Provision of physical security services at kusile power station for 24 months

Returnable Documents: Ensure all required returnable documents are completed and submitted as per the tender instructions.

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• Closing date and time: 03 July 2026 at 10h00.
• Tender validity period: 240 days from the closing date and time.
• Clarification meeting: Not applicable.
• Site visit: Not applicable.
• Deadline for clarification queries: 5 working days before the tender submission deadline.

• Site visit and/or clarification meeting: Not applicable.

• Eskom Representative: Gontse Novela.
• Telephone: +27 13 699 7814.
• Email: [email protected].
• All queries and clarifications must be addressed in writing to the Eskom Representative only.

• Submit electronically via Eskom E-tendering site by the closing date and time.
• Deadline: 03 July 2026 at 10h00. Late submissions will not be accepted.
• Upload documents in PDF format (maximum 500 MB per document, total submission restricted to 4 GB).
• No zip/compressed files; no hard copies accepted.
• Ensure submission status is indicated as complete.
• If resubmitting, only the latest version will be considered; previous submissions become null and void.
• Mandatory returnables must be fully completed, signed if required, and submitted by the closing deadline to avoid disqualification.
• Non-disqualifiable returnables may be requested within 5 working days after closing; failure to comply leads to disqualification.
• Returnables required for evaluation must be submitted at closing; missing or incomplete submissions score zero but do not disqualify.

• Returnables are categorized: disqualifiable (must be complete and submitted by closing), non-disqualifiable (may be requested within 5 working days after closing), and evaluation returnables (missing submissions score zero but do not disqualify).
• Follow the returnable table for specific document requirements and deadlines.

• Functionality criteria apply with 100% weight on technical criteria and a 70% threshold. Tenderers scoring below 70% are disqualified.
• Price evaluation includes VAT, corrects arithmetic errors, excludes contingencies, and considers unconditional discounts. Conditional discounts are not evaluated but applied at payment.
• Prices are scored out of either 80 or 90 points, depending on the tender value.
• Specific goals (B-BBEE) are scored out of either 20 or 10 points in accordance with the PPPFA.
• Failure to submit evidence for specific goals results in 0 points for that goal but no disqualification.
• Ranking uses a preferential point system (90/10 for tenders above R50 million, 80/20 for tenders equal to or below R50 million). Scores from price and specific goals are combined and ranked from highest to lowest.
• Objective criteria may justify awarding to a tenderer other than the highest scorer.

• Scope: Provision of physical security services at the Kusile Power Station for a period of 24 months.
• Quality requirements include a quality method statement based on scope, quality policy approved by top management, and quality objectives approved by top management.
• Documented information for roles, responsibilities, and authorities, including an organization chart and responsibility matrix.
• Documented information for control of externally provided processes, products, and services, including evaluation, selection, monitoring, and re-evaluation criteria.
• Environmental management policy aligned with ISO 14001:2015, signed by senior management.
• Technical criteria for functionality evaluation must be met as per the tender documents.

• Audited financial statements for the previous 18 months (or the last year if not available) are required.
• For joint ventures or special purpose vehicles, audited statements for each participant are needed.
• Start-up enterprises formed within the last 12 months are exempt initially but must submit statements after the first year if successful.

• Pricing schedule/BOQ must be submitted in PDF and Excel formats.
• Upload size per document is 500 MB, total submission restricted to 4 GB.
• Cataloguing may be required; include a line item for cataloguing in the pricing schedule.
• Completed NEC/FIDIC pricing schedule and contract data must be submitted.

• Payment terms: For contracts valued below R50 million including VAT, Eskom pays within 30 days of receipt of undisputed invoices. For contracts above R50 million including VAT, payment is within 60 days.
• Pricing schedule/BOQ must be submitted in PDF and Excel formats.
• Cataloguing may be required after contract award; include a line item for cataloguing in the pricing schedule.
• No performance security is required for this tender.
• Completed NEC/FIDIC pricing schedule and contract data must be submitted.

• Eligibility criteria: Tenderers must not be on international sanctions lists, submit multiple tenders, have conflicts of interest, be restricted by National Treasury, be on the Tender Defaulters list, or subcontract 100% of the scope. Joint ventures must have joint and several liability.
• B-BBEE: Points are awarded based on B-BBEE status level (10-20 points for level 1, decreasing to 1-2 points for level 8). Non-compliant contributors score 0.
• Required documents for B-BBEE points: Valid B-BBEE certificate from a SANAS accredited agency, sworn affidavit, or CIPS affidavit; proof of ownership/shareholding; certified ID copies of shareholders; proof of disability if applicable; consolidated certificate for trusts, consortia, or joint ventures.
• CSD registration proof is required.
• Tax compliance: Foreign suppliers with a footprint in South Africa must provide a tax clearance certificate; local suppliers must provide SARS e-filing PIN or CSD number.
• Employment Equity Act compliance proof is required for designated South African employers.
• CIDB requirements are not applicable.
• Health and safety requirements include an OHS plan aligned with the scope, costing for SHE management, baseline risk assessment, valid Letter of Good Standing, policy signed by CEO/MD, and OHS competency certificates.

• B-BBEE points are awarded based on status level: level 1 scores 10-20 points, decreasing to level 8 scoring 1-2 points. Non-compliant contributors score 0.
• Required documents: Valid B-BBEE certificate from a SANAS accredited agency, sworn affidavit, or CIPS affidavit; proof of ownership/shareholding; certified ID copies of shareholders; proof of disability if applicable; consolidated certificate for trusts, consortia, or joint ventures.
• Failure to provide documentation results in scoring only price points and 0 for specific goals.

• Health and safety requirements are contractual and must be submitted by tender closing.
• OHS will evaluate service providers after functionality and mandatory checks.
• Minimum requirements for tendering: Annexure B (SHE requirement), OHS plan aligned with scope, costing for SHE management, baseline risk assessment, valid Letter of Good Standing, policy signed by CEO/MD, and OHS competency certificates.
• Outstanding documents may be requested once, with 7 working days to respond; failure leads to non-responsiveness.
• Upon award, submit a safety file within 2 weeks before site commencement, as per OHS specification.

• Tender validity period: 240 days from the closing date and time.
• Contract conditions: NEC3 Terms Service Contract (TSC).
• Payment terms: For contracts below R50 million including VAT, payment within 30 days of undisputed invoices; for contracts above R50 million, within 60 days.
• Eligibility restrictions apply, including no business with sanctioned countries and no multiple submissions.

• Eligibility criteria: Tenderers must not be on international sanctions lists, submit multiple tenders, have conflicts of interest, be restricted by National Treasury, be on the Tender Defaulters list, or subcontract 100% of the scope. Joint ventures must have joint and several liability.
• Tenderers must meet all eligibility criteria; failure results in disqualification.

• Submit the fully completed and signed Integrity Declaration Form as a mandatory returnable document with your tender.
• Failure to fully complete the form, submit required supporting documents, or sign it will result in disqualification from further evaluation.

• Integrity Declaration Form: Fully complete, sign, and submit as a mandatory returnable.
• Conflict of Interest Declaration: Declare if any employee/director/member/shareholder/owner is also employed by Eskom, and provide proof of authorisation for remunerative work outside public sector employment.
• Relationship Declaration: Declare if you share a controlling partner or have any relationship with other tenderers in this process, and attach proof if yes.
• Authorised Representative Form: Include a declaration by the duly authorised representative confirming authority to sign.
• Shareholder Information: Provide fully completed tables with shareholder details for individuals and other entities.
• Joint Venture Authorisation: For JVs, the lead partner must confirm they are duly authorised to sign all documents on behalf of the JV.

• Tenderers must declare any relationship with Eskom employees/contractors/consultants/directors involved in the tender evaluation, adjudication, or negotiation.
• Tenderers (including directors/members/shareholders) must not be listed on National Treasury's Database of Restricted Suppliers.
• Tenderers (including directors/members/shareholders) must not be listed on the Register for Tender Defaulters.
• Tenderers must have no convictions for fraud or corruption related to procurement processes in the past five years.
• Tenderers must not be prohibited from doing business with any International Financial Development/funding Agency or Lending Institution.
• A history of meeting contractual obligations with State-Owned Companies is implicitly required.

• For joint ventures, attach a copy of the joint venture agreement.
• The agreement must state that all partners are jointly and severally liable for contract execution.
• The lead partner must be authorised to incur liabilities, receive instructions and payments, and be responsible for the entire execution of the contract.

• Declare any interest or relationship where your employees/directors are also employees/contractors/consultants/directors in the state, a state-owned entity, or Eskom.
• Declare if you are 'related' to an Eskom employee/contractor/consultant/director involved in the tender process, as defined in the form.
• Declare if you share a controlling partner or have a relationship with other tenderers in this process.
• Confirm you are not listed on National Treasury's Database of Restricted Suppliers.
• Confirm you are not listed on the Register for Tender Defaulters.
• Declare any convictions for fraud/corruption related to procurement in the past five years.
• Declare if prohibited from doing business with any International Financial Institution.
• Declare any history of failing to meet contractual obligations with any State-Owned Company.
• Provide detailed shareholder information for individuals and other entities.
• Submit a duly authorised representative's signature and confirmation of authority.
• Information provided may be processed by Eskom for verification of conflicts of interest and shared with third parties.

• Information provided in the Integrity Declaration Form may be processed by Eskom for verification of conflicts of interest and other ancillary purposes.
• Such processing may include sharing the information with third parties.

Provision of physical security services at Kusile Power Station, Kendal Accommodation, and Wilge Offices & Flats for a period of 24 months.

• Contract start date: 1 July 2026.
• Year 1 period: 1 July 2026 to 30 June 2027.
• Year 2 period: 1 July 2027 to 30 June 2028.
• Total contract duration: 24 months.

Returnable Documents: (Specific documents not detailed in the source).

Eligibility criteria not explicitly detailed in the provided document excerpt. Standard ESKOM tender requirements typically include valid tax clearance, proof of registration with relevant regulatory bodies, financial capability, and relevant experience in providing physical security services at large industrial facilities. B-BBEE compliance and CIDB registration may be required.

• Provision of physical security services at Kusile Power Station, Kendal Accommodation, and Wilge Offices & Flats.
• Services include:

• Security personnel (Guards A, B, C, Supervisors, Officers).
• Tactical Response Team (TRT) operators.
• Occupational Health and Safety (OHS) Safety Officer.
• Security systems IT Technicians.
• Drone Pilot services.
• Patrol vehicles (4x2 Double Cab with canopy).
• Provision of PPE (Personal Protective Equipment).
• Home-Work-Home transport via 14-seater minibus.

• Ad-hoc manpower may be required as and when needed.

• Bill of Quantities for a 24-month contract, divided into Year 1 (Jul 2026-Jun 2027) and Year 2 (Jul 2027-Jun 2028).
• Pricing is VAT exclusive.
• Main schedule includes monthly rates for:

• Site Manager, Security Guards (A, B, C), Supervisors, Security Officers.
• Tactical Response Team (TRT) Operators.
• Safety Officer.
• IT Technicians.
• Drone Pilots.
• Patrol Vehicles (4x2 Double Cab, cost per km).
• PPE (issued twice yearly).
• 14-Seater Minibus and Home-Work-Home transport.

• Ad-hoc schedule for as-and-when-required services includes Security Guards B & C and a Patrol Vehicle.
• Total amount is the sum of the main and ad-hoc schedules.

• Pricing must be structured for a 24-month period, split into two 12-month years.
• Bill of Quantities includes monthly rates for personnel and items.
• Key cost components:

• Personnel per shift (day/night) and monthly rates.
• Patrol vehicle costs based on kilometre allowance (14,000 km/month).
• PPE issuance twice per year for all personnel.
• Transport costs for personnel.
• Ad-hoc security personnel and vehicle rates.

• Total amount is the sum of the main and ad-hoc components.

• Must provide PPE (Personal Protective Equipment) for all security personnel, issued twice per year.
• Requires a dedicated Safety Officer (Monday to Friday).
• Specific drone capabilities required: night vision, GPS tracking, and weather-resistant operation.

• A dedicated Safety Officer is required (Monday to Friday).
• Personal Protective Equipment (PPE) must be provided to all security personnel, issued twice per year.
• Year 1 requires PPE for 182 personnel; Year 2 for 177 personnel.

• This document is an acknowledgement form for Eskom Occupational Health and Safety (OHS) legal and other requirements.
• The supplier/contractor/tenderer must confirm they understand the listed OHS requirements and the consequences of non-compliance.

• Contractor must acknowledge understanding of Eskom OHS requirements.
• Must demonstrate capability to align company processes with Eskom OHS policies, procedures, and standards.
• Must have prior experience in similar work; Eskom may request testimonials, references, or contact details of previous clients (including Eskom).
• Must have management systems in place to oversee subcontractors/suppliers, including selection criteria, resource/competency verification, and compliance monitoring.

• Scope: Coal and Limestone sampling at Kusile Power Station on an as-and-when-required basis for a 5-year period.
• Compliance requirements for the supplier/contractor/tenderer when working at or rendering services to Eskom:

• Eskom Contractor Health and Safety Requirements Standard 32-136.
• OHS specifications/requirements provided by Eskom.
• Occupational Health and Safety Act 85 of 1993.
• Compensation for Occupational Diseases and Illnesses Act 130 of 1993.

• Post-contract award: Supplier must fully align company processes with Eskom’s OHS policies, procedures, and standards.
• Penalties: Enforced on the main supplier for non-conformance to Eskom and/or statutory OHS requirements (applies to the main supplier, its contractors, and/or suppliers).
• Induction: All employees (including contractors/suppliers) must undergo relevant Eskom induction and the company’s own induction.
• Management of Contractors/Suppliers:

• Demonstrate process and selection criteria for appointing contractors/suppliers to Eskom.
• Notify Eskom prior to appointing contractors/suppliers for work commencement.
• Ensure contractors/suppliers have adequate resources and competencies.
• Accountable for ensuring contractors/suppliers comply with applicable legal and Eskom requirements.
• Monitor contractors/suppliers via audits/assessments for OHS compliance during work execution.
• Provide grounds for terminating work by contractors/suppliers.
• Address all non-conformances/non-compliance by contractors/suppliers directly with the main contractor/supplier via performance and penalty processes.

• Verification: Eskom reserves the right to verify compliance and may request copies of testimonials/references and contact details of previous clients (including Eskom) for similar work.

Returnable Documents: The specific documents required are not detailed in the available text. You must consult the full tender document to identify all required returnables and submission procedures.

• Provision of physical security, TRT, and drone services for Kusile Power Station, Kendal accommodation, Wilge offices, and flats for a 24-month period.
• Kusile Power Station is a strategic national infrastructure project managed by Eskom Holdings SOC Ltd.

• Closing date: 3 July 2026 at 10:00.
• Service period: 24 months.
• Starting date: Contract Signature date.
• First plan submission: Within two weeks of the Contract Date.
• Payment assessment interval: Between the 25th day of each successive month.

• Employer: Eskom Holdings SOC Ltd (Reg No. 2002/015527/30), Megawatt Park, Maxwell Drive, Sandton, Johannesburg.
• Service Manager: Kusile Power Station, Ogies-Balmoral Road (R545), Haartebeesfontein Farm, Witbank, Postnet Suite 46, Mpumalanga - SA 1035.
• Engineering Contract Strategies (NEC3 documents): Tel: 011 803 3008, Fax: 086 539 1902, www.ecs.co.za.

• Submit the completed Form of Offer and Acceptance (C1.1) as part of your bid.
• The tenderer must sign the Offer signature block and provide their CIDB registration number.
• If submitting alternative tenders, a separate copy of the Form of Offer and Acceptance must be used.
• The Employer will return one signed copy of the Form of Offer and Acceptance, including the Schedule of Deviations, to the tenderer.
• Within two weeks of receiving the signed agreement, the successful bidder must contact the Employer’s agent to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation.
• Failure to provide required documentation in accordance with contract terms constitutes a repudiation of the agreement.

• Legal: Must be a registered legal entity in South Africa; must comply with PSIRA, Firearm Control Act, and NKP Act; must have a valid CIDB registration.
• Financial: Ability to provide required insurances (property, liability, bodily injury); financial stability for a 24-month contract with price adjustments.
• Technical: Proven experience in physical security, TRT, and drone operations; compliance with H&S and environmental regulations; ability to deploy required personnel and equipment.
• B-BBEE: Must maintain a valid B-BBEE verification certificate and notify Eskom of any status changes within 7 days.
• Ethical: No history of prohibited actions (coercive, collusive, corrupt, fraudulent, or obstructive actions); must cooperate with investigations.

• Service Scope: Provision of physical security, Tactical Response Team (TRT), and drone services.
• Locations: Kusile Power Station, Kendal accommodation, Wilge offices, and flats.
• Key Deliverables: Guarding, patrolling, security systems management, and 24-hour security control room operations.
• Manpower Requirements: Site Manager, Supervisors, Security Officers, TRT Operators, Safety Officer, IT Technicians, and Drone Pilots.
• Equipment: Drones (night vision, GPS, weather-resistant), 4x2 Double Cab Patrol Vehicles, PPE, and 14-seater minibus for transport.
• Compliance: Must adhere to ISO 9001, Eskom Physical Access Control Policy, Kusile Traffic Management Plan, and relevant firearm/security legislation.

• Tenderer must submit key personnel details including names, jobs, responsibilities, qualifications, and experience (with CVs).
• A first plan must be submitted within two weeks of the Contract Date, linking operations to the Price List.
• Manpower must include specific roles: Site Manager, Supervisors, Security Officers, TRT Operators, Safety Officer, IT Technicians, and Drone Pilots.

• Mandatory compliance with ISO 9001 Quality Management Systems.
• Adherence to Kusile Traffic Management Plan, EBI, and Morpho Databases Specifications is required.

• Based on NEC3 TSC3 Option A (Priced contract with price list).
• Price List (C2.2) includes items for Year 1 and Year 2 (with quantities reducing in Year 2).
• Includes: Drones (night vision/GPS), Security personnel (various grades/locations), TRT Operators, Safety Officer, IT/Drone staff, Patrol vehicles, PPE, and Transport.
• Total prices must be clearly entered in the tender submission.

• Contract Type: NEC3 Term Service Contract (TSC3) Option A (Priced contract with price list).
• Pricing Structure: Prices derived from a Price List (C2.2) using lump sums or rates multiplied by quantities.
• Payment Terms: Within 14 working days after submission of a correct invoice.
• Currency: South African Rand (ZAR).
• Inflation Adjustment: Prices are fixed for the first 16 months; CPA applies from the 17th month (Option X1).
• Tax Requirements: Invoices must be submitted within one week of a payment certificate and must include Eskom’s VAT number (4740101508).

• B-BBEE: Mandatory notification of status changes within 7 days; updated certificate required within 30 days. Decreased status may trigger renegotiation or termination.
• Insurance: Contractor must provide cover per Insurance Table A (liability for property, plant, equipment, and third-party injury/death).
• Professional/Industry Regs: Must comply with PSIRA, Firearm Control Act, NKP Act, and CIDB requirements.
• Health & Safety: Compliance with Construction Regulations 2014 (may be appointed as Principal Contractor) and Asbestos Regulations is mandatory.
• Environmental: Full compliance with all applicable environmental laws and regulations is required.
• Joint Ventures: Members are jointly and severally liable; composition changes require written Employer consent.

• Contractor must notify the Employer within 7 days of any change in B-BBEE status.
• An updated verification certificate must be submitted within 30 days of a change.
• A decrease in B-BBEE status may result in contract renegotiation or termination.

• Contractor must take all reasonable precautions for health and safety and may be appointed as Principal Contractor under Construction Regulations 2014.
• Prices must include sufficient provision for compliance with all H&S laws and regulations.
• A dedicated Safety Officer (Monday–Friday) is required.
• PPE (Construction) must be issued twice per year to all personnel.
• Personnel have the right to stop work if asbestos exposure limits are exceeded.

• Contractor must comply with all applicable environmental laws, regulations, and guidelines.
• Subcontractors and employees must also adhere to these environmental requirements.
• Specific asbestos management and monitoring procedures must be followed.

• Contract Framework: NEC3 TSC3 (April 2013) with Option A (Priced contract) and Option W1 (Adjudication/Arbitration).
• Liability: Contractor's liability for property damage is capped at 25% of damages per incident or R500,000 deductible (whichever is lesser). Liability ends 2 months after service period.
• Termination: Employer may terminate for convenience with 14 days' notice. Termination for prohibited ethical actions is permitted.
• Confidentiality: No disclosure of contract info; images of the property require written consent.
• Nuclear Liability: Employer indemnifies Contractor for nuclear damage unless caused by Contractor's unlawful intent or unauthorized presence.
• Asbestos: Employer ensures ambient air meets standards; Contractor may stop work if unsafe conditions are identified.

• Z1: No cession/delegation without Employer consent.
• Z2: Joint ventures are jointly and severally liable.
• Z3: B-BBEE status changes must be reported.
• Z4: Confidentiality and image rights requirements.
• Z6: Health, Safety, and Environmental compliance requirements.
• Z7: Tax invoice submission requirements (within 1 week of payment certificate).
• Z10: Termination for convenience (14 days notice) and termination for business rescue.
• Z11: Prohibited actions (corruption, fraud, etc.) are grounds for termination.
• Z12: Insurance requirements (Table A for Contractor, Table B for Employer).
• Z13: Nuclear liability indemnity by Employer.
• Z14: Asbestos management and compliance standards.

This is a guideline for categorising services based on risk for tenders, particularly for physical security services at Kusile Power Station. It outlines high, medium, and low-risk service categories and corresponding OHS requirements.

Returnable Documents: Ensure all required documents are submitted as per the tender package. Disqualification risks include missing documents or non-compliance with submission instructions.

Must be COID registered/compliant with Compensation Fund or licensed insurer (Rand Mutual/FEMA). International suppliers must provide equivalent documentation from country of origin. Joint ventures must submit documents reflecting JV name or individual company COID letters. All suppliers must complete Eskom's OHS evaluation process. Companies without employees must provide R500,000 accidental death/disability insurance.

This tender is for the provision of physical security services at Kusile Power Station for 24 months. The document provides a guideline for categorising services based on risk:

• High-risk services include security, consulting on site, events management, industrial cleaning, aviation chartering, vegetation management (tree felling, bush clearing), and other works like cleaning spills, diving, working at ash dams, with asbestos, radioactive materials, or waste disposal.
• Medium-risk services include maintenance work (live line work, plant maintenance, etc.), transportation (employee, coal, goods, hazardous goods, equipment, waste), and manufacturing/supply and delivery of certain goods to Eskom premises.
• Low-risk services include labour broking for office-based staff, cleaning not at heights, gardening, supply/delivery/maintenance of electronic equipment, waste disposal, supply/transportation/delivery of consumables, stationery, catering, and services performed on Eskom premises like consulting, professional services, training, event management logistics, cleaning offices, and meter reading.
• Corresponding OHS requirements must be addressed based on the risk category.

Eskom requires all service providers to undergo an occupational health and safety (OHS) evaluation process for supplier registration. Key compliance requirements include:

• Registration with the Compensation Fund (COID) or a licensed compensation insurer (e.g., Rand Mutual Assurance, Federal Employer’s Mutual Association), submitting a valid letter of good standing reflecting the company name.
• Exemptions only with a Department of Labour certificate of exemption or an insurance policy covering liability under the COID Act.
• For tender purposes, if a letter of good standing is not submitted, alternatives include:

• An insurance letter covering accidental death and disability to a minimum value of R500,000 for companies without employees.

• Proof of assessment by the Compensation Commissioner and proof of payment.

• For international suppliers, equivalent documentation from their country of origin; if they have South African offices and employ South African citizens, a COID certificate is required.

• Joint ventures must reflect the joint venture name on all documents or submit individual COID letters for each company.
• Non-negotiable minimum OHS requirements vary by risk category and may include:

• Health and Safety plan/OHS manual.

• H&S costing.

• Baseline OHS risk assessment.

• Valid letter of good standing or equivalent.

• Signed OHS policy.

• Proof of OHS competency.

• SACPCMP registration for safety professionals (full-time or part-time as specified).

• OHSAS 18001 certificate (as an alternative for some categories).

• These requirements apply to both local and international companies.

Returnable Documents: Required forms and schedules must be completed and submitted as part of the bid.

You must:

• Complete and sign the provided form to acknowledge and accept Eskom's Supplier Quality Requirements.
• The requirements are based on Eskom specification 240-105658000 and the ISO 9001 Standard.

Tenderers must:

• Accept and comply with Eskom specification 240-105658000.
• Be compliant with the ISO 9001 Standard.
• Meet Category 4 classification requirements for physical security services.
• Demonstrate capability and capacity to perform as main supplier and manage sub-suppliers.
• Agree to site assessment if applicable.
• Commit to all standard conditions including quality audits, preservation requirements, and special processes.

You must:

• Complete and sign the provided form to acknowledge and accept Eskom's Supplier Quality Requirements.
• The requirements are specified in Eskom document 240-105658000 and align with the ISO 9001 Standard.
• The form includes sections for pre-contract award quality requirements, contract execution, and post-contract monitoring.
• Indicate applicable categories and clauses by marking with an 'X'.

• Tender scope: Provision of physical security services at Kusile Power Station for 24 months.
• Local content thresholds apply to services, works, or goods as per SATS 1286:2011.
• Bidders must declare any imported content in their offer.
• Use SARB exchange rates from the advertisement date for local content calculations.
• Provide proof of SARB exchange rates used.
• Report post-award challenges in meeting local content thresholds to the dtic for directives.

• Bid closing time: 12:00 on the closing date.

• Submit Standard Bidding Document (SBD) 6.2 as part of the bid.
• Mandatory submission: Local Content Declaration Certificate and Annex C (Local Content Declaration: Summary Schedule) by the deadline. Failure to submit may result in disqualification.
• Provide proof of South African Reserve Bank (SARB) exchange rates used for calculations, if applicable.
• Local Content Declaration Templates (Annex C, D, and E) are attached and must be submitted by the deadline.
• Retain Declarations D and E for verification purposes for at least 5 years.

• Specify stipulated minimum local content thresholds as percentages.
• Submit proof of SARB exchange rates used.
• The declaration must be completed and signed by the bidder’s authorized representative; cannot be outsourced.
• Complete Declaration D first, then Declaration E, and consolidate in Declaration C.
• Submit Declaration C by the deadline to substantiate the bid.
• Retain Declarations D and E for at least 5 years and update them continuously during the contract.
• Annexure D (Imports Declaration) supports Annex C.

• Only bids meeting the stipulated minimum local content thresholds will be considered.
• Declaration must be signed by the Chief Financial Officer or a legally authorized senior management representative. External representatives cannot sign.
• Subcontracting is prohibited if it reduces local content below the minimum threshold.
• Incorrect or unverifiable local content data may result in remedies under Regulation 9.1 of the Preferential Procurement Regulations, 2022.
• Bidders must keep Declarations D and E for 5 years for verification.

• Scope: Provision of physical security services at Kusile Power Station for 24 months.
• Local content requirements apply as per SATS 1286:2011.
• Bidders must declare if any portion of the services offered includes imported content.
• If imported content is present, use SARB exchange rates published at 12:00 on the date of advertisement for calculations.
• Minimum local content thresholds are specified in Annex A of SATS 1286:2011.
• Report challenges in meeting local content thresholds post-award to the dtic for verification and directives.

• Bidder must provide full name and capacity in the declaration.
• Confirm personal knowledge of the facts declared.
• Ensure goods/services/works comply with minimum local content requirements per SATS 1286:2011.
• Calculate local content percentage using the formula in SATS 1286:2011, with specified exchange rates and data from Declarations D and E (consolidated in C).
• Declare: Bid price excluding VAT (y), imported content (x), stipulated minimum local content threshold, and local content percentage.

• Bid price (y) must exclude VAT.
• Imported content (x) must be calculated in Rand (ZAR) per SATS 1286:2011.
• Local content percentage formula: LC = [1 - x / y]
• Convert imported content prices to ZAR using SARB exchange rates at 12:00 on the advertisement date.
• Declare: Bid price excluding VAT (y), imported content (x), stipulated minimum local content threshold, and calculated local content percentage.
• For multiple products, use local content percentages from Declaration C.

• Compliance with dtic local content regulations is mandatory.
• Submit SBD 6.2 Declaration Certificate for Local Production and Content.
• Local content must be calculated using SABS SATS 1286:2011.
• Only locally produced/manufactured goods meeting minimum local content thresholds are considered for designated sectors.
• Subcontracting cannot reduce local content below the stipulated minimum threshold.
• Declaration must be signed by the Chief Financial Officer or a legally nominated senior representative.
• Procurement Authority reserves the right to verify local content.
• SATS 1286:2011 is accessible online at no cost via http://www.thedti.gov.za/industrial development/ip.jsp.

• Local content declaration is mandatory for this bid.
• Use SATS 1286:2011 and dtic’s Guidance on Calculation of Local Content with Templates Annex C, D, and E.
• dtic promotes local production and content.
• For designated sectors, only locally produced goods meeting minimum thresholds are considered.
• Subcontracting cannot reduce local content below the minimum threshold.
• Local content percentage formula: LC = [1 - x / y]
• Declare if imported content is present and provide applicable SARB exchange rates per Annex A of SATS 1286:2011.
• Report post-award challenges in meeting thresholds to the dtic.
• Declaration must be signed by the Chief Financial Officer or a legally responsible senior representative.
• Submit Annex C, D, and E by the deadline. For multiple products, use local content percentages from Declaration C.

• Imported content (x) and bid price (y) must be in Rand, excluding VAT.
• Use SARB exchange rates at 12:00 on the advertisement date for currency conversion.
• SATS 1286:2011 is available online at no cost.
• Non-submission of the Declaration Certificate and Annex C by the deadline may lead to disqualification.
• Minimum local content thresholds are specified in Annex A of SATS 1286:2011.

• Incorrect or unverifiable local content data may result in penalties under Regulation 9.1 of the Preferential Procurement Regulations, 2022.

Closing date for submission: 3 July 2026 at 10:00.

Mandatory returnable document: A completed method statement template.

• The template requires supplier representative details: full name, designation, contact number.
• It requires approval signatures: originated by, reviewed by (if applicable), approved by.
• Must reference the tender/RFQ number and contract number.
• Submit by the closing date: 3 July 2026 at 10:00.

Bidder capability demonstration: Must show ability to deliver physical security services at critical infrastructure.

• Method statement will be evaluated for completeness: scope, objectives, resources, risk management, and processes.
• Standard ESKOM procurement requirements apply.

Method statement must detail:

• Scope of work as per the contract document.
• 2-3 SMART objectives related to the scope outputs.
• Process for identifying and communicating customer needs.
• Required human resources: skills, competencies, and training.
• Required PPE.
• Required tools, equipment, and infrastructure.
• Organisation's mission, vision, and values.
• Risk identification and mitigation plan.
• Process for identifying gaps and improving business processes.
• Data analysis plan for the scope.
• Stakeholder management and supplier selection/monitoring processes.

• Scoring uses a preference points system (price plus specific goals).
• A maximum of 10/20 points may be awarded for specific goals (B-BBEE status).
• Points for specific goals are added to price points and rounded to two decimal places.
• The contract is awarded to the tenderer scoring the highest total points.
• B-BBEE status level points are allocated as per the 90/10 or 80/20 system table.
• Failure to provide valid B-BBEE documentation results in scoring 0 points for specific goals (but not disqualification) and scoring only on price.
• Objective criteria are conditions for contract award; failure to meet them may lead to the second-ranked tenderer being recommended.

• Market research indicates no current suppliers; potential suppliers are from the open market.
• Skills development may involve SETA-accredited training providers for critical and scarce skills.
• The bidder is fully responsible for all costs of skills development; Eskom provides no financial contribution.
• Bidders are advised to approach relevant SETAs for grants, subsidies, and incentives, and SARS for tax rebates for skills development.
• A penalty of 1% of the contract value applies for failure to meet SDL&I obligations.
• Eskom will retain 1% of every invoice (excluding VAT) as security for SDL&I obligations, released only upon full fulfilment.
• Quarterly SDL&I compliance reports must be submitted using a specified Data Collection Template.

• The tender response must separate local and imported components as per the Price Schedule.
• Local procurement content is calculated as total spending minus the imported component.

• The tender response must separate local and imported components as per the Price Schedule.
• Local procurement content is defined as total spending minus the imported component.

• A valid B-BBEE certificate or Sworn Affidavit is a mandatory condition for contract award.
• Annual revenue thresholds determine documentation: ≤R10M (EME) can submit Sworn Affidavit; ≤R50M (QSE) must comply with QSE scorecard unless ≥51% Black owned (Sworn Affidavit); >R50M requires a valid B-BBEE certificate.
• Mandatory subcontracting applies for contracts above R30 million: minimum 30% of contract value must be subcontracted to an EME or QSE that is at least 51% owned by black people in rural/underdeveloped areas or townships.
• Subcontracting more than 25% of contract value to an entity with a lower B-BBEE status is prohibited, unless subcontracting to a capable EME.
• A B-BBEE improvement or retention plan must be submitted within 30 days of contract signing, with specific annual improvement milestones based on initial B-BBEE level.
• Commitments to local procurement content, job creation/retention, and skills development form part of SDL&I obligations and become contractual commitments.
• Objective criteria are conditions for contract award; failure may result in the second-ranked tenderer being recommended.

• B-BBEE status level points are allocated per the 90/10 or 80/20 system table.
• Valid B-BBEE certificate or Sworn Affidavit is required for preference points and contract award.
• Annual revenue thresholds determine documentation type: EME (≤R10M) can submit Sworn Affidavit; QSE (≤R50M) must comply with QSE scorecard unless ≥51% Black owned (Sworn Affidavit); >R50M requires valid B-BBEE certificate.
• A B-BBEE improvement or retention plan must be submitted within 30 days of contract signing, with specific annual improvement milestones based on initial B-BBEE level.
• Sworn affidavits must include deponent details, enterprise information, ownership percentages, revenue, B-BBEE status level, empowering supplier status, and proper commissioning.

• Objective criteria are conditions for contract award; failure to meet them may result in the second-ranked tenderer being recommended.
• For contracts above R30 million, subcontracting is mandatory: at least 30% of contract value must go to an EME/QSE at least 51% owned by black people in rural/underdeveloped areas or townships.

Returnable documents required:

• Complete and sign Form A (E.1).
• Include other requirements as per the scope of work/specification (E.2).

Quality Requirements Deliverables (Category 4) are evaluated.

SECTION A: Quality Management System Requirements (ISO 9001)

• Provide a Quality Method Statement based on the scope (A.1).
• Provide a Quality Policy approved by top management (A.2).
• Provide Quality Objectives approved by top management (A.3).
• Section A scoring options are indicated.

SECTION B: Evidence of QMS in Operation

• Provide documented information for defined roles, responsibilities, and authorities, including an organization chart and responsibility matrix (must include quality management function/role) (B.1).
• Provide documented information for Control of Externally Provided Processes, Products and Services, including criteria for evaluation, selection, monitoring, and re-evaluation of external providers (B.2).
• Section B score is indicated.

SECTION E: User-Defined Additional Requirements

• Form A completion and signature is required (E.1).
• Other requirements as per the scope of work/specification may be added (E.2).
• Section E score is indicated.

Scope: Provision of physical security services, TRT and drone services at Kusile Power Station, Kendal Accommodation, and Wilge Offices & Flats for a period of twenty-four (24) months.

Quality Requirements Deliverables (Category 4) are evaluated. Section E score is indicated.

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• Open to natural persons or companies (juristic persons).
• Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• Bidders with undeclared conflicts of interest (e.g., state employment, relationships with Eskom employees, or controlling interests in competing enterprises) may be disqualified.
• The bidder must certify the truthfulness and completeness of the disclosure under penalty of legal action.

• You must complete and submit the SBD4 Bidder’s Disclosure form.
• Any person (natural or juristic) may bid.
• Automatic disqualification applies if you or any associated person is listed on the Register for Tender Defaulters or the List of Restricted Suppliers.
• Declare if the bidder, any directors, trustees, shareholders, members, partners, or any person with a controlling interest is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if you or any person connected to the bidder has a relationship with an employee of the procuring institution. If yes, provide particulars.
• Declare if the bidder or any associated person has an interest in any other related enterprise bidding for this contract. If yes, provide particulars.
• Certify that the bid is independent, without collusion, and that no improper consultations or disclosures have occurred.
• False declarations may lead to bid rejection, legal action, reporting to the Competition Commission or NPA, and restriction from public sector business for up to ten years.

• Any person (natural or juristic) may submit a bid.
• You must complete the SBD4 Bidder’s Disclosure form.
• Automatic disqualification applies if listed on the Register for Tender Defaulters or List of Restricted Suppliers.
• Declare state employment of bidder or associated persons and provide details if applicable.
• Declare any relationship with employees of the procuring institution and provide details if applicable.
• Declare any interest in other related enterprises bidding for this contract and provide details if applicable.
• Certify that the bid is independent, non-collusive, and that no improper consultations or disclosures have taken place.
• Understand that false declarations may result in bid rejection, legal action, and restrictions from public sector business.

The document is a baseline risk assessment template for contractor activities at Kusile Power Station.

• It lists specific tasks such as cleaning conveyors and chutes, with associated hazards like fly ash inhalation and defective tools.
• The template requires identification of risks, consequences, existing controls, and control owners.

Not explicitly stated in this document, but typically requires proven experience in physical security services in industrial/power plant settings, valid OHS certification, compliance with Eskom's safety standards, and financial stability. Bidders must align with the risk control framework outlined.

The contractor must perform a baseline risk assessment for various activities at Kusile Power Station.

• Activities include cleaning of conveyors and chutes, conditioner unblocking, moving ash, coal stockpile construction, driving on site, and administrative work.
• For each activity, identify hazards, associated risks, and implement controls.
• Required controls include pre-job briefings, inspections, toolbox talks, use of PPE (dust masks, hearing protection, gloves, safety boots, goggles, full body harness), safety signs, barricading, traffic management, and medical surveillance.
• Refer to Eskom's Occupational Health and Safety Risk Assessment Procedure 32-520 and other relevant procedures (e.g., 32-285).
• The assessment template includes fields for hazard identification, risk rating, existing controls, control owner, and legal requirements.

The contractor must follow defined procedures for quality and safety management.

• Implement pre-job briefings, inspections, and toolbox talks for all listed activities.
• Use specified PPE and safety controls (signs, barricades) to mitigate risks.
• Adhere to Eskom procedures including 32-285 for medical surveillance and incident reporting.
• Conduct ergonomic assessments and air quality analysis for administrative work.

The contractor must comply with occupational health and safety legislation.

• Specifically referenced: OHS Act sections 8(2)(c) and 8(2)(e), GSR 2, ERW 3 & 4.
• Adherence to Eskom's internal procedures, including Occupational Health and Safety Risk Assessment Procedure 32-520, is mandatory.
• The contractor must implement a risk assessment process with preventative and reactive controls.

The contractor is required to conduct a comprehensive Occupational Health and Safety baseline risk assessment.

• The assessment must follow Eskom Procedure 32-520 and be revised every 2 years (next review date indicated).
• Template includes hazard identification, risk rating (likelihood and consequence), and control effectiveness.
• Specific hazards across multiple activities (e.g., conveyor cleaning, coal handling, driving, office work) must be assessed with preventative and reactive controls.
• Referenced legal requirements: OHS Act s8(2)(c), s8(2)(e), GSR 2, ERW 3 & 4.
• Controls include engineering controls, administrative controls, PPE, training, medical surveillance, and emergency response plans.
• The assessment must address psychosocial risks (e.g., work-related stress) and pandemic-related controls (e.g., COVID-19 protocols).

• The tender is for the provision of physical security services at the Kusile Power Station for a period of 24 months.
• All addenda to the Invitation to Tender will be published in the same manner as the original tender and form part of the tender documents.
• All communications must be directed solely to the Eskom Representative.

• Closing time for tender submission: as stated in the Tender Data (SAST – South African Standard Time, GMT+2).
• Site visit / clarification meeting: compulsory attendance required; exact date, time and venue are listed in the Tender Data.
• Clarification queries must be submitted before the closing date; Eskom will publish responses on the Tender Bulletin and NT e‑Tender Portal.
• Any addenda will be published on the same platforms as the original tender.

• Attend compulsory site visits or clarification meetings as stipulated; failure results in disqualification.
• Seek clarification in writing only to the Eskom Representative before submission.

• All communications must be directed to the Eskom Representative identified in the Invitation to Tender.
• No other Eskom officials may be contacted.
• Contact address: as stated in the Tender Data.

• Submit one (1) original tender in paper form and one (1) copy, each in separate sealed envelopes marked “ORIGINAL” and “COPY”.
• If an electronic copy is required, submit it as a separate “ELECTRONIC COPY”.
• All envelopes must display the Eskom address, tender reference, tenderer name, physical address, email and authorised signatory contact details.
• Deliver the original tender (and hard‑copy copy) to the address and tender box specified in the Tender Data no later than the closing date and time (SAST). Proof of posting or courier does not constitute proof of delivery.
• For e‑tendering, upload the complete tender via the Eskom Tender Bulletin site before the closing time; no email submissions are accepted unless expressly stated.
• The tender must be signed by an authorised representative; the signatory will be held liable for the tender.
• Complete and attach all mandatory returnable forms (e.g., Acknowledgement Form, SDL&I Undertaking, proof of authority if tender is submitted by an agent).
• Do NOT subcontract 100 % of the scope; any tender based on full sub‑contracting will be disqualified.
• Late submissions, incomplete packages, or failure to provide required originals will result in disqualification.
• Eskom may reject any variation, deviation or alternative tender and reserves the right to cancel the tender at any time.

• Return all mandatory tender returnables by the closing date and time.
• All documents must be completed and, where required, be valid, current and original for the entire tender validity period.
• Submit a complete original tender in paper form plus one (1) copy.
• Sign the original tender; the signatory is held liable.
• Package original and copy separately, mark them clearly, and seal in an outer confidential package with required details.
• Mandatory documents missing at closing will lead to disqualification.

• Tenderer must meet eligibility criteria in the Tender Data.
• Must not be restricted from doing business with Eskom or State-Owned Companies.
• Cannot sub-contract 100% of the scope of work.
• Must be registered on CIDB (if applicable) by closing or within 21 days.
• Must provide valid B-BBEE certificate/affidavit.
• Must have SHEQ systems in place.
• Reverse e-auction may be used, utilising 90/10 and 80/20 Price and Preference point systems.
• Eskom will score B-BBEE level as per CSD report or certificate/affidavit.
• Specific Goals will be scored; failure to meet them results in zero points.
• Tenders are ranked by adding Pricing and Specific Goals scores.
• Objective Criteria may be applied if stipulated in the Invitation to Tender.

• Provide physical security services at Kusile Power Station for a period of 24 months.
• Scope must be delivered by the tenderer; 100 % sub‑contracting is prohibited.
• Tenderer must hold all necessary licences, registrations and certifications to perform security services.
• Provide proof that Safety, Health, Environment and Quality (SHEQ) systems, policies and capabilities are in place.
• If CIDB grading is stipulated, be registered with the Construction Industry Development Board by the closing date or be able to register within 21 working days.
• Comply with all relevant legislation, including OHS Act, COIDA, and Eskom’s SHEQ requirements.
• Submit all mandatory returnables (e.g., certificates, registrations, proof of authority) in original form.
• Adhere to any standards or specifications referenced in the Invitation to Tender.

• No specific quality standards are detailed, but tenderers must comply with any specifications and standardised documents referenced in the Invitation to Tender.
• SHEQ (Safety, Health, Environment and Quality) systems, policies and capabilities must be demonstrated and reflected in the tender.
• All mandatory returnables, including quality certifications, must be submitted in original form.

• Include a complete pricing schedule or bill of quantities as required.
• Prices must be quoted in ZAR and include all duties, taxes (including VAT) and levies applicable 14 days before the closing date.
• Rates must be fixed for the contract duration; no price adjustments unless expressly permitted.
• Ensure no arithmetical errors; Eskom will correct errors and require confirmation or acceptance.
• Do not use correction fluid or tape; any alterations must be initialed by all signatories.
• Use at least 4 decimal places for exchange rates and ensure correct exchange rates are used.

• Prices must be quoted in South African Rand (ZAR) unless otherwise instructed.
• All duties, taxes (including VAT) and levies applicable 14 days before the closing date must be included in the quoted price.
• Rates must be fixed for the entire contract duration; no price adjustments are permitted except as expressly allowed in the Invitation to Tender.
• Provide a pricing schedule or bill of quantities as required; ensure no arithmetical errors.
• Insurance coverage required by the contract may be less than full cover; tenderers should obtain professional advice.
• No compensation is provided for tender preparation costs.
• Tender validity: the tender must remain valid for acceptance by Eskom for the period stated in the Tender Data; Eskom may request an extension.
• For performance security, indicate names of at least two financial institutions you are likely to approach.

• Submit a valid B‑BBEE certificate or CSD report at the closing date; if missing or fraudulent, the tender scores zero points for PPPFA B‑BBEE allocation.
• Provide proof of authority if submitting on behalf of a principal.
• Comply with all applicable legislation and regulatory instruments (National Treasury Instruction Notes, CIDB Regulations, PPPFA, OHS Act, COIDA, SHEQ requirements, etc.).
• Provide proof of CIDB registration (or application) if CIDB grading is a qualification criterion.
• Submit SHEQ documentation proving safety, health, environmental and quality systems are in place.
• Adhere to the SDL&I Undertaking and any other mandatory returnables specified in the Invitation to Tender.
• Misrepresentation or fraud may result in disqualification and suspension from State‑Owned Company contracts for up to 10 years.

• Tenderers must comply with the Occupational Health and Safety Act and all relevant OHS regulations.
• Provide proof that safety, health, environmental and quality (SHEQ) systems are in place.
• All costs and personnel associated with SHEQ must be included in the tender price.

• Eskom is not liable for any loss, claim or damage arising from a tenderer’s participation, amendment, termination or suspension of the process.
• Eskom may enter into mandated negotiations with one or more selected tenderers in line with its procurement policies.
• Tender validity: tenders must remain valid for acceptance for the period stated in the Tender Data; Eskom may request an extension. If the tenderer refuses, it will be excluded.
• Confidentiality: all procurement matters are confidential; documents may only be used to prepare and submit the tender.
• Standardised specifications referenced in the Invitation to Tender must be obtained and complied with.
• Site visits and clarification meetings are compulsory where indicated; non‑attendance results in disqualification.
• The successful tenderer must sign the contract documents after checking the final draft.

• Submit a tender only if you comply with eligibility criteria in the Tender Data and are not restricted from doing business with Eskom or State-Owned Companies.
• Do not subcontract 100% of the scope of work; such tenders will be disqualified.
• Meet basic compliance requirements; failure results in non-responsive tender.
• Comply with Pre-Qualification criteria if stipulated.

• Reverse e-auction may be used, utilising 90/10 and 80/20 Price and Preference point systems.
• Additional criteria are not specified in the extracted text.

Employees’ Tax (PAYE): Withheld at 28% for Personal Service Providers (IRP5/IT3(a) code 3601 or 3616). Labour Brokers with valid IRP30: No PAYE (IT3(a) code 3617). PAYE calculated on VAT-exclusive amounts.

Document validity: 1 March 2022 to 28 February 2023. Based on 2022/2023 tax year legislation. No tender-specific dates (e.g., closing, briefings) are provided in this document.

For tax-related queries: Email Group Tax at [email protected]. For use outside 2022/2023, consult your Eskom representative to refer to Eskom’s Corporate Tax Department in Megawatt Park. No tender submission contacts or addresses are provided.

Submit the completed PAYE Questionnaire (signed summary sheet and signed affidavits) to Eskom. Copy Group Tax via email: [email protected]. Ensure all mandatory fields (marked with *) are completed. Failure to sign required affidavits (e.g., Appendices 1-9) may result in PAYE withholding from payments.

Appendix 9: Declaration for Non-Residents. Confirms non-residency status. Must include contractor details and be signed/dated by authorised representative.

Tax classification determines financial treatment:

• Independent Contractor/Supplier: No PAYE withheld if conditions met (e.g., Appendix 8 signed).
• Dependent Contractor/Personal Service Provider: PAYE withheld at prevailing rates; payments coded 3601 or 3616 on IRP5.
• Labour Broker: No PAYE withheld if valid IRP30 certificate provided (IT3(a) code 3617 issued). Without IRP30, PAYE withheld until certificate is submitted.
• PAYE is calculated on VAT-exclusive amounts. VAT vendors must account for VAT separately.

Tax compliance requirements under the Income Tax Act:

• Must be a South African tax resident (or declare non-residency via Appendix 9).
• Companies/CCs/Trusts: Must employ 3+ full-time, non-connected employees (Appendix 1) or meet other exclusion criteria.
• No connected persons may render services to Eskom on behalf of the contractor (Appendix 2).
• Must declare if >80% of income is from one client (Appendix 4) or if services are performed mainly at/under Eskom’s control (Appendix 3).
• Must complete the Dominant Impression Test (Questions 6(i)-(xi)) to determine tax status.
• Contractor is responsible for accuracy of information; Eskom may withhold taxes/penalties for inaccuracies.

Eskom disclaims all liability for loss or damages arising from the use of this Pack.

Answer all questions by marking the appropriate column with an 'X'.