Upgrading of perimeter security fence at matimba power station for 12 months

This PAYE Questionnaire for Service Contracts to Eskom Group of Companies determines tax classification for Individuals, Close Corporations, Companies, or Trusts. Classifications include: Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor. Applies only to contractors supplying Eskom Holdings SOC Ltd and its subsidiaries with services or labour.

This questionnaire applies from 1 March 2025 to 28 February 2026. Note: This is not the tender closing date. Refer to the tender record for the actual RFQ closing date.

Group Tax Department: [email protected]. For queries, contact your contractor representative in Eskom. Group Tax Department is located at Megawatt Park.

Submit the following to your Eskom contractor representative: completed and signed summary sheet, signed affidavits (Appendices 1-5 as applicable), signed declarations (Appendices 6-9 as applicable). Copy Group Tax at [email protected]. If classified as a Personal Service Provider or Dependent Contractor, PAYE will be withheld from all payments.

Evaluation is based on tax classification tests under the Income Tax Act. Key criteria: Residency in South Africa (non-residents must sign Appendix 9). Companies/CCs/Trusts must employ 3+ full-time, non-connected employees engaged in their business (Appendix 1). No more than 80% of income from Eskom or an associated institution (Appendix 4). Services must not be mainly performed at Eskom premises or under Eskom’s control/supervision (Appendix 3). No connected persons may render services to Eskom on behalf of the contractor (Appendix 2). Labour Brokers must provide a valid IRP30 exemption certificate (Appendix 6). Dominant Impression Test (11 questions) assesses employment-like characteristics.

Compliance is determined by the Fourth Schedule to the Income Tax Act 58 of 1962. Contractor types assessed: Independent Contractor, Personal Service Provider (PSP), Labour Broker, or Dependent Contractor. Key tests: Residence test (must be SA resident), Number of Employees exclusion (3+ full-time employees not connected to shareholders/members), 80% Income test (no more than 80% from one client), Place/Control/Supervision test (services not mainly at Eskom premises or controlled by Eskom), Dominant Impression test (11 questions). If classified as PSP or Dependent Contractor, PAYE will be withheld at code 3601 or 3616 on IRP5. If classified as Independent Contractor, no PAYE withheld and no IRP5 issued.

Project: Upgrading of security fence for 12 months. Key Focus: Compliance with Eskom OHS and other requirements as outlined in Annexure B.

Return the following signed document: Acknowledgement form (Annexure B) confirming understanding of Eskom OHS and other requirements.

Evaluation focuses on: Open eligibility for suppliers/contractors capable of upgrading security fences and complying with Eskom’s OHS and statutory requirements. Compliance: Demonstrable ability to adhere to Eskom’s OHS standards (32-136) and South African OHS/COID Acts. Subcontractor Oversight: Processes to manage, audit, and ensure compliance of subcontractors/suppliers. Past Work: Ability to provide testimonials/references for similar past work if requested by Eskom.

Scope: Upgrading of security fence for a 12-month period. Key OHS Requirements: Compliance with Eskom Contractor Health and Safety Requirements Standard 32-136, OHS specifications provided, Occupational Health and Safety Act 85 of 1993, and Compensation for Occupational Diseases and Illnesses Act 130 of 1993. Post-Award: Full alignment of company processes with Eskom’s SHE policies, procedures, and standards.

OHS Compliance: Mandatory adherence to Eskom and statutory OHS requirements. Penalties apply for non-conformance by the main supplier, contractors, or subcontractors. Contractor/Supplier Management: Main supplier must demonstrate selection criteria for subcontractors, notify Eskom prior to their appointment, ensure their competence, and monitor their OHS compliance via audits. Non-compliance by subcontractors is the main supplier’s responsibility. Eskom may verify compliance and request testimonials/references for similar past work. All employees (contractors/suppliers) must undergo Eskom and company inductions.

Scope of Work – details attached as Annexure 1.1.18.

• Issue date: 18 June 2026
• Closing date & time: 10 July 2026, 10:00
• Tender validity: 90 days from closing date
• Compulsory clarification meeting: 1 July 2026, 10:00–12:00 (Microsoft Teams – link in tender)
• Clarification queries deadline: 5 working days before the closing date
• Tender validity period (as stated in Section 2.12): 12 weeks
• No public tender opening – tenders will be downloaded electronically.

Compulsory clarification meeting – 1 July 2026, 10:00–12:00 (MS Teams). Attendance confirmation required; non‑attendance leads to disqualification.

Eskom Representative: Azwifaneli Thagwana

Telephone: 014 763 8690

Email: [email protected]

All queries and clarifications must be addressed in writing to the above representative only.

Fraud/corruption reporting: 0800 11 2722 or [email protected].

Procurement Manager (additional contact): DH Makamu, Procurement/Commodity Manager (date of notice: 18 June 2026).

• Submit the tender electronically via the Eskom e‑tendering portal (https://etendering.eskom.co.za) by 10 July 2026, 10:00.
• Upload all documents in the appropriate folders (Technical, Commercial, Financial, Other) in PDF format; the price list must also be provided in Excel.
• Maximum file size per document: 500 MB; total upload size: 4 GB. No zip or hard‑copy submissions are accepted.
• Indicate the submission status as “complete”. Late submissions are rejected.
• Mandatory returnables (disqualifying if missing): Authorisation Form (Annexure A), Acknowledgement Form (B), Tenderer’s Particulars (C), Integrity Declaration (D), CPA for local/foreign goods (E/F), SBD 6.2 & annexes G1‑G4, SBD 1 (H), Preference Points Claim (I), Bidders Disclosure (J).
• Non‑disqualifying returnables can be corrected within 5 working days of a written request.
• Joint‑venture/consortium bidders must provide a signed agreement stating joint and several liability, a single designated bank account and evidence of a single business entity.
• All clarification queries must be submitted in writing to the Eskom Representative at least 5 working days before the closing date.

Mandatory returnables at tender closing (disqualifying if missing): Authorisation Form (A), Acknowledgement Form (B), Tenderer’s particulars (C), Integrity Declaration (D), CPA (E/F), SBD 6.2 local content certificates (G1‑G4), SBD 1 (H), Preference Points Claim (I), Bidders Disclosure (J). Non‑disqualifying returnables can be corrected within 5 working days of a written request. All documents must be uploaded in PDF (price list also in Excel) under the appropriate folders.

• Eligibility checks (sanctions list, conflict of interest, authorised signatory, no 100 % subcontracting, National Treasury restrictions, Tender Defaulters list).
• Only one tender per entity (except where e‑tendering size limits apply).
• Functionality scoring (technical evaluation) – weight 70 %; threshold 70 % – failure to meet threshold results in disqualification.

• SACPCMP safety officer record – 20 %
• Environmental officer record – 25 %
• SACPCMP registered construction manager – 50 %
• Company profile & organogram – 45 %
• Completion certificates of similar projects – 40 %
• Method statement & quality control plan – 35 %
• Execution programme – 30 %

• Pricing evaluation – scores out of 80‑90 points and includes VAT, arithmetic corrections, exclusion of contingencies, adjustments for variations, NPV comparison, exchange rate effects, unconditional discounts (considered) and conditional discounts (applied at payment).
• Specific goals (PPPFA) – scored out of 10‑20 points; no evidence = 0 points but not disqualifying.
• Overall ranking – combine technical (70 %) and price/specific‑goal scores (30 % or 20 %) using the 90/10 or 80/20 system.
• Objective criteria may be applied (e.g., local content thresholds) and may override the highest‑scoring bidder.

Scope: Upgrade of the perimeter security fence at Matimba Power Station for a 12‑month period (removal, installation and earthing of fence).

Key deliverables: complete fence upgrade, compliance with Eskom labelling and cataloguing requirements, provision of as‑built documentation.

Standards & qualifications: CIDB grading 7SQ or 7CE (or higher); SACPCMP registration for safety personnel; ISO 9001:2015‑aligned Quality Management System.

Key personnel (mandatory CVs & certificates):

• Safety Officer – SACPCMP registration, relevant experience in fence projects.
• Environmental Officer – minimum 3 years experience, qualification in Environmental Management.
• Construction Manager – SACPCMP registration, relevant project experience.

Organogram: must show all key persons, their qualifications and roles.

Experience: completion certificates for similar fence removal/installation projects, including contract value, duration and status.

Quality documentation: QMS manual, quality policy, objectives, control of documents, non‑conformity & corrective action procedures, internal audit records, Contract Quality Plan and Quality Control Plan.

Environmental documentation: Environmental Officer appointment letter, Environmental Policy, Environmental Management Plan, Waste Management Plan, Emergency Response Plan, Aspects & Impacts Register, hazardous chemicals register.

Method statement: must demonstrate feasibility, practicality and understanding of the scope; execution programme must show realistic milestones and ability to complete within outage windows.

Method Statement must fully describe the scope of work and will be scored on feasibility, practicality and depth of understanding. Execution programme must be realistic, include key milestones and demonstrate capability to complete work within existing outage windows.

Skills Development: SD&L matrix not an evaluation criterion but bidders are encouraged to propose skills development initiatives for Lephalale area candidates. Target entry‑level outputs – Artisan Electrical (N3/Matric or Trade Test), C&I artisans (N2/Grade 12 or on‑the‑job training).

Quality Requirements (Category 3):

Section A – QMS manual, quality policy, objectives, document control, non‑conforming output control, corrective action, internal audit.

Section B – Evidence of QMS operation: organization chart, responsibility matrix, control of external processes.

Section C – Contract Quality Plan (project‑specific).

Section D – Quality Control Plan/Inspection & Test Plan.

Section E – Additional requirements – Form A completed and signed.

Pricing Schedule/BOQ (if not in contract) must be submitted in PDF and Excel; each document ≤ 500 MB, total upload ≤ 4 GB.

Pricing Schedule/BOQ: submit in both PDF and Excel formats (size limits as per submission guidelines). Include a separate line item for cataloguing if required.

Price evaluation: inclusive of VAT, corrected for arithmetic errors, excludes contingencies, adjusted for approved variations, NPV comparison, exchange‑rate effects; unconditional discounts considered, conditional discounts applied at payment.

Payment terms: contracts ≤ R50 million – payment within 30 days of undisputed invoice; contracts > R50 million – payment within 60 days.

Financial sustainability: latest two years audited financial statements required (auditor’s report, directors’ report, balance sheet, income statement, cash‑flow statement, notes). Subsidiaries may need a guarantee letter from the holding company.

Tender validity: 90 days from closing date.

Eligibility: no sanctions‑list nationality, no conflict of interest, authorised signatory, not on Tender Defaulters list, not restricted by National Treasury, not subcontracting 100 % of the scope.

CIDB: grading 7SQ/7CE or higher.

B‑BBEE: provide certificate or sworn affidavit as per the B‑BBEE Act.

Local content: mandatory SBD 6.2 annexes G1‑G4; material thresholds – Cement 100 %, Wire 100 %, Fasteners 100 %, Electrical Cables 90 %.

CSDG: applicable where contract ≥ 12 months and value ≥ R5 million or CIDB grade ≥ 7; submit required CSD documentation post‑award.

CPG: where ≥ 25 % of work can be subcontracted; target 5 % engagement of designated enterprises; black‑owned participation target 20 % (letter of intent required).

Occupational Health & Safety: submit OHS acknowledgement, Health & Safety Plan, detailed OHS costing, COIDA good standing letter, OHS policy signed by CEO, Baseline Risk Assessment, competency CVs/certificates.

Environmental: appoint Environmental Officer, submit Environmental Policy, Management Plan, Waste Management Plan, Emergency Plan, Aspects & Impacts Register, hazardous chemicals register.

All mandatory returnables must be submitted by the closing date; failure results in a non‑responsive tender.

Proof of B‑BBEE status may be provided via a certified B‑BBEE certificate, a sworn affidavit, or any other method prescribed by the Broad‑Based Black Economic Empowerment Act.

OHS compliance: all suppliers must submit OHS returnables by the closing date. Non‑compliant suppliers will be given 7 working days to provide missing documents; failure results in non‑responsiveness. Required documents include OHS acknowledgement, Health & Safety Plan, detailed OHS costing, COIDA good standing letter, OHS policy signed by CEO, Baseline Risk Assessment, competency CVs/certificates, safety officer qualifications, site manager training records, hazardous chemicals register.

Environmental Officer appointment – minimum 3 years experience, qualification in Environmental Management; appointment letter required. Environmental Policy – must commit to compliance and duty of care. Management plans – Environmental, Waste, Emergency Response, Aspects & Impacts Register, Hazardous Chemicals register.

The Tender Data takes precedence over the Standard Conditions of Tender in case of any ambiguity or inconsistency.

Tender prices will not be read out publicly (Section 3.5).

Contract conditions (NEC) – grading 7SQ/7CE or higher; emerging enterprises may submit if they meet CIDB criteria. Joint ventures must have all members registered with CIDB, lead partner with appropriate grading, and combined grading meeting or exceeding the required level.

Ranking – combine technical (70 %) and price/specific‑goal scores (30 % or 20 %) using the 90/10 or 80/20 system; highest total score ranks highest (Section 3.19).

This annexure is a mandatory Acknowledgement Form for Eskom’s Safety, Health, and Environmental (SHE) Rules and other requirements. The tenderer must sign and submit it to confirm understanding and acceptance of the listed SHE obligations.

Submit a signed Acknowledgement Form for Eskom SHE Rules and Other Requirements (Annexure B).

Comply with Eskom’s mandatory SHE requirements, including:

• Eskom Safety, Health, Environmental and Quality Policy: 32-727.
• Eskom Life Saving Rules, Directive: 240-62196227.
• Eskom Environmental, Occupational Health and Safety Incident Management Procedure: 32-95.
• Eskom Vehicle and Driver Safety Management: 32-93.
• Eskom Vehicle Specification: 32-345.
• Eskom Contractor Health and Safety Requirements Standards: 32-136.
• Provided SHE specifications.
• Employees’ Right of Refusal to Work in an Unsafe Situation: 240-43848327.
• Eskom Waste Management Standard: 32-245.
• Any additional Operating Unit/Business Unit-specific SHE requirements.
• All employees (contractors/suppliers) must undergo Eskom and company inductions.

Financial penalties apply for non-compliance with Eskom or statutory SHE requirements, including subcontractor non-compliance. No compensation will be paid for work stoppages due to SHE-related issues.

The main supplier must:

• Demonstrate processes and selection criteria for appointing contractors/suppliers.
• Notify Eskom before appointing contractors/suppliers.
• Ensure contractors/suppliers have adequate resources and competencies.
• Manage contractors/suppliers to ensure compliance with legal and Eskom requirements.
• Conduct SHE audits and assessments of contractors/suppliers during work execution.
• Provide grounds for termination of contractor/supplier work.
• Address all non-conformances by contractors/suppliers directly, subject to performance and penalty processes.
• Eskom may verify past work and request testimonials, references, or client contact details.

This document is the E-Tenderers’ E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1). It does not include the tender scope or description for the security fence upgrading project (Reference: E2752GXMPMATR, 12-month duration, Eskom, Limpopo Province). Bidders must refer to the full tender documentation for project details.

Mandatory returnable: E-Tenderers’ E-Tendering Training Acknowledgement Form must be fully completed and submitted to Eskom within the prescribed period. Required details: business name/JV, contact person (landline, cellphone, email), tenderer’s name, and authorized signature. Bidders must acknowledge self-training via e-Tendering Noddy Guide, video, or clarification meeting and confirm ability to operate the E-Tendering Solution. Failure to submit this form fully completed will result in disqualification from the procurement process.

Responsiveness requirement: All tenderers must submit the fully completed E-Tendering Training Acknowledgement Form to be considered. No scoring details are provided in this document.

This document does not contain technical specifications for the security fence upgrading work. It is only the mandatory E-Tendering Training Acknowledgement Form. Bidders must obtain the full tender documentation for project-specific technical requirements.

Mandatory compliance: Bidders must complete and submit the E-Tendering Training Acknowledgement Form, confirming self-training (via Noddy Guide, video, or clarification meeting) and ability to operate the E-Tendering Solution. Non-submission or incomplete forms will lead to disqualification.

Mandatory requirements:

• Appoint an Environmental Officer with 3+ years of experience in environmental management and a National Diploma/Degree/BTech in Environmental Management. A signed appointment letter is required.
• Submit all required environmental plans: Environmental Management Plan (EMP), Waste Management Plan (WMP), Emergency Preparedness and Response Plan (EPRP), and Aspects & Impacts Register (A&I).
• Provide proof of training for personnel handling hazardous/chemical substances (if applicable).
• Achieve a minimum weighted final score of 80% in the evaluation.

Scoring breakdown:

• Environmental Officer Appointment: 25 points (3+ years experience + qualification = full score; 1-2 years = 15; 0 years = 0).
• Environmental Policy: 5 points (must commit to compliance and duty of care/pollution prevention).
• Environmental Management Plan (EMP): 15 points (must address 85-100% of anticipated impacts/risks for full score; partial = 10; poor/none = 0).
• Waste Management Plan (WMP): 10 points (must identify and mitigate 85-100% of waste streams for full score; partial = 5; poor/none = 0).
• Emergency Preparedness and Response Plan (EPRP): 5 points (must address 85-100% of emergencies for full score; partial = 0; poor/none = 0).
• Aspects & Impacts Register (A&I): 25 points (must identify, assess, and mitigate 85-100% of impacts for full score; partial = 15; poor/none = 0).
• Hazardous/Chemical Substances: 5 points (list of substances + SDS + proof of training = full score; list only = 0; none = 0).
• Method Statement (MS): 10 points (must demonstrate 85-100% of scope for full score; partial = 5; poor/none = 0).

DEFINITION: This is a high-risk activity involving direct environmental impact (land/water/air) requiring licensing/permits or with potential pollution/contamination risks.

Closing Date: 10 July 2026 at 11:00 AM (South African Time). All other dates (briefings, site visits, clarification deadlines) could not be extracted from the available document text.

Returnable Documents: The document indicates this is a Request for Quotation. Submission requirements could not be fully extracted from the available text. Bidders should ensure all standard Eskom RFQ returnable documents are completed and submitted before the closing date.

Scope: Upgrading of security fence for a 12-month period. Location: Nkondlo area (inferred from file name 'NKP Security Fence Upgrade'). This is an Eskom infrastructure project in Limpopo province. Specific technical requirements, standards, and deliverables could not be extracted from the available document text.

Insufficient searchable text - AI extraction recommended. Standard Eskom supplier compliance requirements would typically include: CSD registration, valid tax clearance, B-BBEE certification, and compliance with Eskom's supplier development criteria.

This document is a Category 3 Returnables list (Ref 240-12248652_List of Tender Returnables_Cat 3_ Rev 7). It does not contain submission instructions, deadline details, or returnable checklists. Refer to the main tender document for submission requirements.

Evaluation is based on the following quality requirements:

• QMS Compliance (7 points): Objective evidence of a documented Quality Management System (QMS) complying with ISO 9001:2015 (certification not required). Required documents:
• QMS Manual or equivalent describing the QMS and its scope.
• Quality Policy approved by top management.
• Quality Objectives approved by top management.
• Documented information for Control of Documented Information (Clause 7.5 of ISO 9001:2015).
• Documented information for Control of Nonconforming Outputs (Clause 8.7 of ISO 9001:2015).
• Documented information for Nonconformity and Corrective Action (Clause 10.2 of ISO 9001:2015).
• Documented information for Internal Audit (Clause 9.2 of ISO 9001:2015).
• QMS in Operation (2 points):
• Documented roles, responsibilities, and authorities (e.g., organisation chart and responsibility matrix, including quality management function).
• Documented process for Control of Externally Provided Processes, Products, and Services (Clause 8.4 of ISO 9001:2015), including criteria for evaluation, selection, monitoring, and re-evaluation of suppliers/subcontractors, with supporting evidence.
• Contract Quality Plan (CQP) (1 point): Provisional CQP specific to the scope of work, demonstrating strategy for design consistency, roles, responsibilities, and resource allocation.
• Quality Control Plan (QCP) (1 point): Provisional QCP or Inspection and Test Plan (ITP) demonstrating installation methodologies and compliance with designs.
• Additional Requirements (1 point): Form A must be completed and signed.

Technical and quality requirements for the upgrading of the security fence include:

• Quality Management System (QMS): Must comply with ISO 9001:2015 (certification not required, but objective evidence of compliance is mandatory).
• Contract Quality Plan (CQP): Must provide a comprehensive strategy for ensuring consistency of design and implementation across the entire perimeter. Must clearly define roles, responsibilities, and resource allocation.
• Quality Control Plan (QCP) or Inspection and Test Plan (ITP): Must outline methodologies for managing installation practices, ensuring compliance with detailed designs and employer requirements. Must include oversight of subcontractors.
• Organisational Structure: Must include a documented structure showing quality management roles and responsibilities.
• Supplier and Subcontractor Management: Must provide documented procedures for assessment, selection, management, and auditing of suppliers/subcontractors, with supporting evidence of implementation.

No explicit compliance requirements (e.g., B-BBEE, CIDB, tax clearance) are stated in this document. However, the following references are provided for additional guidance:

• Eskom Tender Quality Requirements (Ref 240-105658000).
• Contract Quality Plan Requirements (Ref 240-109253698).
• Quality Control Plan Requirements (Ref 240-109253302).

Bidders should verify these documents for any additional compliance obligations.

The tender involves using Eskom’s eTendering system for electronic submission of documents. Key points: 1) Replaces physical submissions at Eskom tender offices. 2) Suppliers must register and verify via OTP (sent to cellphone and email). 3) CSD number is mandatory for access. 4) Documents are uploaded under specific categories (Technical, Commercial, Finance, etc.). 5) System accessible via https://eTendering.eskom.co.za or Tender Bulletin (https://tenderbulletin.eskom.co.za).

For system-related issues (Tender Bulletin, eTendering, OpenText), contact the buyer responsible for the published tender. No direct contact details (emails, phones) are provided in the document.

Submit all tender documents electronically via Eskom’s eTendering system (https://eTendering.eskom.co.za). Steps: 1) Register on the portal with a valid CSD number. 2) Verify email and OTP sent to registered cellphone and email. 3) Select the tender reference number (e.g., E2752GXMPMATR). 4) Click 'Create New Submission' and upload documents under correct categories (Technical, Commercial, Finance, etc.). 5) Ensure file names are descriptive and match the selected category. 6) Individual file size limit: 50MB; total submission size limit: 900MB. 7) Click 'Finalize Submission' to complete. 8) Save the confirmation email with submission ID for records. Physical submissions are not accepted.

Eligibility: Suppliers must have a valid CSD number and be registered on the Eskom eTendering system. The document does not specify additional evaluation criteria or pre-qualification requirements for this tender. Refer to the full tender documentation for scoring methods, thresholds, or preference points.

Scope: Electronic submission of tender documents via Eskom’s eTendering system. System requirements: 1) Web-based platform replacing manual submissions at Eskom offices. 2) Mandatory supplier registration with CSD number. 3) OTP verification (sent to cellphone and email) for access. 4) Compatible with most web browsers; Microsoft Edge recommended. 5) Supports upload of multiple document types (Technical, Commercial, Finance, etc.).

Mandatory: Valid CSD number required to access the eTendering system. No additional compliance requirements (e.g., B-BBEE, CIDB, tax clearance) are explicitly stated in the document.

• Project: Upgrade of the outer perimeter security fence at Matimba Power Station, a National Key Point.
• Objective: Replace the compromised outer fence layer to restore structural integrity and enhance security in line with NKP regulations.
• Scope includes: removal of old fence and barbed wire, design, manufacturing, supply, delivery, and installation of a new high-security fence with earthing.
• Excludes: Other security system upgrades (CCTV, access control, lighting) which are separate projects.
• Key reference documents and standards are listed, including Eskom and SANS specifications.

• Contractor must keep and submit all documents and records generated during the project.
• Required documents include:

• Design and Workshop Drawings, As-built drawings, program, certificates of guarantees, document registers.
• Quality Plan, Method Statements, Inspection and Test Plan (ITP) or Quality Control Plan (QCP).
• Quality Assurance and Quality Control documents.
• Final handover pack with all relevant, up-to-date, and signed-off documents.
• 'As built' layout and detail drawings of the new outer perimeter fence and all its components.

• Contractor must have experience in high-security perimeter fencing projects, preferably for National Key Points or similar facilities.
• Demonstrated capability to handle design, supply, and installation of large-scale fencing systems (8,036 meters).
• Manufacturer/Supplier must have an ISO 9001:2015 certified Quality Management System (QMS) for the specific manufacturing facility.
• Security compliance with the National Key Points (NKP) Act is a key criterion.
• The contractor's Quality Control Plan (QCP) and Quality Management System (QMS) will be evaluated.
• Contractor must submit Quality Plan, Method Statements, Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for employer approval before work.
• Financial and technical capacity to complete the project within 12 months.
• Valid business registration and tax compliance certificates.
• Proof of insurance (e.g., public liability, professional indemnity).
• Adherence to South African labor laws and BBBEE (Broad-Based Black Economic Empowerment) requirements (if applicable).
• OHSA-compliant safety management system.
• Provision of safety signage, PPE, and site safety protocols.
• Underground service detection and protection measures.

• Scope: Replace the outer perimeter fence at Matimba Power Station, a National Key Point (NKP). Total length: 8,036 meters.
• Key activities:

• Site preparation and clearance, including vegetation removal and maintaining a 3m clearance zone.
• Demolition, removal, and disposal of the old outer mesh fence and barbed wire coils from the old energized fence.
• Design, manufacturing, supply, delivery, and installation of a new high-security fence.
• Installation of earthing for the new fence.

• Exclusions: CCTV, access control, lighting, and power supply upgrades are separate projects.
• Fence specifications:

• Mesh: Anti-climbing, high-visibility panels with 76.2mm x 12.7mm aperture, made of 4mm high-tensile wire.
• Height: 2.4m above natural ground level (NGL), buried 300mm below NGL, with a bitumen-coated section.
• Topping: Spiral razor coil and double overhang to achieve a minimum total height of 3m above NGL.
• Posts: Set in 450x450x600mm concrete footings (25MPa), spaced 3-3.5m apart.
• Gates: 7 double-leaf gates matching existing sizes and locations, with high-security, vandal-proof locks.
• Corrosion protection: All steel components hot-dip galvanized per SANS 121, SANS 10244, and SANS 14713 series.
• Signage: Safety signs compliant with SANS 1186-1:2015, installed at specified intervals and on gates.
• Earthing: Metallic posts connected to earth rods; 35mm² copper earth rods laid in a perimeter trench.

• Design and documentation:

• Contractor responsible for detailed design, drawings, and site survey.
• All drawings must comply with Eskom Engineering Drawing Standard (240-86973501).
• CAD software must be compatible with Bentley MicroStation V8i Select Series 3; deliverables in .dgn and PDF.
• 'As-built' drawings required upon completion.

• Quality and compliance:

• Contractor must submit Quality Plan, Method Statements, Inspection and Test Plan (ITP)/QCP for approval before work.
• Manufacturer must have an ISO 9001:2015 certified QMS for the specific facility used.
• Quality checks, material testing, and inspection points are required throughout manufacturing and installation.

• Site management:

• Protect existing installations (cables, pipes); seek approval before disruptive work.
• Safely isolate electrical systems; scan for underground services.
• Site establishment, clearance, and de-establishment are the contractor's responsibility.
• Dispose of vegetation at the designated Matimba Ash dump (12km away); protect protected tree species.
• Remove and sort old fence materials: steel for scrap, concrete for disposal in skip bins.

• The contractor is responsible for the full design, supply, delivery, and installation of the new fence.
• A site survey must be conducted in the presence of the employer's representative.
• Detailed design components (mesh, posts, gates, locking mechanisms, civil works) must be submitted for Eskom review and acceptance.
• Design must include wind load calculations per SANS 10162-2005 to withstand 50m/s winds.
• Drawings must follow Eskom standards, use specified CAD software, and be delivered in .dgn and PDF formats.
• Fence layout and key features (gates, corners) must match the existing fence.
• Installation must follow approved Quality Control Plans with defined hold and inspection points.

• Contractor must submit for approval:

• Quality Plan, Method Statements, Inspection and Test Plan (ITP) or Quality Control Plan (QCP).
• Quality Assurance and Quality Control documents before any work commences.

• Manufacturer/Supplier must have an ISO 9001:2015 certified Quality Management System (QMS) for the specific manufacturing facility.
• QMS requirements include:

• Defined quality checking points with sample sizes and pass/fail criteria.
• Raw material testing (tensile strength, coating mass, chemical composition).
• Quality control processes for critical suppliers (e.g., wire, galvanizing).
• Procedures for storage, stacking, final inspections, and pre-delivery checks.
• Eskom may visit manufacturing premises to audit the QMS.
• Maintain and submit quality control and assurance records.

• Transportation procedures must be included in the QMS.

• The work must comply with the National Key Points (NKP) Act.
• Adherence to referenced standards is required, including SANS standards for safety, materials, and construction.
• The contractor must follow Occupational Health and Safety (OHSA) Act and Construction Regulations.
• The manufacturer/supplier must have an ISO 9001:2015 certified Quality Management System (QMS).
• Contractor responsibilities:

• Protect existing installations and services; seek approval before any disruptive work.
• Safely isolate electrical installations and scan for underground services.
• Maintain detailed installation documentation and quality data packs for employer review.
• Use competent, supplier-accredited installers.
• Conduct final inspection jointly with the employer.
• Provide a final certificate of compliance, including warranties and guarantees.
• Submit final as-built surveys and drawings.

• Intellectual property: All drawings prepared by the contractor become the employer's property and can be used for any purpose.
• Confidentiality: Contractor must not disclose employer-provided or project-related documents to third parties without written consent.
• Safety signage compliant with SANS 1186-1:2015 must be installed along the fence.
• Specific safety signs required: 'Beware of electric shock' and 'Live Apparatus' at 50m intervals and on gates.
• Contractor responsible for site safety signage in laydown areas.
• Electrical safety: Ensure existing energized fences are isolated before removal work.
• Earthing system must be installed as specified for electrical safety.

• Site clearance must protect protected species of trees; notify employer if encountered.
• All removed vegetation must be disposed of at the designated Matimba Ash dump (12km from site), subject to employer confirmation.
• Contractor must ensure a minimum 3m clearance between the fence and any vegetation that could aid scaling.
• Removal and disposal of old fence materials:

• Steel components to be sorted and sold as scrap.
• Concrete components to be placed in skip bins for disposal at a location selected by the employer.

Tender scope: Upgrading of a security fence for a 12-month period. Mandatory submission requirements: Local Content Declaration (Annex C, D, E) and accurate breakdown of imported vs. local content.

General: Applicants must be registered and compliant with South African tender regulations. Must demonstrate ability to meet ESKOM’s technical and quality standards for security infrastructure. Local Content: Minimum local content percentages may apply (implied by declaration requirements). Preference may be given to tenders with higher local content contributions. Compliance: Must comply with SATS 1286.2011 and other relevant ESKOM or South African standards. Accurate and transparent disclosure of imported content, local content, and financials is required.

Pricing must exclude VAT for all calculations. Local content and imported content values must be declared separately, with detailed breakdowns for: exempted imported content, direct imports by the tenderer, third-party imports, and foreign currency payments. All foreign currency values must be converted using the tender exchange rate. Totals must align across Annex C, D, and E.

Local Content Declaration required, consisting of: Annex C (Summary Schedule), Annex D (Imported Content Declaration - Supporting Schedule), and Annex E (Local Content Declaration - Supporting Schedule). All calculations must correspond and align across annexes. Signature and date from Annex B must be included in Annex C, D, and E.