Provision of high-level cleaning, hygiene services, and consumables for ESKOM mpumalanga operating unit

Submit a complete OHS/SHE tender returnable package. Required documents: 1. Valid Letter of Good Standing (COID, FEMA, or RMA) with correct nature of business. 2. Fully signed Annexure B (Acknowledgement of Eskom SHE rules and requirements). 3. Signed SHE Policy by CEO/MD, including next review date and compliance with OHS Act Section 7. 4. Detailed OHS/SHE Plan covering: organogram (responsibility and accountability), SHE incident management, method statements per activity, legal register, PPE matrix (identification, issue, usage, and management), emergency planning and fire risk management, contractor/supplier selection and management, HCS program with MSDS for all chemicals, HBA Reg 4 training, and communication/awareness. 5. SHE Competency training certificates: First Aid, Fire Fighting, Risk Assessment/HIRA, Incident Management/Investigation, HAZCHEM, Working at Height. 6. Baseline Risk Assessment (BRA) with identification of SHE hazards, consequence/likelihood/risk ratings, and mitigation measures. Include BRA Procedure with methodology. 7. Detailed breakdown of SHE management costs (no lump sums). 8. Three valid medical fitness certificates for personnel listed in section 5. 9. Substance abuse policy. 10. Company Incident Management Procedure. All documents must be submitted to avoid disqualification under responsive/non-responsive criteria.

Scoring uses a binary system: 0 = document not submitted or fails minimum requirements; 1 = document submitted and meets minimum SHE requirements. Section A (OHS Legal Requirements) determines responsive/non-responsive status. A second evaluation period of 7 working days is allowed for outstanding items. Evaluation stages: 1st evaluation, 2nd evaluation (within 7 days), and final responsive/non-responsive decision.

Scope: High-level cleaning services, installation of hygiene equipment, and supply/delivery of hygiene consumables at Eskom’s Mpumalanga Operating Unit for 5 years. Key deliverables: Method statements for all activities, HCS program with MSDS for all chemicals used, PPE management, and emergency planning. Work must comply with Eskom’s SHE rules and OHS Act requirements.

Pricing must include a detailed breakdown of Safety, Health, and Environmental (SHE) management costs. Lump sum submissions for SHE costs are not permitted. Breakdown must align with the overall scope of work/service.

Mandatory: 1. Valid Letter of Good Standing (COID, FEMA, or RMA) with correct business classification. 2. SHE Policy signed by CEO/MD, compliant with OHS Act Section 7, with next review date. 3. SHE Competency certificates: First Aid, Fire Fighting, Risk Assessment/HIRA, Incident Management/Investigation, HAZCHEM, Working at Height. 4. Three valid medical fitness certificates for personnel associated with the submitted training certificates. 5. Baseline Risk Assessment (BRA) and BRA Procedure. 6. Substance abuse policy. 7. Company Incident Management Procedure.

Submit the technical proposal in a separate file or a clearly indexed section labeled 'Technical'. Include all mandatory documents; omission of any will result in immediate disqualification without correction. If bidding for multiple zones, dedicate resources (tools, equipment, certificates) per zone. Sharing resources between zones is prohibited and will lead to disqualification.

Evaluation occurs in three stages: 1) Desktop Evaluation: Phase 1 (Mandatory Requirements) requires full compliance to proceed. Phase 2 (Functional Requirements) requires a minimum 70% score to advance. 2) Site Assessment & Verification: On-site evaluation of tools, equipment, and vehicles; minimum 70% required to proceed. Fraudulent or inaccurate information may lead to disqualification or score adjustment. 3) Contractual Obligation: Full compliance required; non-compliance results in disqualification. Scoring breakdown: Relevant Company Experience (35%), Tools & Equipment (30%), Project Execution Approach and Methodology (15%), Vehicles (20%).

Scope: Provision of cleaning services, high-level cleaning, installation of hygiene equipment, and supply/delivery of hygiene consumables for Eskom Park, Highveld Zone, and Lowveld Zone in Mpumalanga. Requirements: Detailed project execution plan covering performance management of cleaning/high-level cleaning/hygiene services, response times for defects, delivery schedules for consumables, and SHE waste removal. Tools/Equipment: Must include industrial vacuum cleaners, buff machines, window cleaning toolkits, strip/seal machines, carpet cleaning machines, and fully equipped janitorial trolleys. Vehicles: 4×4, 4×2, utility pick-up bakkies, or delivery vans for transporting tools, equipment, and workers. Proof of ownership or hiring agreements required.

Mandatory: 1) Valid registration certificate with the National Contracts Cleaners Association (NCCA) in the company or director’s name. 2) Company confirmation letter for hygiene services and waste disposal, or a valid letter of intent from a certified/registered service provider for hygiene services, SHE waste membership, and waste transportation. 3) Safety Officer: CV, Matric certificate, accredited 10-day safety training (e.g., SAMTRAC/SHEMTRAC), and valid driver’s license. 4) Supervisor: CV, Matric or NQF 4 equivalent, 3 years industrial cleaning experience, and valid driver’s license. 5) Vehicle registration documents must be certified, not older than 3 months, and in the company/owner’s name. Hiring agreements must specify tools/vehicles and company name.

SDL&I Implementation Schedule due: 28 days after contract award. B-BBEE Improvement or Retention Plan due: 30 days after contract signing. Quarterly SDL&I compliance reports required.

Mandatory returnables: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) for designated sectors. For subcontracting: signed subcontracting agreement with subcontractor’s CK and B-BBEE certificate/sworn affidavit, OR letters of intent signed by both parties. SDL&I Implementation Schedule must be submitted within 28 days of contract award. Failure to provide B-BBEE documentation for preference points does not disqualify but results in 0 points for specific goals.

80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE status level). Points for B-BBEE: Level 1 (20), Level 2 (18), Level 3 (14), Level 4 (12), Level 5 (8), Level 6 (6), Level 7 (4), Level 8 (2), Non-compliant (0). Contract awarded to the highest total points scorer. No disqualification for missing B-BBEE docs, but 0 points for specific goals. Objective criteria (e.g., local content) are not scored but may influence award if not met.

Scope: Non-technical facilities management, including high-level cleaning services, hygiene equipment installation, and hygiene consumables delivery. Duration: 60 months (5 years). Location: Mpumalanga Operating Unit (Highveld Zone, Lowveld Zone, Eskom Park). Mandatory local content: 100% for textiles, clothing, leather, and footwear (gloves, masks, SABS-approved safety boots, socks). Subcontracting: Mandatory for contracts above R30M (30% to EME/QSE with 51% black ownership in rural/underdeveloped areas or townships).

Eskom retains 2.5% of every invoice (excluding VAT) as security for SDL&I obligations. Penalty: 2.5% of invoice amount for failure to meet SDL&I obligations. Retained amounts released only upon submission of approved compliance report and fulfilment of SDL&I obligations.

B-BBEE: Valid certificate (SANAS accredited) or sworn affidavit (no electronic signatures; hand-signed in presence of Commissioner of Oath). EMEs (≤R10M revenue) and QSEs (≤R50M, 51% black-owned) may submit sworn affidavits. QSEs (>51% black-owned) must comply with full QSE scorecard. Contracts >R50M require valid B-BBEE certificate. Mandatory subcontracting: 30% of contract value to designated groups (EME/QSE, 51% black-owned in rural/underdeveloped areas). B-BBEE improvement plans: Level 1 must maintain; Level 2-3 must improve/maintain; Level 4 must reach Level 3 by Year 1; Level 5-8/non-compliant must reach Level 4 by Year 1 and improve annually. Local content: 100% for designated sectors (SBD 6.2 and Annex C mandatory).