Supply, delivery and off-loading of gate valves for mbombela municipal store

Closing date: 30 September 2026 at 11:00

• Briefing session: none (no compulsory briefing).
• Tender documents available for download from 23 September 2026 on City website and e-Tender Portal.

Procurement enquiries:

• Contact: Christopher Nkambule
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 013 759 2358

Technical enquiries:

• Contact: Baldwin Shongwe
• Role: Logistics Management
• Email: [email protected]
• Telephone: 013 759 2026

Employer:

• Name: Mr W. Khumalo
• Role: City Manager
• Address: City of Mbombela, PO Box 45, Mbombela, 1200

Submission address:

• Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200 (tender box next to main entrance)

Submission method: sealed envelope placed in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, before 11:00 on closing date.

• Envelope must be clearly marked with bid number, full description, closing date, and bidder name.
• Bids received by telegram, fax, or email will not be considered.
• Late bids will not be accepted.
• Bids must be submitted on official forms provided; not to be re-typed.
• Tender document must be completed in full, priced, totalled, signed, and sealed.
• Use non-erasable black ink; corrections must be dated and signed by authorised signatory. Erasures, tippex, pencil, or erasable ink prohibited.
• MBD 1 (Invitation to Bid) is the form of offer; must be completed in full and signed by authorised signatory.
• Returnable documents (all must be attached):
• Valid Tax Compliance Status (TCS) PIN or CSD number.
• Proof of company registration (CIPC certificate).
• Certified copies of directors' identity documents.
• Full CSD registration report not older than 30 days from closing date (summary reports not accepted).
• Product data sheets with detailed technical specifications for all items in the Bill of Quantities.
• Municipal rates and taxes statements for business and each active director (or proof of residence from tribal authority, or lease agreement with lessor's rates statement).
• Certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• MBD 4 (Declaration of Interest): discloses any connection to state employees.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and specific goal points.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares any past abuse, fraud, or contract termination.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Authority to sign a bid (unless sole proprietor).
• Certificate of authority for joint ventures (if applicable).
• JV/consortium agreement (if applicable) with profit/loss sharing percentages; lead partner must hold at least 51%.
• Certified copies of qualifications and ID for key personnel (if CVs submitted).
• Certified copies must not be older than 3 months; copies of certified copies not accepted.
• Failure to submit any mandatory document or comply with requirements results in disqualification.

Evaluation under Preferential Procurement Policy Framework Act and Regulations 2022.

• 80/20 preference point system: 80 points for price, 20 points for specific goals.
• Specific goals (total 20 points):
• 5 points for 100% black-owned enterprise.
• 5 points for at least 30% woman-owned enterprise.
• 2.5 points for at least 30% youth-owned enterprise.
• 2.5 points for at least 30% people with disabilities-owned enterprise.
• 5 points for EME located within Mbombela local area.
• Points for specific goals claimed via MBD 6.1; failure to submit proof means no points for specific goals.
• City not bound to accept lowest or any tender; reserves right to cancel.
• Bids not complying with mandatory requirements are non-responsive and rejected.
• Bids rejected if bidder or directors listed on Register of Bid Defaulters or have abused SCM processes.
• No functionality evaluation mentioned for this tender.

No specific experience or qualification requirements stated for bidders or key personnel. However, if CVs are submitted for key personnel, certified copies of qualifications and ID documents must be provided.

Pricing schedule – firm prices only; non-firm prices not considered.

• Items: gate valve brass 20mm (300), gate valve brass 25mm (300), gate valve brass 50mm (80), stand-pipe galvanised threaded 1m x 20mm (200).
• Prices in South African currency, include delivery costs and VAT.
• Total bid price excluding VAT, 15% VAT, and total including VAT to be provided.
• Offer valid for 30 days from closing date.

Pricing schedule – firm prices only; non-firm prices (including exchange rate variations) not considered.

• Prices must be in South African currency, include delivery costs and VAT.
• Total bid price excluding VAT, 15% VAT, and total including VAT to be provided.
• Offer valid for 30 days from closing date.
• No bid security or guarantee mentioned.
• No payment terms specified.
• No financial capacity threshold stated.

CSD registration: mandatory; full CSD report not older than 30 days from closing date; summary reports not accepted.

• Tax compliance: valid TCS PIN or CSD number required; foreign suppliers must complete pre-award questionnaire.
• B-BBEE: certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points; consolidated certificate for JVs/consortia with turnover above R50 million.
• Municipal rates and taxes: business and all directors must not be in arrears for more than 3 months; proof of current rates statement, or proof of residence from tribal authority, or lease agreement with lessor's rates statement required.
• Company registration: valid CIPC certificate required.
• Directors' ID copies: certified copies required.
• No CIDB grading required (supplies, not construction).
• No local content percentage specified.
• COIDA certificate may be required if applicable (not mandatory for this tender).
• Public liability insurance may be required if applicable (not specified as mandatory).

Preference points: 80 points for price, 20 points for specific goals.

• Specific goals: 5 points for 100% black-owned, 5 points for at least 30% woman-owned, 2.5 points for at least 30% youth-owned, 2.5 points for at least 30% people with disabilities, 5 points for EME located within Mbombela.
• B-BBEE certificate or sworn affidavit required to claim points.
• For JVs/consortia with turnover above R50 million, consolidated B-BBEE certificate required.

No specific health and safety requirements stated for this tender. COIDA certificate may be required if applicable (not mandatory).

Contract form: successful bidder must sign MBD 7 (Contract Form).

• Contract subject to General Conditions of Contract (GCC) and Special Conditions.
• Bids valid for 30 days from closing date.
• If successful bidder fails to execute service, Municipality may cancel contract summarily and bidder liable for additional expenses incurred.
• No penalties or liquidated damages specified.
• Contract duration not stated.

Tender must be on official form, not detached, fully priced and signed. Tenders opened in public. No briefing session. Tender documents downloaded free from website. Bids in black ink, corrections dated and signed. Non-compliance renders bid non-responsive. Bids rejected if municipal rates and taxes in arrears for more than 3 months. Bids valid for 30 days. Prices fixed and inclusive of VAT. Withdrawal may lead to cancellation and liability for additional expenses.

Mandatory requirements: valid TCS PIN, proof of company registration, certified copies of directors' ID documents, full CSD report not older than 30 days, product data sheets for all items in BoQ, municipal rates and taxes statements for business and directors (or tribal authority proof or lease agreements), certified B-BBEE certificate or affidavit. Certified copies not older than 3 months. Failure to comply results in disqualification.

Adjudication under PPPFA and Regulations 2022, 80/20 system. City not bound to accept lowest or any tender. Bids not complying with mandatory requirements are non-responsive. Bids rejected if bidder or directors on Register of Bid Defaulters or have abused SCM processes.