ESKOM simmerpan complex dc workshop and battery room upgrade – tender e2391ntcsamwpr (gauteng)

Scope of work includes design, supply, delivery, installation, testing, wiring, commissioning, repairs, and replacement of defective equipment for the upgrade of the DC Lab Battery Workshop at Simmerpan Complex.

Submit the following OHS tender returnables with your bid:

• Signed acknowledgement of Eskom's OHS legal and other requirements form (Annexure B).
• A detailed Health and Safety Plan addressing project OHS risks, aligned with the health and safety specification. The plan must cover: OHS organisation (responsibility & accountability), SHE incident management, planning of work activities (including changes and emergency work), SHE communication procedure, PPE, emergency planning and fire risk management, vehicle and driver behaviour safety, contractor/supplier selection and management, design and specifications, safe work procedure/method statement for standby generator maintenance, competency/training/appointments, communication and awareness, medical surveillance programme, process of risk assessment and monitoring/review plan, process for setting objectives and programme, process to review the SHE plan, process for performance management and monitoring, process for internal audits, and document/records management.
• Detailed itemised costing for OHS management (not a lump sum), based on the overall scope of work and risk assessment.
• Baseline OHS Risk Assessment (BRA) including the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, complying with OHS Act Section 7.
• Proof of OHS competency: CVs, qualifications, and certificates for required personnel, including: First Aiders Level 2, Safety Officer, SHE Representative (depending on manpower), Competent Supervisor, Incident Investigator, Firefighting, Legal Liability, Hazard Identification and Risk Assessment, Fall Protection Plan Developer, Fall Rescue, Master Installation Electrician, DEL registration as Electrical Installation Contractor, and Working at Heights.

Ensure all documents are complete and signed; missing items may lead to disqualification.

Bid evaluation includes a mandatory OHS compliance check. The tenderer must meet all OHS returnables listed in Annexure C1. A 'Not Recommended' assessment from the Eskom OHS Representative will likely disqualify the bid. Key criteria include:

• Valid Letter of Good Standing (COIDA or equivalent).
• CEO-signed OHS policy compliant with OHS Act Section 7.
• Comprehensive Health and Safety Plan addressing all specified elements.
• Itemised OHS costing.
• Baseline OHS Risk Assessment with methodology.
• OHS competency of personnel as listed.

Failure to provide any required document or a negative recommendation will result in disqualification.

Scope of work: Design, supply, delivery, installation, testing, wiring, commissioning, repairs, and replacement of defective equipment for the upgrade of the DC Lab Battery Workshop at Simmerpan Complex, to meet the standard and issue a Certificate of Compliance.

• The work must be performed to the required standard, culminating in a Certificate of Compliance.
• The OHS risk assessment methodology must be provided together with the Baseline OHS Risk Assessment (BRA).

The methodology for OHS risk assessment must be provided together with the Baseline OHS Risk Assessment (BRA).

OHS compliance requirements:

• B-BBEE minimum Level 2 (as per currentAnalysis).
• Submit a signed acknowledgement of Eskom's OHS legal requirements.
• Submit a comprehensive Health and Safety Plan aligned with the scope.
• Provide a valid Letter of Good Standing (COIDA or equivalent).
• Submit an OHS policy signed by the CEO, compliant with OHS Act Section 7.
• Demonstrate OHS competency with qualifications for key personnel, including working at heights and other listed competencies.

Required OHS competency includes working at heights.

• General Requirements:
• Must be a legally registered entity in South Africa.
• Must comply with Eskom's vendor/supplier registration requirements.
• Must demonstrate experience in DC workshop and battery room upgrades or similar projects.
• Technical Requirements:
• Must have certification or proven ability to implement ISO 9001, ISO 14001, and ISO 45001/OHSAS 18001 standards.
• Must have technical capability to design, install, and commission DC systems and battery rooms in compliance with Eskom's specifications.
• Must have experience in risk-based assessment methodologies (e.g., hazard identification, emergency preparedness).
• Safety and Compliance Requirements:
• Must hold valid OHS compliance certificates (e.g., from the Department of Employment and Labour).
• Must have a history of zero or minimal SHEQ incidents in past projects.
• Must commit to Eskom's Zero Harm and Life-Saving Rules.
• Must be able to provide SHEQ training and awareness programs for workers.
• Financial Requirements:
• Must demonstrate financial stability and capacity to undertake and complete the project within the specified timeline.
• Must provide proof of insurance coverage (e.g., public liability, professional indemnity).

• Environmental Requirements:
• Proactively manage Eskom's environmental footprint.
• Minimize pollution and environmental degradation.
• Pursue a low-carbon future and prioritize energy/water efficiency and conservation.
• Transition to a cleaner energy mix.
• Ensure sustainable use of resources and climate change mitigation/adaptation.
• Protect biodiversity and ecosystems.
• Prevent pollution and degradation.
• Achieve zero environmental incidents as part of the Zero Harm commitment.
• Key Definitions and Methodologies:
• Accident: Unplanned event causing injury, ill-health, death, damage, or environmental pollution.
• Incident: Unplanned event with potential to cause harm, injury, ill-health, damage, or environmental pollution.
• Contractor: Any employer (direct/indirect) performing work or supplying services/products for Eskom, including consultants, vendors, suppliers, agents, joint ventures, and subcontractors.
• Environment: Land, water, atmosphere, microorganisms, plant/animal life, and their interrelationships, including physical, chemical, aesthetic, and cultural properties.
• Zero Harm: Prevention of harm to people/environment through leadership and effective controls.
• Zero Defects: Reduction of defects via prevention and a culture of first-time correctness.
• PDCA Cycle: Plan-Do-Check-Act methodology for continual improvement.
• Roles and Responsibilities:
• Leadership: Accountable for controlling SHEQ risks and impacts.
• Employees: Responsible for incorporating SHEQ into daily activities.
• Contractors: Must meet applicable SHEQ compliance obligations.
• Monitoring: Policy application is audited per Eskom's audit schedule.

• Key Definitions and Methodologies:
• Accident: Unplanned event causing injury, ill-health, death, damage, or environmental pollution.
• Incident: Unplanned event with potential to cause harm, injury, ill-health, damage, or environmental pollution.
• Contractor: Any employer (direct/indirect) performing work or supplying services/products for Eskom, including consultants, vendors, suppliers, agents, joint ventures, and subcontractors.
• Environment: Land, water, atmosphere, microorganisms, plant/animal life, and their interrelationships, including physical, chemical, aesthetic, and cultural properties.
• Zero Harm: Prevention of harm to people/environment through leadership and effective controls.
• Zero Defects: Reduction of defects via prevention and a culture of first-time correctness.
• PDCA Cycle: Plan-Do-Check-Act methodology for continual improvement.
• Roles and Responsibilities:
• Leadership: Accountable for controlling SHEQ risks and impacts.
• Employees: Responsible for incorporating SHEQ into daily activities.
• Contractors: Must meet applicable SHEQ compliance obligations.
• Monitoring: Policy application is audited per Eskom's audit schedule.

• SHEQ Policy Compliance:
• Must comply with Eskom's Safety, Health, Environment, and Quality (SHEQ) Policy.
• Must adhere to ISO 9001 (Quality Management Systems), ISO 14001 (Environmental Management Systems), and ISO 45001/OHSAS 18001 (Occupational Health and Safety Management Systems).
• Legislative Compliance:
• Must comply with South African legislation, including but not limited to:
• Constitution of the Republic of South Africa Act
• National Environmental Management Act
• Occupational Health and Safety Act
• Compensation for Occupational Injuries and Diseases Act
• Mines Health and Safety Act
• Contractor Obligations:
• Must meet Eskom's SHEQ compliance obligations and organizational requirements.
• Zero Harm Principles:
• Must uphold Zero Harm principles, including:
• Zero fatalities
• Zero injuries or ill-health
• Zero environmental incidents
• Zero tolerance for non-compliance
• Zero defects
• Life-saving Rules:
• Must implement Eskom's Life-saving Rules for all employees, contractors, and visitors:
• Open, isolate, test, earth, bond, and/or insulate before touch
• Hook up at heights
• Buckle up
• Be sober
• Permit to work
• Health and Safety Requirements:
• Must prevent work-related injury and ill-health, and provide safe workplaces.
• Must conduct hazard identification, risk assessments, fitness-for-duty assessments, and emergency preparedness responses.
• Must address pandemic, epidemic, and medical surveillance needs.
• Must provide SHEQ training and awareness for employees.
• Must engage stakeholders through open, purpose-driven communication.
• Must ensure contractors meet SHEQ compliance obligations.
• Must apply Zero Harm principles to all operations, with no condition justifying exposure to negative risks.
• Must implement Life-saving Rules as mandatory for all employees, contractors, and visitors.
• Must include occupational health and safety covering prevention of injuries/diseases, hygiene, safety, medicine, nursing, fire safety, public safety, and emergency preparedness.

• Health and Safety Requirements:
• Prevent work-related injury and ill-health, and provide safe workplaces.
• Conduct hazard identification, risk assessments, fitness-for-duty assessments, and emergency preparedness responses.
• Address pandemic, epidemic, and medical surveillance needs.
• Provide SHEQ training and awareness for employees.
• Engage stakeholders through open, purpose-driven communication.
• Ensure contractors meet SHEQ compliance obligations.
• Apply Zero Harm principles to all operations, with no condition justifying exposure to negative risks.
• Implement Life-saving Rules as mandatory for all employees, contractors, and visitors:
• Open, isolate, test, earth, bond, and/or insulate before touch
• Hook up at heights
• Buckle up
• Be sober
• Permit to work
• Include occupational health and safety covering prevention of injuries/diseases, hygiene, safety, medicine, nursing, fire safety, public safety, and emergency preparedness.

• Environmental Requirements:
• Proactively manage Eskom's environmental footprint.
• Minimize pollution and environmental degradation.
• Pursue a low-carbon future and prioritize energy/water efficiency and conservation.
• Transition to a cleaner energy mix.
• Ensure sustainable use of resources and climate change mitigation/adaptation.
• Protect biodiversity and ecosystems.
• Prevent pollution and degradation.
• Achieve zero environmental incidents as part of the Zero Harm commitment.

• Physical address for NTCSA: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa.
• Postal address: P O Box 1091, Johannesburg, 2000, South Africa.
• Telephone: +27 11 800 ....
• Fax: +27 11 800 ....
• Note: This is the address for service (domicilium) for notices under the Non-Disclosure Agreement. It is not a tender submission address.

The NDA itself does not specify tender eligibility criteria. It is a prerequisite for any vendor wishing to participate in the tender process and receive Confidential Information. The 'Receiving Party' must be a legally incorporated entity capable of entering into a binding agreement.

• The document is a Non-Disclosure Agreement (NDA) template.

• It covers the protection of 'Confidential Information' which may include technical specifications, data, designs, drawings, and other technical information related to a project.

• The specific technical scope of the project is not defined in this NDA template.

• This is a Non-Disclosure Agreement (NDA) template for vendors.

• Its purpose is to protect confidential information shared by the National Transmission Company South Africa (NTCSA) during project discussions.

• The specific project title referenced is 'Institutionalised Training – Apprentices, Technicians in Training & ARPL'.

• The document is a standard Non-Disclosure Agreement.

• No specific tender compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in this NDA.

• Purpose: To protect confidential information shared by NTCSA.

• Confidential Information: Defined broadly to include technical, commercial, financial, marketing data, designs, specifications, and trade secrets.

• Receiving Party obligations:

• Must not disclose information to third parties without prior written consent.
• Can only use the information for the specified Project.
• Must protect information with a reasonable standard of care.
• Must return or destroy confidential materials upon request.

• Term: The agreement lasts for 3 years after the termination of the party relationship or as specified in a subsequent project agreement.
• Breach: A party has 7 business days to remedy a breach after written notice. The disclosing party can pursue legal remedies.
• Governing Law: Laws of the Republic of South Africa.
• Entire Agreement: This document supersedes all prior agreements on the subject.

• NTCSA's address for service (domicilium):

• Physical: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton.
• Postal: P O Box 1091, Johannesburg, 2000, South Africa.
• Telephone: +27 11 800 ....
• Fax: +27 11 800 ....

• Note: This is for legal notices under the NDA, not for tender queries or submissions.

• The contract is for the Simmerpan Complex DC Workshop and Battery Room Upgrade, awarded to a contractor by NTCSA SOC Ltd.

• Employer: NTCSA SOC Ltd (reg no: 2021/539129/30), registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg.
• Project Manager and Supervisor details are listed as 'TBC' (To Be Confirmed).

• Submit a signed C1.1 Form of Offer and Acceptance as part of the returnable documents.
• The offer must be signed by a duly authorised representative of the tenderer.
• The Employer may accept the offer by signing the Acceptance part of the form.
• After award, the Contractor must provide required securities, bonds, guarantees, proof of insurance, and other documentation within two weeks of receiving the completed agreement.
• Failure to fulfil these obligations may constitute repudiation of the agreement.
• The agreement comes into effect when the tenderer receives a fully completed original copy signed by both parties.
• The Contractor must notify the Employer within five working days if unable to accept the contents of the agreement.

• Must be a legally registered entity (registration number required).
• Must have CIDB registration if applicable.
• Must comply with South African laws and B-BBEE requirements.
• Must demonstrate technical and financial capability to execute the project within 10 months.
• Experience in DC workshop and battery room upgrades or similar electrical infrastructure projects is required.
• Compliance with Eskom's SHEQ standards is mandatory.
• Ability to provide required insurances (e.g., liability, equipment, works) is necessary.
• No history of prohibited actions (e.g., corruption, fraud) as defined in Z12.
• Willingness to adhere to NEC3 ECC3 contract terms, including dispute resolution and liability limitations.
• Entities with pending litigation or business rescue orders may be disqualified (Z10).
• Failure to maintain B-BBEE status may lead to contract termination (Z3).
• Non-compliance with asbestos or nuclear safety regulations (Z14, Z15) may disqualify or terminate the contract.

• The contract is for the Simmerpan Complex DC Workshop and Battery Room Upgrade.
• The Works Information is contained in Part 3: Scope of Work and referenced documents.
• The Scope of Work includes detailed sections covering description of works, management, engineering and design, procurement, construction, and standards.
• Specific technical areas include building works, civil/structural works, electrical/mechanical works, and process control/IT works.
• The Contractor must comply with all health, safety, and environmental laws and guidelines.
• Asbestos management procedures are specified, including exposure limits and removal by a registered contractor.
• Quality assurance requirements are included in the Works Information.
• Requirements for as-built drawings, operating manuals, and maintenance schedules are specified.
• Testing, commissioning, and defect correction procedures are outlined.

• The Contractor must provide key persons' details (name, job, responsibilities, qualifications, experience) in the Contract Data.
• CVs for key persons must be appended to a Tender Schedule.
• The Activity Schedule must be prepared by the Contractor, breaking down the work into priced activities.
• Guidance is provided on preparing the Activity Schedule, linking it to the programme, and understanding lump-sum pricing under Option A.

• The Works Information includes a section on quality assurance requirements.
• The Scope of Work details management, documentation control, and procedures for design submission and acceptance.
• Requirements for as-built drawings, operating manuals, and maintenance schedules are specified.
• Testing, commissioning, and defect correction procedures are outlined.

• The pricing structure is based on NEC3 ECC3 Option A (Priced contract with activity schedule).
• The Activity Schedule is in an excel file named 'Activity Schedule for DC Workshop Refurbishment'.
• Payment is for completed activities only; no part payments for incomplete activities.
• The Activity Schedule is a pricing document only; work must be done per the Works Information.
• The Contractor must provide hourly rates for design outside working areas and percentages for people overheads and design overheads.

• The contract uses NEC3 ECC3 Option A: Priced contract with activity schedule.
• Payment is based on completed activities from the Activity Schedule.
• The assessment interval is the 25th day of each month.
• Payments are made within 3 weeks.
• The currency is South African Rand.
• Interest is based on the Standard Bank prime rate for ZAR amounts.
• A tax invoice must be submitted within one week of receiving a payment certificate.
• Delay damages are 0.1% per day up to a maximum of 10% of contract value.
• Retention is 10% on each approved assessment certificate.
• The Activity Schedule is in an excel file named 'Activity Schedule for DC Workshop Refurbishment'.
• Payment is for completed activities only; no part payments for incomplete activities.
• The Activity Schedule is a pricing document only; work must be done per the Works Information.
• The Contractor must provide hourly rates for design outside working areas and percentages for people overheads and design overheads.

• The tenderer must submit a signed C1.1 Form of Offer and Acceptance.
• B-BBEE status must be maintained; any decrease may lead to contract re-negotiation or termination.
• The Contractor must notify the Employer of any change in B-BBEE status within 7 days and submit an updated verification certificate within 30 days.
• Joint ventures are jointly and severally liable.
• Confidentiality of contract information is required.
• Compliance with all health, safety, and environmental laws and the Construction Regulations is mandatory.
• The Contractor must carry specified insurances as per Insurance Table A.
• Asbestos exposure limits and management procedures must be followed.
• The contract is based on NEC3 ECC3 (April 2013) with main Option A and secondary options X2, X7, X16, X18, and Z clauses.
• The law of the contract is South African law.
• Liability limitations are specified for the Contractor and Employer.
• Additional Z clauses cover ethics, nuclear liability, and asbestos management.

• The Contractor must take all reasonable precautions for health and safety.
• The Employer may appoint the Contractor as the 'Principal Contractor' under the Construction Regulations 2014.
• The contract price must include sufficient amount for compliance with health & safety laws.
• Asbestos exposure limits are defined (0.2 fibres/ml as 4-hour TWA, 0.6 fibres/ml as 10-minute TWA).
• Procedures for asbestos identification, risk assessment, air monitoring, and safe work stoppage are specified.
• Asbestos removal must be done by a registered contractor at the Employer's expense.

• The Contractor must comply with all applicable environmental laws, regulations, and guidelines.
• This obligation extends to subcontractors and employees.
• Specific asbestos disposal must be conducted in line with South African legislation.

• The contract is based on NEC3 ECC3 (April 2013) with main Option A (Priced contract with activity schedule) and secondary options X2, X7, X16, X18, and Z clauses.
• The Employer is NTCSA SOC Ltd.
• The law of the contract is South African law.
• Payment terms: assessment on the 25th of each month, payment within 3 weeks, interest at Standard Bank prime rate.
• Delay damages: 0.1% per day up to 10% maximum.
• Retention: 10% on each payment certificate.
• Liability limitations are specified for the Contractor and Employer.
• B-BBEE status must be maintained; a decrease may lead to re-negotiation or termination.
• Confidentiality, insurance, and dispute resolution (adjudication/arbitration) clauses are included.
• Additional Z clauses cover ethics, nuclear liability, and asbestos management.

• The document references quality assurance requirements, but specific evaluation criteria are not detailed.

• Closing date and time: 21 July 2026 at 10h00 AM.
• Tender validity period: 90 days from the closing date.
• Compulsory clarification meeting and site visit: 09 July 2026 at 10h00 AM.
• Venue: Tender clarification meeting at Simmerpan, Risk Boardroom; site walk at Simmerpan DC workshop.
• Clarification queries deadline: 10 working days before the tender submission deadline.
• Any addenda or clarifications will be posted on the e-tender portal and Tender Bulletin.

• NTCSA Representative: Matshipi Mosima.
• Email: [email protected].
• Telephone: 053 830 5623.
• 1st Escalation (Procurement Manager): Jabu Nkgapele, Email: [email protected].
• 2nd Escalation (Middle Manager): Vongani Hlungwani, Email: [email protected].
• All queries and clarifications must be addressed in writing to the NTCSA Representative. Do not contact any other NTCSA employees involved in the tender.

• Submit electronically via the Eskom E-tendering site (NTCSA Tender bulletin site) by the closing date and time.
• The submission deadline is 21 July 2026 at 10h00 AM. Late tenders will not be accepted.
• Upload documents under Technical, Commercial, Financial, and other folders.
• All documents must be in PDF and Excel format. The price list must be submitted in both PDF and Excel.
• File size limit: 50MB per file, total submission size 900MB. Do not upload zip/compressed files.
• No hard copies will be accepted.
• Ensure the submission status is marked as complete. Supplier help manuals and videos are available on the Eskom E-Tendering page.
• If you resubmit, only the latest version will be considered; previous submissions become null and void.
• Mandatory returnables must be fully completed, signed (if required), and submitted by the closing deadline to avoid disqualification.
• For non-disqualifiable returnables, if incomplete, you may be given 5 working days to rectify (except CIDB grading proof, which has a 21-day period).
• Returnables required for evaluation only: if missing or incomplete, you will score zero but not be disqualified.
• A compulsory clarification meeting and site visit is scheduled for 09 July 2026 at 10h00 AM at Simmerpan (Risk Boardroom for meeting, DC workshop for site walk). You must confirm attendance via email to [email protected] with attendee details. Non-attendance leads to disqualification.

• Evaluation process includes Basic compliance, Mandatory Tender Returnables, Functionality (Technical), Price and Preference scoring, and Objective criteria.
• Functionality evaluation has Mandatory Technical Evaluation Criteria (gatekeepers) assessed Yes/No. Failure on any disqualifies the tender.
• Qualitative Technical Evaluation Criteria are weighted. Minimum threshold for functional acceptability is 70%.
• Mandatory Criteria:

1. Bidder’s Experience: Proof of at least one completed multidiscipline project with Electrical and Mechanical scope.
2. Key Resource for Design: ECSA-registered Professional Engineer(s) or equivalent for design sign-off.

• Qualitative Criteria cover General (10%), Electrical (30%), and HVAC (25%) with sub-criteria for project schedule, subcontractor schedule, previous work experience, method statements, and key resource qualifications.
• Tenderers are ineligible if: they are from a country on international sanctions lists; submit more than one tender (except for file size limits); have a conflict of interest; are restricted by National Treasury or on the Tender Defaulters list; sub-contract 100% of the scope; are flagged suppliers (e.g., implicated in misconduct per Zondo Report/SIU); or are not jointly and severally liable in a JV. The main contractor must hold a valid CIDB grading of 6EB or higher.

• Scope: Simmerpan Complex DC Workshop and Battery Room Upgrade. Refer to the attached NEC3 Engineering and Construction Contract and the Simmerpan DC Workshop and Battery Room Refurbishment Technical Specification for full details.
• Key technical requirements include Electrical and Mechanical works, HVAC systems (fresh air, extraction, split units), and Battery Room refurbishment (lights, floor, stands).
• Mandatory experience: At least one completed multidiscipline project containing Electrical and Mechanical scope.
• Electrical criteria: Experience in domestic/commercial installation projects and Battery Room refurbishment projects.
• HVAC criteria: Experience in design, construction, commissioning, and testing of HVAC systems for building services.
• Method statements and technical proposals detailing approach, methodology, deliverables, and resource plan are required.
• Key personnel requirements include Registered Master Installation Electrician (for COC and HAZLOC classification), Designer with ECSA registration for electrical design, and qualified HVAC resources with SAQCC registration.
• Quality requirements: As per Quality requirements attached in the tender advert.
• HVAC-specific quality: Resources must have formal tertiary education or trade test qualifications in HVAC/Mechanical, with SAQCC registration (class B6) and relevant experience in construction, commissioning, and testing of large HVAC systems.
• Method statement required detailing approach, methodology, deliverables, and resource plan.
• Technical proposal must demonstrate understanding of scope, proposed approach, and methodology.
• Specific mention of battery room floor preparation procedure is required.

• Bidder’s Experience: Proof of at least one completed multidiscipline project containing Electrical and Mechanical scope.
• Electrical experience: Proof of completion of domestic/commercial installation projects and Battery Room refurbishment projects.
• HVAC experience: Proof of completion of projects for design, construction, commissioning, and testing of HVAC systems.
• Key Personnel:

• Registered Master Installation Electrician with HAZLOC experience for COC issuance.
• Designer for electrical design with ECSA registration and experience.
• HVAC Supervisor with formal tertiary education/trade test and SAQCC registration.

• Joint venture requirements: Letter of intent/JV agreement, confirmation of single business entity, and single designated bank account.

• Pricing schedule: Refer to the Activity Schedule (Excel) named “Activity Schedule for DC Workshop Refurbishment”.
• Price list must be submitted in PDF and Excel formats.
• Financial due diligence requires audited financial statements for the previous 18 months (or last year).

• Pricing format: Refer to the Activity Schedule (Excel) named “Activity Schedule for DC Workshop Refurbishment”.
• Price list must be submitted in both PDF and Excel formats.
• Financial capacity: Audited Financial Statements for the previous 18 months (or last year if 18-month statements unavailable) are required.
• For joint ventures or special purpose vehicles, audited financial statements for each participant must be submitted.
• Start-up enterprises formed within the last 12 months are not required to submit audited statements initially but must furnish them after the first year if successful.
• No performance security or guarantees are required for this tender.

• Mandatory documents (disqualifiable if incomplete/missing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), SBD 6.2 Declaration Certificate for Local Production and Local Content (Annexure G1), SBD 1 Invitation to Bid (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I).
• Tax Compliance: Certified copy of tax clearance certificate required for local tenderers and foreign tenderers with a South African footprint (unless CSD/SARS PIN provided). Foreign suppliers with no footprint must complete SBD1 but no tax proof required.
• B-BBEE: Specific Goals submission required; failure results in zero score for PPPFA ranking.
• Employment Equity Act: Designated employers must provide proof of compliance and submission of EE report.
• CIDB grading: Required CIDB grading is 6EB or higher. Valid proof must be submitted at tender closing or within 21 working days if agreed.
• CSD Registration: Valid and current CSD registration (CSD number/report) required for all local tenderers and foreign tenderers with local footprint.
• Safety: COIDA certificate of good standing or proof of application required for South African tenderers.
• Additional documents: Company profile, ID copies of directors/members, CIPC registration, CSD report.
• Contract terms: Refer to the attached NEC3 Engineering and Construction Contract (ECC3).
• Contract duration: 12 months.
• Insurance deductibles and lists of acceptable guarantors are not applicable.
• Mandatory contractual requirements include valid CSD registration.
• Additional requirements include COIDA safety certificate, quality, environmental, and financial due diligence as per attached documents.
• Safety requirements: As per Safety requirements attached in the tender advert.
• COIDA: Original certificate of good standing or proof of application from Compensation Fund or licensed insurer required for South African tenderers.
• Subcontractor schedule must indicate relevant registrations and scope.

The tender is for the upgrade of the Simmerpan Complex DC Workshop and Battery Room. Specific scope details are in the specification and works information.

Closing date: 2026-07-21 at 10:00 SAST. Site visit/clarification meeting: Details in Tender Data; attendance compulsory if cited. Clarification deadline: As stated in Tender Data (earlier than closing).

Contact: Eskom Representative (as per Tender Data). Department: Supply Chain Management. Address: Not specified. Email/phone: Not specified in document.

Submit electronically via the Eskom Tender Bulletin site on the Eskom E-tendering page by the closing deadline (SAST). No late tenders accepted; the system locks at closing time. Tenders must be in English and signed electronically. Complete and submit the Acknowledgement Form, mandatory returnables, and all required forms/data/schedules. Do not use correction fluid/tape; initial any alterations. Ensure all documents are uploaded to the correct folders (technical, commercial, financial). Visit the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda and clarifications. Tenderers must attend any compulsory site visit/clarification meeting; failure leads to disqualification. 100% sub-contracting is prohibited.

Submit via Eskom Tender Bulletin site by closing time (SAST). No late tenders accepted. System locks at closing. Eskom not responsible for network issues. Tenderers must check for addenda and clarifications regularly.

Eligibility: Must meet criteria in Tender Data; no restriction from doing business with Eskom/SOC. Basic compliance and mandatory returnables required; non-responsive if missing. Pre-qualification criteria may apply. Designated materials thresholds (local content) must be met. Functionality (if applicable) scored against technical criteria; must meet minimum threshold to proceed. Financial risk assessment may disqualify if risk too high. Price evaluated per Tender Data (considering CPA, FOREX, etc.). B-BBEE level scored from CSD/certificate; if pre-qualification, proof required at submission. PPPFA: price + B-BBEE points determine ranking. Arithmetical errors corrected per rules; amount in words governs. Reverse e-auction may be used (prices excluded).

Scope: Upgrade of Simmerpan Complex DC Workshop and Battery Room. Specific technical details not provided in this document; refer to the specification and works information in the enquiry. Tenderer must acknowledge if tendering for whole or part of works. Must comply with standardised specifications referenced in the enquiry.

Tenderers must provide proof of SHEQ systems, policies, and capabilities at contract award. All costs and personnel for SHEQ must be reflected in the tender. Quality requirements per standardised specifications and relevant legislation.

Prices must include all duties, taxes (including VAT), and levies applicable 14 days before tender deadline. Rates and prices fixed for contract duration unless otherwise stated. Prices in South African Rand unless instructed otherwise. Provide breakdown of rates/prices if required. Arithmetical errors corrected per rules; amount in words governs. Price evaluation considers CPA, FOREX, commodity increases, discounts, NPV, forecasted invoicing. If security for performance required, indicate at least two financial institutions.

Must comply with NT instructions (CSD), CIDB regulations (if applicable), PPPFA, B-BBEE, SHEQ, and other legislation. Proof of CIDB registration mandatory at closing (or application proof, with actual registration by contract award). Provide valid B-BBEE certificate/affidavit or CSD report; if pre-qualification, must be at submission. Complete and submit SD&L Undertaking by contract award. Provide proof of SHEQ systems/policies at contract award. Fraudulent information leads to disqualification and possible suspension. Contract Skills Development Goal (CSDG) and Contract Participation Goals (CPG) may apply for certain contracts.

Designated materials: specified percentage must be bought from local companies. Failure to meet thresholds renders tender non-responsive.

Comply with SHEQ legislation and Eskom requirements. Provide proof of safety, health, environmental, and quality systems at contract award. Include SHEQ costs in tender. CIDB registration mandatory if applicable. Contract Skills Development Goal (CSDG) and Contract Participation Goals (CPG) may apply.

Authorised signatories to sign original and one copy of Form of Agreement.

Pre-qualification criteria, if stipulated, must be complied with. Eskom will not measure a criterion twice.

Acceptance notification published on Eskom Tender Bulletin and NT e-Tender Portal after approval.

• The tenderer must complete and sign a form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.
• The scope is the upgrade of the Direct Current Workshop Battery Room.

• Complete and sign the tenderer's quality representative section (Section E) of the acknowledgment form.
• Submit the signed form as part of the tender returnables.
• The form must acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.
• Ensure all required sections are filled in correctly to avoid disqualification.

• Acknowledge and accept Eskom's Supplier Quality Requirements as per specification 240-105658000.
• Comply with the specific clauses of the specification as indicated, particularly Category 4 for Pre-Contract Award Quality Requirements.
• Quality management system must align with ISO 9001 principles.
• Note: The provided document is an acknowledgment form; full eligibility criteria (e.g., financial, technical capacity, B-BBEE) are not detailed in this excerpt but are likely in the main tender documents.

• Scope: Upgrade of the Direct Current Workshop Battery Room.
• Pre-contract award quality requirements apply (Category 4 selected).
• Post-contract award requirements include contract execution and supplier quality performance monitoring.
• Standard conditions include Eskom rights of access, rights to information, preservation, quality audits, and management of nonconformities.
• Special processes apply as per clause 3.8.6 of 240-105658000.
• ISO 9001 quality principles apply: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management.

• Must complete and sign the acknowledgment form to accept Eskom Supplier Quality Requirements.
• Must comply with specification 240-105658000 and ISO 9001 Standard.
• No other specific compliance requirements found in the provided document.

• Describes a new functionality for 'closed tenders' sent directly to pre-qualified suppliers via email link.

• Closing date and time: 2026-07-21 at 10:00:00 (as per tender record).
• No other dates (briefings, site visits) are stated in the provided document.

• For system problems or difficulties using Tender Bulletin, eTendering, or OpenText, contact the buyer responsible for the published tender.
• A generic system email '[email protected]' is shown for automated submission confirmations.
• No specific SCM or technical contact names, phone numbers, or physical addresses are provided.

• Submit electronically via the Eskom eTendering system at https://eTendering.eskom.co.za.
• You must register on the system before submitting; registration requires a valid CSD number, email address, and cell phone number.
• After registration, an OTP will be sent to your phone and email for login.
• To submit: log in, select the tender reference number, click 'Create New Submission', then upload your documents.
• Upload documents under the correct categories (e.g., Technical, Commercial, Finance).
• Individual file size must not exceed 50MB; total submission must not exceed 900MB.
• Verify all required documents are uploaded before clicking 'Finalize Submission'.
• After finalizing, you will receive a confirmation email with a submission ID; save this for reference.
• If you experience system difficulties, contact the buyer responsible for the published tender.

• To edit registration details (name, organization, CSD, phone), select 'Edit Registration', update fields, click 'Update'.

• No specific evaluation criteria are provided in this document; it is a generic user manual for the eTendering system.
• For closed tenders, suppliers are selected based on 'selection and evaluation criteria' but details are not given here.
• Refer to the specific tender specification document for evaluation criteria.

• This document is a user manual for the Eskom eTendering system, not technical specifications for the Simmerpan Complex DC Workshop and Battery Room Upgrade.
• The system is a web-based platform for electronic tender submission, replacing physical submissions.
• Suppliers must register with a CSD number, email, and phone to receive an OTP for access.
• The system allows document uploads categorized as Technical, Commercial, Finance, etc.
• File size limits: max 50MB per file, max 900MB total submission.
• Recommended browser: Microsoft Edge.

• Example uploaded files shown: Commercial, Technical, and Finance documents.
• No specific quality management requirements are stated.

• A valid Central Supplier Database (CSD) number is mandatory to register and gain access to the eTendering system.
• No other compliance requirements (tax, B-BBEE, CIDB, etc.) are stated in the provided text.

• No health and safety requirements are stated; content is about the eTendering system.

• Mentions 'selection and evaluation criteria' for closed tenders, but no specific criteria are detailed.

• The annexure does not state explicit commercial or technical eligibility criteria, but establishes a critical OHS eligibility precondition: the bidding entity must have the organisational capability and commitment to comply with the extensive OHS regime outlined.
• The company's authorised leader must sign the acknowledgement form, confirming understanding of the OHS requirements.
• Eskom reserves the right to verify the contractor's past performance and may request client testimonials or references for similar work.

• The main contractor/supplier must provide notification to Eskom prior to appointing contractors or suppliers for the commencement of work.

• The supplier/contractor/tenderer must understand and comply with Eskom's OHS requirements.
• Compliance is required with, but not limited to:

• Eskom contractor Health and Safety requirements standards 32-136.
• Issued OHS specification/requirements provided 559-1177047958.
• Occupational Health and Safety Act.
• Compensation for Occupational Diseases and Illnesses Act.
• Eskom SHEQ Policy 32 727.
• Eskom Occupational Health & Safety Incident Management Procedure, 32-95.
• Eskom Occupational Health & Safety Risk Assessment Procedure 32-520.
• Eskom Employees Right of refusal to Work in an Unsafe Situation Procedure 240-43848327.
• Eskom Work at Heights, 32-418.
• Eskom Personal Protective Equipment (PPE), 240-44175132.

• After contract award, you are responsible for fully aligning your company's processes with Eskom's OHS requirements.
• Penalties will be enforced on the main supplier for non-conformance with Eskom or statutory OHS requirements.
• Ensure all employees (contractors/suppliers) undergo the relevant Eskom induction.
• The main contractor/supplier must demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• Must notify Eskom prior to appointing contractors or suppliers for the commencement of work.
• Must ensure contractors/suppliers have adequate resources and competencies.
• Is accountable for managing its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements.
• The main supplier shall monitor contractors/suppliers through audits and assessments for OHS compliance during work execution.
• The main supplier must provide grounds for terminating work done by contractors/suppliers.
• All non-conformances by contractors/suppliers will be dealt with directly with the main contractor/supplier under performance and penalty processes.
• Eskom reserves the right to verify and may request copies of testimonials/references and client contact details for previous similar work.

• The supplier/contractor/tenderer must ensure they understand the OHS requirements listed.
• Must comply with, but not limited to:

• Eskom contractor Health and Safety requirements standards 32-136.
• Issued OHS specification/requirements provided 559-1177047958.
• Occupational Health and Safety Act.
• Compensation for Occupational Diseases and Illnesses Act.
• Eskom SHEQ Policy 32 727.
• Eskom Occupational Health & Safety Incident Management Procedure, 32-95.
• Eskom Occupational Health & Safety Risk Assessment Procedure 32-520.
• Eskom Employees Right of refusal to Work in an Unsafe Situation Procedure 240-43848327.
• Eskom Work at Heights, 32-418.
• Eskom Personal Protective Equipment (PPE), 240-44175132.

• After contract award, you are responsible for fully aligning your company's processes with Eskom's OHS requirements.
• Penalties will be enforced on the main supplier for non-conformance with Eskom or statutory OHS requirements.
• Ensure all employees (contractors/suppliers) undergo the relevant Eskom induction.

• The main contractor/supplier must demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• Must notify Eskom prior to appointing contractors or suppliers for the commencement of work.
• Must ensure contractors/suppliers have adequate resources and competencies.
• Is accountable for managing its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements.
• The main supplier shall monitor contractors/suppliers through audits and assessments for OHS compliance during work execution.
• The main supplier must provide grounds for terminating work done by contractors/suppliers.
• All non-conformances by contractors/suppliers will be dealt with directly with the main contractor/supplier under performance and penalty processes.
• Eskom reserves the right to verify and may request copies of testimonials/references and client contact details for previous similar work.

• Eskom Representative: Albert Shai
• Document issued on 06/11/2025
• For queries, contact the Eskom representative via official channels (details not provided in document).

• Complete and sign Form A as part of the tender returnables.
• Ensure all required quality management documents are submitted as per the List of Tender Returnables.
• Submit the tender before the closing date and time (see tender record).
• Failure to submit any required returnable may lead to disqualification.

Form A must be completed and signed.

• Evaluation is based on the quality management system (QMS) and relevant experience.
• Section A: QMS requirements (ISO 9001 compliance) – score up to 3 points.
• Section B: Evidence of QMS in operation – score up to 2 points.
• Section E: Additional requirements – score up to 2 points.
• Total evaluation score is the sum of all sections; higher scores improve bid competitiveness.
• Bidders must demonstrate a functional QMS aligned with ISO 9001:2015, even if not certified.

• Scope: Upgrade of the Direct Current (DC) Workshop and Battery Room at Simmerpan Complex.
• Provide evidence of previous work done as per the scope of work and/or specification.
• Quality method statement based on scope must be submitted (template reference 240-126469599).

Bidder must provide evidence of previous work done as per the scope of work and/or specification.

• Quality Management System (QMS) compliance with ISO 9001:2015 (non-certified but documented evidence required).
• Provide documented information for roles, responsibilities, and authorities (organization chart and responsibility matrix).
• Provide documented information for control of externally provided processes, products, and services (criteria for evaluation, selection, monitoring, and re-evaluation of external providers).
• Complete and sign Form A.

Section E contributes 2 points to the total evaluation score.

• Must achieve a minimum weighted average score of 80% across all evaluation sections to be considered.
• Must provide either:
• Option 1: Valid ISO 14001:2015 certification from an accredited certification body, or
• Option 2: Objective evidence of a documented Environmental Management System (EMS) that conforms to ISO 14001:2015 but is not certified.
• Must comply with the National Environmental Management: Waste Act (Act No. 59 of 2008) and other referenced environmental legislation.
• Documentation must be complete and signed by authorized representatives.

Returnable Documents: The bidder must submit all required returnable documents as specified in the tender documentation.

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Returnable Documents: [Document title indicates this is Annexure G2 - Local Content Declaration Summary Schedule; main tender submission requirements not available in this annexure document]

• Returnable documents are required. Specifics not detailed.

• Local content declaration is required. A supporting schedule (Annex E) is referenced.

• The tenderer must acknowledge having undergone self-training on the E-Tendering Solution via the e-Tendering Noddy Guide, video, or a clarification meeting.
• This is a mandatory acknowledgement for using the E-Tendering Solution.

• No official contact details are provided in this document.
• The form requires the tenderer to fill in their own contact information: Contact Person, Tel (landline), Cellphone, E-mail address.
• The Enquiry number should be referenced in all correspondence.

• Complete and submit the E-Tendering Training Acknowledgement Form as a returnable document.
• Ensure the form is filled in with all required details: Enquiry number, Business name/JV, Contact Person, Tel (landline), Cellphone, E-mail address, Authorized Signature, Designation, and Date.
• The form must be signed by an authorized representative.
• Submit the form as part of the tender response; failure to include it may lead to disqualification.

• The document does not specify project-specific evaluation criteria.
• Implied requirement: Tenderer must be registered and competent to use Eskom's E-Tendering Solution, as confirmed by the training acknowledgement.
• Other evaluation criteria (e.g., B-BBEE, CIDB grading) are likely covered in separate tender documents.

• Tenderer must acknowledge having undergone self-training on the E-Tendering Solution via the e-Tendering Noddy Guide, video, or a clarification meeting.
• This confirms the tenderer's ability to operate the E-Tendering Solution for submission.

• No specific compliance requirements are stated in this document.
• General compliance (e.g., CSD registration, tax clearance, B-BBEE) is expected but not detailed here.

• The form requires the tenderer to provide their own contact details: Enquiry number, Business name/JV, Contact Person, Tel (landline), Cellphone, E-mail address.
• Authorized Signature, Designation, and Date must also be completed.
• No official contact information for Eskom is provided in this document.

Group Tax Department at Megawatt Park. Email: [email protected]

For Independent Contractor status: (1) Must be South African resident. (2) Must employ 3+ full-time employees not connected to shareholders/members/beneficiaries. (3) No connected persons rendering services to Eskom. (4) Not more than 80% income from one client. (5) Services not performed mainly at Eskom premises or under Eskom's control. (6) Must pass Dominant Impression Test (not showing characteristics of employment). Labour Brokers require valid IRP30 exemption certificate. Non-residents are subject to different tax treatment.

Bidders must complete the PAYE Questionnaire for Service Contracts to determine tax classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor). Required affidavits and declarations must be signed and submitted to avoid PAYE withholding. Key requirements include:

• Confirmation of residence status (South African or non-resident).
• Proof of employing 3+ full-time, non-connected employees (if applicable).
• Declaration that no connected persons render services to Eskom (if applicable).
• Confirmation that income from Eskom does not exceed 80% of total income (if applicable).
• Services must not be performed mainly at Eskom premises or under Eskom’s control/supervision (if applicable).
• Dominant Impression Test responses to classify tax status.

• Project Overview: Refurbishment of the DC Workshop and Battery Room at Eskom's Simmerpan Complex in Germiston to bring a Hazardous Location into compliance with OHS regulations.
• Facility Use: Used for pre-commissioning batteries at various voltage levels for Eskom NTCSA divisions.
• Document Purpose: Specifies technical requirements for the contractor's works.

The document does not contain evaluation criteria for bid scoring. It details the technical and procedural requirements the contractor must fulfill. Key requirements include:

• Registration and compliance with South African regulations (e.g., ECSA for engineering work, PSIRA for fire detection).
• Experience in similar projects (HVAC, electrical, fire safety, hazardous locations).
• Capability to manage design, supply, installation, and commissioning end-to-end.
• Compliance with Eskom's Engineering Quality Manual (240-53665024) and Change Management Procedures.
• SAQCC B6 certification for HVAC installation and commissioning.
• SAQCC certification for fire detection and extinguisher works.
• Professional Engineer (Pr. Eng) sign-off for all designs.
• Adherence to Eskom's vendor document submission schedule (VDSS).
• Ability to work in controlled disclosure environments (Eskom EDMS).

• Project Purpose: Refurbish the DC Workshop and Battery Room at Simmerpan Complex to comply with Occupational Health and Safety Regulations. The Battery Room is a classified Hazardous Location.
• Scope of Works: Comprehensive refurbishment covering electrical, HVAC, mechanical, and fire detection systems across multiple rooms.
• Key Deliverables:

• Decommission and remove existing lighting, DC bus, battery monitoring system, brick battery stands, floor/wall tiles, and windows.
• Prepare and protect floors; apply acid-resistant paint to Battery Room walls.
• Supply and install laminated pine battery stands for various battery bank configurations.
• Install new DC cabling and terminal stands to charge/discharge six battery banks simultaneously in the Battery Room, and provide float charging for banks in the Battery Live Storeroom and DC Workshop.
• Design a manual switch/link board to connect six chargers to up to nine battery banks.
• Assess and upgrade the AC supply from the existing 500 kVA minisub; replace the Workshop Distribution Board with a floor-standing unit.
• Install new lighting and wiring per Eskom design report; replace all domestic sockets.
• Design, supply, install, commission, and handover new HVAC systems: DX split units for the DC Workshop and a DX fresh air handling unit for the Battery Room.
• Design, supply, install, commission, and handover a new fire detection system.
• Design, supply, and install a new battery water system in the Air Handling room.
• Replace doors: fire-rated doors for Battery Room and DC Workshop entrance/exit; lockable doors with louvre/filter for the Air Handling room.
• Replace three safety showers with eyewash and install a new wash basin.
• Perform wall preparation, painting in Eskom corporate colours, deep cleaning, labelling, and signage.
• Complete HAZLOC classification and documentation.
• Issue Certificates of Compliance (COC) for electrical and HVAC works.
• Provide spare light fittings (5% of installed types) and manage all documentation.

• Technical Standards: Compliance required with numerous Eskom standards, SANS codes, National Building Regulations, and OHS Act.
• Design and Certification Requirements:

• HVAC design must be signed off by a Professional Engineer (Pr. Eng.). Installation/commissioning requires SAQCC Gas B6 certification.
• Fire detection system design must be signed off by a Pr. Eng. Installation/commissioning requires SAQCC (fire detection) certification.
• Electrical work must comply with SANS 10142-1 and require a COC.

• Detailed Requirements: Includes specific battery bank details, charger specifications, ductwork design, fire detection device counts, alarm interfaces, and construction methods.

• Process Adherence: Monitoring governed by Design Review Procedure (240-53113685). Changes managed per Project Engineering Change Management Procedure (240-53114026).
• Systematic Execution: Contractor must follow a defined sequence: detailed design, plant selection, installation drawings, installation, testing/commissioning docs, quality control, operating/maintenance manuals, inspection/handover, and provision of all SAQCC and COC documentation.
• General Design Requirements: Design must be approved prior to work; equipment must facilitate manufacture, inspection, transport, installation, maintenance, cleaning, repairs; designed for 15-year service life under site conditions; comply with safety and environmental legal requirements.
• Commissioning Requirements: Detailed procedures specified for HVAC, fire detection/protection, and electrical systems, including pre-commissioning checks, functional testing, and controls verification.
• Handover Requirements: Includes hand-over documentation, as-built drawings, operating and maintenance manuals.

• Certifications Required:

• HVAC Installation/Commissioning: SAQCC Gas B6 certification for personnel.
• Fire Detection Installation/Commissioning: SAQCC certification for personnel.
• Electrical Works: Certificate of Compliance (COC) must be issued.
• HVAC Works: Certificate of Conformity (COC) must be issued.

• Design Authority: HVAC and fire detection system designs must be signed off by a Professional Engineer (Pr. Eng.) registered with ECSA or an equivalent recognized engineering body.
• Standards Compliance: Work must comply with Eskom standards, SANS codes, National Building Regulations, OHS Act, and other referenced normative documents.
• HAZLOC Documentation: Hazardous location classification and documentation is required.
• No specific mentions of CSD, tax clearance, B-BBEE, CIDB, CIPC, or local content requirements were found in the provided text.

• Primary Objective: Bring the Battery Room (a Hazardous Location) into compliance with Occupational Health and Safety Regulations.
• Hazardous Environment: Battery rooms produce hydrogen (H2); extraction and monitoring required to keep concentrations below 0.8% of air volume.
• Fire Safety Systems:

• Comprehensive fire detection system required with smoke detectors in ceiling voids, manual call points, sounders/strobe lights, and interface to site-wide system.
• Fire protection includes 2-hour fire-rated doors and assemblies, fire extinguishers (CO2), fire sealing/coating of cables and penetrations.
• HVAC system interlocks with fire detection to shut down supply air and maintain extraction during a fire.

• Personal Safety Equipment: Supply and install three new safety showers with eyewash stations and a new wash basin. Minimum 2m distance required from any battery terminal to water outlet.
• Construction Safety: Includes requirements for hoisting/rigging, waste management, temporary works, and site clearance.

• Waste Management: Specific requirements for waste management during construction.
• Battery Room Environment: Control of hydrogen emissions through EXN-rated extraction systems is a key environmental and safety requirement.
• General Requirement: Equipment must be designed to prevent environmental pollution.

• Contractor Responsibilities: The contractor is responsible for all engineering work, labour, materials, equipment, manufacturing, supply, delivery, installation, testing, balancing, commissioning, and guarantees.
• Systematic Execution Required: The contractor must manage the project through detailed design, plant selection, installation drawings, installation, testing, quality control, operating manuals, inspection, handover, and provision of all required certifications (SAQCC, COCs, HAZLOC docs).
• Design Submission & Acceptance: Contractor's designs require submission and acceptance by the Employer (NTCSA) before work commences.
• Handover Documentation: Requires submission of hand-over documentation, as-built drawings, operating manuals, and maintenance schedules.
• Drawings Ownership: All General Arrangement and detailed manufacturing/erection drawings become the property of the Employer.

Project: Simmerpan DC Workshop and Battery Room Refurbishment at the NTCSA Simmerpan Complex, Germiston. The works involve electrical, mechanical, and building disciplines under NEC3 ECC Pricing Option A.

• Price every item in the Activity Schedule; do not submit lump sums covering multiple items.
• Provide samples of materials and workmanship for approval by the NTCSA Project Manager.
• Keep approved samples on site until completion; remove if not required.
• Provide a main noticeboard with project title, Employer, Project Manager, Agents, and Contractor names.
• Comply with site security: workers must wear company overalls, safety helmets, boots; no firearms, explosives, liquor, or narcotics.
• Maintain a daily record book (A4 triplicate) of work, site visits, events; sign and forward to Project Manager daily.
• Provide weekly labour and plant records.
• Exclude unauthorised persons from site; erect notice boards.
• All advertising rights on site reserved for Employer; no media releases without written consent.
• Ensure all materials are new and comply with manufacturer's instructions.
• Remove temporary works and make good on completion.
• Obtain and hand over all guarantees, warranties, and maintenance manuals, ceded to Employer.

• Must demonstrate compliance with Occupational Health and Safety Act No. 85 of 1993 via written representations before site occupation.
• Must have capability to execute electrical, mechanical, and building works.
• Must price all schedule items individually; unpriced items deemed covered in other rates.
• Must appoint a competent SHE Officer for project duration.
• Must provide proof of waste disposal at approved facilities.
• Must comply with National Building Regulations and SABS standards.
• Must provide method statement when required by Project Manager.
• Must allow for provisional sum of R300,000 for additional work as instructed.

• Scope: Refurbishment of Simmerpan DC Workshop and Battery Room at NTCSA Simmerpan Complex, Germiston.
• Decommission, remove, and dispose of existing electrical and mechanical works.
• Demolish battery stands, floor and wall tiles; cart away rubble.
• Remove and dispose of demin water system, compressed air pipeline, and existing safety showers.
• Supply and install new battery stands and complete electrical works; test and issue electrical COC.
• Supply and install fire detection system, fire extinguishers with signage, and doors as per scope.
• Supply and install air conditioning in DC Workshop; commission and issue COC.
• Supply and install extraction and air conditioning system (including ducting) in battery room and air handling room; commission and issue COC.
• Commission fire systems interfacing HVAC and battery chargers, including mimic panel at zero building.
• Supply and install new safety shower and washing basin; commission.
• Supply, install, and commission battery water system.
• Apply 2-hour fire coating on cables/pipes/ducts entering/exiting battery room.
• Floor preparation and epoxy coating in battery rooms; prepare and paint walls; deep-clean floors.
• Provide training to maintenance and operating staff; hand over documentation package.
• Standards: Workmanship and materials per National Building Regulations, latest SABS or British Standards; all commodities new.
• Method Statement may be required; approval does not relieve Contractor of responsibility.

• Pricing format: Insert amounts against each item in Activity Schedule; no lump sums covering multiple items.
• Provisional sum of R300,000 included for additional work as per Eskom Project Manager's instruction.
• Include all costs for compliance with OHS Act, environmental requirements, and contractual obligations in pricing.
• Rate approvals for new work must be authorised by NTCSA Real Estate Project Manager prior to execution; include breakdown of material, labour, plant, wastage, transport, and profit.
• All costs for temporary works, plant, sheds, offices, and site establishment must be priced.
• Costs for overtime borne by Contractor unless authorised in writing by Project Manager.
• No percentage, profit, or discount on work executed by Direct Contractors.

• Occupational Health and Safety: Contractor deemed mandatory under OHS Act No. 85 of 1993; provide written representations of compliance before site occupation.
• Appoint competent SHE Officer for project duration.
• Provide mandatory OHS training (SHE Representative, First Aid, Fire Fighting, risk assessment) and task-specific training.
• Comply with PPE requirements per Eskom's PPE matrix.
• Environmental: Include costs for environmental monitoring (dust, noise, water), waste management, rehabilitation, and pollution prevention.
• Dispose of waste per local authority regulations.
• Provide all guarantees, warranties, and maintenance manuals upon completion, ceded to Employer.
• Comply with National Building Regulations and SABS standards.
• All workers to undergo security checks; no firearms, explosives, liquor, or narcotics on site.

This is a health and safety risk assessment template for the Simmerpan Complex DC Workshop and Battery Room Upgrade project. It details potential hazards and control measures for routine and non-routine activities associated with the workshop and battery room operations.

While not explicit tender criteria, a bidder's eligibility would be contingent on proving a robust, compliant Health and Safety Management System. Key implicit criteria include: proven experience in high-risk electrical and chemical environments (battery rooms); certified competence for tasks like forklift operation and HV system work; access to and correct use of specified PPE (acid-resistant gear, insulated tools); a track record of effective risk assessment and control implementation; and the administrative capacity to meet all referenced legal and internal Eskom procedural requirements.

The tender document is a risk assessment template for the Simmerpan Complex DC Workshop and Battery Room Upgrade. The scope involves managing occupational health and safety risks for activities including:

• Office activities (use of hydroboils, computers, cleaning, stairs).
• Driving and vehicle operations.
• Use of thermometers (non-routine activity).
• Pre-commissioning, installation, packing, loading, and transportation of batteries.
• Key hazards identified include burns, electrical shock, chemical exposure (sulphuric acid), slips/trips/falls, ergonomic issues, and vehicle accidents.
• The contractor must comply with Eskom's SHEQ policies and numerous regulations including the Occupational Health and Safety Act.

The document references extensive legislative and Eskom procedural compliance for health and safety, but does not list standard tender compliance documents (e.g., CSD, B-BBEE, tax). The risk assessment template implies the contractor must adhere to:

• Occupational Health and Safety Act (Act 85 of 1993) and its associated regulations.
• Eskom SHEQ Policy (32-727).
• Eskom procedures for risk assessment (32-520), incident management (32-95), and training (32-477).
• Specific standards for battery rooms (240-56177186) and personal protective equipment.

The document is a PAYE Questionnaire for Service Contracts. It requires bidders to complete contractor details including company name, ID/passport number, income tax number, telephone number, physical and postal addresses, and banking details. The questionnaire distinguishes between contractor types (Personal Service Provider, Employee, Service) and triggers different appendix requirements based on the selected type. Bidders must complete the relevant evaluation questionnaires (AInfo/BInfo) and appendices as applicable.

This document is Eskom's Safety, Health, Environment and Quality (SHEQ) Policy (Identifier: 32-727, Revision 4). It sets out Eskom's commitment to SHEQ principles, including its vision, mission, values, and detailed commitments to achieving 'Zero Harm' and implementing management systems aligned with ISO 9001, ISO 14001, and ISO 45001. The policy applies to all Eskom divisions, subsidiaries, and entities under its control, and by extension to contractors performing work for Eskom.

While specific financial or technical pre-qualification criteria for the Simmerpan tender are not in this document, a fundamental eligibility criterion is the bidder's demonstrable ability and commitment to fully comply with and implement Eskom's SHEQ Policy. The bidder's SHEQ management systems, practices, and track record will be critically evaluated.

This document is Eskom's Safety, Health, Environment and Quality (SHEQ) Policy, not a tender specification. It outlines Eskom's internal SHEQ commitments and requirements for contractors. Key points for bidders:

• Eskom requires contractors to meet applicable safety, health, environment and quality compliance obligations and organisational requirements.
• Contractors must implement processes to meet Eskom's SHEQ requirements, which will be measured.
• The policy references management systems standards including ISO 9001, ISO 14001, and ISO 45001/OHSAS 18001.
• Eskom's 'Life-saving Rules' apply to all contractors and visitors, including: Open, isolate, test, earth, bond, and/or insulate before touch; Hook up at heights; Buckle up; Be sober; Permit to work.
• The policy aims for 'Zero Harm' to employees, contractors, the public, and the environment, targeting zero fatalities, injuries, ill-health, environmental incidents, and defects.
• Contractors are classified as any employer formally contracted by Eskom to perform work, supply services, products, equipment, or materials.

The policy defines key terms and outlines roles:

• Defines 'Contractor' broadly as any employer formally contracted by Eskom.
• Defines 'Zero Harm' as prevention of harm to people and the environment through leadership and effective controls.
• Eskom's Leadership is accountable for managing SHEQ risks.
• Eskom's employees are responsible for incorporating SHEQ into daily work.
• Eskom's contractors are responsible for meeting applicable SHEQ compliance obligations.
• The policy's application is monitored via audit schedule.

Eskom's SHEQ policy commits to quality management through:

• Implementation of management systems in accordance with ISO 9001, ISO 14001, and ISO 45001/OHSAS 18001 requirements.
• Aiming for 'Zero Defects' by motivating error prevention.
• Ensuring continual improvement in SHEQ systems to enhance business performance.
• The policy was revised to align with the latest ISO 9001, ISO 14001, and ISO 45001 standards.

This document is Eskom's internal SHEQ Policy. It does not list standard tender compliance requirements like CSD, tax, B-BBEE, CIDB, or CIPC. However, it states that Eskom's contractors are responsible for meeting applicable safety, health, environment and quality compliance obligations and organisational requirements. Key compliance points:

• Contractors must comply with applicable SHEQ legislation and Eskom's organisational requirements.
• The policy references normative standards including ISO 9001, ISO 14001, ISO 45001, OHSAS 18001, and South African legislation such as the Occupational Health and Safety Act, National Environmental Management Act, and Compensation for Occupational Injuries and Diseases Act.
• Contractors are expected to align with Eskom's 'Zero Harm' culture and Life-saving Rules.

Eskom's SHEQ policy commits to health and safety through:

• Taking responsibility for preventing work-related injury and ill-health and providing safe workplaces.
• Applying risk-based assessment methodologies including hazard identification, fitness for duty assessments, and emergency preparedness.
• Conducting SHEQ training and creating employee awareness.
• Establishing and supporting health and safety committees.
• Consultation and participation of workers and representatives on OH&S management systems.
• Adherence to 'Life-saving Rules' for all employees, contractors, and visitors.
• Striving for 'Zero Harm' with targets of zero fatalities, injuries, and ill-health.
• Reference to Occupational Health and Safety Act and other relevant standards.

Eskom's SHEQ policy commits to environmental management through:

• Proactively managing Eskom's environmental footprint, minimising pollution and environmental degradation.
• Pursuing a low-carbon future and prioritising energy and water efficiency.
• Ensuring sustainable use of resources and exploring opportunities for climate change mitigation and adaptation.
• Protecting biodiversity and ecosystems and preventing pollution.
• Striving for zero environmental incidents.
• Implementation of management systems in accordance with ISO 14001.
• Reference to National Environmental Management Act and Eskom Climate Change Policy.

The policy lists normative and informative references:

• Normative references include ISO 9001, ISO 14001, ISO 45001, OHSAS 18001, South African Constitution, National Environmental Management Act, Occupational Health and Safety Act, Compensation for Occupational Injuries and Diseases Act, Mines Health and Safety Act, and internal Eskom standards.
• Informative references include ISO 9000, Health and Safety Agreement with Organised Labour, Eskom Climate Change Policy, and ISO 9004.

• Submit the signed Environmental Management Declaration form.
• The declaration must include: full name, designation (contractor), contact number, and signature.
• Acknowledge and accept responsibility to comply with all stated environmental requirements.
• The form also requires signature by the Eskom Project Manager and date.
• Ensure the declaration is completed and returned as part of the bid submission.

• The document does not specify explicit scoring or minimum thresholds.
• Contractors must demonstrate ability to comply with Eskom's environmental requirements (document 240-18100134).
• Capacity to maintain required environmental documentation and registers.
• Commitment to environmental incident reporting (within 24 hours) and addressing non-conformances promptly.
• Willingness to accept responsibility for environmental compliance via signed declaration.

• Scope: Upgrade of Simmerpan Complex DC Workshop and Battery Room.
• Comply with the project Environmental Management Plan/Programme or Environmental Authorisation.
• Adhere to Environmental Requirements for Organizations (reference 240-18100134).
• Implement Eskom's environmental standards, policies, and procedures.
• Comply with environmental transgression fine systems.
• Inform all staff of their roles in managing environmental impacts on site.
• Report incidents within 24 hours of occurrence.
• Address all non-conformances promptly.
• Implement environmental best practice on site throughout the contract.
• On completion, submit to Eskom Project Manager: approved project-specific Environmental File, incident/complaint register, herbicide and pesticide register, hazardous substance (including solvents) registers.

• Comply with all applicable environmental legal and other requirements.
• Comply with Eskom's environmental standards, policies, and procedures.
• Submit required environmental documentation/registers upon project completion.
• Sign and adhere to the Environmental Management Declaration.

• Closing date: 2026-07-21 at 10:00 (as per tender record).
• No other dates (briefings, site visits, clarification deadlines) are stated in the provided document.

• No specific contact names, emails, or phone numbers are provided in the document.
• Submission address is not stated; refer to the official tender advertisement or RFQ for submission details.

• Prepare and submit a detailed method statement using the provided template (Category 4 Tender Returnables).
• The method statement must cover all sections of the template, including: scope of work, objectives, customer focus, competency/training, PPE, tools/equipment, leadership/values, risk management, process improvement, data analysis, and relationship management.
• Complete the method statement header with the tender/RFQ title, supplier representative details, compiler designation, contact number, and date.
• Reference the relevant document/procedure numbers where available.
• Ensure the method statement is aligned with the Works Information in the NEC document/RFQ.
• Submit before the closing date and time (2026-07-21 at 10:00). Late submissions may be disqualified.
• Follow Eskom's submission instructions as per the tender advertisement or RFQ.

• Eligibility is primarily assessed on the bidder's ability to comprehensively address all sections of the method statement.
• The method statement must demonstrate technical competence, robust project management, quality and safety systems, and financial/operational capacity for a major infrastructure upgrade.
• Experience with NEC contracts and Eskom standards is highly advantageous.
• No explicit scoring weights or preference points are stated in the available document.

• Scope: Upgrade of the Simmerpan Complex DC Workshop and Battery Room.
• The method statement must detail:
• Scope of work as per the Works Information in the NEC document/RFQ.
• 2-3 SMART objectives related to the scope outputs.
• How customer needs are identified and communicated to affected personnel.
• Required human resources, skills, competencies, and training to deliver the scope.
• PPE required for executing the scope.
• Tools, equipment, and infrastructure (including testing/measurements) needed.
• The organisation's mission, vision, and values.
• Risk identification and mitigation actions for delivering the scope.
• Processes for identifying gaps and improving business efficiency.
• Data to be collected and analysed for future improvement.
• Stakeholder management (including affected parties and their impact level) and supplier selection/monitoring if outsourcing is involved.

• No specific financial requirements (pricing format, bonds, guarantees, payment terms, or financial capacity) are stated in the provided document.

• No specific compliance requirements (CSD, tax, B-BBEE, CIDB, CIPC, professional registrations, local content) are stated in the provided document.
• Bidders should ensure they meet Eskom's general supplier requirements as per the tender advertisement.

• This document outlines Eskom Transmission's environmental requirements for contractors and suppliers.
• It aims to ensure sustainable procurement and minimise environmental impacts.
• Applies to all Transmission suppliers, service providers, contractors, and sub-contractors.
• Effective from date of signature.
• References include Eskom procedures, ISO 14001, and national environmental acts.

• Closing date: 21 July 2026 at 10:00.
• Tenderers may be given seven (7) days to submit outstanding environmental requirements after evaluation.
• Environmental practitioners must be given at least one week notice prior to contract award for environmental file evaluation before site mobilisation.
• All documentation must be submitted to Transmission for evaluation seven (7) days after contract award.

• Queries must be directed to the Eskom Representative (Buyer) whose details are in the tender document.
• Direct communication with Environmental Practitioners is not allowed.
• The Procurement and Supply Chain Management (P&SCM) department oversees the process.
• Specific contact names, emails, phones, or addresses are not provided in this document.

• Tenderers must provide valid and authentic environmental documentation for evaluation.
• The Environmental Acknowledgement Form (Appendix E) must be completed and included in the tender.
• All environmental documentation must be submitted with the tender returnables.
• Direct communication between tenderers and Environmental Practitioners is not allowed; all queries must be levelled in writing with the Eskom Representative (Buyer).
• For environmental requirements not met during evaluation, tenderers will be given seven (7) days to submit outstanding documents; failure to do so will render the tenderer non-compliant but not disqualified.
• Outstanding environmental issues will be addressed during negotiations or post contract award within a specific timeframe stipulated in the contract.

• Environmental evaluations conducted by environmental practitioner.
• Risk-based scoring: high-risk uses 'all or nothing' approach; medium and low-risk as contractual requirements.
• Non-compliance does not disqualify but addressed in negotiations or post-award.
• Post-contract reviews assess performance for future reference.
• Suppliers must meet the minimum environmental requirements specified for the tender's risk level.
• Exemptions apply only to specific categories like independent electricity generators, municipalities for services, established retailers for consumables, and emergency procurement.

• Suppliers must have a documented, implemented, and maintained Environmental Management System (EMS), preferably aligned with ISO 14001:2015.
• The EMS must cover all stages of work, including site establishment, construction, manufacturing, storage, waste management, handling of hazardous substances, site management, rehabilitation, and demobilisation.
• Required environmental records include: Environmental Authorisation, project-specific Environmental Management Plan/Programme, Aspects and Impacts register, incident register, non-conformance register, complaints register, waste statistics, water use records, hazardous substances registers, audit reports, inspection checklists, ECO reports, and appointment letters for environmental representatives.
• Suppliers must conduct site visits before tendering where applicable, supervised by the contract custodian and commercial practitioner.
• A qualified person (National Diploma/degree in Environmental Sciences or related field) must be appointed for environmental monitoring; for low-risk projects, a representative with two weeks environmental training is sufficient.

• Transmission uses a six-phase environmental contractor management model: Design, Tender Enquiry/Evaluation/Award, Supplier Registration, Site Mobilisation/Access, Contract Execution/Monitoring, Post-Contract Review.
• Environmental specifications integrated into design phase.
• Tender enquiries include contract-specific environmental specifications and risk assessments.
• Suppliers must have documented EMS and submit required documentation seven days after contract award.

• Environmental practitioners conduct inspections and audits to monitor compliance.
• Suppliers must maintain records: Environmental Authorisation, project-specific EMP, Aspects and Impacts register, incident register, non-conformance register, complaints register, waste statistics, water use records, hazardous substances registers, audit reports, inspection checklists, ECO reports, appointment letters.
• Final environmental inspection required before contract close-out, with rehabilitation executed according to EMPr/EMP and EA conditions.
• Environmental file handed over to asset owner on completion.
• Post-contract reviews assess environmental performance; results input into supplier database.

• Suppliers must comply with all environmental legislation and Transmission environmental requirements.
• B-BBEE minimum level: 2.
• Suppliers must provide valid and authentic environmental documentation for evaluation.
• Suppliers are responsible for ensuring subcontractors comply with environmental legal obligations and Eskom/Transmission requirements.
• Non-compliance can lead to work stoppage, suspension, or termination of contract without financial compensation.
• Supplier status reconsideration may occur if: three major environmental non-conformances in the same financial year; two or more contraventions of environmental legislation; violation of Eskom Life-saving Rules; submission of fraudulent environmental documents.
• Exempted suppliers include independent electricity generators, venue/accommodation services without a contract, municipalities, retailers, and emergency procurement.

• Eskom commits to Zero Harm culture for safety, health, environment, and quality (SHEQ).
• Suppliers must comply with environmental legislation and Transmission requirements.
• Work stoppage may occur due to environmental concerns without financial compensation, including ad-hoc interventions by Transmission management, environmental practitioners, or government authorities.
• Suppliers must manage subcontractors to ensure compliance with environmental legal obligations.
• Hazardous substances must be managed with Safety Data Sheets and registers.

• This standard sets minimum criteria for assessing supplier environmental conformity.
• Requires Environmental Management System (EMS) preferably aligned with ISO 14001:2015.
• Environmental planning includes waste management, site management, rehabilitation, and demobilisation.
• Suppliers must maintain extensive environmental records and permits.
• Risk-based evaluation: high, medium, low.
• Site visits required before tendering where applicable.
• Environmental practitioners monitor compliance through inspections and audits.

• The contract custodian communicates with the supplier status reconsideration committee regarding suspension or termination on advice of environmental practitioners.
• Investigation initiated if: supplier has three major environmental non-conformances in same financial year; two or more contraventions of environmental legislation; violation of Eskom Life-saving Rules; fraudulent environmental documents submitted.
• If found guilty, supplier removed from Eskom database with no future business prospects; if cleared, reconsidered for reinstatement.
• No Transmission employee may terminate or suspend a contractor; must be referred to Reconsideration of Supplier Status Committee.

• Effective date from signature.
• Document controlled disclosure applies.
• Direct communication with Environmental Practitioners not allowed; all queries via Eskom Representative.

• Procurement Practitioner ensures environmental requirements are included in tender documents.
• Environmental Practitioner coordinates requirements, participates in evaluations, and monitors compliance.
• Contract Custodian ensures supplier adherence to environmental requirements and manages non-conformances.
• Supplier must provide valid documentation, comply with legislation, and meet site-specific requirements.

This document is a post-contract award SHEQ (Safety, Health, Environment, and Quality) requirement checklist for the 'DC Workshop Battery Room Upgrade' project. It details the mandatory documents, plans, appointments, and registers the successful contractor must prepare and have approved before commencing work. It is not a scope of work description for the construction itself.

Requires the issued tender signed Environmental Requirements Proforma Form.

This document is a post-award SHEQ compliance checklist, not a pre-bid evaluation document. The listed requirements are conditions for contract execution that the winning bidder must fulfill before work commences. They cover:

• Occupational health and safety documentation (items 18-27).
• Environmental management requirements (items 28-40).
• Quality management requirements (items 41-49).

All are mandatory for approval before work commencement.

The document specifies post-contract award SHEQ (Safety, Health, Environment, and Quality) requirements for the DC Workshop and Battery Room Upgrade project. It is not a technical specification for the works but a list of mandatory management system deliverables. Key required deliverables include:

• Issued tender documents: SHE Specification and Annexure B.
• Key compliance documents: Copy of Letter of Good Standing, Contract SHE Plan, Signed Section 37(2) Agreement.
• Appointment letters for a full complement of site personnel with defined legal and competency requirements, including:

• Site Manager/Responsible Manager (OHS Act Section 8 with legal liability and incident investigation competency).

• Safety Officer (National Diploma in Safety Management or Advanced SAMTRAC with HIRA competency and SACPCMP registration).

• Electrical Installation appointment (Master Installation Electrician competency including ORHVS authorization).

• Various other appointed roles: Principal Contractor, Sub-contractor, Assistant Site Manager, Supervisor, Risk Assessor, Incident Investigator, First Aider, Vehicle Operator, SHE Representative, Stacking Supervisor, Hand Tool Inspector, Hazardous Chemical Agent Co-Ordinator, Fall Protection Planner.

• Registers and checklists: Safety induction, PPE issue and matrix, toolbox talks, first aid, hand tools inspection, hazardous chemical substances (with SDS), vehicle, fire equipment.
• Management documents: Training matrix, OHS site-specific organogram, incident management procedure, method statements/safe work procedures, risk assessment monitoring plan, baseline risk assessment.
• Specialized safety plans: Fall protection plan and rescue, fall prevention risk assessment.
• Medical and competency proof: OHN Medical Fitness for Duty Certificate (Annexure 3), proof of competency certificates.
• Environmental management documents: Waste Management Plan, Environmental Management Plan, Environmental Aspect and Impact register, Environmental Policy, evidence of environmental training, appointment of Environmental Officer, waste transporter registration certificate, license for waste management facilities, municipal letter of authorization, waste manifesto template, environmental incident management procedure, non-compliance procedure.
• Quality management documents: Signed Quality Policy, Quality Method Statement, Quality Objectives, Control of Documented Information, Signed Roles and Responsibilities, Proof of previous work completed, Quality Plan, Quality Organogram, Management Review Schedule, Work instruction checklist.
• Note: All safety, environmental, and quality files require formal approval via a work authorization letter before commencement.

Quality methodology requirements include:

• A signed Quality Policy.
• A Quality Method Statement.
• Quality Objectives signed by Top Management.

These are part of the Quality File deliverables.

The Quality File must be approved, indicated by a signature from an authorized person.

The document outlines mandatory SHEQ compliance requirements for the contractor after award. Key requirements include:

• B-BBEE: A minimum B-BBEE Level 2 is stated as a requirement.
• Occupational Health and Safety Act: Compliance with the OHS Act and relevant regulations is mandatory.
• Contractor must have a valid OHS policy.
• Must provide a Copy of a Letter of Good Standing.
• Must have a signed Section 37(2) Agreement.
• Must submit a comprehensive Contract SHE Plan.
• Appointment letters are required for numerous legally appointed positions under the OHS Act, each with specific competency requirements (e.g., Site Manager under Section 8, Safety Officer with SACPCMP registration).
• Compliance with the Compensation for Occupational Injuries and Diseases (COID) Act is required.
• Environmental compliance: Requires an Environmental Management Plan, Waste Management Plan, registration certificates for waste transportation and facilities, and municipal authorization to operate.
• Quality management system compliance: Requires a signed Quality Policy, Quality Plan, and documented roles and responsibilities.
• All safety, environmental, and quality files must be formally approved before work starts.

Requires an OHN Medical Fitness for Duty Certificate and Annexure 3.

Requires a non-compliance procedure for environmental matters.

The document implies contractual terms related to SHEQ compliance: The contractor's safety, environmental, and quality files must be approved via a formal work authorization letter issued by Eskom before work can commence. This is a condition precedent to starting the contract work.

This section contains post-award SHEQ compliance requirements, not pre-bid evaluation criteria. The listed items are conditions for contract execution that the winning bidder must fulfill. They cover:

• Occupational health and safety documentation (items 18-27).
• Environmental management requirements (items 28-40).
• Quality management requirements (items 41-49).

All are mandatory for approval before work commencement.

This document is Eskom's internal OHS Incident Management Procedure, not a tender evaluation framework. However, it implies that any contractor working with Eskom must comply with this procedure. Key points for bidders:

• The procedure applies to contractors unless explicitly stated otherwise.
• Contractors must ensure their employees understand and comply with the procedure.
• Incidents involving contractor employees are recorded against the Eskom OU/BU that holds the contract.
• Compliance with this procedure is a prerequisite for working under Eskom contracts.

This document is Eskom's Occupational Health and Safety Incident Management Procedure (Document 32-95, Revision 9), not the tender's technical specifications. The tender's technical scope for the Simmerpan Complex DC Workshop and Battery Room Upgrade is not provided in the extracted content. The procedure covers:

• Purpose: Effective management of incidents resulting in near misses, property damage, injuries, occupational diseases/illnesses, or fatalities.
• Applicability: Applies throughout Eskom Holdings SOC Ltd, its groups, divisions, subsidiaries, and entities where Eskom has a controlling interest. Also applies to Eskom employees, contractors, and affected members of the public.
• Aims: Reduce risk, ensure effective incident management, accurate classification and recording, prompt investigation, promote near-miss reporting, improve OHS quality through learning, share information, report to stakeholders, analyse trends, and involve all stakeholders.
• Effective Date: 1 April 2021.
• Key Sections: Includes definitions, roles and responsibilities, and a detailed incident management process covering identification, emergency response, notification, prioritisation, classification, recording, investigation, corrective actions, close-out, and communication.

The extracted content outlines Eskom's requirements for OHS incident investigation and corrective action management, not a tender-specific quality plan. Key points include:

• All investigation reports are controlled disclosure documents.
• All health and safety incidents must be investigated, excluding non-work-related incidents outside workplace boundaries.
• Ineffective corrective actions from previous incidents must be considered during repeat incident investigations.
• Investigation reports must include incident details, consequences, risk of reoccurrence, direct causes, root causes, system failures, corrective actions, and lessons learnt.
• Corrective actions must be specific, measurable, achievable, realistic, and timeous (SMART).
• The hierarchy of control (engineering, barriers, PPE as last resort) must be considered when formulating corrective actions.
• Corrective actions must be verified, with documentary evidence attached in SAP EH&S before closure.
• Ineffective corrective actions must be revised and re-implemented.
• Risk assessment must ensure corrective actions do not create additional risks.

This document is Eskom's internal OHS procedure, not the tender's compliance requirements. The tender's compliance requirements (CSD, tax, B-BBEE, etc.) are not provided in the extracted content. However, the procedure outlines OHS compliance obligations for contractors:

• Contractors must comply with this procedure unless explicitly stated otherwise.
• Contractors must ensure their employees understand and comply with the procedure, including duty of care and refusal to perform unsafe tasks.
• Incidents involving contractor employees must be recorded against the Eskom OU/BU that holds the contract.
• Legal notifications under the OHS Act or from the NPA must be immediately reported to the Legal Department for attorney appointment.
• Disputes regarding incident classification are referred to the Safety Data Integrity Committee (SDIC) for review and direction.
• For serious incidents with potential liability, the Legal and Sustainability Systems Departments must be provided with a motivation for advice.
• In cases of employee or contractor fatalities, Sustainability Systems initiates a corporate investigation.
• Where the Mine Health and Safety Act (MHSA) applies, its investigation process is followed.

Revision: 9

Total Pages: 30

Next Review Date: March 2027

Senior Advisor OHS Senior Manager–OHS General Manager

rather a way of identifying and addressing areas for improvement in order to reduce future risks.

Eskom is committed to Zero Harm as a value, this value forms an integral part of Eskom’s

operations.

2.1 Scope

2.1.1 Purpose

incidents that occur during the course of Eskom’s business that result in, or could result in, near

misses, property damage, injuries, occupational diseases/illnesses or fatalities.

2.1.2 Applicability

and entities in which Eskom has a controlling interest. Where Eskom does not have a controlling

interest, this procedure shall apply if no such similar document exists.

This document is applicable to Eskom employees, contractors (unless it is explicitly mentioned

otherwise in this document) and members of the public affected by activities of, or on behalf of,

2.3 Definitions

2.3.1 Accident: Any unplanned event, arising out of, and in the course of, an Eskom or

contractor employee’s employment and resulting in human injury, illness, or death of the

employee, as well as death of, or injury to, any member of the public or damage to property.

2.3.2 Fatality: an incident occurring at work, or arising out of, or in connection with, the activities

of persons at work, or in connection with the use of plant or machinery, o r direct or

indirect exposure to Eskom’s product or activities, in consequence of which, any person

(that is, employee, contractor, or member of the public) dies, regardless of the time

intervening between the injury and/or exposure to the date of death. The date of the

incident will reflect the date on which the incident occurred, irrespective of the date of

death.

Note: Incidents related to the death of a person (employee or contractor employee) while

at the workplace and on duty who dies as a consequence of any activity or cause not

directly related to the course and scope of the deceased’s employment (for example, death

from natural causes, etc.) will not be regarded as a work related incident.

a) Where an employee/contractor is booked off, regardless of the number of days or

shifts.

b) Incident resulting to a person being booked on restricted/ light duty longer than seven

calendar days.

Note: This excludes incidents which are not caused by OHS events that arise at the

workplace or not directly related to the course and scope employment.

2.3.15 Public Recordable Fatality Incident (PRFI)

a) A PRFI is an incident resulting in the electrocution of a member of the public by coming

into contact with Eskom apparatus within the point of supply, but excluding

electrocution resulting from criminal activities. A minor being electrocuted as a result of

criminal activity will be regarded as a public recordable fatality incident.

b) Any work-related incident where an Eskom employee or contractor is responsible for

the death of a member of the public, excluding incidents where a member of the public

is solely at fault.

2.3.16 Serious incident:

a) Any incident that results in a person being admitted to ICU for four days or more.

WCL Workman’s Compensation Letter

all incidents and harm to any person, including members of the public and damage to property.

a) Implementing this procedure;

b) Communicating to all their employees, contractors and contractor employees the

importance of compliance with this procedure and the consequences of non-compliance.

employees and new contractors;

c) Implementing a monitoring process for ensuring understanding of, and compliance with,

duty of care and refusal to perform an unsafe task; and

d) Ensuring understanding of, and compliance with, the requirements of this procedure.

Note: Joint ventures: There may be occasions when Eskom and other organisations combine

resources to carry out a joint venture. Unless otherwise stipulated, each company in the joint

venture is liable for its own contraventions and could, therefore, be prosecuted in its own name,

without reference to any of the other companies involved.

2.6 Process for Monitoring

audit process. The OU/BU is responsible for its own monitoring; all other assurance providers will

monitor compliance with this procedure.