Supply, delivery and off-loading of 20 branded hawker's gazebos for the city of mbombela

The City of Mbombela requires the supply, delivery, and off-loading of branded hawker's gazebos for use by hawkers within the municipality.

Closing date: 6 October 2026 at 11:00.

Bid documents available for download from 29 September 2026 on the City's website (www.mbombela.gov.za) and National Treasury e-Tender Portal (www.etenders.gov.za).

No briefing session will be conducted for this tender.

No briefing session will be conducted for this tender.

Procurement enquiries:

• Contact: Christopher Nkambule
• Role: Supply Chain Management
• Telephone: 013 759 2358
• Email: [email protected]

Technical enquiries:

• Contact: Vincent Mabuza
• Role: LED & Tourism / City Planning and Development
• Telephone: 013 759 9056
• Email: [email protected]

Additional contact:

• Contact: Nomsa Ndukuya
• Role: Financial Management Services, Supply Chain Management
• Telephone: 013 759 9052
• Email: [email protected]

Employer:

• City Manager: Mr W. Khumalo
• City of Mbombela, PO Box 45, Mbombela, 1200

Submission address:

Mbombela Civic Centre

1 Nel Street

Mbombela, 1200

Submission method: sealed envelope placed in the tender box at Mbombela Civic Centre, 1 Nel Street, Mbombela, 1200, before 11:00 on 6 October 2026.

Envelope must be marked with the bid number, bid description, and closing date, plus the bidder's name.

Bids received by telegram, fax, or email will not be considered. Late bids will not be accepted.

Bids must be submitted on the official forms provided, not re-typed, and completed in black ink. Corrections must be dated and signed. Erasures, tippex, pencil, or erasable ink are prohibited.

Returnable documents (all must be completed, signed, and attached):

• MBD 1 (Invitation to Bid): serves as the offer cover page; must be fully completed and signed by an authorised signatory.
• MBD 4 (Declaration of Interest): discloses any connection to state employees or the evaluating authority.
• MBD 6.1 (Preference Points Claim): claims specific-goal points under the 80/20 system.
• MBD 7.1 (Contract Form): signed by the successful bidder after award.
• MBD 8 (Declaration of Bidder's Past SCM Practices): declares past supply chain management conduct.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Authority to Sign / Board Resolution: authorises the signatory to bind the bidder.
• Certificate of Authority for Joint Ventures (if applicable).
• Company registration certificate (CIPC).
• Certified ID copies of all business owners/directors.
• Valid Tax Compliance Status (TCS) PIN or CSD number.
• Full CSD registration report, not older than 30 days from closing date (summary reports not accepted).
• Certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Current municipal rates and taxes statements for the business and all active directors, or proof of residence from tribal authority, or lease agreements with lessor's rates statements.
• Certified copy of a purchase order or appointment letter for any collateral material supplied to the public sector.
• Certified copies of qualifications and ID for key personnel (if CVs submitted).
• Certified copies must not be older than 3 months; copies of certified copies are not accepted.

Disqualification risks:

• Any mandatory document omitted, unsigned, or not properly certified.
• Bids not properly signed by an authorised party (unless a single-director company).
• Municipal rates and taxes in arrears for more than 3 months for the business or any director.
• Bidder or directors listed on the Register of Bid Defaulters.
• Alterations or additions to the bid document not authorised.
• Failure to furnish full pricing or delivery period information.

Returnable documents checklist includes: company registration certificate, company profile, certified documents, full CSD report, tax compliance status, B-BBEE certificate/affidavit, JV/consortium agreement if applicable, separate documents for each JV party, municipal rates and taxes certificates for business and directors, proof of residence from tribal authority or lease agreements, public liability insurance, financial statements (audited or unaudited) as applicable, and COIDA certificate.

Evaluation method: 80/20 preference point system under the Preferential Procurement Regulations 2022.

• Price: maximum 80 points.
• Specific goals: maximum 20 points.

Specific goals (claimed via MBD 6.1, verified through CSD report):

• 100% black-owned enterprise: 5 points.
• At least 30% women shareholding or owned: 5 points.
• At least 30% youth shareholding or owned: 2.5 points.
• At least 30% people with disabilities shareholding or owned: 2.5 points.
• EME located within the local area of jurisdiction: 5 points.

No minimum qualifying score is stated.

Bids are first checked for responsiveness against mandatory requirements; non-responsive bids are rejected without further evaluation.

Supply, delivery, and off-loading of 20 branded hawker's gazebos for the City of Mbombela.

Each gazebo: 2m x 2m portable shade-all.

Required specifications:

• Colour: Environmental Green.
• Branding: Mbombela logo on roof (printed digitally), 'Welcome Friends' on overhangs, 'Keep Mbombela Tidy' and service category (e.g. Hawker) on front half-wall.
• Frame: Aluminium cross frame, 1.0–1.2 mm thickness.
• Fabric: 270–275 gsm, UV protected and waterproof.
• Roof structure: Medium peak.
• Roof clearance (inside): 2.2 m (adjustable).
• Leg units: Hexagonal shape with 2 sliding parts (45 mm across outer one).
• Side walls: Full removable walls with eyelets and Velcro straps.
• Front wall: Removable half wall with Velcro straps.
• Back wall: Full with eyelets.
• Packaging: Bags with guide ropes, pegs, V-pegs, and mallets.
• Total weight: 12–14 kg.

Delivery: once-off, all deliverables within 3 weeks after appointment and contract signing.

A sample must be delivered for approval before the full batch is delivered.

Bidders must submit certified copies of qualifications and ID documents for all key personnel whose CVs are submitted. Certified copies must not be older than 3 months. A certified copy of a purchase order or appointment letter for any collateral material supplied to the public sector is required. No specific years of experience are stated.

The successful bidder must deliver a sample for approval prior to delivery of the entire batch to avoid risks associated with wrong specifications and poor quality.

Pricing schedule covers 20 units of 2m x 2m portable shade gazebos with specified branding, frame, fabric, roof, walls, and packaging. Bidders must provide unit price, total price, and proposed delivery period. Total bid price excluding VAT, VAT at 15%, and total including VAT must be stated. Only firm prices are accepted, valid for 30 days. Delivery costs must be included in the bid price.

Pricing format: firm prices only, in South African Rand (ZAR), inclusive of VAT. Non-firm prices (including exchange-rate variations) will not be considered.

Prices must include supply, delivery, and off-loading to the City of Mbombela.

Pricing schedule must show unit price, total price, and proposed delivery period for each item.

Total bid price excluding VAT, VAT at 15%, and total including VAT must be stated.

Offer validity: 30 days from closing date.

No bid security or guarantee is specified.

Late delivery penalty: 2.5% of total bid price per week or part thereof.

Contract termination if delivery not completed within two weeks after the delivery period lapses.

Mandatory compliance:

• CSD registration: full CSD report not older than 30 days from closing date; summary reports not accepted.
• Tax compliance: valid TCS PIN or CSD number; foreign suppliers must complete the pre-award questionnaire.
• Company registration: CIPC certificate (Close Corporations registered before 2011 accepted).
• B-BBEE: certified B-BBEE certificate or sworn affidavit (for EMEs/QSEs) to claim preference points.
• Municipal rates and taxes: current statements for business and all active directors; no arrears exceeding 3 months.
• Address alignment: physical business address on CSD must match company registration documents.
• No state employment: bids from persons in the service of the state will not be considered.
• No Register of Bid Defaulters listing.
• Public liability insurance: required if applicable, from a registered financial service provider.
• COIDA: certificate/letter of good standing required if applicable.
• Financial statements: audited or independently reviewed AFS for three consecutive years may be required for companies with public interest score above thresholds (MBD 5).

No specific health and safety requirements are stated beyond general compliance with applicable laws. The bidder must ensure all documents are completed in black ink with no erasures or tippex.

The gazebos must be environmental green in colour. No other environmental or sustainability requirements are specified.

The successful bidder must sign a written contract (MBD 7.1). The contract is for a once-off delivery. Late delivery incurs a penalty of 2.5% of the total bid price per week or part thereof. If delivery is not completed within two weeks after the delivery period lapses, the contract may be terminated. The Municipality may cancel the contract summarily if the bidder fails to execute the service, and the bidder will be liable for additional expenses incurred.

Special conditions: tender must be submitted on official forms, no alterations, black ink only, corrections dated and signed. Bids not properly signed will be rejected. Bids will be rejected if municipal rates and taxes are in arrears for more than 3 months. Bids will be rejected if bidder or directors are listed on Register of Bid Defaulters. MBD 1 must be completed in full and signed. Tender validity period is 30 days. Prices must be firm, in ZAR, inclusive of VAT. No cession or assignment without written permission. Delivery: once-off, within 3 weeks of appointment, penalties for late delivery, termination after 2 weeks. Sample required for approval before full delivery.

Mandatory requirements include certified ID copies of business owners, copy of tax compliance status, certified B-BBEE certificate or sworn affidavit, current municipal rates and taxes statements or proof of residence from tribal authority or lease agreements, full CSD registration report (not older than 30 days), and company registration certificate. Certified copies must not be older than 3 months. Failure to comply results in disqualification.

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals. Specific goals include 5 points for 100% black-owned enterprise, 5 points for at least 30% women shareholding, 2.5 points for at least 30% youth shareholding, 2.5 points for at least 30% people with disabilities, and 5 points for an EME located within the local area. Points are verified via the CSD report.

Closing date: 6 October 2026 at 11:00

Bid document availability: from 29 September 2026

Briefing session: none (no briefing session will be conducted)

Supply Chain Management:

• Contact: Christopher Nkambule
• Telephone: (013) 759 2358

Project Manager:

• Contact: Vincent Mabuza
• Telephone: (013) 759 9056

Employer:

• Contact: Mr W. Khumalo (City Manager)
• Address: City of Mbombela, PO Box 45, Mbombela, 1200

Submission method: sealed envelope placed in the bid box at Mbombela Civic Centre, 1 Nel Street, Mbombela, before 11:00 on the closing date.

Envelope must be clearly marked with the bid number, bid description, closing date, and the bidder's name.

Bids sent by telegram, fax, or email will not be considered. Late bids will not be accepted.

Returnable documents (all must be completed, signed, and submitted):

• Certified ID copies of business owners.
• Copy of tax compliance status.
• Certified copy of B-BBEE certificate or sworn affidavit for B-BBEE.
• Current municipal rates and taxes statement from the relevant local authority, or proof of residence from a tribal authority, or a lease agreement accompanied by the lessor's up-to-date municipal rates and taxes statement, for both the business and active business directors.
• CSD registration full report (summary report will not be considered).
• Copy of the company registration certificate.
• The bid document itself, duly completed.

Bid documents are available from 29 September 2026 on the City's website (www.mbombela.gov.za) and the National Treasury e-Tender Portal (www.etenders.gov.za), free of charge.

Preference point system applies: 80 points for price and 20 points for targeted goals, in accordance with the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, and the City's Preferential Procurement Policy.

No minimum qualifying score is stated.

Supply, delivery and off-loading of branded hawker's gazebos for hawkers within the City of Mbombela.

Quantities, specifications, and delivery locations are not stated in the available document.

Pricing format is not specified in the available document. The bid must be submitted in a sealed envelope marked with the bid number, description, closing date, and bidder's name, placed in the bid box at Mbombela Civic Centre before closing time.

No bid security, guarantee, or payment terms are stated.

Pricing format is not specified in the available document.

Bidders must be registered on the CSD (full report required, summary report not accepted).

Bidders must have a valid tax compliance status.

Bidders must provide a certified B-BBEE certificate or sworn affidavit for B-BBEE.

Bidders must provide certified ID copies of business owners and a copy of the company registration certificate.

Bidders must provide current municipal rates and taxes statement (or alternative proof of residence) for both the business and active directors.

Bidders must not commit fraudulent activities or forge documents; offenders may be reported to SAPS and restricted from doing business with public institutions for up to 10 years, in line with the Prevention and Combating of Corrupt Activities Act.

Technical enquiries may be directed to the project manager. Supply Chain Management: Christopher Nkambule (013) 759 2358; Project Manager: Vincent Mabuza (013) 759 9056; Employer: City Manager Mr W. Khumalo.