)
• Valid PSIRA registration and good standing
• Directors/owners/operational managers' CVs
• Personnel registration and grading
• Firearm legality and governance
• Armoury management
• Vetting readiness and secrecy undertakings
• Security Clearances for Directors

Non-disqualifiable returnables (score zero if missing):

• Pricing Schedule (PDF + Excel)
• NEC Contract
• Cataloguing Acknowledgement Form

Confirm attendance for non-compulsory clarification meeting by 10 June 2026 via Eskom Representative: Lebohang Motaung ([email protected]).

Eligibility criteria (disqualifiable if not met):

• Tenderers must not be on any international sanctions list or restricted by National Treasury or Eskom.
• No conflict of interest with other tenderers or Eskom officials.
• Tenders must be signed by authorised persons.
• Tenderers cannot submit multiple tenders (individually or as part of a JV/consortium) unless permitted by the e-tendering system.
• JV/consortium agreements must state joint and several liability.
• Subcontracting 100% of the scope is prohibited.
• Tenderers must not be on the Tender Defaulters list.

Functionality requirements:

• Desktop Evaluation (Technical: 100%, minimum threshold 80%)
• Site Evaluation (100%, minimum threshold 100%). Only suppliers achieving the minimum technical threshold proceed to site evaluation.

Pricing evaluation:

• Scored out of 80 or 90 points.
• Inclusive of VAT.
• Corrected for arithmetical errors.
• Excluding contingencies.
• Adjusted for acceptable variations or deviations.
• Unconditional discounts are considered; conditional discounts are excluded.
• Net Present Value comparison may apply.

Specific Goals (B-BBEE):

• Scored out of 10 or 20 points per PPPFA 2022 regulations.
• Failure to submit evidence scores zero but does not disqualify.

Final ranking:

• Uses 80/20 or 90/10 preferential point system.
• Objective criteria may override highest score if justified.

Scope: Provision of 24/7 armed close protection officers on an 'as and when' required basis for 3 years.

Mandatory technical requirements:

• Valid PSIRA registration and good standing.
• Directors/owners/operational managers must have valid certifications (e.g., SACPCMP, ECSA).
• Personnel must have required training, competency, and firearm governance documents.
• Security clearances for directors and key personnel.
• Vetting readiness and secrecy undertakings.
• Armoury management.

Additional requirements:

• Project-specific baseline OHS hazard identification and risk assessment.
• SHE Plan.
• Valid Letter of Good Standing.
• OHS Policy signed by CEO.
• Quality Requirement (Category 4).

Refer to Annexure 1.1.18 (Scope of Work) and Appendix A (Detailed Technical Evaluation Criteria) for full technical requirements.

Pricing Schedule/BOQ must be submitted in PDF and Excel. Include a line item for cataloguing if required. Alternative tenders are not allowed. Pricing evaluation: inclusive of VAT, corrected for errors, excluding contingencies, adjusted for acceptable variations. Unconditional discounts are considered; conditional discounts are not. Prices are scored out of 80 or 90 points. Refer to NEC Contract (Annexure 1.1.19) for additional pricing terms.

Pricing Schedule/BOQ must be submitted in PDF and Excel. Include a line item for cataloguing if required.

Alternative tenders are not allowed.

Pricing evaluation:

• Inclusive of VAT.
• Corrected for arithmetical errors.
• Excluding contingencies.
• Adjusted for acceptable variations.
• Unconditional discounts are considered; conditional discounts are excluded.
• Prices are scored out of 80 or 90 points.

Payment terms:

• 30 days for contracts ≤ R50M (incl. VAT).
• 60 days for contracts > R50M (incl. VAT).

Financial statements required (latest approved, not draft):

• Background to the company.
• Signed director’s report.
• Signed auditor’s/reviewer’s/compiler’s/accounting officer’s report.
• Statement of financial position.
• Statement of comprehensive income.
• Statement of changes in equity.
• Statement of cash flows.
• Notes to the financial statements.
• Public Interest Score (if applicable): actual score, owner-management status, external preparation confirmation.

For unincorporated JVs/SPVs, each partner must submit financials.

Eskom reserves the right to negotiate prices post-bid if not market-related.

Mandatory compliance:

• CSD registration (CSD number/report).
• Tax Clearance Certificate (SA tenderers or foreign tenderers with SA footprint; SARS PIN for verification).
• COIDA Certificate (SA tenderers only).
• Employment Equity compliance (SA designated employers only).
• CIDB grading (if applicable, within 21 working days post-closing).
• NEC Contract completion.
• SBD forms: SBD 1 (all tenderers), SBD 4 (Bidders Disclosure), SBD 6.1 (Preference Points Claim), SBD 6.2 (Local Content Declaration).
• Integrity Pact Declaration (Annexure D) and Supplier Integrity Pact acknowledgment.
• Valid PSIRA registration and good standing.

Joint Ventures:

• Valid JV agreement with joint/several liability.
• Lead member designation.
• Profit-sharing ratios.
• Single designated bank account in the name of the JV.

Subcontracting:

• Subcontracting with subsidiaries must be declared to avoid fronting allegations.

B-bbee:

• Proof of status (certificate, sworn affidavit, or other prescribed requirement).

Foreign suppliers:

• SBD1 mandatory; no tax compliance proof required if no SA footprint.

Mandatory OHS requirements: COIDA Certificate of Good Standing or proof of application (SA tenderers only), project-specific baseline OHS hazard identification and risk assessment, SHE Plan, Valid Letter of Good Standing, OHS Policy signed by CEO. Additional SHEQ requirements may apply as stipulated in the contract. Quality Requirement: Category 4. All safety/quality documents must align with the scope of work.

Contract terms: NEC3 Term Service Contract (TSC3). Payment terms: 30 days for contracts ≤ R50M (incl. VAT); 60 days for contracts > R50M (incl. VAT). Eskom reserves the right to negotiate prices post-bid if not market-related. Subcontracting with subsidiaries must be declared to avoid fronting allegations. Contractual requirements (e.g., CSD registration, SHEQ, financial viability) are assessed post-evaluation. Failure to meet contractual requirements may result in disqualification. Tender validity period: 180 days from closing date.

Functionality requirements apply. Desktop Evaluation (Technical: 100%, minimum threshold 80%) and Site Evaluation (100%, minimum threshold 100%). Pricing scored out of 80 or 90 points, inclusive of VAT, with corrections for errors and adjustments for acceptable variations. Unconditional discounts considered; conditional discounts excluded. Specific Goals (B-BBEE) scored out of 10 or 20 points per PPPFA 2022. Failure to submit Specific Goals evidence scores zero but does not disqualify. Final ranking uses 80/20 or 90/10 system. Objective criteria may override highest score if justified.