Supply and delivery of fire detection spares for kendal power station (5-Year contract)

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Eskom’s responsibility and commitment is to ensure a safe working environment is in line with

its safety, health, environmental and quality policy, along with legislative obligations.

This SHE specification is Eskom the minimum requirements which are required to be met for

the specific contract and for the duration of the contract period by contractors and where

required, the delivery organisation.

The contractor is expected to develop a SHE plan which meets these requirements as

well as all the relevant applicable legislation they conform to.

Eskom in no way assumes the contractor’s legal responsibilities. The contractor is and

remains accountable for the quality and the execution of his/her health and safety

programme for his/her employees and appointed contractor employees.

This SHE specification reflects minimum requirements and should not be construed as all

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not

supersede or replace any organizational SHE requirements.

Where requirements listed are already in place, then the organisational requirements must be

taken cognisance of and listed in the respective SHE plans. If there are any additional Eskom

and or legislative requirements listed in the SHE specification, then these must be addressed.

2. Supporting Clauses

2.1 Scope

This SHE specification lists the legislative and Eskom requirements and where applicable, any

requirements pertaining to local authorities / municipal by-laws / environmental legislation that

must be met by the contractor.

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2.1.1 Purpose

This document will provide a standardised approach to the compilation of SHE specifications

throughout Eskom for contracts, standards and NEC 3 contracts.

2.1.2 Applicability

This SHE specification is applicable to any contracting organisation who intends tendering for

the contract.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] Basic conditions of employment act No .

[2] Occupational health and safety act and regulations No .

[3] National environmental management act .

[4] National road traffic Act .

[5] 32-37 Eskom substance abuse procedure.

[6] 32-136 Eskom contractor health and safety requirements

[7] 240-62196227 Eskom life- saving rules

[8] 32-95 Eskom environmental, occupational health and safety incident management

procedure

[9] 32-727 Eskom SHEQ policy

[10] 240-62946386 Eskom vehicle and driver safety management procedure

[11] 32-520 Eskom OHS risk assessment procedure.

[12] 36-681 Eskom Generation Plant Safety Regulations plant safety regulations

2.2.2 Informative

[1] Tobacco Products Control Act (updated 2011.05.19)

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[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the republic of South Africa No

[4] ISO 9001Quality Management Systems

[5] Eskom Integrated Access Control System report

[6] Applicable SANS Codes related to the project

2.2.3 Definitions

Definition Explanation

Appointed contractor Means a contractor appointed by the principal contractor

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the business

Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as

a business under a particular cost-centre number. In the context of this

document and in terms of health and safety, any reference to a BU includes a

defined unit within any Eskom division and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as

the contract administrator/custodian or agent or project manager (as defined in

the contract). He/she is the person responsible for ensuring that the works or

services are executed in terms of the contract, as well as adherence to

legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training, experience, and

qualifications, specific to the work or task being performed, provided that,

where appropriate, qualifications and training are registered in terms of the

South African Qualifications Authority Act, 1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who performs

contracted work and includes principal contractors

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Definition Explanation

Construction work Any work in connection with

the construction, erection, alteration, renovation, repair, demolition or

dismantling of or addition to a building or any similar structure.

the construction, erection, maintenance, demolition or dismantling of any

bridge, dam, canal, road, railway, runway, sewer or water reticulation system

or the moving of earth, clearing of land, the making of excavation, piling or any

similar civil engineering structure or type of work.

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant pollution

environment or degradation of the environment must take reasonable measures to prevent

such pollution or degradation from occurring, continuing, or recurring. If such

harm to the environment is authorised by law or cannot reasonably be avoided

or stopped, such person must minimise and rectify such pollution or

degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any person who

is employed by or works for an employer and who receives or is entitled to

receive any remuneration or who works under the direction or supervision of

an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any person who

employs or provides work for any person and remunerates that person or

expressly or tacitly undertakes to remunerate him/her, but excludes a TES (ex

labour broker) as defined in section 1(1) of the Labour Relations Act 1956 (Act

No. )

Environment (32-94) means:

the land, water, and atmosphere of the earth;

micro-organisms and plant and animal life; and

any part or combination of (a) and (b) and the interrelationships among and

between them, and the physical, chemical, aesthetic, and cultural properties

and conditions of the foregoing that influence human health and well-being

Environmental A detailed plan of action prepared to ensure that recommendations for

Management plan enhancing or ensuring positive impacts and limiting or preventing negative

environmental impacts are implemented during the life-cycle of a project. This

Environmental Management Plan should preferable form part of Eskom’s

Environmental Management System

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Definition Explanation

Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures,

specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an

elevated position, considering the nature of work undertaken, and setting out

the procedures and methods to be applied in order to eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated

with the type of construction work or work being executed or to be executed

Health and safety file (OHS Act) means a file or other record in permanent form, containing the

information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards identified

Health and safety (OHS Act) means a document specification of all health and safety

specification requirements pertaining to associated to a contract, so as to ensure the health

and safety of persons.

Health and safety means comprehensive health and safety requirements for a contract, project,

requirements site, and scope of work. This specification is intended to ensure the health and

safety of persons, both workers and the public, and the duty of care to the

environment. The health and safety requirements must be specific to each

contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause serious

harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be registered

with the Health Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by

an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

Organisation may be defined as a group of individuals (large of small) that is cooperating

under the direction of executive leadership in accomplishment of certain

common objects

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Definition Explanation

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the day’s

work and that is attended by all the relevant employees associated with the

work task

Principal contractor (In the text of this document) Means an employer, as defined in section 1 of

the OHS Act, who intends to tender for or has signed a contract with Eskom

for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the

General Administrative Regulations under the Act

Responsible Manager Is a Manager of a department, section or operating/business unit who has been

appointed as part of the Eskom delegation of authority process with the aim to

assist the applicable 16(2) assigned person in executing his/her duties in terms

of the Occupational Health and Safety Act

Risk assessment (OHS Act) means a programme to determine any risk associated with any

hazard at a construction site in order to identify the steps needed to be taken

to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, principal contractors,

contractors, suppliers, vendors, and service providers provide a service to

Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom for

compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and may

include the following current or potential supplier vendor, contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct actions

for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares all

the tasks at hand and discusses task allocation, the identified risks, and the

control measures with all his/her team members on site before commencing a

specific task and documenting the agreed strategy. (This shall be done to

ensure common understanding of the tasks, risks, and control measures

required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as

amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the supervision

of, an employer.

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2.4 Abbreviations

Abbreviation Description

AIA Approved Inspection Authority

BU Business Unit

CE Chief Executive

CR Construction Regulations of the OHS Act

COID Act Compensation for Occupational Injuries and Diseases Act

DMR Driven Machinery Regulations

DoL Department of Labour ( Inspection and Enforcement services – Provincial office)

EAP Employee Assistance Program

EP Emergency Preparedness

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCS Hazardous Chemical Substances

LDV Light Delivery Vehicle

LoG (COID) Letter of Good Standing

MSDS Material Safety Data Sheets

NEMA National Environmental Management Act

OHS Act Occupational Health and Safety Act and Regulations,

PSR Plant Safety Regulations

SACPCMP South African Council for the Project & Construction Management Professions

SABS South African Bureau Standard

SANS South African National Standard

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2.5 Roles and Responsibilities

2.5.1 Commitment

Visible commitment is essential to providing a safe work environment. Managers, supervisors

and employees at all levels must demonstrate their commitment by being proactively involved

in the day to day operations, in particular the Occupational Health and Safety aspects of any

project / contract. Legislation requires that each employee must take reasonable care of

themselves and their fellow workers, from management level down to the lowest employee

level.

2.5.2 Principal contractors and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both principal contractors and any

appointed contractors. Where some of the listed do not apply to both, then the specific

responsibilities will be listed and titled. The contractors shall:

1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that

form part of the OHS Act.

2. Carry accountability and responsibility for the safety and health of their employees and

their appointed contractors within their working area, as contemplated by section 37(2)

of the OHS Act.

3. Shall keep a record of all employees including the appointed contractor employees,

including date of induction, relevant skills and licenses and be able to produce this list

at the request of the Eskom Project Manager.

4. Ensure that all their appointees are made aware of their accountabilities and

responsibilities in terms of their appointment and that they advise and assist these

appointees in the execution of their duties.

5. Ensure that the minimum legislative, regulatory and Eskom SHE requirements are

complied with on all work sites.

6. Give the Eskom project managers and line managers / responsible managers their full

participation and cooperation.

7. Compile a SHE (health and safety) file where all relevant health and safety records

must be kept for each work site.

8. The principal contractor must hand over a consolidated (to include any appointed

contractors files) health and safety file to the Eskom project manager on completion of

the project. This is to include all drawings, designs, lists of materials used and other

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applicable information about the completed project, as well as the list of appointed

contractors, the agreement, and the type of work completed.

9. Contractors must hand over a consolidated (to include any appointed contractors files)

health and safety file to the principal contractor on completion of the project. This is to

include all drawings, designs, lists of materials used and other applicable information

about the completed project, as well as the list of appointed contractors, the

agreement, and the type of work completed.

10. The principal contractor must provide the project manager with a certified copy of

his/her Compensation Commissioner’s valid letter of good standing before the

commencement of work and any future renewal letters obtained during the project for

record-keeping purposes. The letter of good standing shall reflect the name of the

contractor’s company. Similarly, the principal contractor must provide the Eskom

project manager with all the valid letters of good standing from their appointed

contractors.

11. Contractors must provide the principal contractor with a certified copy of his/her

Compensation Commissioner’s valid letter of good standing before the

commencement of work and any future renewal letters obtained during the project for

record-keeping purposes. The letter of good standing shall reflect the name of the

contractor’s company.

12. Appoint competent staff to perform the project work and ensure that all employees are

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

13. Ensure that all employees are conversant with all relevant work procedures and that

they adhere to such procedures. Similarly (without removing the appointed contractors’

responsibilities), ensure that their appointed contractors and their employees are

conversant with all relevant work procedures and that they adhere to such procedures.

14. Co-ordinate the activities of all the appointed contractors in the interests of safety and

health;

15. Ensure that potential contractors (whom they intend appointing) submitting tenders

have made detailed provision for the cost of safety and health measures throughout

the project.

16. Stop his /her employees and any appointed contractors if project work is not in

accordance with the health and safety plan or if such work poses a threat to the health

and safety of persons or a risk of degradation to the environment.

17. Take reasonable steps to ensure cooperation between all their appointed contractors.

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18. Only appoint contractors to do work, if satisfied that the contractor has the necessary

competencies and resources to perform the work safely.

19. Appoint full-time competent employees in writing to supervise the performance of all

specified work throughout the contract period.

Note 2: No work may commence and or continue without the presence of the appointed project

manager or project supervisor during performance of the contracted work.

20. Ensure that the supervisor or manager do not supervise work on any site other than

the site for which such supervisor has been appointed for.

Note 3: In determining the number of appointed competent supervisors, the nature and scope of work

being performed, shall be taken into consideration.

Note 4: If a sufficient number of competent employee(s) have been appointed to assist the construction

supervisor, the construction supervisor may supervise more than one site.

21. Not victimise or dismiss employees, by virtue of the employees divulging health and

safety information or suspecting such information has been divulged, in the interests

of health and safety requirements;

22. Follow a process of disciplinary action if any of their employees or their appointed

contractor employees have transgressed any of the requirements of the health and

safety specification, safety and health plans, site rules or any other requirements.

23. Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of a construction

site against all risks that may arise from such site.

24. Before the commencement of any work, conduct risk assessments which shall include

public safety. This should be done by a competent person appointed in writing with a

view to identify hazardous and potentially hazardous work operations.

25. Ensure that pre-task risk assessments are conducted and documented daily and prior

to the starting of any new task, irrespective of whether it is a repetitive task or not.

26. Take prime responsibility for all aspects of environmental management associated with

the project activity for which they are responsible.

27. Provide any appointed contractor who is making a bid or is appointed to perform work

on Eskom’s behalf, with the relevant sections of the documented Eskom’s SHE

Specification.

28. Principal contractors are required to approve appointed contractor’s health and safety

plans if they meet all the requirements.

29. Must ensure that an organisation medical surveillance programme for the duration of

the contract is in place and maintained.

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30. Prior to having pre-employment and periodic medicals fitness examinations

conducted, person/man job specifications must be compiled and handed to the

occupational health practitioner.

31. Ensure that pre-employment, periodic and exit medicals are carried out on their

employees. Medical assessments must be conducted by a registered Occupational

Health Practitioner. During the pre-employment medical, where employees will be

required to work at heights, they will also be required to undergo the required employee

physical and psychological fitness examinations.

32. Ensure, prior to the commencement of the contracted work that all persons involved in

the project work, as well as the appointed contractors, have received a health and

safety induction training session. Similarly, ensure that all visitors to site undergo the

site’s induction training.

33. Ensure, prior to the commencement of contracted work, that all their employees

involved in the project work, as well as the appointed contractors, have received task-

specific training.

34. Issue risk-based personal protective equipment (PPE) as a measure of last resort to

their employees, inspect such equipment regularly and ensure recipients of PPE are

trained in the proper use, care and where necessary, the maintenance of PPE;

Note 5: should the principal contractor or his/her appointed contractors entertain visitors on site, they

will be held responsible for the provision and wearing PPE.

35. Erect their own site offices, temporary buildings, storage areas, toilets, fencing, and

any other structure as may be required. Any such structures shall be positioned and

erected in compliance with any instructions from the Eskom project manager and the

relevant site safety and fire prevention requirements;

36. On completion of the work remove all structures erected by them, and where required

by law rehabilitate the environment.

37. Where performing work with the environment, ensure that minimal damage is done

and that where an Environment Management Plan is in place, then adhere to the plan.

38. Respect the rights of land owners/lessors and the preservation of their registered

activities;

39. Must have a substance abuse program which must be in line with the requirements of

the OHS Act.

40. Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on the work sites.

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Note 6: Eskom will not tolerate the presence of anyone who is or who appears to be under the influence

of alcohol or any other intoxicating substance whilst performing work for them or on any work site.

41. Ensure that all equipment and tools used comply with OHS Act requirements with

respect to condition, use, care, storage, maintenance, and the management of these;

42. Ensure that all incidents are reported and investigated timeously by competent incident

investigators.

43. Be involved in all of their appointed contractor’s investigations.
44. Chair their own health and safety committee meetings and record such meetings.
45. When appointing contractors, advise the project manager in writing timeously and

obtain his/her approval prior to them commencing work.

46. Shall keep a record of all employees including the appointed contractor’s employees,

including date of induction, relevant skills and licenses and be able to produce this list

at the request of the Eskom Project Manager.

2.5.3 Contract / Project Managers

Note 1: No work may commence and or continue without the appointed supervisor or manager during

the performance of the contracted work.

1. Not supervise work on any project site other than the site they have been appointed

to supervise;

2. Assist the contractor and/or the appointed safety officer in conducting site induction

training for new staff and site visitors;

3. Instruct and train all employees under their control on any hazardous and related work

procedures, before any work commences and thereafter, at such times as may be

determined by a risk assessment;

4. Ensure that the minimum legislative and Eskom SHE requirements are complied with

on all work sites;

5. Stop any work that is not in accordance with the safety and health plan or if such work

poses a threat to the safety and health of persons or a risk of degradation to the

environment;

6. Ensure that risk-based personal protective equipment (PPE) has been issued and

employees wear/use the PPE as instructed.

7. Inspect such PPE on a regular basis and record the inspections;
8. Ensure that all incidents are reported to the client and are investigated.
9. Be involved in all investigations that occur within their area of responsibility.
10. Carry out audits and or inspections on their contractors at least monthly and any

appointed contractors on instructions of their contractor.

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11. Ensure that employees under their control are conversant with all relevant work

procedures and that they adhere to such procedures;

12. Before the commencement of any work, where possible, assist in the conducting of

risk assessments and ensure that appropriate mitigating measures have been

considered and implemented.

13. Ensure that daily or pre-task risk assessments are conducted and documented daily

and prior to the starting of any new task, irrespective of whether it is a repetitive task.

Ensure that the team are involved in the abovementioned risk assessments;

14. Hold tool box talks at the start of each day/ task to discuss health and safety issues as

well as confirming the requirements of the daily risk assessments;

15. Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of the project site

against all risks that may arise from such site.

16. Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management;

17. Ensure that all equipment and tools used on site comply with OHS Act requirements

with respect to condition, use, care, storage, maintenance, and the management of

these.

18. Ensure that they and their contractor managers give clear and unambiguous

instructions for the project work, to the employees for whom they are responsible for.

19. Not victimise their employees by virtue of their employees divulging health and safety

information or suspecting such information has been divulged, in the interests of health

and safety requirements (reference – section 26 of the OHS Act).

20. Where any work is performed which involves the environment, ensure that minimal

damage is done to the environment and that where an Environment Management Plan

is in place, then the plan adhere to the plan.

21. Stop any employee or contractor from performing work which is not in accordance with

the principal contractor’s and or appointed contractors health and safety plan which

poses a threat to the health and safety of persons.

2.5.4 Contractor / Project site supervisor

Must:

1. Be competent to perform the required supervisory tasks;
2. Ensure their employees and all appointed contractors comply with the required

statutory and Eskom project requirements;

3. Inspect all work done by the contractors to ensure adherence to Eskom’s standards

and specifications

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4. Conduct follow-up inspections to ensure findings are closed out and preventative

action is in place.

5. Monitor contractors for adhere to statutory requirements and safety standards.
6. Monitor contractors overall SHE performance on site in order to achieve excellent

results

7. Ensuring a Safe working environment is established and maintained by the contractor

for the elimination of unsafe acts by all people whilst on the project site.

8. Discuss all SHE related problems with the relevant contractor management timeously

in the first instance and thereafter the Eskom project manager in the second instance

relating to procedure requirements, non-conformance’s identified, corrective actions,

audits and inspection schedules.

9. Ensuring that quality records are maintained in accordance with legislative and Eskom

requirements;

10. Continual liaison between the principal contractor, appointed contractors and

employees.

11. Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by Eskom:

12. Conduct site Inspections for compliance to SHE requirements and compiles the

relevant inspection reports.

13. Submit the observation reports to the relevant management.
14. Have meaningful participation in the project statutory health and safety committee

meetings.

15. Participate in all appointed contractor incident investigations.
16. Participate in the principal contractors emergency preparedness planning.
17. Ensure that their own employees and those of any appointed contractor are competent

to perform the tasks assigned.

18. Issue site instructions on behalf of the principal contractor where and when the

appointed contractors deviate from safety requirements.

19. Assist the principal contractor with the handing over process, in particular the SHE file

and relevant documentation.

2.5.5 Employees

Must:

1. Be responsible for their own safety and health and that of their co-workers;

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2. Co-operate with their employer to meet all of the employer’s as well as legislative and

Eskom requirements;

3. Familiarise themselves with their responsibilities during induction and awareness

training sessions, some of which are:

a. familiarising themselves with their workplaces and safety and health procedures;

b. working in a manner that does not endanger them or cause harm to others;

c. ensuring that the work area is kept tidy;

d. reporting all incidents and near misses;

e. protecting fellow workers against injury by performing job observations;

f. reporting unsafe acts and unsafe conditions;

g. reporting any situation that may become dangerous; and

h. carrying out lawful orders and obeying safety and health rules;

4. Who become aware of any person disregarding a safety notice, instruction, or

regulation, immediately report this to the person concerned. If the person persists,

stop that person from working, and report the matter to contractor management and/or

Eskom’s project manager or supervisor immediately.

5. Not damage, alter, remove, render ineffective, or interfere with anything that has been

provided for the protection of the site or for the health and safety of persons this

includes any guarding of machinery or equipment.

6. Obey any safety signs and adhere to any site demarcation at all times.
7. When entering or leaving the site, do so via the official designated access/departure

routes. Where reflective jackets/bibs are required to be worn, wear them.

8. Be subjected to any disciplinary action, if having transgressed any of the requirements

of the health and safety site rules, Eskom requirements, company requirements, or

legislative requirements.

9. Avoid any act that may endanger their own health and safety or that of fellow

employees, members of the public, or visitors who may be affected by their acts and/or

omissions at work.

10. Have the right to obtain proper information from their employer regarding health and

safety risks and measures related to the work processes.

11. Use facilities placed at their disposal and not misuse anything provided for their own

protection or that of others.

12. Have the right to remove themselves from danger when they have good reason to

believe that there is an imminent and serious danger to their health and safety and

have the duty to inform their supervisor immediately of such danger.

13. Report to their supervisor (in the first instance), the principal contractor (in the second

instance), and/or the Eskom project manager, any substandard acts and/or conditions

that have come to their attention and that have not been rectified or acted on by their

contractor management timeously.

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14. Have the right and the duty at any workplace to participate in ensuring healthy and

safe working conditions, to the extent of their control, over the equipment and methods

of work adopted.

15. Maintain the surrounding area of the work site in a neat and tidy condition.
16. Have meaningful participation in regular health and safety meetings.
17. Have the right to refuse to perform or continue to perform any task/job on the grounds

of health, safety, and environmental concerns.

18. When given instructions, understand the instructions and be permitted to clarify those

instructions.

2.5.6 Contractor Health and Safety officer

1. Promote a SHE culture within the organisations involved in the project / contract.
2. The contractor’s safety and health officer shall assist in the control of all health and

safety-related matters on the sites.

3. Be involved in the developing the project SHE plan and SHE policy.
4. Be in constant liaison and cooperate with Eskom’s SHE professionals responsible for

providing them with a health and safety service.

5. Ensure that this SHE specification is adhered to by his/her principal contractor and is

submitted to any appointed contractors.

6. Conduct audits and inspections of all work sites for the duration of the project.
7. Be involved in the organisations incident investigations when required.
8. Participate in the organisation’s statutory and non-statutory health and safety

committees meetings.

9. Conduct organisational, site and visitor induction training.
10. Stop any employee or contractor from performing work which is not in accordance with

the principal contractor’s and or appointed contractors health and safety plan which

poses a threat to the health and safety of persons.

11. Ensure that no alcohol or other intoxicating substances are brought on to, or remains

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management.

12. Make themselves available and ensure co-operation of employees under their control

to undergo breathalyser and drug testing while entering and/or being on any Eskom

work site by Eskom.

13. Carry out audits and or inspections on their contractors and any appointed contractors

on instructions of their contractor;

14. Carry out frequent behaviour observations of employees under their control at least

monthly and any appointed contractors on instructions of their contractor.

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2.6 Related/Supporting Documents

Eskom OHS Act section 37 (2) agreement to be signed at procurement during the signing of

the NEC contract, it is the responsibility of the project manager to ensure that the 37(2)

agreement is signed and a copy be kept in the contractor file at procurement.

3. Fire Detection and Gas Suppression System

3.1 Scope of work

The Contractor shall perform Maintenance Work and minor system modifications as required on the

Fire Detection and Gas Suppression Systems. Personnel servicing the fire detection system must

have a valid certification with SAQCC (Fire). The certification must be valid for the duration of the

contract (five years). Maintenance personnel must be Original Equipment Manufacturer (OEM) trained

on all the systems under fire detection and gas suppression systems onsite.

One technician registered with SAQCC at a Serviceman Level and one labourer are required for

maintenance of the fire detection and gas suppression systems. Both personnel shall be permanently

based on site for the duration of the contract.

Note: Contractor shall refer to NEC for detailed scope of works.

A copy of the scope of works must be retained by the contractor.

Note: The contractor who will be awarded this contract will be known as the “principal contractor” and

any contractor appointed by the principal contractor will be known as the “appointed contractor.

3.2 Legal Compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the principal contractor at the

time of awarding the contract. The principal contractor must ensure that a section 37(2)

agreement is compiled between the principal contractor and all their appointed contractors for

the contract.

The original copy of the section 37(2) Agreements must be retained by the contractor and a

copy retained by the responsible project manager.

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A copy of all the agreements must form part of the respective contractor’s SHE file.

3.2.2 Hazardous work by children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices;

2. not to be required or permitted to perform work or provide services that

i. are inappropriate for a person of that child’s age; or

ii. place at risk the child’s well-being, education, physical or mental health or spiritual,

moral or social development; and the Basic Conditions of Employment Act, Chapter

six Section 43 “Prohibition of employment of children”.

Before resorting to the use of child labour, due consideration must be given to the rights of the

child in terms of the constitution. Where work is being performed which is not prohibited in

terms of the constitution, then such work must be conducted in terms of the OHS Act

“Regulations on Hazardous Work by Children in South Africa” with emphasis on paragraph 2

Purpose and Interpretation. Eskom does not condone the use of child labour and therefore all

effort must be exercised and child labour should not be used.

3.2.3 OHS Act

The principal contractor and appointed contractors shall have an up to date copy of the OHS

Act and regulations which will be available to all employees.

3.2.4 Legislative compliance

All contractors will comply with all the legislation pertaining to this contract being:

The principal contractor and all appointed contractors will comply with all the legislation

pertaining to this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

• Occupational Health and Safety Act and its Regulations.
• National Environmental Management Act .
• Environment Conservation Act .

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• National Water Act .
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act
• Basic conditions of employment act No .
• SANS Standards –Contractor shall use the relative standards applicable to the project.

3.3 Eskom Requirements

All contractors shall, before commencement of the project ensure that all their employees are

familiar with the relevant Eskom SHE documentation that is applicable to contract services.

3.4 SHE Policy

SHE policy is a statement of intent and a commitment by the organisation’s CE and senior

management in relation to the relevant SHE roles and responsibilities, the achievement of

their strategic objectives, values of integrity, customer satisfaction, excellence, and innovation.

The principal contractor and all appointed contractors, if already not in place, will be required

to compile an organisational SHE policy in line with their SHE responsibilities. The policy must

be signed by the organisation’s CE or the appointed assistant to the CE OHS Act Section

16(2). The policy must be displayed in a prominent place within the workplace. A copy of the

policy must be filed in the contractor SHE files and attached as an annexure in the SHE Plan.

3.5 Coid

The principal contractor and all his/her appointed contractors shall be registered with an

appropriate employment compensation commissioner and have available a valid letter of good

standing (LoG) from such commissioner. The obligation lies with the contractors to ensure that

the LoG remain valid throughout the contract period. A copy of the LoG must be filed in the

contractor SHE files.

3.6 Costing for SHE within the Project

The costing for SHE must be itemised based on the overall scope of the project (i.e.) Training,

provision of PPE, safety equipment purchases etc.

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3.7 Statutory Appointments

For the duration of the contract, the principal contractor and all appointed contractors shall

appoint competent employees who will meet the requirements of the OHS Act. Where

appointments are made, contractors shall ensure that the appointees have been suitably

trained and or informed of their responsibilities before getting them to accept such

appointment. The relevant statutory appointments shall be made in accordance with the

requirements of the OHS Act which includes the requirement of a competent person being

appointed in the relevant roles.

Note: Construction regulations may not necessarily be referenced for non-construction scope

of work.

Statutory or non-statutory appointments should include but not limited to the following

Legal appointments Recommended minimum training /proof of

competency

OHS Act: section 16(1) employer ( n/a) OHS act and regulation ,COIDA, Incident investigation,

HIRA ,legal liability

OHS act: section 16(2) employer/ Project OHS act and regulations, COIDA, construction

manager regulations, Incident investigation, HIRA, legal liability

GAR 9(2) Incident/accident investigator RCAT / incident investigation

OHS Act: Section 8 (e) Project supervisor Supervisory course for safety, HIRA, OHS act and

regulations, COID, Incident investigation

OHS Act: Section 8 (e) Site supervisor Supervisory course for safety, HIRA, OHS act and

assistant ( Technician) regulations, COID, Incident investigation

Health and Safety Practitioner/ Officer ( National Diploma in safety management or SAMTRAC

Part time ) or equivalent

OHS act 8 (2) Person to Compile Risk Hazard Identification and Risk assessment

Assessments

Vehicle and mobile plant inspector Driver’s license

ERW 9 Evacuation warden ( at least one Evacuation officer training

per shift)

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Construction Regulations 24 (c) Electrical Installations

DMR 18(11) Competent person to operate lifting machine

3.7.1 Other non-statutory appointments

• Eskom Plant Safety Regulations: 1 Authorized person per shift

3.8 Eskom Life-saving Rules

1. Eskom views health and safety in high esteem and encourages that any organisation

who performs work for Eskom in Eskom adopt the same view.

2. Five Life-saving rules have been developed that will apply to all Eskom Employees,

agents, consultants, and contractors. Failure to adhere to these rules by any Eskom

employee or employee of a Principal Contractor or appointed contractor will be

considered a serious transgression. These rules are being implemented to prevent

serious injury or death of any employee, labour broker or contractor working in any

area within Eskom.

3. If any contractual work will be performed on any Eskom premises (including delivery

of any product), then the rules shall be obeyed by any contractor and their employees.

The rules are:

Rule description of rule

Open, isolate, test, earth, bond, and/or insulate before touch

Rule 1

( That is plant, any plant operating above 1000 V)

Hook up at heights

Rule 2 Working at height is defined as any work performed above a stable work surface or

where a person puts himself/herself in a position where he/she exposes himself/herself

to a fall from or into.

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Buckle up

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4 No person is allowed to be under the influence of intoxicating liquor or drugs while on

duty

Permit to work

Rule 5 Where an authorisation limitation exists, no person shall work without the required

permit to work.

Eskom will take a stance of zero tolerance on these rules.

Non-compliance to a Life Saving rule will be considered serious misconduct and will lead to

serious disciplinary action, which may include dismissal.

This is to ensure that every person who works on or visits an Eskom returns home safely

to his or her family.

3.9 Substance Abuse

1. Alcohol and substance abuse poses a significant threat to any business, more so in

industrial incidents and the driving of vehicles. Eskom is therefore, entitled to take

reasonable steps to ensure that intoxicated persons are identified and prevented from

entering Eskom.

2. General Safety Regulation 2A is clear on the legal stance regarding intoxication.

3. The alcohol and drug permissible level is 0%.

4. All contractors shall comply with Eskom’s procedure 32-37 (“Substance Abuse

Procedure”), taking in to account that this is an Eskom Life-saving Rule number 4: BE

SOBER”), this means anyone entering the Eskom will be subjected to ad hoc alcohol

testing.

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5. Contractors are encouraged to compile their own manual and to carry out regular

alcohol testing of their own employees. The legislative alcohol level is deemed to be

zero.

6. Test records must be treated as “Confidential” and filed in the employees’ personal

file.

3.10 Contractor organisational Structure

3.10.1 Principal Contractor Organogram

The principal contractor must provide an organisational organogram related to this contract,

depicting all the levels of responsibility from the CE down to the supervisors responsible for

the contract. List the relevant positions held, names of appointees and legal appointments.

The principal contractor must ensure that all appointed contractors comply with this

requirement. The principal contractor is responsible for keeping copies of all the organograms’

as well as submitting them with the SHE plan. All organograms shall be updated timeously

when appointments are changed.

This diagram must be kept up to date and filed in the project SHE files.

3.10.2 Appointed Contractor/s Organogram

1. Appointed contractors are required to compile their company organogram for the

project, listing the reporting structure from their CE down to their project supervisors.

The diagram must list the names, positions held and any appointments made.

2. This diagram must be kept up to date, a copy of which must be given to the principal

contractor and a copy filed in the relevant project SHE files.

3. This diagram must be kept up to date and filed in the project SHE files.

3.11 Risk assessment (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry

out risk assessments, to establish which risks and hazards are attached to the health and

safety of persons due to any work which is performed, any article or substance which is,

handled, stored, transported. A risk assessment is defined as an identification of the hazards

present in an organisation and an estimate of the extent of the risks involved, taking into

account whatever precautions are already being taken.

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It is essentially a three stage process:

• identification of all hazards;
• evaluation of the risks;
• Measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a

process or activity, or any new process or activity should be subjected to a risk assessment

and that if new hazards come to light during the work process, then these should also be

subjected to risk assessments. Risk assessments for long term processes should be

periodically reviewed and updated. Method statements or written safe work procedures are

an effective method as information and record of the way jobs / tasks must be performed.

Daily or issue based or task specific or on the job risk assessments must be conducted at the

place where work is to be performed/ conducted to allow managers and employees to assess

any inherent risks that could have been overlooked during the initial risk assessment or any

changes that might have occurred in a period of absence. For example if a job / task is

extended over a day or halted due to inclement weather.

Guidelines for actual steps involved in a job/task specific risk assessment are:

• Each activity is listed;
• Specific hazards are identified and listed against each activity;
• The magnitude of each risk is rated as Low. Medium or High;
• All known documentary and supervisory controls are listed. For instance: What safe

work procedures exist for ladders;

• The relevance, effectiveness and sufficiency of these controls are assessed;
• In the event of insufficient or deficient controls for the particular activity, steps to be

taken to rectify this shall be recorded, and safe working procedures drawn up;

• Persons responsible for implementing and supervising the task shall be identified,

nominated and duly assigned;

• Persons responsible for monitoring the task and carrying out the planned job

observation must be nominated;

• Completed risk assessment shall be handed to the Eskom project manager

representative for comment and acceptance.

The relevant section of the risk assessment shall be issued with a Transmittal Note to the

Supervisor nominated as the responsible person; and the names of workmen who have

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received instruction on the work content and the sequence of the activities listed in the risk

assessment shall be recorded, and their competence established. This instruction shall be

done through an interpreter if required and recorded on the Pre-Job Brief (Daily Safe Task

Instructions), with reference to applicable Risk Assessments.

3.12 Safe work procedures / method statements

Method statements / written safe work procedure are control measures used to prevent an

incident from occurring during the execution of the project. A written safe work procedure/

method statements provide guidance how to execute the task safely. A safe working

procedure should be written when:-

a. Designing a new job or task;

b. Changing a job or task;

c. Introducing new equipment or substances; and

The safe working procedure should identify:

d. The supervisor for the task or job and the employees who will undertake the task;

e. The tasks that are to be undertaken that pose risks;

f. The equipment and substances that are used in these tasks;

g. The control measures that have been built into these tasks;

h. Any training or qualification needed to undertake the task;

i. The personal protective equipment to be worn;

j. Actions to be undertaken to address safety issues that may arise while undertaking

the task.

3.13 Permit to Work

Contractors must adhere to the approved Eskom Permit to Work System to control identified

high risk activities. There will be only one Permit to Work system (Eskom) on the project.

If the type of work requires that contractors must be trained, competence assessed and

authorised in writing to perform the duties of an authorised or responsible person as

contemplated in the applicable Eskom regulations e.g.

• Plant Safety Regulations. (PSR)

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[2] SANS 1186 Symbolic Safety Signs

[3] Constitution of the republic of South Africa No

[4] ISO 9001Quality Management Systems

[5] Eskom Integrated Access Control System report

[6] Applicable SANS Codes related to the project

2.2.3 Definitions

DoL Department of Labour ( Inspection and Enforcement services – Provincial office)

in the first instance and thereafter the Eskom project manager in the second instance

relating to procedure requirements, non-conformance’s identified, corrective actions,

audits and inspection schedules.

relevant inspection reports.

to undergo breathalyser and drug testing while entering and/or being on any Eskom

work site by Eskom.

have a valid certification with SAQCC (Fire). The certification must be valid for the duration of the

contract (five years). Maintenance personnel must be Original Equipment Manufacturer (OEM) trained

on all the systems under fire detection and gas suppression systems onsite.

industrial incidents and the driving of vehicles. Eskom is therefore, entitled to take

reasonable steps to ensure that intoxicated persons are identified and prevented from

entering Eskom.

2. General Safety Regulation 2A is clear on the legal stance regarding intoxication.

3. The alcohol and drug permissible level is 0%.

4. All contractors shall comply with Eskom’s procedure 32-37 (“Substance Abuse

Procedure”), taking in to account that this is an Eskom Life-saving Rule number 4: BE

SOBER”), this means anyone entering the Eskom will be subjected to ad hoc alcohol

testing.

alcohol testing of their own employees. The legislative alcohol level is deemed to be

zero.

6. Test records must be treated as “Confidential” and filed in the employees’ personal

file.

3.10 Contractor organisational Structure

3.10.1 Principal Contractor Organogram

No specific requirements found

Project Address: Kendal Power Station

Eskom Contract’s Manager Eskom’s Safety Officer

Name: Simanga Sithole Name: Girly Mathebula

Eskom’s Procurement Manager Eskom’s Health and Safety Manager

Name: Andrew Motsuki Name: Buyelwa Basholo

Effective Date April 2022 Gas Suppression System

Content . Introduction .................................................................................................................................... 6

2. Supporting Clauses ...................................................................................................................... 6

2.1 Scope .......................................................................................................................................... 6

2.1.1 Purpose ................................................................................................................................ 7

2.1.2 Applicability ......................................................................................................................... 7

2.2 Normative/Informative References ......................................................................................... 7

2.2.1 Normative ............................................................................................................................ 7

2.2.2 Informative ........................................................................................................................... 7

2.4 Abbreviations ............................................................................................................................ 12

2.5 Roles and Responsibilities ..................................................................................................... 13

2.5.1 Commitment .......................................................................................................................... 13

2.5.2 Principal contractors and appointed contractors ............................................................. 13

2.5.3 Contract / Project Managers ............................................................................................... 17

2.5.4 Contractor / Project site supervisor ................................................................................... 18

2.5.5 Employees ............................................................................................................................. 19

2.5.6 Contractor Health and Safety officer ................................................................................. 21

2.6 Related/Supporting Documents ............................................................................................ 22

3. Fire Detection and Gas Suppression System ........................................................................ 22

3.1 Scope of work........................................................................................................................... 22

3.2 Legal Compliance .................................................................................................................... 22

3.2.1 Section 37(2) (Legal) Agreement ................................................................................... 22

3.2.2 Hazardous work by children (Child Labour) ................................................................. 23

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3.3 Eskom Requirements ........................................................................................................ 24

3.4 SHE Policy........................................................................................................................... 24

3.5 Coid..................................................................................................................................... 24

3.6 Costing for SHE within the Project .................................................................................. 24

3.7 Statutory Appointments ..................................................................................................... 25

3.8 Eskom Life-saving Rules ................................................................................................... 26

3.9 Substance Abuse ............................................................................................................... 27

3.10 Contractor organisational Structure ................................................................................. 28

3.10.1 Principal Contractor Organogram ................................................................................ 28

3.10.2 Appointed Contractor/s Organogram .......................................................................... 28

3.11 Risk assessment (refer to 32-520) .................................................................................. 28

3.12 Safe work procedures / method statements .................................................................. 30

3.13 Permit to Work .................................................................................................................... 30

3.14 SHE Communication systems ............................................................................................. 31

3.14.1 Statutory health and safety committees ..................................................................... 31

3.14.2 Non-statutory health and safety committees ............................................................. 32

3.14.3 Agenda............................................................................................................................. 32

3.14.4 Minutes and action items for all health and safety committee meetings ............... 33

3.14.5 Tool box talks / Daily team talks / pre job meetings ................................................. 34

3.15 SHE Training .......................................................................................................................... 34

3.15.1 Induction training ............................................................................................................ 35

3.15.2 Site specific induction training ...................................................................................... 35

3.15.3 Visitors to site induction ................................................................................................ 35

3.15.4 General training .............................................................................................................. 36

3.16. Vehicle and transport safety ............................................................................................... 36

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3.17 Fire Equipment and maintenance .................................................................................... 37

3.18 Housekeeping and order stacking ...................................................................................... 37

3.19. Workplace Signage and colour coding ............................................................................. 38

3.20 Tools and Equipment ............................................................................................................ 38

3.20.1 Hand tools ....................................................................................................................... 39

3.20.2 Material handling/ equipment handling ........................................................................... 40

3.21. Auditing .................................................................................................................................. 40

3.21.1 Approval and compliance of principal contractor SHE plan .................................... 40

3.21.2 Eskom SHE audits ......................................................................................................... 41

3.21.3 Contractor audits ............................................................................................................ 41

3.22. Smoking ................................................................................................................................. 41

3.23. Cellular Phones .................................................................................................................... 41

3.24. Occupational Health, Hygiene and Rehabilitation ........................................................... 42

3.24.1 Medicals ........................................................................................................................... 42

3.24.2 Noise ............................................................................................................................ 42

3.24.3 Heat .................................................................................................................................. 43

3.24.4 Illumination ...................................................................................................................... 43

3.24.5 Dust .................................................................................................................................. 43

3.24.6 Health and wellness HIV / Aids, Covid-19 .................................................................. 44

3.24.7 Eap .................................................................................................................................. 44

3.24.8 Thermal Conditions ........................................................................................................ 44

3.24.9 Rehabilitation .................................................................................................................. 44

3.25 Personal Protective Equipment Requirements ................................................................ 45

3.26. Incident Management .......................................................................................................... 45

3.27. Emergency Management .................................................................................................... 45

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3.28. Non-Conformance and Compliance .................................................................................. 46

3.29. SHE File ................................................................................................................................. 46

3.30. Work Stoppage ..................................................................................................................... 47

3.31. Hours of Work ....................................................................................................................... 47

3.31.1 Normal work .................................................................................................................... 48

3.31.2 Night work ....................................................................................................................... 48

3.31.3 Overtime .......................................................................................................................... 48

3.32. Statistical reporting ............................................................................................................... 48

3.33. Omissions from Safety and Health Requirements Specification .................................. 49

3.34. Contract Sign-Off .................................................................................................................. 49

4. Acceptance ..................................................................................................................................... 49

5. Revisions ......................................................................................................................................... 49

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1. Introduction

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with

its safety, health, environmental and quality policy, along with legislative obligations.

well as all the relevant applicable legislation they conform to.

Eskom in no way assumes the contractor’s legal responsibilities. The contractor is and

remains accountable for the quality and the execution of his/her health and safety

programme for his/her employees and appointed contractor employees.

encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not

supersede or replace any organizational SHE requirements.

taken cognisance of and listed in the respective SHE plans. If there are any additional Eskom

and or legislative requirements listed in the SHE specification, then these must be addressed.

following paragraphs.

2.2.1 Normative

[1] Basic conditions of employment act No .

[2] Occupational health and safety act and regulations No .

[3] National environmental management act .

[4] National road traffic Act .

[5] 32-37 Eskom substance abuse procedure.

[6] 32-136 Eskom contractor health and safety requirements

[7] 240-62196227 Eskom life- saving rules

[8] 32-95 Eskom environmental, occupational health and safety incident management

procedure

[9] 32-727 Eskom SHEQ policy

[10] 240-62946386 Eskom vehicle and driver safety management procedure

[11] 32-520 Eskom OHS risk assessment procedure.

[12] 36-681 Eskom Generation Plant Safety Regulations plant safety regulations

2.2.2 Informative

[1] Tobacco Products Control Act (updated 2011.05.19)

Baseline risk (32-520) baseline operational risks refer to the health and safety risks

assessment associated with all standard processes and routine activities in the business

Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as

a business under a particular cost-centre number. In the context of this

document and in terms of health and safety, any reference to a BU includes a

defined unit within any Eskom division and its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as

the contract administrator/custodian or agent or project manager (as defined in

the contract). He/she is the person responsible for ensuring that the works or

services are executed in terms of the contract, as well as adherence to

legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training, experience, and

qualifications, specific to the work or task being performed, provided that,

where appropriate, qualifications and training are registered in terms of the

South African Qualifications Authority Act, 1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who performs

contracted work and includes principal contractors

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Duty of care to the (32-136) anybody who causes or has caused or may cause significant pollution

environment or degradation of the environment must take reasonable measures to prevent

such pollution or degradation from occurring, continuing, or recurring. If such

harm to the environment is authorised by law or cannot reasonably be avoided

or stopped, such person must minimise and rectify such pollution or

degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any person who

is employed by or works for an employer and who receives or is entitled to

receive any remuneration or who works under the direction or supervision of

an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any person who

employs or provides work for any person and remunerates that person or

expressly or tacitly undertakes to remunerate him/her, but excludes a TES (ex

labour broker) as defined in section 1(1) of the Labour Relations Act 1956 (Act

No. )

Environment (32-94) means:

the land, water, and atmosphere of the earth;

micro-organisms and plant and animal life; and

any part or combination of (a) and (b) and the interrelationships among and

between them, and the physical, chemical, aesthetic, and cultural properties

and conditions of the foregoing that influence human health and well-being

specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an

elevated position, considering the nature of work undertaken, and setting out

the procedures and methods to be applied in order to eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated

with the type of construction work or work being executed or to be executed

Health and safety file (OHS Act) means a file or other record in permanent form, containing the

information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified and

includes safe work procedures to mitigate, reduce, or control hazards identified

Health and safety (OHS Act) means a document specification of all health and safety

specification requirements pertaining to associated to a contract, so as to ensure the health

and safety of persons.

requirements site, and scope of work. This specification is intended to ensure the health and

safety of persons, both workers and the public, and the duty of care to the

environment. The health and safety requirements must be specific to each

contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause serious

harm to people

Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational

fitness health practitioner, issued in terms of the regulations, whom shall be registered

with the Health Professions Council of South Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which may

include clinical examinations, biological monitoring, or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by

an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

Organisation may be defined as a group of individuals (large of small) that is cooperating

under the direction of executive leadership in accomplishment of certain

common objects

appointed as part of the Eskom delegation of authority process with the aim to

assist the applicable 16(2) assigned person in executing his/her duties in terms

of the Occupational Health and Safety Act

Risk assessment (OHS Act) means a programme to determine any risk associated with any

hazard at a construction site in order to identify the steps needed to be taken

to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, principal contractors,

contractors, suppliers, vendors, and service providers provide a service to

Service provider any private person or legal entity that provides any service(s) to Eskom for

compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and may

include the following current or potential supplier vendor, contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct actions

for its completion

Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares all

the tasks at hand and discusses task allocation, the identified risks, and the

control measures with all his/her team members on site before commencing a

specific task and documenting the agreed strategy. (This shall be done to

ensure common understanding of the tasks, risks, and control measures

required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as

amended, and the Regulations thereto

and employees at all levels must demonstrate their commitment by being proactively involved

in the day to day operations, in particular the Occupational Health and Safety aspects of any

project / contract. Legislation requires that each employee must take reasonable care of

themselves and their fellow workers, from management level down to the lowest employee

level.

2.5.2 Principal contractors and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both principal contractors and any

appointed contractors. Where some of the listed do not apply to both, then the specific

responsibilities will be listed and titled. The contractors shall:

1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that

form part of the OHS Act.

participation and cooperation.

7. Compile a SHE (health and safety) file where all relevant health and safety records

must be kept for each work site.

8. The principal contractor must hand over a consolidated (to include any appointed

contractors files) health and safety file to the Eskom project manager on completion of

the project. This is to include all drawings, designs, lists of materials used and other

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applicable information about the completed project, as well as the list of appointed

contractors, the agreement, and the type of work completed.

9. Contractors must hand over a consolidated (to include any appointed contractors files)

health and safety file to the principal contractor on completion of the project. This is to

include all drawings, designs, lists of materials used and other applicable information

about the completed project, as well as the list of appointed contractors, the

agreement, and the type of work completed.

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

health;

15. Ensure that potential contractors (whom they intend appointing) submitting tenders

have made detailed provision for the cost of safety and health measures throughout

the project.

accordance with the health and safety plan or if such work poses a threat to the health

and safety of persons or a risk of degradation to the environment.

safety information or suspecting such information has been divulged, in the interests

of health and safety requirements;

contractor employees have transgressed any of the requirements of the health and

safety specification, safety and health plans, site rules or any other requirements.

23. Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of a construction

site against all risks that may arise from such site.

public safety. This should be done by a competent person appointed in writing with a

view to identify hazardous and potentially hazardous work operations.

on Eskom’s behalf, with the relevant sections of the documented Eskom’s SHE

28. Principal contractors are required to approve appointed contractor’s health and safety

plans if they meet all the requirements.

conducted, person/man job specifications must be compiled and handed to the

occupational health practitioner.

the project work, as well as the appointed contractors, have received a health and

safety induction training session. Similarly, ensure that all visitors to site undergo the

site’s induction training.

involved in the project work, as well as the appointed contractors, have received task-

specific training.

34. Issue risk-based personal protective equipment (PPE) as a measure of last resort to

their employees, inspect such equipment regularly and ensure recipients of PPE are

trained in the proper use, care and where necessary, the maintenance of PPE;

Note 5: should the principal contractor or his/her appointed contractors entertain visitors on site, they

will be held responsible for the provision and wearing PPE.

any other structure as may be required. Any such structures shall be positioned and

erected in compliance with any instructions from the Eskom project manager and the

relevant site safety and fire prevention requirements;

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Note 6: Eskom will not tolerate the presence of anyone who is or who appears to be under the influence

of alcohol or any other intoxicating substance whilst performing work for them or on any work site.

procedures, before any work commences and thereafter, at such times as may be

determined by a risk assessment;

poses a threat to the safety and health of persons or a risk of degradation to the

environment;

6. Ensure that risk-based personal protective equipment (PPE) has been issued and

employees wear/use the PPE as instructed.

7. Inspect such PPE on a regular basis and record the inspections;

risk assessments and ensure that appropriate mitigating measures have been

considered and implemented.

and prior to the starting of any new task, irrespective of whether it is a repetitive task.

Ensure that the team are involved in the abovementioned risk assessments;

well as confirming the requirements of the daily risk assessments;

15. Ensure that all appropriate precautions are taken to protect persons (visitors, members

of the public, and other contractors) present at work or in the vicinity of the project site

against all risks that may arise from such site.

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management;

information or suspecting such information has been divulged, in the interests of health

and safety requirements (reference – section 26 of the OHS Act).

the principal contractor’s and or appointed contractors health and safety plan which

poses a threat to the health and safety of persons.

2.5.4 Contractor / Project site supervisor

Must:

1. Be competent to perform the required supervisory tasks;

procedures, work instructions and safety regulations issued by Eskom:

appointed contractors deviate from safety requirements.

and relevant documentation.

2.5.5 Employees

Must:

1. Be responsible for their own safety and health and that of their co-workers;

training sessions, some of which are:

a. familiarising themselves with their workplaces and safety and health procedures;

b. working in a manner that does not endanger them or cause harm to others;

c. ensuring that the work area is kept tidy;

d. reporting all incidents and near misses;

e. protecting fellow workers against injury by performing job observations;

f. reporting unsafe acts and unsafe conditions;

g. reporting any situation that may become dangerous; and

h. carrying out lawful orders and obeying safety and health rules;

provided for the protection of the site or for the health and safety of persons this

includes any guarding of machinery or equipment.

of the health and safety site rules, Eskom requirements, company requirements, or

legislative requirements.

safety risks and measures related to the work processes.

believe that there is an imminent and serious danger to their health and safety and

have the duty to inform their supervisor immediately of such danger.

13. Report to their supervisor (in the first instance), the principal contractor (in the second

instance), and/or the Eskom project manager, any substandard acts and/or conditions

that have come to their attention and that have not been rectified or acted on by their

contractor management timeously.

of health, safety, and environmental concerns.

instructions.

2.5.6 Contractor Health and Safety officer

2. The contractor’s safety and health officer shall assist in the control of all health and

safety-related matters on the sites.

4. Be in constant liaison and cooperate with Eskom’s SHE professionals responsible for

providing them with a health and safety service.

8. Participate in the organisation’s statutory and non-statutory health and safety

committees meetings.

the principal contractor’s and or appointed contractors health and safety plan which

poses a threat to the health and safety of persons.

on, the premises / work sites and that no employee remains on site if he/she is under

the influence. Furthermore, report such instances to contract management.

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A copy of all the agreements must form part of the respective contractor’s SHE file.

3.2.2 Hazardous work by children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices;

2. not to be required or permitted to perform work or provide services that

i. are inappropriate for a person of that child’s age; or

ii. place at risk the child’s well-being, education, physical or mental health or spiritual,

moral or social development; and the Basic Conditions of Employment Act, Chapter

six Section 43 “Prohibition of employment of children”.

child in terms of the constitution. Where work is being performed which is not prohibited in

terms of the constitution, then such work must be conducted in terms of the OHS Act

“Regulations on Hazardous Work by Children in South Africa” with emphasis on paragraph 2

pertaining to this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

• Occupational Health and Safety Act and its Regulations.
• National Environmental Management Act .
• Environment Conservation Act .

familiar with the relevant Eskom SHE documentation that is applicable to contract services.

3.4 SHE Policy

SHE policy is a statement of intent and a commitment by the organisation’s CE and senior

management in relation to the relevant SHE roles and responsibilities, the achievement of

their strategic objectives, values of integrity, customer satisfaction, excellence, and innovation.

to compile an organisational SHE policy in line with their SHE responsibilities. The policy must

be signed by the organisation’s CE or the appointed assistant to the CE OHS Act Section

16(2). The policy must be displayed in a prominent place within the workplace. A copy of the

policy must be filed in the contractor SHE files and attached as an annexure in the SHE Plan.

3.5 Coid

appropriate employment compensation commissioner and have available a valid letter of good

standing (LoG) from such commissioner. The obligation lies with the contractors to ensure that

the LoG remain valid throughout the contract period. A copy of the LoG must be filed in the

contractor SHE files.

3.6 Costing for SHE within the Project

The costing for SHE must be itemised based on the overall scope of the project (i.e.) Training,

provision of PPE, safety equipment purchases etc.

OHS act: section 16(2) employer/ Project OHS act and regulations, COIDA, construction

manager regulations, Incident investigation, HIRA, legal liability

GAR 9(2) Incident/accident investigator RCAT / incident investigation

OHS Act: Section 8 (e) Project supervisor Supervisory course for safety, HIRA, OHS act and

regulations, COID, Incident investigation

OHS Act: Section 8 (e) Site supervisor Supervisory course for safety, HIRA, OHS act and

assistant ( Technician) regulations, COID, Incident investigation

Health and Safety Practitioner/ Officer ( National Diploma in safety management or SAMTRAC

Part time ) or equivalent

OHS act 8 (2) Person to Compile Risk Hazard Identification and Risk assessment

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Construction Regulations 24 (c) Electrical Installations

DMR 18(11) Competent person to operate lifting machine

3.7.1 Other non-statutory appointments

• Eskom Plant Safety Regulations: 1 Authorized person per shift

3.8 Eskom Life-saving Rules

Rule 2 Working at height is defined as any work performed above a stable work surface or

where a person puts himself/herself in a position where he/she exposes himself/herself

to a fall from or into.

requirement. The principal contractor is responsible for keeping copies of all the organograms’

as well as submitting them with the SHE plan. All organograms shall be updated timeously

when appointments are changed.

contractor and a copy filed in the relevant project SHE files.

3.11 Risk assessment (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry

out risk assessments, to establish which risks and hazards are attached to the health and

safety of persons due to any work which is performed, any article or substance which is,

handled, stored, transported. A risk assessment is defined as an identification of the hazards

present in an organisation and an estimate of the extent of the risks involved, taking into

account whatever precautions are already being taken.

• identification of all hazards;
• evaluation of the risks;
• Measures to control the risks.

process or activity, or any new process or activity should be subjected to a risk assessment

and that if new hazards come to light during the work process, then these should also be

subjected to risk assessments. Risk assessments for long term processes should be

periodically reviewed and updated. Method statements or written safe work procedures are

an effective method as information and record of the way jobs / tasks must be performed.

place where work is to be performed/ conducted to allow managers and employees to assess

any inherent risks that could have been overlooked during the initial risk assessment or any

changes that might have occurred in a period of absence. For example if a job / task is

extended over a day or halted due to inclement weather.

• Each activity is listed;
• Specific hazards are identified and listed against each activity;
• The magnitude of each risk is rated as Low. Medium or High;
• All known documentary and supervisory controls are listed. For instance: What safe

work procedures exist for ladders;

• The relevance, effectiveness and sufficiency of these controls are assessed;
• In the event of insufficient or deficient controls for the particular activity, steps to be

taken to rectify this shall be recorded, and safe working procedures drawn up;

• Persons responsible for implementing and supervising the task shall be identified,

nominated and duly assigned;

• Persons responsible for monitoring the task and carrying out the planned job

observation must be nominated;

• Completed risk assessment shall be handed to the Eskom project manager

representative for comment and acceptance.

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received instruction on the work content and the sequence of the activities listed in the risk

assessment shall be recorded, and their competence established. This instruction shall be

done through an interpreter if required and recorded on the Pre-Job Brief (Daily Safe Task

Instructions), with reference to applicable Risk Assessments.

3.12 Safe work procedures / method statements

d. The supervisor for the task or job and the employees who will undertake the task;

e. The tasks that are to be undertaken that pose risks;

f. The equipment and substances that are used in these tasks;

g. The control measures that have been built into these tasks;

h. Any training or qualification needed to undertake the task;

i. The personal protective equipment to be worn;

j. Actions to be undertaken to address safety issues that may arise while undertaking

the task.

3.13 Permit to Work

authorised in writing to perform the duties of an authorised or responsible person as

contemplated in the applicable Eskom regulations e.g.

• Plant Safety Regulations. (PSR)

requirements pertaining to local authorities / municipal by-laws / environmental legislation that

must be met by the contractor.

environmental impacts are implemented during the life-cycle of a project. This

Environmental Management Plan should preferable form part of Eskom’s

to his or her family.

complied with on all work sites.

It is essentially a three stage process

• evaluation of the risks;

its safety, health, environmental and quality policy, along with legislative obligations.

remains accountable for the quality and the execution of his/her health and safety