Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
Cnr Orgies Bathal road - Kriel - Kriel - 2271
Organization Type
GOVERNMENT
Published
02 Jun 2026
OCDS Reference
ocds-9t57fa-157884
ESKOM invites bids for the supply and servicing of refractory materials for boilers, apertures, and bottom ash hoppers at kriel power station in mpumalanga. The contract spans five years on an as-and-when-required basis, targeting suppliers capable of meeting industrial refractory demands.
Must supply refractory materials and services for boiler components and ash hoppers. Contract duration is five years with on-demand service requirements. Location: Kriel Power Station, Mpumalanga. Open tender process managed by Eskom. Submission deadline: 26 June 2026 at 10:00 UTC. Bid type: Request for Bid (Open-Tender). Category: General Services.
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Return to this tender’s issuing organisation, province, or category.
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Date & Time
Friday, 26 June 2026 - 10:00
Venue
MS Teams
Submissions to be made via e-tendering
Categories
Request for Bid(Open-Tender)
Cnr Orgies Bathal road - Kriel - Kriel - 2271
AI Document Analysis Stages
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Documents being finalised: 240-105658000 Supplier Quality Management Specification (3).pdf, Annexure B.docx, 240-68099512 Form A_Cat 2_ Rev 9.docx and 24 more. You don’t need to refresh — this page will pick up the updated review automatically.
02 Jun
2026
Tender Published
Tender was published
26 Jun
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Supplier Evaluation Pack for 01 March 2026 to 28 February 2027.xls
Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Strategy - Rev 2.pdf
CIDB SBD4 SCM_declaration_interest_SBD4.pdf
240-12248652_List of Tender Returnables_Cat 2_ Rev 7.xlsx
Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Scope.pdf
Annexure B.docx
Invitation to Tender (ITT) Refractory.pdf
240-109253698 CQP Template 2021.docx
repairs of refractory on boiler ash hopper SHE Specification.pdf
Annexure C1.docx
Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdf
CIDB SBD9 SCM_certificate_independent_bid_determination_SBD9.pdf
RER0371 - Environmental Evaluation - Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services for a period of Five Years on an As-and-When required basis.pdf
240-109253302 _ Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2.docx
Eskom Supplier Integrity Pact - 02 June 2023 (2).pdf
E-Tenderers E-Tendering Training Acknowledgement Form - 27 January 2025.pdf
NEC.pdf
E-tendering Help Manual for supplier - 27 January 2025.pdf
Eskom General Conditions of Purchase - 31 May 2024 (3).pdf
CIDB Standard Conditions of Tender Ann C.pdf
18. RT284 Annex D Imported Content Declaration.pdf
17. RT284 Annex C Local Content Declaration - Summary Schedule.pdf
Supplier Evaluation Pack for 01 March 2026 to 28 February 2027.docx.doc
240-68099512 Form A_Cat 2_ Rev 9.docx
19. RT284 Annex E Local Content Declaration - Supporting Schedule to Annex C.pdf
CIDB Ann G Compulsory Enterprise Questionnaire.pdf
240-105658000 Supplier Quality Management Specification (3).pdf
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Description
Source: 240-105658000 Supplier Quality Management Specification (3).pdfTitle: Supplier Quality Management: Document Identifier: 240-105658000
Alternative Reference QM 58
Number:
Area of Applicability: Eskom Holdings SOC Ltd
Functional Area: Quality Management
Revision: 3
Total Pages: 28
Next Review Date: October 2024
Disclosure Controlled Disclosure
Classification:
Compiled by Supported by Functional Authorized by
Responsibility
SA Sambo P Dondashe L Meyer K Pather
Chief Advisor Middle Manager Acting Senior General Manager
Quality Quality Manager Quality Risk and
Management Management Management Sustainability
Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021
EDC TN Formatted 15.10.2021
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Content
. Introduction ............................................................................................................................... 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date ......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring ...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7
3.2 Quality Plan ...................................................................................................................... 8
3.3 Contract Quality Plan........................................................................................................ 8
3.4 Quality Control Plan ....................................................................................................... 10
3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16
3.7 Post-Contract Award ...................................................................................................... 17
3.7.1 Contract Execution .............................................................................................. 17
3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18
3.7.3 Supplier Quality Audit .......................................................................................... 18
3.8 Standard Conditions ....................................................................................................... 19
3.8.1 Rights of Access .................................................................................................. 19
3.8.2 Eskom Rights to Information ................................................................................ 20
3.8.3 Preservation ........................................................................................................ 21
3.8.4 Quality Audits Related Conditions ....................................................................... 25
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by
Eskom ................................................................................................................. 25
3.8.6 Special Processes ............................................................................................... 26
Acceptance ............................................................................................................................. 27
Revisions ................................................................................................................................ 27
Development Team ................................................................................................................ 27
Acknowledgements ................................................................................................................ 28
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s
position is to partner with suppliers who fully demonstrate commitment to the development,
implementation, and maintenance of a quality management system (QMS) that conforms to the
requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve
their QMS and enhance service delivery by implementing and conforming to the standard.
2.1 Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall
develop,
implement,
maintain, and
continually improve
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests
for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products
and services.
2.1.3 Effective date
Date of authorisation of the specification
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
Success
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3 Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
Purpose of a CQP is to outline how the results defined in the specifications will be achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality management
system requirements, prescribed production processes, and/or related documentation such
as procedures and instructions.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be
applied to a specific object.
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria (This
term is equivalent to QIP and ITP).
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers).
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control).
2.3.15 Special Process: is any production or service process which generates products or services
which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.
A supplier may be a natural or legal person and includes any employee acting within the
course and scope of his/her employment or any agent or manager acting for, or on behalf of,
or in the interests of, the person registered as supplier on the Eskom supplier database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has been
formally notified and confirmed that inspection is waived.
2.4 Abbreviations
Abbreviation Explanation
AIA Approved Inspection Authority
CA Corrective Action
CQP Contract Quality Plan
FIDIC Federation Internationale Des Ingenieurs- Conseils
FMECA Failure Mode, Effects and Criticality Analysis
HAZOP Hazard and Operability Study
ISO International Organisation for Standardisation
ITP Inspection and Test Plan
NC Nonconformity
NDT Non Destructive Testing
PMI Positive Material Identification
QCP Quality Control Plan
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Abbreviation Explanation
QMS Quality Management System
PQP Project Quality Plan
RFI Request for Information
RFQ Request for Quotation
RFP Request for Proposal
SHEQ Safety, Health, Environment, and Quality
SETA Skills Education Training Authorities
WPS Welding procedure specifications
WQR Welder’s Qualification Record
2.5 Roles and Responsibilities
Eskom Quality representative/ professional will select applicable requirements for existing and
potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier
Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001
Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and
responsibilities for this standard are defined within the text of this specification.
2.6 Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the management
system audit schedule.
2.7 Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management
Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form
A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-126469599 Method Statement Template.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom Quality representative/ professional who will identify the applicable supplier quality
requirements to be met.
Form A of this specification must also be completed and signed by the supplier responding to an
Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements
as per this specification and ISO 9001 Standard or any additional quality requirements specific to
the scope of work.
3.1 Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS
that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest
applicable revision) and in accordance with the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documented information required by
ISO 9001 and may include a quality manual, quality plans, work procedures, work
instructions, method statements, work flow documentation, etc., as the case may be. This
requirement constitutes the most basic QMS requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001
certificate from an accredited certification body, as indicated in the applicable Eskom
invitation (this requirement applies equally to both the supplier and any/ all manufacturing
third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,
documented, implemented, reviewed and maintained QMS that complies with the
requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the
main supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, maintenance, testing, storage,
delivery, installation, commissioning, and project management, or in the cases the supplier
name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must
ensure that the changed entity can still fulfil the requirements as set out in the contract
documentation.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The main supplier shall be responsible for defining and managing the specific quality
assurance and control elements applicable to the respective sub-supplier’s scope of
work/supply and ensure that its sub-supplier(s) quality programmes support Eskom
requirements.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect
the quality system prior to implementation of these changes.
3.1.8 The main supplier shall develop and implement a performance management programme for
their sub-supplier. The programme shall include, but not limited to:
Verification of the QMS
Audits and surveillances
Regular assessment of the CQPs and reviews of QCPs.
NC and Defect Management
Inspection and test plans
Risk management
3.2 Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the
categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services
and processes shall have a documented, implemented, reviewed and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test
plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
Note 1: Contract Quality Plan should address the quality assurance elements related to the scope
of work and/ or technical specification.
Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality
control elements related to the scope of work and/ or technical specification.
3.3 Contract Quality Plan
The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project QMS
processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The main supplier shall ensure that sub-supplier CQPs are developed and implemented in
accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In
addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall
include the following (as applicable):
Controlled disclosure
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user to ensure it is in line with the authorized version on the system.
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Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior
to shipment.
3.3.4 The special processes related to welding: management of the welder’s qualification record
(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)
that will be used in the performance of work for supplier review and acceptance prior to
commencing manufacture. Welders shall be qualified to the specified Codes of Construction
for the applicable procedures. The requirements for qualification shall be specified by the
supplier, and welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to conduct
radiography. The requirements for the qualification shall be specified, and personnel records
shall be maintained in accordance with the Project Quality Personnel Qualification
Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs identified
and documented. The required training shall be implemented in accordance with the
company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard completed
and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and maintenance,
are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that
appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:
Spells out the aspects of the QMS to be applied within a specific Eskom project, and the
methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to be
generated.
Management Authority and Responsibility from both supplier and client need to outline in the
Cqp.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & measurement procedures for activities need to be indicated.
3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-
fabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does
not have a CQP template.
3.4 Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify and document the quality of the scope of work for deliverables.
The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail
sufficient to address all quality-control-related activities in a chronological order, from contract review
through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,
hand-over documentation, and certification. In addition, the supplier shall ensure compliance with
the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a
supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and
they shall allow for the insertion of Eskom specific requirements, including hold and witness
points prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
Qcp/ itp.
3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at
the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforce-
appropriate language.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-
supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-
supplier scope of work.
3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper
implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by
sub-suppliers.
3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of
selected functions and to perform surveillance or audits of the work.
3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can
be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or
other risks.
3.4.11 A QCP/ ITP shall contain the following information:
Eskom contract number and title
The supplier’s order number
Identification of the area of works/contract
Description of the work, with components, item number, and activity date
QCP/ITP unique number
A list of the sequence of operations, including inspection and tests
The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating
The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation
The inspection and test activities that the supplier has nominated for its intervention points
Provision for the inclusion of intervention points nominated by Eskom and/or its authority/
agency
Provision for intervention point acceptance by date and signature for all parties having
intervention in the plan
Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the QCP
after submission must be resubmitted to Eskom for further review. The supplier shall ensure
that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements
Specifications, including, but not limited to, the following requirements:
Clear and unambiguous description of the equipment and location(s) at which each activity
will take place, including facility location(s)
Identification of quality verification activity and stage
The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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Definition of acceptance criteria
Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements
Identification of main supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,
document review, and verification monitoring points and provision for sign-off of each of the
above-mentioned parties for each intervention point
Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors
Listing of all proposed test procedures
Acceptance criteria for each inspection or test in alignment with specified tolerances
A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work
Inspection or testing intervention points, including, but not limited to, factory acceptance test
and package acceptance test, witness, and hold points
3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with
comprehensive, clearly written, and unambiguous inspection and testing protocols, including
processes, procedures, and methods that shall include, but not be limited to, the following:
Requirements for inspection checklists and inspection assignments, with lists of items to be
inspected
An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
Inspection and test report results response tracking (log) and resolution of nonconformity in
inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
Hazard and Operability Study (HAZOP) report, as applicable
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier
inspection and testing programmes. These shall include review of sub-supplier inspection
reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will
keep minutes of these meetings.
3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality
representatives who will be involved in the works, and records are to be kept.
3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.
3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such
organisation to carry out its work on behalf of Eskom.
3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier
does not have a QCP/ ITP template.
3.5 Pre-Contract Award: Quality Requirement
3.5.1 Main Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document.
NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for
information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for
the procurement of products and services].
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The following are the minimum returnable documentation for Categories 1 to 4:
3.5.2 Category 1: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the
latest applicable revision). The QMS should drive the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal and external
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit a draft, or an example of an inspection and test
plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
documents (240-12248652).
3.5.3 Category 2: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed, implemented and maintained QMS
that complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved/ signed copies) shall be submitted:
Quality Management System manual or a documented information that have defines and
describes the QMS and its scope
Quality Policy, aligned with the supplier’s strategic direction (documented information)
Quality Objectives (documented information)
Control of documented information (both maintain and retain documented information )
Internal audit procedure (documented information)
Control of nonconforming outputs (documented information)
Nonconformity and Corrective action procedure (documented information)
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit the latest copy of the management system internal audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done.
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
The supplier shall submit documented information retained (records) of management review
meetings that include agenda, meeting minutes, attendance registers, reports, presentations,
etc.
Note: specific requirements per tender will be selected using the List of Tender Returnable
document (240-12248652).
3.5.4 Category 3: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documented information (approved/ signed
copies) shall be submitted:
o Quality management system manual or a (documented information) that have
defines and describes the QMS and its scope
o Quality Policy, aligned with the supplier’s strategic direction (documented
information)
o Quality Objectives (documented information)
o Control of documented information (both maintain and retain documented
information )
o Internal audit procedure (documented information)
o Control of nonconforming outputs (documented information)
o Nonconformity and Corrective action procedure (documented information)
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
Iso 10005.
Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP).
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of documented information for roles, responsibilities and
authorities in relation to the QMS. Examples of relevant documented information are;
organization charts, job descriptions, work instructions, duty statements, manuals, procedures.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.5.5 Category 4: Quality Requirements
The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for
Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).
The supplier shall submit a quality method statement based on ISO 9001 and specific to the
scope of work.
The quality method statement should address all the supplier’s business management
processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.
The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic
direction). (documented information)
The supplier shall submit a copy of quality objectives. (documented information)
The supplier shall submit documented information for Control of Externally Provided Processes,
Products and Services.
The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant
documented information are; organization charts, job descriptions, work instructions, duty
statements, manuals, procedures.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on potential
suppliers participating in Eskom Holdings procurement process to:
provide products and services with high risk to operational sustainability
work on critical plant and equipment
supply of critical plant items or components
provide special processes
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant
equipment, supplying commodities and providing specialised services shall be subjected to the
capability and capacity assessment.
Critical plant includes the following:
Generation Level 1 & 2 plant
Transmission and Distribution Power Plant & Control Plant
Mega Projects
All potential quality risks identified will be included in the assessment report provided for the tender
evaluation.
Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:
Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether
capability and capacity assessment will be conducted.
3.7 Post-Contract Award
3.7.1 Contract Execution
The supplier shall submit the following documents within 30 days or as per stated timeline after the
contract date, prior to the commencement of work, for acceptance by Eskom:
The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days or as per stated timeline after contract award.
The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days or as per stated timeline after contract award.
The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and
by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier
and Eskom comments shall be resolved prior to commencing work.
The equipment lists and an indication of pressurised components and systems.
Note: These plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.
Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.
The mandatory quality review meetings are to be convened by the nominated project quality
manager or his/her representative for the contract.
Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
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3.7.2 Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract using agreed key performance indicators. The monitored key performance
areas include the following:
CQP and QCP /ITP
Delivery
Design
Cost
Management system
Subsequent key performance indicators associated with these areas will include the following:
Nonconformity monitoring
Audit and assessment evaluation scoring
Management system compliance and accreditation
Achievement of delivery targets as per contractual agreements
Process improvements
Correction and corrective action response and closure
3.7.3 Supplier Quality Audit
3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers
3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
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user to ensure it is in line with the authorized version on the system.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
Cqp.
3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality audits
and related quality performance review processes shall be designed to address evaluation
of progress towards completion of project functional area deliverables as well as final
deliverable quality.
3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
3.8 Standard Conditions
3.8.1 Rights of Access
Eskom:
3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-
suppliers.
The supplier:
3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.
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Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
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3.8.2 Eskom Rights to Information
3.8.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.
3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.
3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs
for Eskom oversight of selected functions and to perform surveillance or audits of the work.
3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
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Revision: 3
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3.8.3 Preservation
The supplier shall develop and implement a comprehensive preservation programme consisting of
plans, processes, procedures and actions undertaken for the purpose of planning for and
maintenance of material deliverables quality. The supplier preservation programme scope includes,
but is not limited to, the following:
3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements.
3.8.3.2 Development and implementation of preservation programme training appropriate to work
need.
3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during, but not
limited to the following stages: inspections, testing, shipping, transportation, storage, and
commissioning. The supplier is to enable full access during all of these stages in order to
allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control.
3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service
provider in ensuring seamless installation of the device and other associated installations.
Moreover, there is also a need to integrate data flows and systems between Eskom and the
supplier. Further details are included in the Eskom specifications and works information.
3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements.
3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements
and recommendations.
3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations.
3.8.3.8 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services.
3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations.
3.8.3.10 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records.
3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not deployed
for operational purposes.
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3.8.3.12 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements
to sub-suppliers.
3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customer-
supplied materials, and other goods procured or managed under the scope of work.
3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:
requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;
detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;
requirements for electrical grounding or isolation;
requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;
detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems, for
example, inert gas management systems;
requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;
internal and external structural integrity protection, for example, internal and external
bracing, padding, framing, chocking, etc.;
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;
provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and storage
areas, for example, prevention of carbon steel grinding or cutting debris impact on
stainless steel elements, airborne drift of blast aggregate into vessels or machinery,
etc.;
provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;
provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, man-
ways, etc.;
requirements for protection against, or insulation from, contact with other objects, for
example, padding or other protection for external tubing, fittings, or other impact-
sensitive structures or components;
clear physical delineation of temporary and longer-term storage areas supplemented
by hard and soft barriers, as required, to maintain a protective perimeter;
documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and
detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
3.8.3.18 The supplier’s preservation management programme scope shall encompass
management of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longer-
term storage and through any period of transit, including transit for final delivery at point of
active use or installation.
3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of sub-
supplier input into preservation management programme requirements.
3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-
supplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.4 Quality Audits Related Conditions
3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
3.8.4.2 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management evaluations
(risk register), or from Eskom or sub-supplier subject matter expertise.
3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and inspect
the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-
suppliers.
3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom
3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated
by the supplier as a matter of urgency in order to determine the root cause, corrective action
measures, as required, with implementation time frames.
3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity and should be aligned with the site
requirements/procedure.
3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during
the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in
breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within the stated
contractual conditions.
Note: The dates for the disposition should align to contractual conditions.
3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated
contractual conditions. The Project Manager should apply contractual remedies in
accordance with Fidic/ NEC contract.
3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same
supplier within a period of 6 months or less. This must then be escalated to the management
review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then
the matter must be escalated to the supplier review committee for recommendation.
3.8.6 Special Processes
The following requirements shall be applicable as well as additional requirements as specified in the
scope of work for the provision of the following special process services:
3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
3.8.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
This document has been seen and accepted by:
Name Designation
Kerseri Pather General Manager: Risk and Sustainability
Lenock Meyer Acting Senior Manager: Quality Management
Pamela Dondashe Middle Manager: Quality Assurance
Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management
Suzette Manthe Senior Advisor: Quality Performance and Planning
Lorna Ndlela Middle Manager: Eskom Document and Records Management
Date Rev. Compiler Remarks
October 2021 3 SA Sambo Specification was due for revision and in addition, to
align the requirements with the latest Eskom business
processes and systems.
October 2018 2 SA Sambo Specification reviewed to be aligned with the
requirements of ISO 9001:2015
March 2016 1 SA Sambo Specification was due for revision and also to
repackage the requirements and tender returnable
documents into four categories.
December 2011 0 A Hunter New document
The following people were involved in the development of this document:
Andrew Else
Bongi Tshabalala
Feziwe Mogamisi
Lesego Garegae
Patrick Thwane
Xolani Zuma
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Supplier Quality Management: Specification Unique Identifier: 240-105658000
Revision: 3
Page:
Eskom Operational Quality Forum Members
Controlled disclosure
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Important Dates
Source: 240-105658000 Supplier Quality Management Specification (3).pdfClosing date: 17 October 2021. Note: This date conflicts with the tender record's closing date of 26 June 2026. Verify the correct deadline with Eskom or the tender portal.
Contact Information
Source: 240-105658000 Supplier Quality Management Specification (3).pdfDepartment: Supply Chain Management (SCM). No specific names, emails, phones, or addresses provided in the document. Contact Eskom’s SCM or the tender portal for submission details.
Submission Guidelines
Source: 240-105658000 Supplier Quality Management Specification (3).pdfSubmit the following returnable documents as per the tender category (1-4) specified in Form A (240-68099512):
Evaluation Criteria
Source: 240-105658000 Supplier Quality Management Specification (3).pdfEvaluation is based on compliance with Eskom’s Supplier Quality Management Specification (240-105658000) and ISO 9001 standards. Key criteria include:
Technical Specifications
Source: 240-105658000 Supplier Quality Management Specification (3).pdfScope: Supply and services for Kriel Power Station boilers’ apertures and bottom ash hoppers refractory on an as-and-when-required basis for five years.
Technical and Quality Requirements:
Standards and References:
Compliance Requirements
Source: 240-105658000 Supplier Quality Management Specification (3).pdfMandatory Compliance:
Category-Specific Requirements:
Note: Specific requirements per tender are selected using Form A and the List of Tender Returnables (240-12248652).
Section
Source: 240-105658000 Supplier Quality Management Specification (3).pdfSupplier Quality Management: Specification Unique Identifier: 240-105658000
The intention of this specification is to specify and describe the minimum quality requirements for all
existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,
implementation, and maintenance of a quality management system (QMS) that conforms to the
a quality management system (QMS) based on ISO 9001, which should form the basis for conformity
to Eskom quality requirements and continually adhere to them throughout the duration of a contract
[1] ISO 9001 Quality Management Systems – Requirements
[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality
required by the contract. It is a framework for the contractor’s process for delivering quality.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
inspection, hold points, surveillances, witnesses, reviews and verifications.
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
Title: Supplier Quality Management: Document Identifier: 240-105658000
Functional Area: Quality Management
Quality Quality Manager Quality Risk and
Description
Source: Annexure B.docxAnnexure B: Acknowledgement Form for Eskom OHS legal and other requirements
Submission Guidelines
Source: Annexure B.docxReturnable Documents: None explicitly listed in the provided data.
Technical Specifications
Source: Annexure B.docxScope: Supply and services for Kriel Power Station boilers apertures and bottom ash hoppers refractory on an as-and-when required basis for five years. Required Form: Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements).
Description
Source: 240-68099512 Form A_Cat 2_ Rev 9.docxNB: The tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.
Submission Guidelines
Source: 240-68099512 Form A_Cat 2_ Rev 9.docxReturnable Documents: Tenderer must complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements.
Technical Specifications
Source: 240-68099512 Form A_Cat 2_ Rev 9.docxScope: Supply and services for Kriel Power Station boilers apertures and bottom ash hoppers refractory on an as-and-when required basis for five years. Standards: Must comply with Eskom Supplier Quality Requirements (240-105658000 Specification) and ISO 9001 Standard.
Submission Guidelines
Source: 240-109253302 _ Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2.docxReturnable Documents: Not specified in the provided content.
Technical Specifications
Source: 240-109253302 _ Quality Control Plan or Inspection Test Plan (QCP or ITP) rev 2.docxScope: Supply and services for Kriel Power Station boilers apertures and bottom ash hoppers refractory on an as-and-when required basis over five years. Quality Control Plan (QCP) or Inspection Test Plan (ITP) required, including: Intervention points (Hold, Witness, Surveillance, Verification), Inspection and test methods (e.g., Visual, NDT, Liquid/Dye Penetrant, Magnetic Particle, EDDY), Acceptance criteria (e.g., functionality, performance, regulatory compliance, chemical tests), Records for supplier and Eskom inspections. Categories: Statutory (S) or Non-statutory (N). Roles: Contractor/Supplier, Subcontractor (where applicable), Eskom, Approved Inspection Authority (AIA).
Description
Source: Supplier Evaluation Pack for 01 March 2026 to 28 February 2027.docx.docEskom Holdings SOC Ltd Registration Number 2002/015527/00
Technical Specifications
Source: Supplier Evaluation Pack for 01 March 2026 to 28 February 2027.docx.docScope: Supply and services for Kriel Power Station boilers apertures and bottom ash hoppers refractory on an as-and-when required basis for five years. Organization: Eskom Holdings SOC Ltd (Registration Number: 2002/015527/00).
Description
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdfsupply the goods or
execute the works
Important Dates
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdfClosing Date: 31 May 2024
Contact Information
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdfEmail: [email protected]. Address: Note specifying the means of transport, weight, number or volume as appropriate.
Submission Guidelines
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdfReturnable Documents: Submit all required documents as specified in the tender. Ensure all communications include the agreement number. Clearly mark consignments with supplier details and destination. Include packing notes and advice notes with transport, weight, volume, and dispatch details. Delivery cost must be stated in the tender; if not, it will be deemed included.
Technical Specifications
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdfScope: Supply goods or execute works for Kriel Power Station boilers apertures and bottom ash hoppers refractory supply and services. Performance: Goods/works/services must be fit for purpose and free from defects for at least one year from acceptance. Non-conformances must be corrected as directed by Eskom. Rejection: Eskom may reject non-compliant goods or works. Rejected goods may be returned at the supplier’s risk and expense. Supplier must cover costs of replacement or re-work.
Quality Management
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdf240-59385009 Rev 3 Eskom General Conditions Identifier
of Purchase Effective Date 31 May 2024
Review Date May 2029
part of the goods by giving written notice to the Supplier specifying the reason for rejection and whether
replacement of goods or re-work is required.
In the case of goods delivered, Eskom may return the rejected goods to the Supplier at the Supplier's risk
and expense. Any money paid to the Supplier in respect of the goods not replaced within the time required,
together with the costs of returning rejected goods to the Supplier and obtaining replacement goods from a
third party, shall be paid by the Supplier to Eskom.
In the case of works/services, the Supplier shall correct non-conformances/defects as indicated by Eskom.
Pricing Schedule
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdffor price adjustment, which is calculated in accordance with the formula stated in the agreement. The
Financial Requirements
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdfPricing: Prices or rates may include price adjustments as per the agreement formula. Payment: Eskom pays within 30 days of receiving a correct tax invoice. VAT registration number (4740101508) must appear on the invoice. Currency: Payments in non-ZAR currencies must not exceed agreed amounts. Eskom’s CPA (IG) form must be completed. Delivery Cost: Must be stated in the tender; if not, it is deemed included. Penalties: Late deliveries may incur penalties as per the agreement. No payment for non-compliant goods/services/works.
Compliance Requirements
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdfStatutory Requirements: Supplier must adhere to all relevant South African laws and regulations. Ethical Standards: Supplier must uphold high ethical standards as expected by Eskom. Indemnity: Supplier indemnifies Eskom against claims arising from negligence, breach of statutory duty, or defective design/materials/workmanship. Warranty: Goods/works/services must remain defect-free for one year from acceptance. Subcontracting: Requires written consent from Eskom. Assignment: Neither party may cede or delegate rights/obligations without written consent. Termination: Eskom may terminate for default, bankruptcy, or financial instability. Breach: Written notice required for rectification; failure may lead to termination.
Health & Safety
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdfrate shall be used to convert from this currency to South African Rand (ZAR). Payment to the Supplier in
any currency other than ZAR shall not exceed the amounts stated in the agreement. Eskom’s CPA (IG)
form must be duly completed by the Supplier. Eskom will pay for the item within 30 days after receipt of a
correct Tax invoice. Eskom’s VAT registration number (4740101508) has to appear on the tax invoice,
before any payment will be made, as from 1 June 2004.
compliance with the terms and conditions of the agreement at the point of delivery/site specified in the
agreement on or before the date stated in the agreement. Late deliveries of the goods or late completion
of the works/services may be subject to a penalty as stated in the agreement. No payment shall be made
if the Supplier does not provide the goods/services/works as stated in agreement. Where goods are to be
delivered the Supplier shall:-
clearly mark the outside of each consignment or package with the Supplier's name and full details of
the destination in accordance with the order and include a packing note stating the contents thereof;
send an advice note specifying the means of transport, weight, number or volume as appropriate and
the point and date of dispatch, to Eskom at the address for delivery of the items;
send a detailed Tax invoice to Eskom after delivery of the goods or after completion of the
works/services;
state the agreement number on all communications in respect of the agreement; and
state in his tender whether delivery cost is included in the price. If not, it will be deemed to be included.
made for containers or packing materials or their return to the Supplier.
inspect and/or test the goods/works/services as well as the workmanship at any stage of the work. Should
Contractual Terms
Source: Eskom General Conditions of Purchase - 31 May 2024 (3).pdfcorrected by a third party at the Supplier’s costs.
and expenses arising from the negligence, infringement of intellectual or legal rights or breach of statutory
duty of the Supplier, his subcontractors, agents or servants or the rights of others, or from the Supplier's
defective design, materials or workmanship.
that the goods/works/services are fit for the purpose for which they are intended and that they will remain
free from defects for a period of one year (unless otherwise stated in the agreement) from acceptance. If
a defect/non-conformance is found with the goods/works/services within this period, the Supplier shall
rectify the defect/non-conformance within an agreed time period, free of cost to Eskom. The Supplier shall
use reasonable skill and care to provide the goods/ works/services as described in the contract.
obligations to any person without the written consent of the other or sub-contracting by the Supplier.
obligations under this agreement to any of its subsidiaries or any of its present divisions or operations
which may be converted into separate legal entities as a result of restructuring.
agreement which is governed by the law of the RSA and the parties hereby submit to the jurisdiction of
the SA courts.
and fail to rectify or remedy the default, and after receiving written notice from the non-defaulting party, the
latter shall be entitled to terminate the agreement.
has accrued or thereafter accrues to Eskom) if the Supplier defaults in due performance of the agreement,
or becomes bankrupt or otherwise is, in the opinion of Eskom, in such financial circumstances as to
prejudice the proper performance of the agreement.
our suppliers.
Description
Source: E-tendering Help Manual for supplier - 27 January 2025.pdfeTendering system is a web-based system that allows suppliers bidding for various tenders advertised
on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers
submit tender documents at various Eskom tender offices. eTendering system replaces the manual or
physical submission of tender documents at various Eskom tender offices. eTendering system in a
nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will
be required to register their details before they can be granted access to the eTendering system. An
OTP (one time pin) will be sent to both their cell phone and email address.
Quick and direct access is also available by using the following links:
of the public, to view and access Eskom published tenders. eTendering hyperlink will be found
on this site. Members of the public may follow prompt instructions once they have clicked on
the eTendering link (https://eTendering.eskom.co.za). This link will allow them to upload the
required tender documentation.
members of the public, to view information about published tenders and submit their tender
documents.
eTendering system.
2 Problems
A channel of communication has been created in case users of the system experiences a problem
with the system. In a case users come across some difficulties in using Tender bulletin, eTendering
and OpenText systems they need to contact the buyer responsible for the published tender.
3 What’s New
A new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed
on Tenderbulletin as normal tenders, but are tenders sent directly to the relevant and potential
suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These
suppliers will be sent a link via email to bid privately.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
4 Getting Started
To gain access to eTendering portal
Open your web browser
Type TenderBulletin (eskom.co.za) or https://eTendering.eskom.co.za
eTendering system login page will be displayed:
Fig 1
Registration Form Steps to follow
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Plus prefix e.g +27
capture picture to validate that you
are not a robot.
click on register button
the registerer to verify the email sent to
the provided email address.
click on “Resend Verification Email”
button
on link provided on
the email.
etendering site with a login screen
displayed, now complete the login
with your verified email address and
password
Fig1.1
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig2a.
Fig2b.
Fig3.
OTP page will be displayed
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
OTP sent to the registered cellphone number and email address
Insert the otp number then click “Verify OTP” button, to resend OTP click on “Resend OTP”
button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Landing page once OTP is verified
Select the preferred “Ref No”
A page with the preferred Tender information is displayed before tender documentation can
be submitted.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Click on “Create New Submission” button to submit required Tender documents
Landing page once clicked on “Create New Submission” button. Take note of the
mentioned disclaimers.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
To submit tender documents, click on “Add file” button
Upload required tender documents by:
Giving the file a name
Select the listed file type e.g.: Technical, commercial, finance and etc
Choose the file you need to upload
Then click on “Upload” button, Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Fig4.
Fig5.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
Continue to submit all the required documents under the correct category ,i.e: Technical
should be selected if technical documentation is uploaded and etc. Verify all required
documents are uploaded before making ‘Final Submission’ by clicking on ‘Finalize
Submission’ button.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
all uploaded files should not exceed 900MB.
will pop-up
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
If not all documents were submitted or still wish to add or submit more documents, click on
“No, continue adding files” button.
submission and closed time and date timestamp at the bottom.
submitted tenders will be displayed.
If you want to view or verify the submitted documents, click on “View Submission” button
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
submitted documents on email,Fig6.This is the final step for the submitter or tenderer.
It is vital to save the email with the submission ID for future enquiry if need be.
--------Originalmessage--------
From:Eskom E-Tender Document Submission 28 [email protected]
Date:Tue,23Aug2022,3:42pm
Subject: Response To Submitter
Eskom E-Tender Document Submission 28
Hi Monalisa
You have finalized a new submission with submission id:14 on tender #MPKUS10086PS
closing date : 2022-11-30 10:00:00.
Have started the submission from 2022-08-23 14:28:33 and finalized at 2022-08-23
15:42:28
Tender Description:
Award for Provision of Office Cleaning and Janitorial Services at Kusile Power Station
Project
Files Submitted:
ID Original Name Title Size Type
38 Test7.pdf testingCom 33141 Commercial
40 Test1.pdf testingTech 33502 Technical
41 Test15.pdf testingFin 33141 Finance
Thanks,
Eskom E-Tender Document Submission 28 Automated Mail
© 2022 Eskom E-Tender Document Submission 28. All rights reserved.
NB: This Email and its contents are subject to the Eskom Holdings SOC Ltd EMAIL
LEGAL NOTICE which can be viewed at
http://www.eskom.co.za/Pages/Email_Legal_Spam_Disclaimer.aspx
Fig6.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
5 Edit Registration
To edit already registered information such as Name, Organization, CSD and cell phone number
select “Edit Registration” on the drop down, Fig1. New window with information that needs to be
updated pop ups,Fig2. Click on “Update” button to update registration details.
Fig1.
Fig2.
6 Log off Button
To logout, click “Log out” on the dropdown next to your name
Fig1.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
7 Password reset
To reset a forgotten password, click “Forgot your password” Fig1. and a new screen will
pop up to enter an alternative email where the new password will be sent Fig2.Confirmation
message will be sent to the user, Fig3.
Fig1.
Fig2.
Fig3.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
An email confirming password reset will be sent to the email provided.
Click on the link or “Reset Password” button to reset the password.
Fig4.
A new window will pop up to reset and confirm the new password, Fig5.Enter new
password and confirm then click on “Reset Password” button.
Fig5.
OTP window will pop up, type in the OTP sent to either the cell phone or email address.
Fig6.
© 2023 Eskom of 19
Proprietary and Confidential
Eskom eTendering System
User Manual
OTP successfully goes through and lands on the below screen, password is successfully
reset.
Fig7.
8 General
This system is compatible to most web browsers however we recommend Ms Edge.
The end.
© 2023 Eskom of 19
Important Dates
Source: E-tendering Help Manual for supplier - 27 January 2025.pdfClosing date: 26 June 2026 at 10:00 (SAST). Note: Example email in manual references a different tender (closing 30 November 2022 at 10:00), but the official tender record supersedes this.
Contact Information
Source: E-tendering Help Manual for supplier - 27 January 2025.pdfFor system issues: Contact the buyer responsible for the published tender. For eTendering access: Ensure you have a CSD number. General portal links: Tender Bulletin (https://tenderbulletin.eskom.co.za), eTendering (https://eTendering.eskom.co.za). Email for automated submissions: [email protected] (use for reference only; not a contact for queries).
Submission Guidelines
Source: E-tendering Help Manual for supplier - 27 January 2025.pdfSubmit via Eskom’s eTendering portal (https://eTendering.eskom.co.za). Steps: 1) Register on the portal (CSD number required). 2) Verify email and OTP sent to phone/email. 3) Select tender reference (e.g., E2964GXMPKRI). 4) Click 'Create New Submission'. 5) Upload files under correct categories (Technical, Commercial, Finance). 6) Name files, select type, and upload (max 50MB per file, total max 900MB). 7) Review all documents, then click 'Finalize Submission'. 8) Confirm submission to receive timestamp and submission ID via email. Save the email for records. Disqualification risk: Incomplete or incorrectly categorized submissions. Physical submissions are not accepted.
Compliance Requirements
Source: E-tendering Help Manual for supplier - 27 January 2025.pdfMandatory: Valid CSD (Central Supplier Database) number required to access the eTendering system. Suppliers must register on the portal with verified email and phone number (OTP validation).
Section
Source: E-tendering Help Manual for supplier - 27 January 2025.pdfA new functionality to “add closed tenders”. Closed tenders refers to the tenders which are not listed
suppliers who meet the selection and evaluation criteria to offer what the buyer needs. These
Important Dates
Source: E-Tenderers E-Tendering Training Acknowledgement Form - 27 January 2025.pdfClosing date for submission: 27 January 2025.
Submission Guidelines
Source: E-Tenderers E-Tendering Training Acknowledgement Form - 27 January 2025.pdfMandatory returnable document: E-Tenderers’ E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1). Must be fully completed and submitted to Eskom within the prescribed period. Failure to submit this form will result in disqualification from the procurement process. The form requires: Business name/JV, contact person, landline, cellphone, email, tenderer’s name, authorized signature, designation, and date. Acknowledgment of self-training via the E-Tendering Noddy Guide, video, or clarification meeting is required.
Description
Source: NEC.pdfSupply and Services for a period of Five Years on an
As-and-When required basis
Contents: No of
pages
Part C1 Agreements & Contract Data 17
Part C2 Pricing Data 5
Part C3 Scope of Work
Contact Information
Source: NEC.pdfContact for queries: [email protected], Phone: 011 871 3706. Additional support available from Engineering Contract Strategies: Tel 011 803 3008, Fax 086 539 1902, or www.ecs.co.za. Submission address: As per conditions of contract identified in the document.
Submission Guidelines
Source: NEC.pdfSubmit all required returnable documents as specified in the tender. Ensure all forms are fully completed and signed where applicable. Incomplete or missing documents may result in disqualification.
Evaluation Criteria
Source: NEC.pdfEvaluation will include quality-related issues as outlined in the tender. The following matters will be assessed: quality of proposed materials, workmanship, and adherence to specifications. No specific scoring method or thresholds are provided in the document.
Technical Specifications
Source: NEC.pdfScope: Supply and services for refractory materials and repairs at Kriel Power Station for five years on an as-and-when required basis. Key deliverables: Repair, replace, and re-instate refractory in boiler areas (ash hoppers, burner mouths, boiler doors, soot blower ports) using specified materials (e.g., SiC Tile, SiC Castable, SiC Mouldable, Morta, Firebricks cement). Standards: Refractory must meet minimum specifications ranging from High Duty (1400°C) to Super Duty (1600°C). Cleaning methods: Mechanical cleaning preferred; manual cleaning allowed where mechanized methods are not feasible. Water consumption must be minimized. Equipment: Contractor must ensure equipment is functional; defective equipment must be repaired or replaced within 24 hours. Quality control: Contractor must submit a quality control plan, cleaning method statement, and allocate personnel as per the scope. Management: Regular meetings (weekly, daily during outages) required for progress, safety, and risk management. Emergency response: Contractor must respond within 2 hours of emergency notification, provide a program within 8 hours, and mobilize within 5 hours of Task Order acceptance. Task Orders: Work will not commence without a signed Task Order agreed upon by both parties. Contractor must submit a detailed Task Order program for acceptance.
Methodology
Source: NEC.pdfthe service agreement.
2.1.1 The Contractorshall utilise mechanical cleaning methods only.
a) In those areas where mechanized cleaning is not possible or the installed plant and
machinery does not allow for these, manual cleaning methods are to be applied. There
is a station drive to reduce the consumption of water.
b) In a case when the equipment of the Contractor is defective or out of service for
whatever reasons, the Contractor shall fix the equipment if possible or alternatively
provide another within 24 hours.
2.1.2 The Contractorshall submit a clear cleaning method statement.
Quality Management
Source: NEC.pdf30.1 The starting date is. Contract signature date (date of the last party
signing the contract)
30.1 The service period is Five years
4 Testing and defects Refer to Part C3 Scope Of Work
It is clear from the specification above that, refractory number 2 will be the most useful and applicable for
Kriel Power Station’s Boilers Furnace apertures. Refractory number 4 should be used in the colder areas
such as the hoppers and the inspection ports at 2 m level of all the boilers at Kriel power station.
Part c3: scope of work c3.1 Tsc3 employer’s service information
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________
Project and contract title: kriel power station boilers apertures and bottom ash hoppers
a) The number of the people allocated to various plants.
b) Frequency of cleaning for each area of the plant.
c) Quality control plan.
2.2 Management meetings
Pricing Schedule
Source: NEC.pdfPart C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance)
Part C2 Pricing Data
Part C3 Scope of Work: Service Information
Part C4 Site information and drawings and documents (or parts thereof), which may be
incorporated by reference into the above listed Parts.
Part 2: pricing data
TSC3 Option A
C2.1 Pricing assumptions: Option A
Financial Requirements
Source: NEC.pdfPricing format: Priced contract with a price list (Option A under NEC3 TSC3). Payment terms: Contractor must provide a tax invoice within one week of receiving a payment certificate from the Service Manager. Invoice must include: Contractor and Service Manager details, contract number and title, VAT registration numbers (Contractor and Employer: 4740101508), description of services, total amount (excluding VAT, VAT amount, and total including VAT). Pricing assumptions: Prices are derived from a list of items, either as lump sums or as quantities multiplied by rates. No adjustments to lump sum prices unless due to a compensation event. Price list must include all necessary costs for providing the service as per Service Information. Interest rate: Publicly quoted prime rate of Standard Bank of South Africa (for Rands) or LIBOR (for other currencies). Low service damages: Penalties apply for delays, poor workmanship, or non-compliance (e.g., 1.5% of Task Order per day for critical path delays, capped at 10% of Task Order value).
Compliance Requirements
Source: NEC.pdfB-BBEE: Minimum Level 3 required. Contractor must notify the Service Manager within two weeks of contract award of key personnel authorized to bind the Contractor. Any change in B-BBEE status must be reported within 7 days, with updated verification certificate and supporting documentation submitted within 30 days. Failure to notify changes may result in contract termination or renegotiation. Joint ventures/consortia: Composition cannot be altered without Employer’s written consent. All parties in a joint venture are jointly and severally liable. Health and Safety: Contractor must comply with Construction Regulations 2014, Occupational Health and Safety Act, and Employer’s health and safety rules. Contractor may be appointed as Principal Contractor. Asbestos: Employer ensures ambient air meets South African asbestos standards (OEL: 0.2 fibres/ml, 4-hour TWA). Contractor may stop work if asbestos exposure exceeds safe levels. Employer manages asbestos removal via registered contractors. Insurance: Contractor must provide insurances as per Table A (e.g., public liability, employer’s liability). Employer provides insurances as per Table B (e.g., assets all risk, contract works, environmental liability). Nuclear Liability: Employer indemnifies Contractor against nuclear damage liabilities, except for unlawful acts by the Contractor. Confidentiality: Contractor must not disclose contract-related information without Employer’s consent. Ethics: Contractor must comply with anti-corruption and ethical standards; non-compliance may lead to termination. Documentation: All communications, records, and documentation must be filed in the contract file, held by the Service Manager.
Health & Safety
Source: NEC.pdf(Reg No. 2002/015527/30)
and [Insert at award stage]
(Reg No. ___________ )
for Kriel Power Station Boilers Apertures and Bottom Ash Hoppers
Contents: No of
pages
Part C1 Agreements & Contract Data 17
Part C2 Pricing Data 5
Part C3 Scope of Work 12
CONTRACT No. [Insert at award stage]
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _________
Project and contract title: kriel power station boilers apertures and bottom ash hoppers
Part c1: agreements & contract data
Contents: No of
pages
C1.1 Form of Offer and Acceptance 3
C1.2a Contract Data provided by the Employer 12
C1.2b Contract Data provided by the Contractor 2
CONTRACT - ii - TSC3 COVER PAGES
ESKOM HOLDINGS SOC Ltd. CONTRACT NUMBER ______________
Title of project /contract: kriel power station boilers apertures and bottom ash hoppers refractory
terms of the conditions of contract.
Part c1: agreement & contract data c1.1 Tsc3 form of offer and acceptance
ESKOM HOLDINGS SOC Ltd. CONTRACT NUMBER ______________
Title of project /contract: kriel power station boilers apertures and bottom ash hoppers refractory
signature of Date
witness
Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and
Part c1: agreement & contract data c1.1 Tsc3 form of offer and acceptance
ESKOM HOLDINGS SOC Ltd. CONTRACT NUMBER ______________
Title of project /contract: kriel power station boilers apertures and bottom ash hoppers refractory
Part c1: agreement & contract data c1.1 Tsc3 form of offer and acceptance
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
e-mail [email protected]
1 Available from Engineering Contract Strategies Tel 011 803 3008 Fax 086 539 1902 www.ecs.co.za
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Z3.2 The Contractor is required to submit an updated verification certificate and necessary
supporting documentation confirming the change in his B-BBEE status to the Service Manager
within thirty days of the notification or as otherwise instructed by the Service Manager.
Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the
Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
service period, requires the prior written consent of the Service Manager. All rights in and to all
such images vests exclusively in the Employer.
Z4.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.
Z5 Waiver and estoppel: Add to core clause 12.3:
Z5.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the
not give rise to an estoppel unless the Parties agree otherwise and confirm such agreement in
writing.
Z6 Health, safety and the environment: Add to core clause 27.4
Z6.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety
of persons in and about the execution of the service. Without limitation the Contractor:
provided for under the Construction Regulations 2014 (promulgated under the Occupational
Health & Safety Act ) (“the Construction Regulations”) for the Affected Property;
proper compliance with the Construction Regulations, all applicable health & safety laws
and regulations and the health and safety rules, guidelines and procedures provided for in
this contract and generally for the proper maintenance of health & safety in and about the
execution of the service; and
guidelines and procedures otherwise provided for under this contract and ensures that his
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Monitoring workers to regulated asbestos fibres is in compliance with the Standard’s requirements
for safe processing, handling, storing, disposal and phase-out of asbestos and
asbestos containing material, equipment and articles.
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
regulations published in GNR February 2002, under the Occupational Health and Safety
Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2 regulated
asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous period of four
hours, and the short term exposure limit of 0.6 regulated asbestos fibres per millilitre of air as a 10-
minute TWA, averaged over any 10 minutes, measured in accordance with HSG248 and
monitored according to HSG173 and OESSM.
Z14.2 Upon written request by the Contractor, the Employer certifies that these conditions prevail. All
measurements and reporting are effected by an independent, competent, and certified
occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment
and Labour approved AAIA. The Contractor may perform Parallel Measurements and related
control measures at the Contractor’s expense. For the purposes of compliance the results
generated from Parallel Measurements are evaluated only against South African statutory limits as
detailed in clause Z14.1. Control measures conform to the requirements stipulated in the AAIA-
approved asbestos work plan.
Z14.3 The Employer manages asbestos and ACM according to the Standard.
Z14.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is
conducted and if so required, with reference to possible exposure to an airborne concentration of
above the AL for asbestos, immediate control measures are implemented and relevant air
monitoring conducted in order to declare the area safe.
Z14.5 The Contractor’s personnel are entitled to stop working and leave the contaminated area forthwith
until such time that the area of concern is declared safe by either Compliance Monitoring or an
if applicable.
Z14.6 The Contractor continues to Provide the Services, without additional control measures presented,
on presentation of Safe Levels. The contractually agreed dates to Provide the Services, including
the Completion Date, are adjusted accordingly. The contractually agreed dates are extended by
the notification periods required by regulations 3 and 21 of the Asbestos Regulations, 2001.
Z14.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a
registered asbestos contractor, instructed by the Employer at the Employer’s expense, and
conducted in line with South African legislation.
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER ____________
Title of project / contract: kriel power station boilers apertures and bottom ash hoppers
statement however other clauses may also use the same data.
selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.
Qualifications:
1 Available from Engineering Contract Strategies Tel 011 803 3008 Fax 086 5391902 or www.ecs.co.za
Part c1: agreements and contract data c1.2B Tsc3 contract data part 2
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER ____________
Title of project / contract: kriel power station boilers apertures and bottom ash hoppers
11.2(12) The price list is in
Part c1: agreements and contract data c1.2B Tsc3 contract data part 2
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
Project or contract title: outage replacement and repairs of refractory on boiler ash hopper,
C2.1 Pricing assumptions: Option A 2
C2.2 The price list 2
Part c2: pricing data c2 tsc3 cover
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
Project or contract title: outage replacement and repairs of refractory on boiler ash hopper,
the Contractor to include in the price list to be prepared and priced by him.
Part c2: pricing data c2.1 TSC3/A pricing assumptions
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
Project or contract title: outage replacement and repairs of refractory on boiler ash hopper,
A.
and incidental to Providing the Service in accordance with the Service Information, as it
was at the time of tender, as well as correct any Defects not caused by an Employer’s
risk.
other listed items in order to fulfil the obligation to complete the service for the tendered
total of the Prices.
quantity, of work within that item later turns out to be different to that which the Contractor
estimated at time of tender. The only basis for a change to the (lump sum) Prices is as a
result of a compensation event.
4.1. Format of the price list
(From the example given in an Appendix within the TSC3 Guidance Notes)
Entries in the first four columns in the price list in section C2.2 are made either by the Employer
or the tendering contractor.
service is provided, a unit of time is stated in the Unit column and the expected length of time (as
a quantity of the stated units of time) is stated in the Expected Quantity column.
Part c2: pricing data c2.1 TSC3/A pricing assumptions
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
Project or contract title: outage replacement and repairs of refractory on boiler ash hopper,
100 r
(15 outages)
101 Site Establishment Sum 1
Transport (limited to 2 vehicles,
102 maximum kilometre 240km per Km 248640
Day per vehicle)
Accomodation (Core Crew of
103 maximum 6, maximum three Daily 3108
star accommodation)
104 PPE Yearly 5
105 Police clearance Per person 42
106 Medical Per person 42
107 Safety Files Per Outage 15
108 Site De-Establishment Sum 1
201 Site Supervisor (2) Hours 8288
202 Quality Officer (1) Hours 4144
203 Safety Officer (1) Hours 4144
204 Artisan (4) Hours 16576
205 Labourers (12) Hours 49728
206 Welder (1) Hours 2072
207 Site Supervisor (1) Hours 3368
208 Quality Officer (1) Hours 2720
209 Safety Officer (1) Hours 2720
210 Artisan (4) Hours 6736
211 Labourers (12) Hours 20208
213 Site Supervisor (1) Hours 1008
214 Quality Officer (1) Hours 1008
215 Safety Officer (1) Hours 1008
216 Artisan (4) Hours 4032
217 Labourers (12) Hours 12096
Part c2: pricing data c2.2 TSC3/A price list
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
Project or contract title: outage replacement and repairs of refractory on boiler ash hopper,
303 Per Ton 470
hopper
304 Refractory castable burners Per Ton 410
305 Refractory insulation for burners Per Ton 200
Part c2: pricing data c2.2 TSC3/A price list
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________
Project and contract title: kriel power station boilers apertures and bottom ash hoppers
C3.1 Employer’s Service Information 11
C3.2 Contractor’s Service Information
Total number of pages 12
Part c3: scope of work 1 c3 tsc3 cover page
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________
Project and contract title: kriel power station boilers apertures and bottom ash hoppers
Part c3: scope of work c3.1 Tsc3 employer’s service information
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________
Project and contract title: kriel power station boilers apertures and bottom ash hoppers
11:00-12:00 Outage planners and Co-
ordinators
Plant Safety Walk down Tuesdays 08:00am and Outside the unit on Outage Safety Officers, Supervisors,
Thursdays 08:00am during shutter door Outage planners and Co-
Part c3: scope of work c3.1 Tsc3 employer’s service information
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________
Project and contract title: kriel power station boilers apertures and bottom ash hoppers
Part c3: scope of work c3.1 Tsc3 employer’s service information
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER _____________
Project and contract title: kriel power station boilers apertures and bottom ash hoppers
2.13 Management of work done by Task Order
a) A Task is work within the service which the Service Manger may instruct the Contractor to carry out
within a stated period.
b) A signed Task Order is the Service Manager’s instruction to carry out a Task.
c) Task Completion is when the Contractor has done all the work in the Task and corrected Defects
which would have prevented the Employer or Others from using the Affected Property and Others
from doing their work.
d) Task Completion Date is the date for completion stated in the Task Order unless later changed in
accordance with this contract.
e) A Task Order includes:
f) The Service Manager consults the Contractor about the contents of a Task Order before he issues it.
g) The Prices for items in the Task price list which are not taken from the Price List are assessed in the
same way as compensation events.
h) No Task Order is issued after the end of the service period.
i) Work will not commence on site without the Contractor receiving a signed detailed task order that
has been agreed upon by the Service Manager and the Contractor.
j) It is the Contractor’s responsibility to provide the Service Manager a detailed Task Order programme
for acceptance within the period stated in the Contract Data.
k) Only when the Task Order programme is accepted and agreed upon by the Service Manager and
the Contractor will any work commence on site.
l) When any emergencies do arise, it is required from the Contractor to adhere to the following
terms:
of it.
emergency.
Part c3: scope of work c3.1 Tsc3 employer’s service information
Environmental
Source: NEC.pdfSubcontractors, employees and others under the Contractor’s direction and control,
likewise observe and comply with the foregoing.
Z6.2 The Contractor, in and about the execution of the service, complies with all applicable
environmental laws and regulations and rules, guidelines and procedures otherwise provided
for under this contract and ensures that his Subcontractors, employees and others under the
Contractor’s direction and control, likewise observe and comply with the foregoing.
Z7 Provision of a Tax Invoice and interest. Add to core clause 51
Z7.1 Within one week of receiving a payment certificate from the Service Manager in terms of core
clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the
Contractual Terms
Source: NEC.pdfLoss of or damage caused by The replacement cost where not covered by the
the Contractor to the Employer’s insurance.
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Services for a period of Five Years on an As-and-When required basis
Employer’s property
The Employer’s policy deductible as at Contract
Date, where covered by the Employer’s insurance.
Loss of or damage to Plant and The replacement cost where not covered by the
Materials Employer’s insurance.
The Employer’s policy deductible as at Contract
Date, where covered by the Employer’s insurance.
Loss of or damage to The replacement cost where not covered by the
Equipment Employer’s insurance.
The Employer’s policy deductible as at Contract
Date, where covered by the Employer’s insurance.
The Contractor’s liability for Loss of or damage to property
loss of or damage to property The replacement cost
(except the Employer’s
property, Plant and Materials
and Equipment) and liability for Bodily injury to or death of a person
bodily injury to or death of a The amount required by the applicable law.
person (not an employee of the
Contractor) arising from or in
connection with the
Contractor’s Providing the
Service
Liability for death of or bodily The amount required by the applicable law
injury to employees of the
Contractor arising out of and in
the course of their employment
in connection with this contract
Z __12.2 Replace core clause 86 with the following:
Insurance 86
by the
Employer
86.1 The Employer provides the insurances stated in the Insurance Table B
Insurance table b
Insurance against or name Minimum amount of cover or minimum lim
of policy of indemnity
Assets All Risk Per the insurance policy document
Contract Works insurance Per the insurance policy document
Environmental Liability Per the insurance policy document
General and Public Liability Per the insurance policy document
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Services for a period of Five Years on an As-and-When required basis
Transportation (Marine) Per the insurance policy document
Motor Fleet and Mobile Plant Per the insurance policy document
Terrorism Per the insurance policy document
Cyber Liability Per the insurance policy document
Nuclear Material Damage and Per the insurance policy document
Business Interruption
Nuclear Material Damage Per the insurance policy document
Terrorism
Z13 Nuclear Liability
Z13.1 The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear installation,
as designated by the National Nuclear Regulator of the Republic of South Africa, and is the holder
of a nuclear licence in respect of the KNPS.
Z13.2 The Employer is solely responsible for and indemnifies the Contractor or any other person against
any and all liabilities which the Contractor or any person may incur arising out of or resulting from
nuclear damage, as defined in Act , save to the extent that any liabilities are incurred
due to the unlawful intent of the Contractor or any other person or the presence of the Contractor
or that person or any property of the Contractor or such person at or in the KNPS or on the KNPS
site, without the permission of the Employer or of a person acting on behalf of the Employer.
Z13.3 Subject to clause Z13.4 below, the Employer waives all rights of recourse, arising from the
aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to the
unlawful intent of the Contractor or any other person, or the presence of the Contractor or that
person or any property of the Contractor or such person at or in the KNPS or on the KNPS site,
without the permission of the Employer or of a person acting on behalf of the Employer.
Z13.4 The Employer does not waive its rights provided for in section 30 (7) of Act , or any
replacement section dealing with the same subject matter.
Z13.5 The protection afforded by the provisions hereof shall be in effect until the KNPS is
decommissioned.
Z14 Asbestos
For the purposes of this Z-clause, the following definitions apply:
AAIA means approved asbestos inspection authority.
ACM means asbestos containing materials.
AL means action level, i.e. a level of 50% of the OEL, i.e. 0.1 regulated asbestos fibres
per ml of air measured over a 4 hour period. The value at which proactive actions is
required in order to control asbestos exposure to prevent exceeding the OEL.
Ambient Air means breathable air in area of work with specific reference to breathing zone, which
is defined to be a virtual area within a radius of approximately 30cm from the nose
inlet.
Compliance means compliance sampling used to assess whether or not the personal exposure of
Monitoring workers to regulated asbestos fibres is in compliance with the Standard’s requirements
for safe processing, handling, storing, disposal and phase-out of asbestos and
asbestos containing material, equipment and articles.
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Services for a period of Five Years on an As-and-When required basis
OEL means occupational exposure limit.
Parallel means measurements performed in parallel, yet separately, to existing measurements
Measurements to verify validity of results.
Safe Levels means airborne asbestos exposure levels conforming to the Standard’s requirements
for safe processing, handling, storing, disposal and phase-out of asbestos and
asbestos containing material, equipment and articles.
Standard means the Employer’s Asbestos Standard 32-303: Requirements for Safe Processing,
Handling, Storing, Disposal and Phase-out of Asbestos and Asbestos Containing
Material, Equipment and Articles.
SANAS means the South African National Accreditation System.
TWA means the average exposure, within a given workplace, to airborne asbestos fibres,
normalised to the baseline of a 4 hour continuous period, also applicable to short term
exposures, i.e. 10-minute TWA.
Z14.1 The Employer ensures that the Ambient Air in the area where the Contractor will Provide the
Services conforms to the acceptable prescribed South African standard for asbestos, as per the
regulations published in GNR February 2002, under the Occupational Health and Safety
Act, 1993 (Act ) (“Asbestos Regulations”). The OEL for asbestos is 0.2 regulated
asbestos fibres per millilitre of air as a 4-hour TWA, averaged over any continuous period of four
hours, and the short term exposure limit of 0.6 regulated asbestos fibres per millilitre of air as a 10-
minute TWA, averaged over any 10 minutes, measured in accordance with HSG248 and
monitored according to HSG173 and OESSM.
Z14.2 Upon written request by the Contractor, the Employer certifies that these conditions prevail. All
measurements and reporting are effected by an independent, competent, and certified
occupational hygiene inspection body, i.e. a SANAS accredited and Department of Employment
and Labour approved AAIA. The Contractor may perform Parallel Measurements and related
control measures at the Contractor’s expense. For the purposes of compliance the results
generated from Parallel Measurements are evaluated only against South African statutory limits as
detailed in clause Z14.1. Control measures conform to the requirements stipulated in the AAIA-
approved asbestos work plan.
Z14.3 The Employer manages asbestos and ACM according to the Standard.
Z14.4 In the event that any asbestos is identified while Providing the Services, a risk assessment is
conducted and if so required, with reference to possible exposure to an airborne concentration of
above the AL for asbestos, immediate control measures are implemented and relevant air
monitoring conducted in order to declare the area safe.
Z14.5 The Contractor’s personnel are entitled to stop working and leave the contaminated area forthwith
until such time that the area of concern is declared safe by either Compliance Monitoring or an
AAIA approved control measure intervention, for example, per the emergency asbestos work plan,
if applicable.
Z14.6 The Contractor continues to Provide the Services, without additional control measures presented,
on presentation of Safe Levels. The contractually agreed dates to Provide the Services, including
the Completion Date, are adjusted accordingly. The contractually agreed dates are extended by
the notification periods required by regulations 3 and 21 of the Asbestos Regulations, 2001.
Z14.7 Any removal and disposal of asbestos, asbestos containing materials and waste, is done by a
registered asbestos contractor, instructed by the Employer at the Employer’s expense, and
conducted in line with South African legislation.
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Services for a period of Five Years on an As-and-When required basis
Annexure A: Table of Low service damages (X17)
Low Service Damage Description Value of Low Service - Limit of Low Service Damage
Damages
Path. (Delaying other Contractor(s) Order value.
from starting/completing their work)
agreed upon Programme submitted to Order value
the Service Manger.
agreed upon CDSS in this service Order value.
agreement.
Order value.
Order value
Order value.
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NUMBER ____________
Title of project / contract: kriel power station boilers apertures and bottom ash hoppers
Refractory supply and services for a period of five years on an as-and-when required basis
C1.2 Contract Data
Part two - Data provided by the Contractor
Notes to a tendering contractor:
Guidance Notes (TSC3-GN)1 in order to understand the implications of this Data which the tenderer
is required to complete.
statement however other clauses may also use the same data.
selected. Click on the form field once and type in the data. Otherwise complete by hand and in ink.
Completion of the data in full, according to Options chosen, is essential to create a complete contract.
Clause Statement Data
10.1 The Contractor is (Name):
Address
Tel No.
Fax No.
11.2(8) The direct fee percentage is %
The subcontracted fee percentage is %
11.2(14) The following matters will be included in
the Risk Register
11.2(15) The Service Information for the
Contractor’s plan is in:
21.1 The plan identified in the Contract Data is
contained in:
24.1 The key people are:
1 Name:
Job:
Responsibilities:
of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange
the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be
provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this
agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall
constitute a repudiation of this agreement.
clauses and the clauses for main Option:
A: Priced contract with price list
dispute resolution Option W1: Dispute resolution procedure
and secondary Options
X1: Price adjustment for inflation
X2 Changes in the law
X17: Low service damages
X18: Limitation of liability
X19: Task Order
Z: Additional conditions of contract
of the NEC3 Term Service Contract April
20131 (tsc3)
10.1 The Employer is (name): Eskom Holdings SOC Ltd (reg no:
2002/015527/30), a state owned company
incorporated in terms of the company laws of
the Republic of South Africa
11.2(2) The Affected Property is Kriel Power Station
11.2(13) The service is Outage general cleaning, boiler washing and
ablution facilities on an “as and when” required
basis.
11.2(14) The following matters will be included in - Any quality related issues.
the Risk Register - Any force majeure issue such as protests,
covid restrictions.
11.2(15) The Service Information is in Part 3: Scope of Work.
12.2 The law of the contract is the law of The Republic of South Africa
13.1 The language of this contract is English
13.3 The period for reply is - Within 2 working days non outage periods.
weekends and public holidays.
2 The Contractor’s main Data required by this section of the core
responsibilities clauses is also provided by the Contractor in
Part 2 and terms in italics used in this section
are identified elsewhere in this Contract Data
21.1 The Contractor submits a first plan for
acceptance within Level 3 plan within a week of the Contract Date
51.4 The interest rate is the publicly quoted prime rate of interest
(calculated on a 365 day year) charged by from
time to time by the Standard Bank of South
Africa Limited (as certified, in the event of any
dispute, by any manager of such bank, whose
appointment it shall not be necessary to prove)
for amounts due in Rands and
(ii) the LIBOR rate applicable at the time for
amounts due in other currencies. LIBOR is the
6 month London Interbank Offered Rate quoted
under the caption “Money Rates” in The Wall
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
no rate is quoted for the currency in question
then the rate for United States Dollars, and if no
such rate appears in The Wall Street Journal
then the rate as quoted by the Reuters Monitor
Money Rates Service (or such service as may
replace the Reuters Monitor Money Rates
Service) on the due date for the payment in
question, adjusted mutatis mutandis every 6
months thereafter (and as certified, in the event
of any dispute, by any manager employed in the
foreign exchange department of The Standard
80.1 These are additional Employer's risks 1. Possible termination due to non-adherence
to terms/clauses of the contract.
dispute to him. (see www.ice-sa.org.za). If the
e-mail To be known when dispute arises
W1.2(3) The Adjudicator nominating body is: the Chairman of ICE-SA a joint Division of the
Price Adjustment Factor are: ion for
0.55 Labour Hourly SEIFSA
C3
0.10 Transport SEIFSA
L2(a)
0.20 Material G1 SEIFSA
0.15 non-adjustable
1.00
X2 Changes in the law The laws in terms of this contract will be the law
of South Africa.
X17 Low service damages
X17.1 The service level table is in Annexure A ( of part C1.2a)
X18 Limitation of liability
X18.1 The Contractor’s liability to the Employer
for indirect or consequential loss is limited
to R0.0 (zero Rand)
X18.2 For any one event, the Contractor’s the amount of the deductibles relevant to the
liability to the Employer for loss of or event
damage to the Employer’s property is
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
limited to
X18.3 The Contractor’s liability for Defects due to The specific task order value
his design of an item of Equipment is limited
to
X18.4 The Contractor’s total liability to the The specific task order value
in connection with this contract, other than
the excluded matters, is limited to
X18.5 The end of liability date is After the end of the service period.
X19 Task Order
X19.5 The Contractor submits a Task Order
programme to the Service Manager within - 5 days of receiving the Task Order
obligation to Provide the Service.
Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may
constitute a reason for termination. If the Employer terminates in terms of this clause, the
procedures on termination are P1, P2 and P4 as stated in clause 92, and the amount due is A1
and A3 as stated in clause 93.
Z4 Confidentiality
Z4.1 The Contractor does not disclose or make any information arising from or in connection with
this contract available to Others. This undertaking does not, however, apply to information
which at the time of disclosure or thereafter, without default on the part of the Contractor, enters
the public domain or to information which was already in the possession of the Contractor at the
time of disclosure (evidenced by written records in existence at that time). Should the
Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that
the provisions of this clause are complied with by the recipient.
Z4.2 If the Contractor is uncertain about whether any such information is confidential, it is to be
regarded as such until notified otherwise by the Service Manager.
Z4.3 In the event that the Contractor is, at any time, required by law to disclose any such information
which is required to be kept confidential, the Contractor, to the extent permitted by law prior to
disclosure, notifies the Employer so that an appropriate protection order and/or any other action
can be taken if possible, prior to any disclosure. In the event that such protective order is not,
or cannot, be obtained, then the Contractor may disclose that portion of the information which it
is required to be disclosed by law and uses reasonable efforts to obtain assurances that
confidential treatment will be afforded to the information so disclosed.
Z4.4 The taking of images (whether photographs, video footage or otherwise) of the Affected
the event, he is not entitled to a change in the Prices.
Z9 Employer’s limitation of liability
Z9.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is
limited to R0.00 (zero Rand)
Z9.2 The Contractor’s entitlement under the indemnity in 82.1 is provided for in 60.1(12) and the
Employer’s liability under the indemnity is limited to compensation as provided for in core
clause 63 and X19.11 if Option X19 Task Order applies to this contract.
Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet
Z10
point, after the words "against it":
Z10.1 or had a business rescue order granted against it.
Z11 Ethics
appropriate action to prevent or remedy the situation, without limiting any other rights or
remedies the Employer has. It is not required that the Committing Party had to have been
found guilty, in court or in any other similar process, of such Prohibited Action before the
Employer can terminate the Contractor’s obligation to Provide the Services for this reason.
Z11.3 If the Employer terminates the Contractor’s obligation to Provide the Services for this reason,
the amounts due on termination are those intended in core clauses 92.1 and 92.2.
Z11.4 A Committing Party co-operates fully with any investigation pursuant to alleged Prohibited
Z12 Insurance
Z 12.1 Replace core clause 83 with the following:
Insurance cover 83
83.1 When requested by a Party, the other Party provides certificates from his insurer
or broker stating that the insurances required by this contract are in force.
83.2 The Contractor provides the insurances stated in the Insurance Table A from the
starting date until the earlier of Completion and the date of the termination
certificate.
the Contractor to the Employer’s insurance.
Part c1: agreements and contract data c1.2A Tsc3 contract data part 1
ESKOM HOLDINGS SOC Ltd CONTRACT NO. _________
TITLE OF PROJECT / CONTRACT: Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and
Employer’s property
The Employer’s policy deductible as at Contract
Date, where covered by the Employer’s insurance.
Materials Employer’s insurance.
The Employer’s policy deductible as at Contract
Date, where covered by the Employer’s insurance.
Equipment Employer’s insurance.
The Employer’s policy deductible as at Contract
Date, where covered by the Employer’s insurance.
The Contractor’s liability for Loss of or damage to property
loss of or damage to property The replacement cost
(except the Employer’s
property, Plant and Materials
and Equipment) and liability for Bodily injury to or death of a person
bodily injury to or death of a The amount required by the applicable law.
person (not an employee of the
Contractor) arising from or in
connection with the
Contractor’s Providing the
the course of their employment
in connection with this contract
Z __12.2 Replace core clause 86 with the following:
Insurance 86
by the
86.1 The Employer provides the insurances stated in the Insurance Table B
Transportation (Marine) Per the insurance policy document
Z13 Nuclear Liability
Z13.1 The Employer is the operator of the Koeberg Nuclear Power Station (KNPS), a nuclear installation,
as designated by the National Nuclear Regulator of the Republic of South Africa, and is the holder
of a nuclear licence in respect of the KNPS.
Z13.2 The Employer is solely responsible for and indemnifies the Contractor or any other person against
any and all liabilities which the Contractor or any person may incur arising out of or resulting from
nuclear damage, as defined in Act , save to the extent that any liabilities are incurred
due to the unlawful intent of the Contractor or any other person or the presence of the Contractor
or that person or any property of the Contractor or such person at or in the KNPS or on the KNPS
site, without the permission of the Employer or of a person acting on behalf of the Employer.
Z13.3 Subject to clause Z13.4 below, the Employer waives all rights of recourse, arising from the
aforesaid, save to the extent that any claims arise or liability is incurred due or attributable to the
unlawful intent of the Contractor or any other person, or the presence of the Contractor or that
person or any property of the Contractor or such person at or in the KNPS or on the KNPS site,
without the permission of the Employer or of a person acting on behalf of the Employer.
Z13.4 The Employer does not waive its rights provided for in section 30 (7) of Act , or any
replacement section dealing with the same subject matter.
Z13.5 The protection afforded by the provisions hereof shall be in effect until the KNPS is
decommissioned.
Z14 Asbestos
who convened the meeting. Such minutes or register shall not be used for the purpose of confirming
actions or instructions under the contract as these shall be done separately by the person identified
in the conditions of contract to carry out such actions or instructions.
2.3 Contractor’s management, supervision and key people
a) The Contractor shall provide a key list of personnel who will carry out the work on site.
b) A company organogram is needed by the Service Manager to communicate accordingly to comply
with the NEC3 Term Services Contract communication structures.
c) If the Employer’s Service Manager changes the Contractor shall be notified as soon as possible to
ensure that the Contractor follow the correct communication channels.
2.4 Provision of bonds and guarantees
2.9 Insurance provided by the Employer
As stated in Part C1.2a Data by Employer ,Table B of Part C1 Agreements and Contract Data
2.10 Training workshops and technology transfer
Description
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfSupply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Invitation to Tender documents.
Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom
Representative only, in w
Important Dates
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfClosing date and time: 26 June 2026 at 10:00. Compulsory site visit and/or clarification meeting: Details in Tender Data (attendance mandatory to avoid disqualification).
Contact Information
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfAll communications must be directed to the Eskom Representative (Supply Chain Management). Check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda, clarifications, and updates.
Submission Guidelines
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfSubmit the complete original tender and one (1) complete hard copy by the closing date and time. Ensure all returnable documents (e.g., Acknowledgement Form) are included. The Acknowledgement Form must clearly state if the tender is for the whole or part of the works/services/supply. No alterations or additions to tender documents are permitted except to correct errors (initialed by all signatories) or comply with Eskom Representative instructions. Correction fluid/tape is not allowed. Alternative tenders may only be submitted if a main tender is also submitted and permitted by the Invitation to Tender. Mandatory tender returnables cannot be submitted after the closing date and time. Failure to attend a compulsory site visit or clarification meeting will result in disqualification.
Evaluation Criteria
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfEvaluation follows a points-based system under PPPFA (90/10 or 80/20 Price-Preference). Criteria: (1) Functionality: Scored against stated criteria; must meet minimum thresholds to proceed. (2) Price: Evaluated per Tender Data, considering CPA, FOREX, commodity exposure, discounts, technical adjustments, PV, and invoicing rates. Arithmetical errors are corrected per Eskom rules (e.g., line-item totals prevail over unit rates). (3) Financial Risk: Eskom assesses risk of doing business with the supplier; mitigating factors may be required. (4) B-BBEE: Scored per CSD report or certificate/affidavit. No B-BBEE proof = zero points under PPPFA (but not disqualified if otherwise compliant). Fraudulent/expired B-BBEE documents = disqualification. (5) Specific Goals: Scored with supporting documentation; failure to meet goals or submit proof = zero points. (6) Objective Criteria: Only if stipulated in the Invitation to Tender (cannot include Functionality or B-BBEE elements). Reverse e-auction may be used for competitive pricing (90/10 or 80/20 systems). Tenders are ranked by combined Price + Specific Goals scores.
Technical Specifications
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfScope: Supply and services for Kriel Power Station boilers apertures and bottom ash hoppers refractory on an as-and-when-required basis for five years. Tenderers must comply with Eskom’s SHEQ (Safety, Health, Environment, Quality) requirements, including proof of systems, policies, and capabilities. All SHEQ costs and personnel must be included in pricing. Addenda to the Invitation to Tender will be published on the same platform as the original documents and form part of the tender requirements.
Quality Management
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfof a tenderer.
Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation
and submission of a tender, including the costs of any testing necessary to demonstrate that
aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.
Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of
any discrepancy or omitted documents. The Acknowledgement Form must be completed
and submitted with the tender and must clearly state if the tender is for the whole or part of
the works, services or supply identified in the specification and/or works information by
Pricing Schedule
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfreasonable time for tenderers to make consequential adjustments to their tenders before
the closing date and time for submission.
In writing’ means hand-written, typed, type-written, printed or electronically made, and that
results in a permanent record.
Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in
the conditions of contract. The tenderer is advised to seek qualified advice regarding
insurance.
Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including
VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies
are those applicable 14 (fourteen) days prior to the closing date and time for tender
submission.
2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to
contract price adjustment except as provided for in the Invitation to Tender.
2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation
to Tender. The selected conditions of contract may provide for part payment in other
currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate
and base date as stipulated in the Invitation to tender.
Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes
documents of complying with instructions issued by the Eskom Representative or if necessary to correct
errors made by the tenderer. All such alterations shall be initialed by all signatories to the
tender. Corrections may not be made using correction fluid, correction tape or the like.
Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission
of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative
tender may be based only on the criteria stated in the Tender Data.
Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative
correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender
after tender returnables that are required to be submitted at the closing date and time for tender
submission submission will not be requested and may not be submitted after the closing date and time.
phases, as this is regarded as ‘double dipping’.
Designated 3.12 Tenderers are also required to submit information on designated material and
materials and thresholds no later than contract award. If this information is not completed and
thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for
contract award
Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and
requirements will be required meet the minimum threshold stated in the Tender Data to proceed to
further evaluation.
Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a
(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s
financial statements, Eskom will attempt to identify mitigating factors or requirements for
the tenderer to meet, if such factors/requirements exist in the tender’s context. However,
should suitable mitigating factors not exist in the tender’s context or should mitigating
factors exist but be insufficient or if the risk is considered to be too high or should the
tenderer not agree with the mitigating factors, the tenderer will not be considered for
award.
Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors
such as CPA, FOREX, commodity exposure, unconditional discounts, technical
adjustment, PV and forecasted rates of invoicing are taken into account when determining
the evaluation Price.
Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an
amount in figures and the amount in words, the amount in words shall prevail.
Check the highest-ranked tenders for the following errors or omissions: -
(a) the misplacement of the decimal point in any unit rate; or
(b) omissions in completing the pricing schedule or bill of quantities, or
(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication
of a unit rate and a quantity in a bill of quantities or schedule of prices; or
(d) arithmetical errors that are the result of the incorrect addition of the prices.
will request the tenderer to either confirm the prices as tendered or to accept the
corrected prices.
Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error
as follows: -
(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item
total that is the result of an error in multiplying the unit rate and the quantity, the line-
item total shall prevail, and the rate shall be corrected.
(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total
as quoted shall prevail, and the unit rate shall be corrected.
(c) Where there is an error in the total of the prices that is the result either of other
corrections required by the checking process or in the tenderer’s addition of prices,
the total of the prices shall prevail, and the tenderer shall be asked to revise the
selected item prices (and their rates if a bill of quantities applies) to result in the
tendered total of the prices.
documentation by closing date and time of tender submission, the tenderer will not be
disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer
will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.
Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals
together and rank the suppliers from the highest to the lowest.
Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in
accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,
must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any
element of the B-BBEE scorecard may not be used as Objective Criteria.
Financial Requirements
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfPricing must include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date. Rates and prices must be fixed for the contract duration (no adjustments unless specified in the Invitation to Tender). Submit prices in South African Rand (ZAR) unless otherwise instructed. Exchange rates must align with the base date in the Invitation to Tender. Insurance: Eskom’s cover may not be sufficient; tenderers must seek independent advice. Alternative tenders are only considered if a main tender is submitted and permitted. Clarifications on pricing may be requested during evaluation, but mandatory returnables cannot be submitted late.
Compliance Requirements
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfMandatory compliance: (1) B-BBEE: Submit CSD report or valid B-BBEE certificate/affidavit by closing date. No submission or fraudulent/expired documents = zero PPPFA points (or disqualification if pre-qualification criterion). Sub-contractors’ B-BBEE status must also be proven if applicable. (2) CIDB: Proof of registration (or application) required by closing date; full registration must be submitted by contract award if not available at closing. Failure to comply = disqualification. (3) Legislation: Comply with PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, CIDB Regulations, National Treasury Instructions, and other applicable laws. (4) SHEQ: Provide proof of safety, health, environmental, and quality systems by closing date. (5) Proof of Authority: If submitting as an agent, provide authenticated authority documentation. (6) SDL&I Undertaking: Must be completed and submitted by contract award. (7) Contract Skills Development Goals (CSDG): Applies to contracts ≥12 months or ≥R5M (professional services) or CIDB grade 7+ (construction). (8) Contract Participation Goals (CPG): Applies to construction works contracts meeting duration/subcontracting thresholds. Misrepresentation or falsification of documents = disqualification and potential legal action.
Health & Safety
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdftenderers that Eskom has identified. A sole source and a single source are regarded as a
tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain
Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be
published or issued in the same way as the Invitation to Tender was and will form part of the
Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the
to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.
Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued
relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local
(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;
CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other
applicable legislation or regulatory instruments indicated in the Invitation to Tender.
Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,
Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the
requirements tender.
CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers
are required to be registered with the Construction Industry Development Board at the
closing date and time for submission of tenders or to be capable of being so registered
within twenty-one (21) working days from the closing date and time for submission of
tenders.
Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date
and time for tender submission. Should this not be received as stipulated in the Invitation to
Tender; the tender will be disqualified. However, in the event that, at the closing date and
time for tender submission, only proof of application for registration on CIDB is available,
then this must be submitted by the closing date and time for tender submission, while the
actual proof of CIDB registration (printout from CIDB database) must be submitted by
contract award
Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of
Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB
(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,
Government Gazette No. April 2023)
that has a duration of 12 months or more, and to:
a contract of R5 million or more, in the case of a professional service or service contract
or an order issued in terms of such a contract; or
a CIDB grading designation of grade 7 or higher, in case of an engineering and
construction works, or design and build contract or an order issued in terms of such a
contract.
Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation
Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB
(CPG) standard for indirect targeting for enterprise development through Construction works
contracts (published in Government Gazette No. February 2013).
enterprises as established in the aforesaid standard applies to:
construction works contracts in the General Building (GB) and to Civil Engineering (CE)
classes of construction works;
construction works contracts of an estimated minimum project duration of 6 months; and
construction works contracts in which at least 25% of the main contract could reasonably
be expected to be subcontracted out in one or more of the following CIDB classes of
construction works:
Civil Engineering (CE)
Electrical Engineering Work (EB)
) General Building Works (GB)
) Mechanical Engineering (ME)
2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or
falsified any information, certificate, affidavit or document. Eskom will report any fraud
in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as
defined in the B-BBEE Act , as amended, to the B-BBEE Commission. The
tenderer will be suspended from business with any State-Owned Company for up to 10
years and may even be sentenced to jail.
2.32 Tenderers are also required to complete fully and submit the SDL&I Undertaking
(annexure to the Invitation to Tender) by no later than contract award. If the SDL&I
Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for
clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same
manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility
to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated
responses to clarifications.
Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or
add to the Invitation to Tender documents by way of Addenda published in the same
platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to
check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.
electronically. The Eskom Representative will publish the names of all tenderers received
on the Eskom Tender Bulletin and NT e-Tender Portal.
Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated
in the Tender Data.
Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and
comparison of tenders and recommendations for the award of a contract to tenderers or to
any other person not officially concerned with the tender process until after the tender
award.
Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the
rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid
rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in
connection with the Invitation to Tender.
Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be
tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter
were not to be clarified. A document that the Invitation to Tender identifies as a mandatory
tender returnable that is required to be submitted at the closing date and time for tender
submission will not be requested, but Eskom may seek clarity on it.
may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,
this will be indicated in the respective Invitation to Tender and the reverse e-auction
supporting documents will be issued in the Invitation to Tender. Tenderers will be required
to submit a complete tender that does not contain Prices. If a tenderer has included prices
in its tender, the prices will not be considered.
Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period
tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only
once approval has been granted by the Eskom Adjudication Authority. For open tenders,
this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal
Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to
documents take account of:
Addenda issued during the tender period;
inclusion of returnables stipulated in the Invitation to Tender;
inclusion of changes agreed in contract negotiations; and
Other revisions or documents agreed to between Eskom and the successful
tenderer during negotiations,
Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one
Contractual Terms
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfincluding the Eskom Representative shall not be liable for any losses, claims or damages of
whatsoever nature or howsoever arising that may be sustained by a tenderer or any other
person as a result of its participation in the tender or from any amendment, termination or
suspension of the process set out in the Invitation to Tender or from its exclusion from
participating in the tender process at any point.
Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected
negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.
240-62044728 Rev 12 Eskom Standard Identifier
Conditions of Tender Effective Date 01 February 2025
Review Date January 2030
Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the
regarding accuracy tender documents is correct and complete, Eskom does not, however, make any
of tender representations or warranties, express or implied, as to the accuracy or completeness of
documents such information and Eskom expressly disclaims any, and all liability for such
representations, warranties or statements.
Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:
Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after
the closing date and time for tender submission. Extend the validity period for a specified
additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend
the validity of its tender will not be required or permitted to modify its tender. A tenderer that
does not agree to extend the validity of its tender will be excluded from further
consideration. Tenderers will be requested to extend the validity of their tenders until a
contract(s) have been concluded with one or more tenderers. A request that a tenderer
extend the validity of its tender is not a representation that the tender is an acceptable
tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the
validity of tenders expires before contracts have been concluded, the procurement process
is deemed to have concluded without an award.
Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy
copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender
documents in response to this Invitation to Tender.
Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,
specifications and the latest revision of standardised specifications and/or other documents that have been
other publications incorporated by reference into the Invitation to Tender documents by reference.
Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being
clarification compulsory in order to familiarise themselves with the proposed work, services, supply,
meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as
compulsory will result in disqualification from participation.
Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask
correction of errors as required above.
Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.
B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level
(certificate/CSD number/CSD report) must be provided at the closing date and time for
tender submission; or the tender will be disqualified. If sub-contracting to designated groups
pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA
Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE
status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be
provided at the closing date and time for tender submission. Should the
information/documents provided indicate that the level is in dispute (fraudulent/ expired)
then the tender will be disqualified.
However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is
provided at Tender closing date and time for tender submission, or the
information/documents provided are fraudulent or have expired; then the tenderer will not
be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)
but will score zero under PPPFA point allocation.
Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a
Section
Source: Eskom - Standard Conditions of Tender - 30 January 2025 (1).pdfare submitted and accessible for downloading/evaluation without any challenges as well as
It must be noted that Eskom will not measure a criterion twice in the different evaluation
Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and
further evaluation.
(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s
Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors
the evaluation Price.
but will score zero under PPPFA point allocation.
Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a
Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting
will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.
Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals
Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in
must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any
element of the B-BBEE scorecard may not be used as Objective Criteria.
Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and
Preference point systems, and which is intended to achieve competitive pricing. Eskom
(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;
CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other
Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the
Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the
However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is
Description
Source: 240-109253698 CQP Template 2021.docxContract Quality Plan template assist the supplier to identify and plan for meeting client's/ contract expectations/requirements for quality management
Submission Guidelines
Source: 240-109253698 CQP Template 2021.docxReturnable Documents: Required as part of the bid submission. Ensure all specified documents are included to avoid disqualification.
Technical Specifications
Source: 240-109253698 CQP Template 2021.docxScope: Supply and services for Kriel Power Station boilers apertures and bottom ash hoppers refractory on an as-and-when required basis for five years. Quality Management: Contract Quality Plan (CQP) template must be used to identify and plan for meeting client/contract quality expectations and requirements.
Description
Source: Invitation to Tender (ITT) Refractory.pdfAnnexure Attached (Y /
N / n/a)
1.1.1 *Authorisation Form Annexure A Y
1.1.2 *Acknowledgement form Annexure B Y
1.1.3 *Tenderer’s particulars Annexure C Y
1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y
download and read the Supplier Integrity Pact. It is
accessible on the Eskom Tender Bulletin via Eskom
Supplier Integrity Pact (eskom.co.za) link)
1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y
1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y
1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y
and Local Content (only applicable if designated
materials are included and then Tenderers will be
required to complete and submit Annexures G1 to
G4 as evidence of compliance with this
requirement).
Annexure C Local Content Declaration- Summary
Schedule Annexure G2 Y
Annexure D Imported Content Declaration – Supporting
Schedule to Annexure C Annexure G3 Y
Annexure E Local Content Declaration- Supporting
Schedule to Annexure C Annexure G4 Y
1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y
tenderers and submitted with the tender at tender
submission deadline
1.1.9 *
Important Dates
Source: Invitation to Tender (ITT) Refractory.pdfClosing date: 02 June 2026 at 10h00. Non-compulsory clarification meeting: 09 June 2026 at 10h00 via MS Teams. Tender effective date: 30 October 2025. Review date: October 2030.
Contact Information
Source: Invitation to Tender (ITT) Refractory.pdfClarification meeting via MS Teams. Contact: [email protected], Phone: 017 615 2087. Fraud/corruption reporting: 0800 11 2722 or [email protected].
Submission Guidelines
Source: Invitation to Tender (ITT) Refractory.pdfSubmit all returnable documents as listed in the tender. Required forms include: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA Requirements for Local Goods/Services (Annexure E), CPA(IG) for Foreign Goods/Services (Annexure F, if applicable), SBD 6.2 Declaration Certificate for Local Production and Local Content (Annexures G1-G4, if applicable), SBD 1 Invitation to Bid (Annexure H), SBD 6.1 Preference Points Claim Form, and Tax Evaluation Questionnaire. Submissions must be uploaded electronically. Maximum upload size per document: 500 MB; total submission restricted to 4 GB. Pricing list must be submitted in PDF and Excel format. Failure to submit required documents may result in disqualification.
Evaluation Criteria
Source: Invitation to Tender (ITT) Refractory.pdfEvaluation is split into functionality (100% weight, 70% minimum threshold) and price (90/10 or 80/20 PPPFA system). Functionality criteria: Method Statement (20%: mixing, water quality, curing, heat-up, refractory supports, temperature/pressure), Quality Control Plan (10%: QM58 compliance, holding points, critical steps, signature matrix), Proof of Experience (20%: site supervisor, project manager, operators), Installation/Inspection Records + MSDS (20%: 12 material properties), Project Schedule (10%: phases, roles, timeline, man-hours, manpower curve), Specification Sheets (20%: 3 materials with POs, product info, chemical composition). Price scored out of 80/90 points. B-BBEE preference points (10/20 max) added to price score. Tenderers not meeting functionality threshold (70%) are disqualified. Specific goals (SDL&I) scored out of 10/20 points but do not disqualify if unmet. Ranking based on total points (price + B-BBEE + specific goals).
Technical Specifications
Source: Invitation to Tender (ITT) Refractory.pdfScope: Supply and services for refractory materials for Kriel Power Station boilers (apertures and bottom ash hoppers) on an as-and-when-required basis for 5 years. Mandatory: Signed declaration letter (company letterhead) confirming refractory material supply with required quality control measures. Technical criteria: Method Statement (emphasis on refractory installation, mixing, water quality, curing, heat-up, supports, temperature/pressure), Quality Control Plan (QM58 template, holding points, critical steps, signature matrix for outage coordinator, Eskom QC, contractor’s supervisor), Proof of Experience (site supervisor ≥1 year, project manager ≥1 year, ≥8 operators with signed employment proof), Installation/Inspection Records (lead contractor only, no subcontractor info), MSDS for refractory material (12 properties: temperature, application, thermal conductivity, abrasive area, brick/castable/throwable, water mixture, cold crush strength, SiC%, Al2O3%, Fe2O3%, fibre mix). Project Schedule: Must include work breakdown, roles/resources, timeline, man-hours/days, manpower curve (historically used or newly compiled). Specification Sheets: 3 different refractory materials with verifiable POs, product info, and chemical compositions. Lead contractor must be clearly indicated in JVs. Environmental: Policy/SHEQ Policy, Aspects/Impacts Register, Management Plan, Appointed Representatives, Method Statement. Safety: Health and Safety Plan, SHE Risk Assessment, Letter of Good Standing, SHE Policy (CEO-signed), SHE Competencies. Quality: QMS evidence, CQP, ITP/QCP, Form A. Oven certificate or lease agreement with specifications and heat treatment capability required.
Methodology
Source: Invitation to Tender (ITT) Refractory.pdfo Mixing (3%)
o Water quality - dos and don’ts (3%)
o Curing philosophy (2%)
o Mixing time (1%) 20%
Quality Control Plan:
per the QM58 and provided template (5%) (5pts)
outage coordinator, Eskom QC, Contractor’s supervisor as per the QM58 as
minimum, (2%) (2pts)
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 78
File name: Invitation to Tender (ITT) Refractory
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Invitation to Tender/ Request Identifier
for Proposal Effective Date 30 October 2025
Review Date October 2030
Proof of experience only (No CV’s) for the personnel on this project:
signed – Signed by both parties, Service records or appointment letters)
(5%)
3 - Project manager with 1 year(s) minimum years of experience – signed proof
of employment (5% score) 20%
o Two or less than two operators (0%) (0pts)
o Three to four operators (4%) (2pts)
o Five to seven operators (10%) (5pts)
o Eight and more operators (15%) (5pts)
4.1. Installation and Inspection records from the lead contractor-No subcontractor information
will be accepted (historically used and relevant to scope of work). 20%
4.2. Submit the MSDS for the Refractory material used on the hot furnace burner mouths, with
a. Temperature: Minimum
b. Application: Furnace apertures (e.g. – burner mouths)
c. Thermal conductive: Yes
d. Thermal conductivity: minimum – w/m. K
e. Abrasive area: Yes
f. Brick/castable/throwable: Throwable
g. Maximum Water Mixture: percentage
h. Cold crush strength ----°C. Minimum ---- MPa
i. Minimum SiC%: ----
j. Alumina min AI203%: ---
k. Iron Oxide Fe203% min: ---
l. Optimised fibre mix% ------ of mixture
nothing submitted (0%) (0pts)
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 78
File name: Invitation to Tender (ITT) Refractory
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Invitation to Tender/ Request Identifier
for Proposal Effective Date 30 October 2025
Review Date October 2030
5 Submit an approved (signed off) Project Schedule which is written on a professional planning tool like
MS Project/Primavera/Excel/other, this must show how the service provider will maximize production by
assigning specific workers to tasks, tracking labour hours, and avoiding overstaffing or idle time. The
schedule must be from the lead contractor-No subcontractor information will be accepted. NB: It must be
a historically used schedule on the same scope as the one in this tender or newly compiled schedule
from the given scope in this tender.
Specification Sheets – Submit three (3) off different refractory material specification sheets with
associated verifiable purchase orders of the Refractory Material which has been historically supplied
by the service provider or the principal contractor in case of a JV. The product information and
chemical compositions of these three (3) materials must be submitted as well.
Note:
of intent to make a JV.
If there is no mention of which partner will be the lead, criterion 5 and 3 will be failed by the JV.
submitted (20%) (5pts) 6
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 78
File name: Invitation to Tender (ITT) Refractory
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Invitation to Tender/ Request Identifier
for Proposal Effective Date 30 October 2025
Review Date October 2030
SDL&I Requirements
Section 1: Specific Goals
A maximum of 10/20 points may be awarded to a tenderer for the specific goal specified for the
tender. The points scored for the specific goal must be added to the points scored for price and the
total must be rounded off to the nearest two decimal places. Subject to section 2(1)(f) of the
Preferential Procurement Policy Framework Act, the contract must be awarded to the tenderer
scoring the highest points.
Number of points Number of points B-BBEE Status Level of
Contributor (90/10 system) (80/20 system)
1 10 20
2 9 18
3 6 14
4 5 12
5 4 8
6 3 6
7 2 4
8 1 2
Non-compliant contributor 0 0
NB: The following documents are required to claim preference points,
affidavit
breakdown
consolidated B-BBEE status level verification certificate.
Tenderer failing to provide documentation for the allocation of preference points will not be disqualified,
but’
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 78
File name: Invitation to Tender (ITT) Refractory
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Invitation to Tender/ Request Identifier
for Proposal Effective Date 30 October 2025
Review Date October 2030
The inclusion of objective criteria is not mandatory but a condition for contract award. If the tenderer does not
meet objective criteria; it may lead to the second-ranked tenderer being recommended for
award.
2.1 Designated Sectors
When applicable the following stipulated minimum threshold for Local Production and Content must be
achieved in full by the tenderer
Yes NO
a) Is this Commodity or part of it a Designated ☑ ☐
Sector?
Please indicate below Designated Components
Commodity Components Local Content Threshold
Cement Cement 100%
NOTE: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are
tender returnable if applicable.
Section 3: SDL&I Objectives in line with Reconstruction and Development Programme (RDP)
Goals
Tenderers who complete and submit the objectives as required, but who do not meet Eskom’s
targets, will not be disqualified. SDL&I objectives do not form part of scoring but commitments will
form part of contractual obligations
Transformation remains an area of focus, where Eskom continuously strives to align itself with
national transformation imperatives to unlock growth, drive industrialization, create employment and
contribute to skills development.
Eskom encourages its suppliers to constantly strive to improve their B-BBEE rating. Whereas
Tenderer/s will be allocated points in terms of a preference point system based on specific goals,
Eskom also requests that tenderer/s submits their B-BBEE improvement or retention plan within 30
days of signing the contract.
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 78
File name: Invitation to Tender (ITT) Refractory
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Invitation to Tender/ Request Identifier
for Proposal Effective Date 30 October 2025
Review Date October 2030
Tenderer/s are therefore requested to indicate the extent to which they will maintain (only if the
respondent is a Level 1) or may improve/maintain their B-BBEE status over the contract period if
their B-BBEE status is level 2 or 3. Tenderer/s with a B-BBEE status level 4 at the time of contract
award, shall migrate and achieve as a non-negotiable a milestone of B-BBEE Level 3 by the end of
the first year of the contract and thereafter improve their B-BBEE status level or migrate by one level
higher.
Tenderer/s with a B-BBEE recognition status of Level 5 to Level 8 or non-compliant at the time of
contract award, shall migrate and achieve as a non-negotiable a milestone of Level 4 by the end of
the first year of the contract and thereafter improve at least one B-BBEE Level higher of each year
from the second year of the contract.
Tenderer/s are requested to submit their B-BBEE Improvement Plan as an essential document within
30 days of signing the contract.
NB: A valid B-BBEE certificate or Sworn Affidavit is a condition for contract award, if your company’s
annual Total Revenue is R10 Million or less you qualify as an Exempted Micro Enterprise therefore
you can submit Sworn Affidavit. If your annual Total Revenue is R50 Million or less, you qualify as
Qualifying Small Enterprise and must comply with all of the elements of QSE score card relevant to
your sector unless an entity is at least 51% Black owned you are required to obtain a Sworn affidavit.
If your Annual Total Revenue is above R50m you need to submit a Valid B-BBEE certificate
“Local Procurement Content” refers to value added in South Africa by South African resources.
Where a single contract involves a combination of local and imported goods and/or services, the
tender response must be separated into its components as per the Price Schedule included with
the tender documents. Local procurement content is total spending minus the imported
component.
Tenderers are required to submit their proposals in the table below.
Local Procurement Eskom target Tenderer Proposal
Content
100%
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 78
File name: Invitation to Tender (ITT) Refractory
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Invitation to Tender/ Request Identifier
for Proposal Effective Date 30 October 2025
Review Date October 2030
Previous tenders proven that there are small and medium companies that are capable and
competent. The main contractor will select from designated groups that are not part of their
subsidiaries or having shares in that company, preferable they should be selected from local to
site and shall be as follows:
Procurement from Designated Eskom Target Tenderer Proposal
Group
Black Owned 20%
be created and retained in South Africa as a direct result of being awarded a contract.
Type of Jobs to be created Number of Jobs to be created
Type of Jobs to be retained Number of Jobs to be retained
Tenderers are required to submit proposals in a table below for developing the skills of unemployed
candidates in the country. Skills development is intended to address Eskom’s core, scarce and critical
skills and the scarce and critical skills. These skills are also included in a 2020 list of occupations in
high demand as stipulated in the Government Gazette 43937. Candidates shall be from all provinces
in the country, and their composition shall be representative of the population demographics of South
Africa
Skill type / Occupation Eskom Entry Level Output Tenderers
target Proposal
Artisan Mechanical 3 N3 / Grade Trade Test
12 or
Equivalent
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 78
File name: Invitation to Tender (ITT) Refractory
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Invitation to Tender/ Request Identifier
for Proposal Effective Date 30 October 2025
Review Date October 2030
The process of developing these skills shall involve the participation by tenderers directly and
through their supply network. In certain cases, the SETA’s accredited training providers can be
approached to participate in developing critical and scarce skills.
Note: That these targets for skills development candidates categorically exclude Eskom
employees and registered learners. The tenderers are required to take full responsibility
for the total cost of developing the requisite skills, and Eskom shall not make any
financial contribution towards the fulfilment of this obligation. Tenderers also are advised
to approach their relevant SETAs to access grants, subsidies, and incentives as well as
South African Revenue Services for tax rebates that are earmarked for skills
development initiatives
Section 3: SDL&I Penalty and Performance Security
Eskom will apply a penalty of 1.5% of the Contract Value for failure to meet SDL&I obligations.
For the duration of the contract, Eskom will retain 1.5%of every invoice (excluding VAT) as security
for the fulfilment of all SDL&I Obligations. The retained amounts shall only be released to the
Contractor upon fulfilment of all SDL&I obligations by the contractor.
Section 4: Reporting and Monitoring
The suppliers shall on a quarterly basis submit a report to Eskom in accordance with Data
Collection Template on their compliance with the SDL&I obligations described above.
Eskom shall review the SDL&I reports submitted by the suppliers within 30 (thirty) days of receipt
of the reports and notify the suppliers in writing if their SDL&I obligations have not been met.
Upon notification by Eskom that the suppliers have not met their SDL&I obligations, the suppliers
shall be required to implement corrective measures to meet those SDL&I obligations before the
commencement of the following report, failing which Retention clauses shall be invoked.
Every contract shall be accompanied by the SDL&I Implementation Schedule, which must be
completed by the suppliers and returned to SDL&I representative for acceptance 28 days after
contract award. This will be used as a reference document for monitoring, measuring and
reporting on the supplier’s progress in delivering on their stated SDL&I commitments
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 78
File name: Invitation to Tender (ITT) Refractory
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
Document 240-114238630 Rev 27
Invitation to Tender/ Request Identifier
for Proposal Effective Date 30 October 2025
Review Date October 2030
Section 5: Market Research
The following information demonstrates market analysis and assisted in arriving at the targets above.
Current Suppliers Providing the Services Potential Suppliers:
Section 6: General Information on Validity of Sworn Affidavits
The following must be considered when it comes to validity of Affidavits;
Tenderers submitting B-BBEE Sworn Affidavits must ensure that the affidavits meet the following key pointers to
ensure their validity:
authorised to depose of an affidavit. (Mark the applicable option).
business address.
as per Statement 004, the percentage of black beneficiaries must be reflected. (No blank spaces to be left).
management account. (Mark the applicable option).
(Financial year end to be stipulated by day/month/year).
supplier status.
the presence of the Commissioner of Oath. Furthermore the Commissioner must also sign and stamp)
commission a sworn affidavit in which they have an interest.
Controlled Disclosure
Anonymously report fraud, corruption at 0800 11 2722/ [email protected]
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced in any manner or form by third parties without the written consent of Eskom
Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
of 78
File name: Invitation to Tender (ITT) Refractory
Template ID: 240-43921804 (Rev 7) Header and Footer portrait template
for Proposal Effective Date 07 April 2026
Review Date April 2031
Reference Returnable From Suppliers at at **
closing (Non- required Award. required required closing. Tender (disqualifiable)* Contract disqualifiable)
to Returnable Tender Returnable Returnable prior
specifications and heat treatment capability plus
charts of the oven OR Lease agreement of the oven
(with its certificates attached) meeting the required
specifications.
Functionality/Technical Method Statement √
Functionality Criteria Total Weight (100%)
score at least the minimum
threshold (70%) per functional
area to proceed to the next
phase
Method Statement:
o Mixing (3%)
o Water quality - dos and don’ts (3%)
o Curing philosophy (2%)
o Mixing time (1%) 20%
through their supply network. In certain cases, the SETA’s accredited training providers can be
approached to participate in developing critical and scarce skills.
Note: That these targets for skills development candidates categorically exclude Eskom
employees and registered learners. The tenderers are required to take full responsibility
for the total cost of developing the requisite skills, and Eskom shall not make any
financial contribution towards the fulfilment of this obligation. Tenderers also are advised
to approach their relevant SETAs to access grants, subsidies, and incentives as well as
Quality Management
Source: Invitation to Tender (ITT) Refractory.pdfthe Service Provider will always supply the Refractory Material with
required quality control measures attached to this declaration
letter as required in the scope.
Method Statement 20%
Quality Control Plan 10%
Proof of experience 20%
Refractory MSDS, Installation 20% and
Mandatory
requirements head) stating that the Service Provider will always
supply the Refractory Material with required
quality control measures attached to this
declaration letter as required in the scope.
head) stating that the Service Provider will always Returnable Criterion 4 the material is always supplied
supply the Refractory Material with required
quality control measures attached to this
declaration letter as required in the scope.
per the QM58 and provided template (5%) (5pts)
outage coordinator, Eskom QC, Contractor’s supervisor as per the QM58 as
minimum, (2%) (2pts)
for Proposal Effective Date 30 October 2025
Review Date October 2030
Proof of experience only (No CV’s) for the personnel on this project:
signed – Signed by both parties, Service records or appointment letters)
(5%)
3 - Project manager with 1 year(s) minimum years of experience – signed proof
of employment (5% score) 20%
o Two or less than two operators (0%) (0pts)
o Three to four operators (4%) (2pts)
o Five to seven operators (10%) (5pts)
o Eight and more operators (15%) (5pts)
4.1. Installation and Inspection records from the lead contractor-No subcontractor information
will be accepted (historically used and relevant to scope of work). 20%
4.2. Submit the MSDS for the Refractory material used on the hot furnace burner mouths, with
a. Temperature: Minimum
b. Application: Furnace apertures (e.g. – burner mouths)
c. Thermal conductive: Yes
d. Thermal conductivity: minimum – w/m. K
e. Abrasive area: Yes
f. Brick/castable/throwable: Throwable
g. Maximum Water Mixture: percentage
h. Cold crush strength ----°C. Minimum ---- MPa
i. Minimum SiC%: ----
j. Alumina min AI203%: ---
k. Iron Oxide Fe203% min: ---
l. Optimised fibre mix% ------ of mixture
nothing submitted (0%) (0pts)
Pricing Schedule
Source: Invitation to Tender (ITT) Refractory.pdffor Proposal Effective Date 07 April 2026
Review Date April 2031
Number Description Annexure Attached (Y /
N / n/a)
1.1.20 Pricing List excel format. The upload size per Y
document is 500 megabytes and total submission is
restricted to 4 gigabytes.
1.2 Tender Data
2.33 Cataloguing The successful tenderer may be required to provide the cataloguing
information per item after contract award and will need to ensure that
all materials delivered to Eskom are labelled in line with Eskom’s
labelling specifications as may be stipulated by Eskom. Where
cataloguing is a requirement, the Pricing Schedule must also include
a line item for cataloguing, which tenderers are required to quote for.
Goal, it will not be disqualified. However, it will be awarded 0 points
for that Specific Goal.
3.19 Ranking of tenders Tenderers will be ranked by applying the preferential point scoring for
the 90/10 or 80/20 system. Eskom will add the score from Pricing and
Contract data √
Pricelist √
The price list needs to be submitted in PDF (The
upload size per document is 500 megabytes and total
submission is restricted to 4 gigabytes)
Pricing schedule Completed pricing schedule (if not already submitted N/A
in the NEC or other Contract).
tender response must be separated into its components as per the Price Schedule included with
the tender documents. Local procurement content is total spending minus the imported
component.
Financial Requirements
Source: Invitation to Tender (ITT) Refractory.pdfPayment terms: Contracts ≤R50M (incl. VAT): payment within 30 days of undisputed invoice. Contracts >R50M (incl. VAT): payment within 60 days of undisputed invoice. Pricing list must be submitted in PDF and Excel. Local procurement content must be separated in price schedule (total spending minus imported component). Cataloguing may be required post-award; include line item for cataloguing in pricing schedule if applicable. Performance bond/demand guarantee: Select minimum 2 Eskom-approved financial institutions. SDL&I: 1.5% of contract value penalty for non-compliance; 1.5% of every invoice retained as security until SDL&I obligations are fulfilled.
Compliance Requirements
Source: Invitation to Tender (ITT) Refractory.pdfMandatory documents: Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (for EMEs ≤R10M or QSEs ≤R50M with ≥51% Black ownership). Proof of ownership/shareholding (CIPC), certified ID copies of shareholders, proof of disability (if applicable). For JVs/trusts: consolidated B-BBEE certificate. CIDB: SBD 4 (Declaration of Interest), SBD 9 (Certificate of Independent Bid Determination), Annexure G (Compulsory Enterprise Questionnaire). Contract Participation Goals (CPG) if applicable. Safety: Health and Safety Plan, Baseline SHE Risk Assessment, Valid Letter of Good Standing, SHE Policy (CEO-signed), SHE Competencies. Quality: QMS evidence, CQP, ITP/QCP, Form A. Financials: Latest approved annual financial statements (no drafts) including director’s report, auditor’s report, financial position, comprehensive income, equity changes, cash flows, notes, public interest score (if applicable), ITA34C (current & previous years for non-audited SA entities). For JVs/SPVs: each partner must submit financials. Local Content: SBD 6.2 Declaration Form and Annexure C (Local Content Declaration) if designated sectors apply (e.g., cement: 100% local content). Tax: Tax Evaluation Questionnaire required. Sanctions: Tenderer must not be on any sanctions list; nationality of subcontractors/suppliers must comply with SA laws.
Health & Safety
Source: Invitation to Tender (ITT) Refractory.pdfReport]
the contract the CSDG established in the CIDB
Infrastructure contracts published in GN 1779,
Government Gazette No. April 2023].
1.1.17 Contract Participation Goals (CPG) [To be N/A
(if applicable) downloaded from
CIDB
(Annexure A-
lead contractor
Approved Project Schedule 10%
Specification Sheets 20%
Total 100%
applicable:
Safety
Quality
Qms √
Evidence of QMS in operation
Cqp
Itp/qcp
Form A
Submitted and all five components shown (10%) (5pts)
Submitted and only four components shown (8%) (4pts)
Submitted and only three or less components shown (4%) (2pts)
No information submitted (0%) (0pts)
Specification Sheets – Submit three (3) off different refractory material specification sheets with
associated verifiable purchase orders of the Refractory Material which has been historically supplied
by the service provider or the principal contractor in case of a JV. The product information and
chemical compositions of these three (3) materials must be submitted as well.
Note:
of intent to make a JV.
If there is no mention of which partner will be the lead, criterion 5 and 3 will be failed by the JV.
submitted (20%) (5pts) 6
ensure their validity:
authorised to depose of an affidavit. (Mark the applicable option).
business address.
as per Statement 004, the percentage of black beneficiaries must be reflected. (No blank spaces to be left).
management account. (Mark the applicable option).
(Financial year end to be stipulated by day/month/year).
supplier status.
the presence of the Commissioner of Oath. Furthermore the Commissioner must also sign and stamp)
commission a sworn affidavit in which they have an interest.
Environmental
Source: Invitation to Tender (ITT) Refractory.pdfdocuments as
required per scope
of works
Environmental
Due
Contractual Terms
Source: Invitation to Tender (ITT) Refractory.pdfsanctions list. A tenderer shall be found to have the nationality
of a country if the tenderer is a national or is constituted,
incorporated, or registered and operates in conformity with the
provisions of the laws of that country. This criterion shall also
apply to the determination of the nationality of proposed
subcontractors or suppliers for any part of the Contract including
related services.
performance bond or a demand guarantee is a requirement, the
tenderer must select a minimum of two (2) financial institutions that it
is likely to approach from the list provided of Eskom-approved
financial institutions.
3.4 Tender Opening For E-tendering. There will be no public opening of tenders. Tenders
will be downloaded electronically.
3.5 Tender Prices Prices will not be read out.
3.9 Basic Compliance Basic compliance with this Invitation to Tender requires a tenderer to
meet all the following requirements:
submitting tenders and concluding contracts with Eskom:
For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
Suppliers within 30 days of receipt of undisputed invoices.
For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying
suppliers within 60 days of receipt of undisputed invoices.
CIDB Annexure G Compulsory Enterprise Questionnaire √
CIDB SBD 4 - Declaration of interest √
CIDB SBD 9 - Certificate independent bid determination √
NEC or other NEC, completed √
Section
Source: Invitation to Tender (ITT) Refractory.pdf1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y
PPPFA 2022 regulations
1.1.11 Tax Evaluation questionnaire to determine whether a [Procurement Y
3.13 Functionality requirements Functionality requirements are applicable
required quality control measures attached to this declaration
The technical evaluations will form part of the functional criteria.
technical evaluation criteria for functionality which will be evaluated on
a total weight of 100% and a minimum threshold of 70%
Refer to the table below Technical Functionality evaluation
Quality Control Plan 10%
Tenderers who do not meet the threshold for functionality scoring will
3.15 Evaluation of Price Prices will be evaluated as follows
10] points in accordance
with the PPPFA.
A maximum of 10/20 points may be awarded to a tenderer for the
The points scored for the specific goal must be added to the points
scored for price and the total must be rounded off to the nearest two
awarded to the tenderer scoring the highest points
B-BBEE Status Level Number of points Number of points
of Contributor (90/10 system) (80/20 system)
NB: The following documents are required to claim preference
preference points will not be disqualified.
If a tenderer fails to submit evidence of its points claim for a Specific
Description
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Scope.pdfThe purpose of this scope is to briefly outline refractory requirements within the boiler plant in relation to its
application, specification and locations on which the refractory will be needed. It is also essential to note that, this
scope is only applicable to Kriel Power Station Boilers.
2.1 Scope
The purpose of this document is to define the scope of work for refractory requirements Kriel Power Station boiler.
2.1.1 Works Information
The contractor is expected to always supply the items listed in table 1 below in correct specifications and quantities.
The primary instruction to the service provider includes but not limited to:
Repair, replace and re-instate the refractory on the tabulated boiler areas below with the required minimum
specifications ranging from High duty refractory at 1400 °C to Super duty refractory at 1600 °C.
Below are all the refractory specifications and areas on which they are suitable for application and how each
type of refractory is utilized:
SiC Tile – Front ring and back rile tiles.
SiC Castable
It is clear from the specification above that, refractory number 2 will be the most useful and applicable for Kriel Power
Station’s Boilers Furnace apertures. Refractory number 4 should be used in the colder areas such as the hoppers
and the inspection ports at 2 m level of all the boilers at Kriel power station.
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line
with the authorised version on the system.
Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002
Supply and Services - Scope Revision: 1
Page:
Table 1: Steel item list
Refractory
Line FIN Component Sub- Description
Component
R 1.1 000 Boiler Ash Hoppers Replace/repair refractory in all 6 x off Ash hoppers'
External internal walls. Outage to ensure that action is given
to respective contractor. (General CI)
R 1.2 000 Boiler Casing Access Replace/repair refractory on the casing access and
External & Inspection inspection doors. Outage to ensure that action is
Doors given to respective contractor. (General CI)
R 3 036 Evaporator Pyrometer Ports Re-instate all broken off and damaged refractory on
all pyrometer ports.
R 3 036 Evaporator Screw Wall Re-instate refractory on all inspection ports. Make
Inspection Ports sure the tubes are covered
R 3 036 Evaporator Screw Wall Re-instate refractory on all access doors. Make sure
Access Doors the tubes are covered
R 3 036 Evaporator Burner Mouths Re-instate all broken off and damaged refractory on
all Burner Mouths.
R 4 042 Evaporator Vertical Wall - Re-instate all broken off and damaged refractory on
Sootblower all Sootblower ports (Port 101-148)
ports
R 4 042 Evaporator Vertical Wall - Re-instate refractory on all access doors. Make sure
Access Doors the tubes are covered
2.1.2 Purpose
The purpose of this document is to define the scope of work/ for services to repair, install/reinstate and supply of the
refractory material to Kriel Power station – on an “As and When Required” basis.
2.1.3 Applicability
This document is applicable to Kriel Power Station.
2.2 Normative/informative references
Parties using this document shall apply the most recent edition of the documents listed in the following paragraphs.
2.2.1 Normative
[1] 240-168966153 Generation Tender Technical Evaluation Procedure
[2] QM 58: Supplier Contract Quality Requirements
[3] ISO 9001: Quality Management Systems.
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line
with the authorised version on the system.
Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002
Supply and Services - Scope Revision: 1
Page:
[4] ISO 14001: Environmental Standard
2.2.2 Informative
[5] 240-105658000: Supplier Quality Management Specification
[6] BS EN 10204:2004 Metallic Products: Types of Inspection Documents
[7] QM 58 Supplier Contract Quality Requirements Specification
[8] 240-28463367: SHE Organization
[9] 240-30008949: Safety, Health, and Environmental Specifications for Contractors
[10] 240-49230111: Hazard and Operability Analysis (HAZOP) Guideline (Rev 1)
[11] 32-421: Cardinal Rules
2.3 Definitions
N/a
2.3.1 Classification
Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or discretionary).
2.4 Abbreviations
Abbreviation Description
MM Millimetres
MTLC Metallic
MTL Metal
STRCTRL Structural
2.5 Roles and responsibilities
As per 240-168966153: Generation Tender Technical Evaluation Procedure
2.6 Process for monitoring
N/a
2.7 Related/supporting documents
N/a
This document has been seen and accepted by:
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line
with the authorised version on the system.
Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002
Supply and Services - Scope Revision: 1
Page:
Name Designation
Rofhiwa Nelwamondo Kriel Engineering Manager
Thapelo Masokoane Boiler Engineering Manager
John Mkhonto Senior System Engineer
Feyane Tivane Boiler System Engineer
Wonder Nkentshane Boiler System Engineer
Date Rev. Compiler Remarks
February 2024 1 Feyane Tivane New Document created
Wonder Nkentshane
The following people were involved in the development of this document:
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line
with the authorised version on the system.
Important Dates
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Scope.pdfClosing date: 02 April 2025. Additional dates mentioned: 24/04/2025, 29/04/2025 (clarify relevance with Eskom).
Evaluation Criteria
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Scope.pdfEvaluation will follow Eskom's Generation Tender Technical Evaluation Procedure (240-168966153). Key references: QM 58 (Supplier Contract Quality Requirements), ISO 9001 (Quality Management Systems), and 240-105658000 (Supplier Quality Management Specification). Ensure compliance with these standards for technical evaluation.
Technical Specifications
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Scope.pdfScope: Supply, repair, replace, and re-instate refractory materials for Kriel Power Station boilers on an as-and-when-required basis over 5 years. Key deliverables:
Health & Safety
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Scope.pdfDate: Date: Date: Date:
...........................02 April 2025 ...........................24/04/2025 ...........................02/04/2025 ....................................29/04/2025
Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002
Supply and Services - Scope Revision: 1
Page:
with the authorised version on the system.
Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002
Supply and Services - Scope Revision: 1
Page:
with the authorised version on the system.
Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002
Supply and Services - Scope Revision: 1
Page:
Table 1: Steel item list
R 1.1 000 Boiler Ash Hoppers Replace/repair refractory in all 6 x off Ash hoppers'
with the authorised version on the system.
Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002
Supply and Services - Scope Revision: 1
Page:
[4] ISO 14001: Environmental Standard
2.2.2 Informative
[5] 240-105658000: Supplier Quality Management Specification
[6] BS EN 10204:2004 Metallic Products: Types of Inspection Documents
[7] QM 58 Supplier Contract Quality Requirements Specification
[8] 240-28463367: SHE Organization
[9] 240-30008949: Safety, Health, and Environmental Specifications for Contractors
[10] 240-49230111: Hazard and Operability Analysis (HAZOP) Guideline (Rev 1)
[11] 32-421: Cardinal Rules
2.3 Definitions
N/a
2.3.1 Classification
Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or discretionary).
2.4 Abbreviations
with the authorised version on the system.
Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Unique Identifier: 559-287150002
Supply and Services - Scope Revision: 1
Page:
Description
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Strategy - Rev 2.pdfKriel Power Station is situated approximately 10 kilometers from the town of Kriel in Mpumalanga. Access
to the station is by road.
The purpose of this scope is to briefly outline the listed components’ requirements and specifications which
any potential service provider will be evaluated with. It is also essential to note that this scope is only
applicable to Kriel Power Station.
2.1 Scope
The scope of the document defines the technical evaluation criteria by which tenderers for the purchase
and supply of Auxiliary Plant Long Lead Spares as listed on tables below will be subjected to.
2.1.1 Purpose
The purpose of this tender technical evaluation strategy is to define the Mandatory Evaluation Criteria,
Qualitative Evaluation Criteria and TET member responsibilities for tender technical evaluation. The
technical evaluation strategy serves as basis for the tender technical evaluation process.
2.1.2 Applicability
This document shall apply to Kriel Power Station.
2.2 Normative/informative references
Parties using this document shall apply the most recent edition of the documents listed in the following
paragraphs.
2.2.1 Normative
[1] 240-168966153 Generation Tender Technical Evaluation Procedure
[2] Quality Standard ISO 9001:2008
2.2.2 Informative
[3] 240-105658000: Supplier Quality Management Specification
[4] BS EN 10204:2004 Metallic Products: Types of Inspection Documents
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line
with the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2
five years on an As-and-When required basis.
Page:
2.3 Classification
Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or
discretionary).
2.4 Definitions
Definition Description
Pipework Pipes and fittings are used for the conveyance of steam, water, gases, or
other fluids.
2.4.1 Classification
Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or
discretionary).
2.5 Abbreviations
Abbreviation Description
PS Power Station
TET Technical evaluation team
QMS Quality Management System
QCP Quality control plan
PO purchase orders
2.6 Roles and responsibilities
As per 240-168966153 Generation Tender Technical Evaluation Procedure
2.7 Process for monitoring
N/a
2.8 Related/supporting documents
N/a
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line
with the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2
five years on an As-and-When required basis.
Page:
3.1 Technical evaluation threshold and tubing material
The minimum weighted final score (threshold) required for a tender to be considered from a technical
perspective is 70% as per 240-168966153 Generation Tender Technical Evaluation Procedure.
3.2 Tet members
Table 1: TET Members
TET number TET Member Name Designation
TET 1 Feyane Tivane Engineer, Kriel Boiler Engineering
TET 2 Wonder Nkentshane Engineer, Kriel Boiler Engineering
TET 3 Landi Njapha End-User, Boiler Pressure Parts Coordinator
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in line
with the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
3.3 Tender returnables/technical specifications
3.3.1 ISO 3834-2 Certification
3.3.2 Quality management system
3.3.3 Valid proof of Workshop Ownership/Lease Agreement
3.3.4 Method statement
The tenderer shall submit a detailed methodology of how the tenderer will:
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in linewith the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
3.3.5 QCPs
QCPs must be submitted, with clear step-by-step tasks stipulated in the Quality Control Plan. Preferably three historically fully signed-off plans to be
submitted/comprehensive new template with all stakeholders to sign-off. Quality control plan (QCP). This must provide assurance in terms of the
inclusion of the services of:
Referenced document: 240-105658000: Supplier Quality Management Specification: referred sections/paragraphs: 3.4.11, 3.4.12; 3.4.4.be included as
minimum.
3.4 Mandatory Technical Evaluation Criteria
Table 2: Mandatory Technical Evaluation Criteria
Mandatory Technical Criteria Description Reference to Technical Motivation for use of Criteria
Specification / Tender Returnable
head) stating that the Service Provider will always Returnable Criterion 4 the material is always supplied
supply the Refractory Material with required
quality control measures attached to this
declaration letter as required in the scope.
2 Confirmation of the certificate showing all Oven certificate with Proof of capability to execute the scope.
specifications and heat treatment capability plus specifications highlighted & Refractory blocks whenever needed.
charts of the oven OR Lease agreement of the Heat treatment capability plus
oven (with its certificates attached) meeting the chart.
required specifications.
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in linewith the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2five years on an As-and-When required basis.
Page:
3.5 Qualitative Technical Evaluation Criteria scoring matrix
The qualitative criteria will be scored according to the scoring matrix set out in the Tender Engineering Evaluation Procedure
3.6 Technical evaluation threshold and tubing material
The minimum weighted final score (threshold) required for a tender to be considered from a technical perspective is 70% as per 240-168966153 Generation
Tender Technical Evaluation Procedure.
Table 1: Qualitative Technical Evaluation Criteria Scoring Matrix
Score % Definition
Compliant
5 100
Compliant with associated qualifications
4 80
Non-compliant
2 40
0 0 totally deficient or non-responsive
Note 1: The scoring table does not allow for scoring of 1 and 3.
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in linewith the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
3.7 Qualitative technical evaluation criteria
Table 4: Qualitative Technical Evaluation Criteria for Part 1
Tenders will be expected to
Functionality Criteria Total Weight (100%)
score at least the minimum
threshold (70%) per functional
area to proceed to the next
phase
Evaluation Criteria
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Strategy - Rev 2.pdfEvaluation Method: Technical evaluation followed by commercial evaluation. Minimum technical threshold: 70% weighted score required to proceed.
Scoring Matrix:
Qualitative Technical Criteria (100% total weight, 70% minimum per functional area):
Mandatory Criteria:
Unacceptable Risks: Material without MSDS or improperly marked material.
Technical Specifications
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Strategy - Rev 2.pdfScope: Supply and installation of refractory materials for Kriel Power Station boilers (apertures and bottom ash hoppers) on an as-and-when-required basis for 5 years. Location: Kriel Power Station, ~10km from Kriel, Mpumalanga (road access only).
Technical Requirements:
Deliverables:
Methodology
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Strategy - Rev 2.pdfo Mixing (3%)
o Water quality - dos and don’ts (3%)
o Curing philosophy (2%)
o Mixing time (1%) 20%
Quality Control Plan:
per the QM58 and provided template (5%) (5pts)
outage coordinator, Eskom QC, Contractor’s supervisor as per the QM58 as
minimum, (2%) (2pts)
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in linewith the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
Proof of experience only (No CV’s) for the personnel on this project:
signed – Signed by both parties, Service records or appointment letters)
(5%)
employment (5% score) 20%
o Two or less than two operators (0%) (0pts)
o Three to four operators (4%) (2pts)
o Five to seven operators (10%) (5pts)
o Eight and more operators (15%) (5pts)
4.1. Installation and Inspection records from the lead contractor-No subcontractor information will
be accepted (historically used and relevant to scope of work).
4.2. Submit the MSDS for the Refractory material used on the hot furnace burner mouths, with 20%
the following properties:
b. Application: Furnace apertures (e.g. – burner mouths)
c. Thermal conductive: Yes
d. Thermal conductivity: minimum – w/m. K
e. Abrasive area: Yes
f. Brick/castable/throwable: Throwable
g. Maximum Water Mixture: percentage
h. Cold crush strength ----°C. Minimum ----MPa
i. Minimum SiC%: ----
j. Alumina min AI203%: ---
k. Iron Oxide Fe203% min: ---
l. Optimised fibre mix%: ---- of mixture
nothing submitted (0%) (0pts)
5 Submit an approved (signed off) Project Schedule which is written on a professional planning
tool like MS Project/Primavera/Excel/other, this must show how the service provider will
maximize production by assigning specific workers to tasks, tracking labour hours, and avoiding
overstaffing or idle time. The schedule must be from the lead contractor-No subcontractor
information will be accepted. NB: It must be a historically used schedule on the same scope as
the one in this tender or newly compiled schedule from the given scope in this tender. 10%
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in linewith the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
Specification Sheets – Submit three (3) off different refractory material specification sheets
with associated verifiable purchase orders of the Refractory Material which has been
historically supplied by the service provider or the principal contractor in case of a JV. The
product information and chemical compositions of these three (3) materials must be
submitted as well.
Note:
Statement of intent to make a JV.
If there is no mention of which partner will be the lead, criterion 5 and 3 will be failed by the
Jv.
composition all submitted (20%) (5pts)
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in linewith the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
Table 5: TET Member Responsibilities for Part 1
Mandatory Criteria Number TET 1 TET 2 TET 3
Qualitative Criteria Number TET 1 TET 2 TET 3
4 foreseen acceptable / unacceptable qualifications
i. Risks
Table 5: Acceptable Technical Risks
Risk Description
Table 6: Unacceptable Technical Risks
Risk Description
Material without MSDS
Material not marked properly
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in linewith the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
ii. Exceptions / Conditions
Table 7: Acceptable Technical Exceptions / Conditions
Risk Description
Table 8: Unacceptable Technical Exceptions / Conditions
Risk Description
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in linewith the authorised version on the system.
Unique Identifier: 559-287009225
Tender Technical Evaluation Strategy: Purchase and Supply of Long Revision: 2
Lead Spares for Kriel Power Station Store – Pipes, Tubes, Sheets,
Page: Bars, Reducer, Adaptors and Plates.
This document has been seen and accepted by:
Name Designation
Landizwe Njapha End-User, Boiler Pressure Parts Coordinator
Wonder Nkentshane Engineer, Kriel Boiler Engineering
Feyane Tivane Engineer, Kriel Boiler Engineering
Thapelo Masokoane Boiler Engineering Manager
Rofhiwa Nelwamondo Kriel Engineering Manager
Date Rev. Compiler Remarks
June 2025 FJ Tivane New document compilation
1 W Nkentshane
January 2026 FJ Tivane To add Criteria 5 and the “/or” on criterion 4 as per
2 W Nkentshane the CFT review from the Squad check meeting.
Add criterion 5 – as suggested by the end-user
The following people were involved in the development of this document:
Controlled disclosure
When downloaded from the EDMS, this document is uncontrolled and the responsibility rests with the user to ensure it is in linewith
the authorised version on the system.
Functionality Criteria Total Weight (100%)
score at least the minimum
threshold (70%) per functional
area to proceed to the next
phase
Method Statement:
o Mixing (3%)
o Water quality - dos and don’ts (3%)
o Curing philosophy (2%)
o Mixing time (1%) 20%
Experience & Qualifications
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Strategy - Rev 2.pdf. Introduction ....................................................................................................................................................... 4
2.1 Scope .............................................................................................................................................................. 4
2.1.1 Purpose ...................................................................................................................................................... 4
2.1.2 Applicability ................................................................................................................................................ 4
2.2 Normative/informative references ................................................................................................... 4
2.2.1 Normative ................................................................................................................................................... 4
2.2.2 Informative ................................................................................................................................................. 4
2.3 Classification .............................................................................................................................................. 5
2.4 Definitions .................................................................................................................................................... 5
2.4.1 Classification .............................................................................................................................................. 5
2.5 Abbreviations .............................................................................................................................................. 5
2.6 Roles and responsibilities ..................................................................................................................... 5
2.7 Process for monitoring ......................................................................................................................... 5
2.8 Related/supporting documents .......................................................................................................... 5
3.1 Technical evaluation threshold and tubing material .............................................................. 6
3.2 Tet members ................................................................................................................................................. 6
3.3 Criteria .......................................................................................................................................................... 7
3.3.1 Mandatory Technical Evaluation Criteria .................................................................................................... 7
3.3.2 Qualitative Technical Evaluation Criteria for Part 1..................................................................................... 8
3.3.3 TET Member Responsibilities for Part 1 ................................................................................................... 11
3.4 Foreseen acceptable / unacceptable qualifications ............................................................... 11
3.4.1 Risks ........................................................................................................................................................ 11
3.4.2 Exceptions / Conditions ............................................................................................................................ 12
Authorisation .................................................................................................................................................. 13
Revisions ............................................................................................................................................................. 13
Development team .......................................................................................................................................... 13
Acknowledgements ....................................................................................................................................... 13
Quality Management
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Strategy - Rev 2.pdfparagraphs.
2.2.1 Normative
[1] 240-168966153 Generation Tender Technical Evaluation Procedure
[2] Quality Standard ISO 9001:2008
2.2.2 Informative
[3] 240-105658000: Supplier Quality Management Specification
[4] BS EN 10204:2004 Metallic Products: Types of Inspection Documents
with the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
3.3 Tender returnables/technical specifications
3.3.1 ISO 3834-2 Certification
3.3.2 Quality management system
3.3.3 Valid proof of Workshop Ownership/Lease Agreement
3.3.4 Method statement
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
3.3.5 QCPs
submitted/comprehensive new template with all stakeholders to sign-off. Quality control plan (QCP). This must provide assurance in terms of the
inclusion of the services of:
Referenced document: 240-105658000: Supplier Quality Management Specification: referred sections/paragraphs: 3.4.11, 3.4.12; 3.4.4.be included as
minimum.
3.4 Mandatory Technical Evaluation Criteria
Table 2: Mandatory Technical Evaluation Criteria
head) stating that the Service Provider will always Returnable Criterion 4 the material is always supplied
supply the Refractory Material with required
quality control measures attached to this
declaration letter as required in the scope.
per the QM58 and provided template (5%) (5pts)
outage coordinator, Eskom QC, Contractor’s supervisor as per the QM58 as
minimum, (2%) (2pts)
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
Proof of experience only (No CV’s) for the personnel on this project:
signed – Signed by both parties, Service records or appointment letters)
(5%)
employment (5% score) 20%
o Two or less than two operators (0%) (0pts)
o Three to four operators (4%) (2pts)
o Five to seven operators (10%) (5pts)
o Eight and more operators (15%) (5pts)
4.1. Installation and Inspection records from the lead contractor-No subcontractor information will
be accepted (historically used and relevant to scope of work).
4.2. Submit the MSDS for the Refractory material used on the hot furnace burner mouths, with 20%
the following properties:
b. Application: Furnace apertures (e.g. – burner mouths)
c. Thermal conductive: Yes
d. Thermal conductivity: minimum – w/m. K
e. Abrasive area: Yes
f. Brick/castable/throwable: Throwable
g. Maximum Water Mixture: percentage
h. Cold crush strength ----°C. Minimum ----MPa
i. Minimum SiC%: ----
j. Alumina min AI203%: ---
k. Iron Oxide Fe203% min: ---
l. Optimised fibre mix%: ---- of mixture
nothing submitted (0%) (0pts)
5 Submit an approved (signed off) Project Schedule which is written on a professional planning
tool like MS Project/Primavera/Excel/other, this must show how the service provider will
maximize production by assigning specific workers to tasks, tracking labour hours, and avoiding
overstaffing or idle time. The schedule must be from the lead contractor-No subcontractor
information will be accepted. NB: It must be a historically used schedule on the same scope as
the one in this tender or newly compiled schedule from the given scope in this tender. 10%
Compliance Requirements
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Strategy - Rev 2.pdfMandatory Compliance:
Documentation:
Personnel:
Joint Ventures (JVs):
Health & Safety
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Strategy - Rev 2.pdfwith the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2
five years on an As-and-When required basis.
Page:
with the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2
five years on an As-and-When required basis.
Page:
with the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2
five years on an As-and-When required basis.
Page:
Kriel Power Station is situated approximately 10 kilometers from the town of Kriel in Mpumalanga. Access
to the station is by road.
The purpose of this scope is to briefly outline the listed components’ requirements and specifications which
any potential service provider will be evaluated with. It is also essential to note that this scope is only
applicable to Kriel Power Station.
with the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2
five years on an As-and-When required basis.
Page:
2.3 Classification
Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or
discretionary).
2.4 Definitions
with the authorised version on the system.
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2
five years on an As-and-When required basis.
Page:
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2five years on an As-and-When required basis.
Page:
3.5 Qualitative Technical Evaluation Criteria scoring matrix
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
3.7 Qualitative technical evaluation criteria
Table 4: Qualitative Technical Evaluation Criteria for Part 1
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
Specification Sheets – Submit three (3) off different refractory material specification sheets
with associated verifiable purchase orders of the Refractory Material which has been
historically supplied by the service provider or the principal contractor in case of a JV. The
product information and chemical compositions of these three (3) materials must be
submitted as well.
Note:
If there is no mention of which partner will be the lead, criterion 5 and 3 will be failed by the
Jv.
composition all submitted (20%) (5pts)
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
Table 5: TET Member Responsibilities for Part 1
Mandatory Criteria Number TET 1 TET 2 TET 3
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
Bottom Ash Hoppers Refractory Supply and Services for a period of Revision: 2 five years on an As-and-When required basis.
Page:
ii. Exceptions / Conditions
Table 7: Acceptable Technical Exceptions / Conditions
Unique Identifier: 559-287009225
Tender Technical Evaluation Strategy: Purchase and Supply of Long Revision: 2
Lead Spares for Kriel Power Station Store – Pipes, Tubes, Sheets,
Page: Bars, Reducer, Adaptors and Plates.
Section
Source: Kriel PS Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services - Strategy - Rev 2.pdfTitle: Evaluation Strategy: Kriel Unique Identifier: 559-287009225
Tender Technical Evaluation Strategy: Kriel PS Boilers Apertures and Unique Identifier: 559-287009225
3.7 Qualitative technical evaluation criteria
Table 4: Qualitative Technical Evaluation Criteria for Part 1
Functionality Criteria Total Weight (100%)
score at least the minimum
threshold (70%) per functional
o Water quality - dos and don’ts (3%)
Quality Control Plan
When are holding points required (4% score) (4pts) 10%
employment (5% score) 20%
efine the Mandatory Evaluation Criteria,
Qualitative Evaluation Criteria and TET member responsibilities for tender technical evaluation. The
technical evaluation strategy serves as basis for the tender technical evaluation process.
[1] 240-168966153 Generation Tender Technical Evaluation Procedure
[2] Quality Standard ISO 9001:2008
[3] 240-105658000: Supplier Quality Management Specification
TET Technical evaluation team
QMS Quality Management System
QCP Quality control plan
As per 240-168966153 Generation Tender Technical Evaluation Procedure
3.1 Technical evaluation threshold and tubing material
The minimum weighted final score (threshold) required for a tender to be considered from a technical
perspective is 70% as per 240-168966153 Generation Tender Technical Evaluation Procedure.
Description
Source: CIDB SBD4 SCM_declaration_interest_SBD4.pdf(a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of (b) any municipality or municipal entity;
Health & Safety
Source: CIDB SBD4 SCM_declaration_interest_SBD4.pdfI, the undersigned (name).................................................................................
CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT.
Section
Source: CIDB SBD4 SCM_declaration_interest_SBD4.pdfpersons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where
the declarant acts and persons who are involved with the evaluation and or adjudication of the
Description
Source: 240-12248652_List of Tender Returnables_Cat 2_ Rev 7.xlsxCell D3: Type 1 in the block to select the applicable type of Category
Submission Guidelines
Source: 240-12248652_List of Tender Returnables_Cat 2_ Rev 7.xlsxReturnable Documents: Submit all required documents as listed in the tender returnables schedule. Ensure completeness to avoid disqualification.
Technical Specifications
Source: 240-12248652_List of Tender Returnables_Cat 2_ Rev 7.xlsxScope: Supply and services for refractory materials for Kriel Power Station boilers (apertures and bottom ash hoppers). Duration: Five years on an as-and-when-required basis. Technical Note: Select the applicable Category Type 1 in the provided block (Cell D3) for classification.
Submission Guidelines
Source: CIDB Standard Conditions of Tender Ann C.pdfReturnable Documents: Not specified in the provided text.
Description
Source: repairs of refractory on boiler ash hopper SHE Specification.pdfDocument R
555-RSR2031 1 HIGH RISK Identifier ev
ACTIVITIES/SERVICES Effective Date November 2023
Project Name: Outage replacement and repairs of refractory on boiler ash hopper, burner
mouths, boiler doors and soot blower ports at Kriel Power Station for a period of five years.
Enquiry number:
Project Address: Kriel Power station
Eskom’s Contract Manager/Project Eskom’s Acting OHS/SHE Manager
Name : Landizwe Njapha Name : Gift Mamize
Signature : Signature :
Date : 08/12/2025 Date : 27/11/2025
Eskom’s Procurement Manager /Officer Eskom’s OHS/SHE Officer
Name: Brian Sikhakhane Name: Phumzile Tsotetsi
Document R
555-RSR2031 1 HIGH RISK Identifier ev
ACTIVITIES/SERVICES Effective Date November 2023
Table of Contents
Introduction .......................................................................................................................... 4
Supporting clauses ........................................................................................................... 4
2.1 Scope .................................................................................................................................. 4
2.1.1 Purpose ......................................................................................................................... 4
2.1.2 Applicability ................................................................................................................... 4
2.2 Normative/informative references ..................................................................... 4
2.2.1 Normative ...................................................................................................................... 4
2.2.2 Informative .................................................................................................................... 5
2.3 Definitions ....................................................................................................................... 6
2.4 Abbreviations ................................................................................................................. 9
2.5 Related/supporting documents ............................................................................ 9
3.1 Scope of work ............................................................................................................. 10
3.2.1 Section 37(2) (Legal) Agreement................................................................................ 10
3.2.2 Hazardous Work by Children (Child Labour) .............................................................. 10
3.2.3 OHS Act ...................................................................................................................... 10
3.2.4 Legislative Compliance ............................................................................................... 10
3.3 ESKOM requirements ................................................................................................. 11
3.4 Sheq policy .................................................................................................................... 11
3.5 Covid -19 policy ............................................................................................................ 11
3.5.1 Covid -19 requirements .............................................................................................. 11
3.6 Coid ................................................................................................................................... 11
3.7 Costing for OHS within the project .................................................................. 12
3.8 Statutory appointments ......................................................................................... 12
3.8.1 Non statutory appointments ........................................................................................ 12
3.9 ESKOM life-saving rules........................................................................................... 12
3.10 Substance abuse ....................................................................................................... 15
3.11 Contractor organisational structure ........................................................ 15
3.11.1 The main contractor Organogram............................................................................. 15
3.12 Roles and responsibilities ................................................................................... 16
Commitment ....................................................................................................................... 16
3.12.1 The contractor: .......................................................................................................... 16
3.12.2 The main contractor site supervisor.......................................................................... 17
3.13 Risk assessment (refer to 32-520) ...................................................................... 18
3.14 Safe work procedures / method statements .............................................. 19
3.16 Fire equipment and maintenance ....................................................................... 19
3.18 First aid and equipment.......................................................................................... 19
3.18.1 Boxes and equipment ............................................................................................... 20
3.19 OHS communication systems ................................................................................ 20
3.19.1 Statutory Health and Safety Committees ................................................................. 21
3.19.2 non-statutory health and safety committees ............................................................. 21
3.20 Tool box talks / daily team talks / pre job meetings ................................ 23
3.21 OHS training ................................................................................................................ 23
3.21.1 The main contractor Induction training ..................................................................... 23
3.21.2 Appointed Contractor induction training ................................................................... 24
3.21.3 Visitors to site induction ............................................................................................ 24
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
of 34
Template R
Kriel power station OHS 32-726-03T 1
Identifier ev
Document R
555-RSR2031 1 HIGH RISK Identifier ev
ACTIVITIES/SERVICES Effective Date November 2023
3.22 General training ....................................................................................................... 24
3.23 Contractor site establishment ........................................................................ 24
3.25 Vehicle management ................................................................................................ 25
3.26 Housekeeping and order....................................................................................... 26
3.27 Stacking and storage ............................................................................................ 26
3.28 Workplace signage and colour coding ......................................................... 27
3.29 Tools and equipment ............................................................................................... 27
3.29.1 Hand tools ................................................................................................................. 28
3.32 Auditing ......................................................................................................................... 28
3.32.1 Approval and compliance of the main contractor OHS plan ..................................... 28
3.32.2 Eskom OHS audits ................................................................................................... 28
3.32.3 Contractor audits....................................................................................................... 28
3.33 Smoking ......................................................................................................................... 29
3.34 Cellular phones ....................................................................................................... 29
3.35 Occupational health, hygiene and rehabilitation ..................................... 29
3.35.1 Medical Assessments ............................................................................................... 29
3.35.2 Occupational Hygiene management ........................................................................ 29
3.36 Roles and responsibilities ................................................................................... 30
3.38 Confined spaces ........................................................................................................ 30
Safety regulation (240-150642762) in relation to the confined spaces.
............................................................................................................................................. 30
Is a responsible person who is trained on work that will be carried in
The confined spaces, also to rescue and conduct the risk
Assessment. ................................................................................................................... 30
Number is always available. ................................................................................... 30
3.39 Personal protective equipment requirements .......................................... 30
3.40 Incident investigation ............................................................................................ 31
3.41 Emergency management ........................................................................................ 31
3.42 Non-conformance and compliance ................................................................... 31
3.43 OHS files ....................................................................................................................... 32
3.44 Work stoppage .......................................................................................................... 32
3.45 Hours of work ........................................................................................................... 33
3.45.1 Normal work .............................................................................................................. 33
3.45.2 Night work ................................................................................................................. 33
3.45.3 Overtime ................................................................................................................... 33
3.46 Omissions from safety and health requirements specification ........ 33
3.47 Contractor performance monitoring ........................................................... 33
3.48 Contract sign off .................................................................................................... 34
3.49 Eskom's right to terminate the contract .................................................... 34
Authorization ..................................................................................................................... 34
Revisions ................................................................................................................................ 34
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Eskom Kriel power station's responsibility and commitment is to ensure a safe working environment is
in line with its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative
obligations. This OHS specification is Eskom Kriel power station's minimum requirements which are
required to be met for the duration of the contract period by The main contractor and, where required,
the delivery organisation. The main contractor is expected to develop an OHS plan that meets these
requirements as well as all the relevant applicable legislation that they conform to. Eskom Kriel power
station in no way assumes the contractor’s legal responsibilities and liabilities. The main contractor is
and remains accountable for the quality and execution of their health and safety programme for their
employees and appointed contractor employees. This OHS specification reflects minimum
requirements and should not be construed as all-encompassing.
Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede
or replace any organizational OHS requirements.
Where requirements listed are already in place, then the organizational requirements must be taken
cognisance of and listed in the respective OHS plans. If there are any additional Eskom Kriel power
station and/or legislative requirements listed in the OHS specification, then these must be addressed.
2.1 Scope
This OHS specification lists the legislative and Eskom Kriel power station requirements and, where
applicable, any requirements pertaining to local authorities, municipal by-laws, or environmental
legislation that must be met by the contractor.
2.1.1 Purpose
This document will provide OHS specifications for business contracts, standards and NEC 3 at Eskom
Kriel Power station.
2.1.2 Applicability
This OHS specification is applicable to any contracting organisation that intends to respond to Eskom
Kriel power station tender/enquiry with the intention of entering a contract.
2.2 Normative/informative references
Parties using this document shall apply the most recent edition of the documents listed in the following
paragraphs.
2.2.1 Normative
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2.2.2 Informative
[1] Tobacco Products Control Act (Updated 2011.05.19)
[2] SANS 1186 Symbolic Safety Signs
[3] Constitution of the Republic of South Africa No
[4] DMN 34-110 Operating A Vehicle Mounted Crane
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2.3 Definitions
Definition Explanation
Appointed contractor Means a contractor appointed by The main contractor
Approved Inspection An inspection authority approved by the chief inspector of the Department of
Authority Employment and Labour with respect to the due service only.
Baseline risk (32-520) baseline operational risks refer to the health and safety risks
assessment associated with all standard processes and routine activities in the business
Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as
a business under a particular cost-centre number. In the context of this
document and in terms of health and safety, any reference to a BU includes a
defined unit within any Eskom division and its subsidiaries
Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as
the contract administrator/custodian or agent or project manager (as defined
in the contract). He/she is the person responsible for ensuring that the works
or services are executed in terms of the contract, as well as adherence to
legislation pertaining to the contract.
Competent person (OHS Act) means any person having the knowledge, training, experience,
and qualifications, specific to the work or task being performed, provided that,
where appropriate, qualifications and training are registered in terms of the
South African Qualifications Authority Act, 1995 (Act No. )
Contractor (OHS Act) means an employer as defined in section 1 of the Act who
performs contracted work and includes The main contractors
Contract’s Manager/End Contract’s Manager/End User
User
Consultant means a person providing professional advice
Controlled disclosure controlled disclosure to external parties (either enforced by law or
discretionary)
Duty of care to the (32-136) anybody who causes or has caused or may cause significant
environment pollution or degradation of the environment must take reasonable measures
to prevent such pollution or degradation from occurring, continuing, or
recurring. If such harm to the environment is authorised by law or cannot
reasonably be avoided or stopped, such person must minimise and rectify
such pollution or degradation of the environment
Employee (OHS Act) means, subject to the provisions of subsection (2), any person
who is employed by or works for an employer and who receives or is entitled
to receive any remuneration or who works under the direction or supervision
of an employer or any other person
Employer (OHS Act) means, subject to the provisions of subsection (2), any person
who employs or provides work for any person and remunerates that person
or expressly or tacitly undertakes to remunerate him/her, but excludes a TES
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Definition Explanation
(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956
(Act No. )
Environment (32-94) means:
a) the land, water, and atmosphere of the earth;
b) micro-organisms and plant and animal life; and
c) any part or combination of (a) and (b) and the interrelationships
among and between them, and the physical, chemical, aesthetic, and
cultural properties and conditions of the foregoing that influence
human health and well-being
Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures,
specifications, work instructions, guidelines, or manuals
Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an
elevated position, considering the nature of work undertaken, and setting out
the procedures and methods to be applied in order to eliminate the risk
Hazard (OHS Act) means a source of, or exposure to, danger
Hazard identification (OHS Act) means the identification and documenting of existing or expected
hazards to the health and safety of persons, which are normally associated
with the type of construction work being executed or to be executed
Occupational Health (OHS Act) means a file or other record in permanent form, containing the
and safety file information required in relation to the contract.
Health and safety plan (OHS Act) means a document plan that addresses hazards identified and
includes safe work procedures to mitigate, reduce, or control hazards
identified
Occupational Health (OHS Act) means a document specification of all health and safety
and safety specification requirements pertaining to associated to a contract, so as to ensure the
health and safety of persons.
Occupational Health means comprehensive health and safety requirements for a contract, project,
and safety requirements site, and scope of work. This specification is intended to ensure the health
and safety of persons, both workers and the public, and the duty of care to
the environment. The health and safety requirements must be specific to
each contract, project, site, and scope of work
Occupational Hygiene The anticipation, recognition, evaluation, and control of conditions arising in
or from the workplace, which may cause illness or adverse health effects to
persons.
Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause
serious harm to people
Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational
fitness health practitioner, issued in terms of the regulations, whom shall be
registered with the Health Professions Council of South Africa
Medical surveillance (OHS Act) means a planned programme or periodic examination (which may
include clinical examinations, biological monitoring, or medical tests) of
employees by an occupational health practitioner or, in prescribed cases, by
an occupational medicine practitioner
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Definition Explanation
Method statement (OHS Act) means a written document detailing the key activities to be
performed in order to reduce, as reasonably as practicable, the hazards
identified in any risk assessment
National sourcing of services providers/contractors at the divisional level and not at BU
Enquiries/contracts level thorough tendering, request for price etc
Organisation may be defined as a group of individuals (large of small) that is cooperating
under the direction of executive leadership in accomplishment of certain
common objects
Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the
day’s work and that is attended by all the relevant employees associated with
the work task
The main contractor (In the text of this document) Means an employer, as defined in section 1 of
the OHS Act, who intends to tender for or has signed a contract with Eskom
for services rendered.
Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the
General Administrative Regulations under the Act
Responsible Manager Is a Manager of a department, section or operating/business unit who has
been appointed as part of the Eskom delegation of authority process with the
aim to assist the applicable 16(2) assigned person in executing his/her duties
in terms of the Occupational Health and Safety Act
Risk assessment (OHS Act) means a programme to determine any risk associated with any
hazard at a construction site in order to identify the steps needed to be taken
to remove, reduce, or control such hazard.
Site (34-228) means an Eskom department, unit, complex, building, specific
project, work site, or the site where agents, clients, The main contractors,
contractors, suppliers, vendors, and service providers provide a service to
Eskom, directly or indirectly
Service provider any private person or legal entity that provides any service(s) to Eskom for
compensation
Subsidiary (32-94) an enterprise controlled by another (called the parent) through the
ownership of greater than 50% of its voting stock
Supplier (32-1034)means a natural or legal person who renders a service and may
include the following current or potential supplier vendor, contractor,
consultant
Task (34-227) a segment of work that requires a set of specific and distinct actions
for its completion
Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares
all the tasks at hand and discusses task allocation, the identified risks, and
the control measures with all his/her team members on site before
commencing a specific task and documenting the agreed strategy. (This
shall be done to ensure common understanding of the tasks, risks, and
control measures required.)
The Act (OHS Act) means the Occupational Health and Safety Act No. , as
amended, and the Regulations thereto
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Definition Explanation
Visitor any person visiting a workplace with the knowledge of, or under the
supervision of, an employer.
2.4 Abbreviations
Abbreviation Description
AIA Approved Inspection Authority
BU Business Unit
CE Chief Executive
COID Act Compensation for Occupational Injuries and Diseases Act
DMR Driven Machinery Regulations
DEL Department of Employment and Labour ( Inspection and Enforcement services –
Provincial office)
EP Emergency Preparedness
EAP Employee Assistance Program
ERfW Environmental Regulations for Workplaces
GAR General Administrative Regulations
GSR General Safety Regulations
HCS Hazardous Chemical Substances
LDV Light Delivery Vehicle
MSDS Material Safety Data Sheets
OHS Act Occupational Health and Safety Act and Regulations,
O&M Operating and Maintenance
LoG (COID) Letter of Good Standing
SABS South African Bureau Standard
SANS South African National Standard
2.5 Related/supporting documents
Section 37(2) of the OHS Act requires Eskom to sign an agreement and include it in the OHS file for
evaluation prior to the start of work. OHS department will issue the 37(2) agreement to the project
manager/end user who will facilitate the signing of the document by Eskom Kriel power station and
contractor representatives.
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3.1 Scope of work
Outage replacement and repairs of refractory on boiler ash hopper, burner mouths, boiler doors and
soot blower ports at Kriel Power Station for a period of five years.
3.2.1 Section 37(2) (Legal) Agreement
A section 37(2) agreement must be signed between Eskom (project/contract manager) and the main
contractor 16.1/16.2 at the time of submitting the safety file. The original copy of the section 37(2)
agreement must be retained by the main contractor, and a copy must be retained by the responsible
project manager/end user. A copy of all the agreements must form part of the respective the main
contractor’s OHS file.
3.2.2 Hazardous Work by Children (Child Labour)
The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of children,
especially when it comes to:
being protected from exploitative labour practices.
not be required or permitted to perform work or provide services that
are inappropriate for a person of that child’s age; or
This places at risk the child’s well-being, education, physical or mental health, or spiritual,
moral, or social development and the Basic Conditions of Employment Act, Chapter six,
Section 43, "Prohibition of employment of children."
Before resorting to the use of child labour, due consideration must be given to the child's
constitutional rights. Where work is being performed which is not prohibited in terms of the
constitution, then such work must be conducted in terms of the OHS Act "Regulations on Hazardous
Work by Children in South Africa" with emphasis on paragraph 2: Purpose and Interpretation. Eskom
does not condone the use of child labour and, therefore, all effort must be exercised, and child labour
should not be used.
3.2.3 OHS Act
The main contractor shall have an up-to-date copy of the OHS Act and regulations which will be
available to all employees.
3.2.4 Legislative Compliance
The main contractor will comply with all the legislation pertaining to this project being:
Rights).
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3.3 ESKOM requirements
The main contractor shall, before commencement of the project ensure that all their employees are
familiar with the relevant Eskom OHS documentation that is applicable to contract services.
3.4 Sheq policy
A SHEQ policy is a statement of intent and a commitment by the main contractor CEO and senior
management in relation to the relevant OHS roles and responsibilities, the achievement of their strategic
objectives, and values of integrity, customer satisf
3.5 Covid -19 policy
Due to the current pandemic the main contractor is required to submit the Covid policy signed by the
most senior person. The policy must be displayed in a prominent place within the workplace. A copy of
the policy must be filed in the main contractor's OHS files and attached as an annexure to the OHS
Plan.
3.5.1 Covid -19 requirements
Covid-19 costs are not for profit making purpose and Eskom Kriel power station reserves the right to
accept and/or decline the list of PPE which will be listed in the detailed Covid-19 costs. Due to the
current pandemic the main contractor is required to provide Eskom Kriel power station with a Covid-
19 risk assessment and a detailed plan on how to prevent the spread of the virus and what control
measures will be put in place to protect Eskom Kriel power station employees and members of the
public. The risk assessment must include the following but not limited to, adherence to Covid-19
protocols in designated smoking areas. Covid-19 costs are applicable for the duration of the
pandemic and the Covid-19 costs will be ceased once the country has declared that Covid-19 is no
more a pandemic. The main contractor has an obligation to comply with the National Disaster
Management Act including the appointment of the Compliance Officer.
3.6 Coid
The main contractor shall be registered with an appropriate employment compensation commissioner
and have available a valid letter of good standing (LoG) from such commissioner. The obligation lies
with the the main contractor to ensure that the LoG remain valid throughout the contract period. A copy
of the LoG must be filed in the the main contractor OHS files.
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3.7 Costing for OHS within the project
The costing for OHS must be itemised based on the overall scope of the project (i.e.) Training, provision
of PPE, safety equipment purchases, safety file etc.
3.8 Statutory appointments
The main contractor must appoint competent workers who will comply with the OHS Act for the duration
of the contract. Before requiring appointees to accept an appointment, the employer must ensure that
they have received appropriate training and/or information about their responsibilities. The relevant
statutory appointments must be made in compliance with the OHS Act's criteria, which include
appointing a qualified individual to the appropriate roles. The following should be included in the
statutory appointments, but not limited to:
Substances Co-coordinator
3.8.1 Non statutory appointments
3.9 ESKOM life-saving rules
undertakes work for Eskom to do the same.
agents, consultants, and contractors. Any Eskom employee or employee of the main
contractor or appointed contractor who fails to follow these rules would be deemed a serious
violation. These rules are in place to protect any employee, labour broker, or contractor
working from significant injury or death.
premises, the rules shall be obeyed by any contractor and their employees.
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The rules are:
Rule before touch 1: open, isolate, test, earth and create an
Equipotential zone
To ensure a safe electrical work environment, no person may work/operate on, around or near
any electrical network, line or apparatus, electrically connected to the power system and/or
electrically charged and/or not electrically charged unless:
a) He/she is trained and authorised as competent for the task to be done;
b) There is a valid permit to work where required and they are being supervised by a competent
person;
c) A pre-task risk assessment to identify all risks and hazards has been conducted before any
work commences;
d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, AND CREATE AN
EQUIPOTENTIAL ZONE BEFORE TOUCH, based on applicable/related standards, procedures
and outcome of risk assessment fit for the type of work or task to be performed;
e) The work area shall be within the equipotential zone, with the working earth visible at all times.
f) The authorised person has physically shown all team members that the apparatus is safe to
work on;
g) He/she makes the specific electrical environment safe before performing the work; and
h) All the appropriate PPE (including face shield and insulated gloves for 1low voltage work) are
worn.
Note: The equipotential zone is only applicable for work being done on medium and high
voltage apparatus.
Rule 2: hook up at height
Working at height is a significant part of work in Eskom Holdings and is regarded as a high-risk
activity, as a result, all precautions must be taken to prevent incidents while working at height.
Wherever reasonably practicable, preference must be given to the performance of work at
ground level as opposed to work in an elevated position. Where work in an elevated position is
necessary, the requirements in this document and all other Eskom requirements pertaining to
working from height shall apply.
No person may work at height where there is a risk of falling unless:
a) A Fall Protection Plan has been developed by a trained fall protection plan developer and
communicated to all employees working at height based on the scope of work/task;
b) He/she is medically fit to work at height;
c) He/she is trained in accordance with Eskom’s requirements for working at height
d) A pre-task-specific work at height risk assessment to identify all risks and hazards has been
conducted and communicated to all participants before commencing any work of this nature;
e) He/she appropriately conducts work as determined by the risk assessment;
f) He/she is appropriately secured during ascending and descending where applicable; and
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g) He/she is using an Eskom-approved fall arrest system where applicable.
Rule 3: buckle up
Where required, the proper wearing of seat belts for any driver, operator and passenger is
mandatory in all vehicles/equipment when driving and/or travelling for Eskom business purposes.
The driver is obligated to ensure that he/she as well as all passengers are properly seated and
wearing their seatbelts at all times while being transported in the vehicle, as per Eskom
specifications.
Note: This rule is applicable on any road or parking lot, irrespective of the speed, and when the
vehicle moves in a forward or backward direction.
Rule 4: be sober
No person who is under the influence or who appears to be under the influence of intoxicating
liquor or drugs will be permitted to enter or remain on an Eskom site conduct Eskom business or
drive/operate a vehicle/equipment for Eskom business purposes.
This includes any level of alcohol or the presence of any drugs, controlled substances, and/or
illegal substances in the body that impairs or could impair mental and physical functioning,
irrespective of when the substance was used.
Rule 5: ensure that you have a permit to work
No person shall work without the required Permit to Work (PTW), which is governed by but not
limited to:
Plant Safety Regulations; or
Operating Regulations for High Voltage Systems (ORHVS) (handover or permit); or
Low Voltage Operating Regulations; or
Any other activity where a permit is required, for example, driver and statutory permits.
No apparatus is to be returned to service without the cancellation of all permits on that plant in
accordance with procedure, unless permission is granted for a particular plant to be returned to
service with permits still open, like in the case of redundant systems.
NOTE: In the case of live work, a “Live Work Declaration Form” is to be completed by the
authorised person, who is the person responsible for the safe execution of work according to
relevant standards and procedures.
Rule 6: ensure safe live working
To ensure safe live work, each live worker shall:
Ensure all live work basic principles are adhered to, as outlined (for the method being used) in
the High Voltage Live Working Standard for the respective division.
Observe and maintain the minimum approach distance (MAD).
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Only perform live work (never mix live and dead work on the same site at the same time –
Refer to ORHVS Section 7 and 5 handouts respectively).
Perform tasks they are authorised for and only undertake tasks that are documented in the
respective Task Manual (TM). Only work on one potential (voltage) at a time.
Eskom Kriel Power station will take a zero-tolerance approach to these policies.
Noncompliance to Life-saving rules is regarded serious misconduct and will result in
serious disciplinary action, which may include dismissal.
This is to ensure that everyone who works on or visits an Eskom Kriel Power station facility
returns home to their families safely.
3.10 Substance abuse
workplace accidents and car driving. As a result, Eskom Kriel power station has the right to
take reasonable procedures to identify and prohibit drunk people from entering the company.
General Safety Regulation 2A specifies the legal position on intoxication.
The allowable alcohol and drug level is 0%.
The main contractor must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"),
taking into account that this is an Eskom Life-saving Rule number 4: (BE SOBER"), and anyone
entering the Eskom Kriel power station site will be subjected to ad hoc alcohol testing if the BU
has self-alcohol testing equipment.
for alcohol on a regular basis.
Test results must be marked "Confidential" and kept in the employee's personal file.
Eskom's life-saving rules must be included in the induction process.
All employees involved in the scope of work must sign the Life-saving rule pledge before
commencement of work.
3.11 Contractor organisational structure
3.11.1 The main contractor Organogram
The main contractor must provide an organisational organogram on the company’s letter head
related to this contract, depicting all the levels of responsibility from the CE down to the
supervisors responsible for the contract. List the relevant positions held, names of appointees,
legal appointments and the Organogram must be signed off by the company's 16(1) or 16 (2).
The main contractor is responsible for keeping copies of all the organograms’ as well as
submitting them with the OHS plan. All organograms shall be updated timeously when
appointments are changed.
This diagram must be kept up to date and filed in the project OHS files.
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3.12 Roles and responsibilities
Commitment
Visible commitment is essential to providing a safe work environment. Managers, supervisors and
employees at all levels must demonstrate their commitment by being proactively involved in the day to
day operations, in particular the Occupational Health and Safety aspects of any project / contract.
Legislation requires that each employee must take reasonable care of themselves and their fellow
workers, from management level down to the lowest employee level.
3.12.1 The contractor:
The main contractor shall:
of the OHS Act and Regulation 7 of the Construction Regulations.
working area, as contemplated by section 37(2) of the OHS Act;
and be able to produce this list at the request of the Eskom Project Manager.
terms of their appointment and that they advise and assist these appointees in the execution of
their duties.
with on all work sites.
participation and cooperation.
records must be kept for each work site.
valid letter of good standing before the commencement of work and any future renewal letters
obtained during the contract for record-keeping purposes. The letter of good standing shall
reflect the name of the contractor’s company.
in the health and safety aspects relating to such work and that the employees understand the
hazards associated with all other work being carried out on the project.
adhere to such procedures.
the cost of safety and health measures throughout the project.
risk of degradation to the environment.
work throughout the contract period.
which such supervisor has been appointed for.
information or suspecting such information has been divulged, in the interests of health and
safety requirements.
requirements of the health and safety specification, safety and health plans, site rules or any
other requirements.
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site or emerging risks. This should be done by a competent person appointed in writing with a
view to identify hazardous and potentially hazardous work operations.
starting of any new task, irrespective of whether it is a repetitive task or not.
contract is in place and maintained.
person/man job specifications must be compiled and handed to the occupational health
practitioner.
employees, inspect such equipment regularly and ensure recipients of PPE are trained in the
proper use, care and where necessary, the maintenance of PPE;
Note: should the main contractor entertain visitors on site, they will be held responsible for the
provision and wearing PPE.
investigators as and aligned with 32-95 requirements.
approval prior to them commencing work.
3.12.2 The main contractor site supervisor
The main contractor site supervisor must be trained in the following:
liability,BBSO.
Must:
Be competent to perform the required supervisory tasks;
Ensure their employees comply with the required statutory and Eskom project requirements;
Inspect all work done by the main contractor to ensure adherence to Eskom’s standards and
Conduct follow-up inspections to ensure findings are closed out and preventative action is in
place.
first instance and thereafter the Eskom project manager in the second instance relating to
procedure requirements, non-conformances identified, corrective actions, audits and
inspection schedules.
safety regulations issued by Eskom Kriel power station:
inspection reports.
manpower numbers, incident statistics report etc
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3.13 Risk assessment (refer to 32-520)
It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out risk
assessments, to establish which risks and hazards are attached to the health and safety of persons
due to any work which is performed, any article or substance which is, handled, stored, transported.
A risk assessment is defined as an identification of the hazards present in the activity, work, site,
and an estimate of the extent of the risks involved, considering whatever precautions are already
being taken.
It is essentially a three-stage process:
Risk assessments are required to be maintained. This means that significant changes to a process
or activity, or any new process or activity should be subjected to a risk assessment and that if new
hazards come to light during the work process, then these should also be subjected to risk
assessments. Risk assessments for long term processes should be periodically reviewed and
updated. Method statements or written safe work procedures are an effective method as information
and record of the way jobs / tasks must be performed. Daily or issue based or task specific or on
the job risk assessments must be conducted at the place where work is to be performed/ conducted
to allow managers and employees to assess any inherent risks that could have been overlooked
during the initial risk assessment or any changes that might have occurred in a period of absence.
For example if a job / task is extended over a day or halted due to inclement weather.
Guidelines for actual steps involved in a job/task specific risk assessment are:
procedures exist for ladders.
rectify this shall be recorded, and safe working procedures drawn up.
and duly assigned.
must be nominated.
for comment and approval.
Supervisor nominated as the responsible person; and the names of workmen who have
received instruction on the work content and the sequence of the activities listed in the risk
assessment shall be recorded, and their competence established. This instruction shall be
done through an interpreter if required and recorded on the Pre-Job Brief (Daily Safe Task
Instructions), with reference to applicable Risk Assessments.
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3.14 Safe work procedures / method statements
There must be written safe work procedures for all activities, the safe work procedures must be
aligned with the risk assessments. Method statements / written safe work procedure are control
measures used to prevent an incident from occurring during the execution of the project. A written
safe work procedure/ method statements provide guidance how to execute the task safely. A safe
working procedure should be written when: -
a. Designing a new job or task.
b. Changing jobs or task;
c. Introducing new equipment or substances; and
The safe working procedure should identify:
d. The supervisor for the task or job and the employees who will undertake the task;
e. The tasks that are to be undertaken that pose risks;
f. The equipment and substances that are used in these tasks;
g. The control measures that have been built into these tasks;
h. Any training or qualification needed to undertake the task;
i. The personal protective equipment to be worn;
J. Actions to be undertaken to address safety issues that may arise while undertaking the
task.
3.16 Fire equipment and maintenance
a. Be clearly labelled
b. Conspicuously numbered
c. Entered in a register
d. Inspected monthly by a competent person
3.18 First aid and equipment
The requirements of the OHS Act GSR 3 must be observed.
First aid appointments must be made to meet the legal requirements. Appointees must be
trained to level 2 and the training service provider must be registered in accordance with section
26(1) of the Skills Development Amendment Act, Act No. . It is good practice for all
employees to be trained to at least level 1.
of work performed, the distance teams are working apart and the terrain to be covered if an
emergency should arise.
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all employees.
numbers.
every 50 or team of workers on site or part thereof, taking into account the type of work
performed and the distance between teams.
available and accessible for the immediate treatment of injured persons at the workplace.
contact details of the First Aider of such first aid box or boxes shall be erected.
occurring after working hours.
3.18.1 Boxes and equipment
The following is a list of minimum contents of a first aid box:
Item 1: Wound cleaner/antiseptic (100ml).
Item 2: Swabs for cleaning wounds.
Item 3: Cotton wool for padding (100 g).
Item 4: Sterile gauze (minimum quantity 10).
Item 5: 1 Pair of forceps (for splinters).
Item 6: 1 Pair of scissors (minimum size 100 mm).
Item 7: 1 Set of safety pins.
Item 8: 4 Triangular bandages.
Item 9: 4 Roller bandages (75 mm X 5 m).
Item 10: 4 Roller bandages (100 mm X 5 m).
Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).
Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).
Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).
Item 14: 4 First aid dressings (75 mm X 100 mm).
Item 15: 4 First aid dressings (150 mm x 200 mm).
Item 16: 2 Straight splints.
Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.
Item 18: 2 CPR mouth pieces or similar devices.
A content check list must be available with all boxes and boxes shall be checked on a regular basis,
kept clean and dust free.
3.19 OHS communication systems
communicate OHS issues to their staff, the mediums they will employ and how they will
measure the effectiveness of their OHS communication. Below is a brief on how
communication should take place. Where project meetings are conducted on site, OHS shall
be included as a standing agenda point and minutes of these meetings shall be available on
site at all times. Minutes of meeting must be compiled and filed in the relevant OHS files. All
employees shall have access to these minutes. Attendance register shall be kept for all the
health and safety meetings.
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3.19.1 Statutory Health and Safety Committees
19 of the OHS Act. Similarly, appointed contractors shall establish their own statutory health
and safety committee.
performed, training, upcoming work and OHS requirements, incidents and lessons learned
specific OHS problems, safety performance, action plans and other relevant OHS issues.
Listed below is a preferred agenda.
committees (Refer to Section 19 (2) (a) of the OHS Act).
Representatives on that specific statutory health and safety committee. (Refer to Section
19(2)(c) of the OHS Act)
medium to high risk work is involved, more frequent if required), and all appointed members
of the committee shall attend the meeting.
and the project manager and the Inspector at DEL.
incidents and other notified serious incidents.
shall keep record of all recommendations made by the committee.
current standards, procedures and practices.
committees carry out their duties.
main contractor. The appointed chairperson must be competent to chair meetings and be able
to make informed decisions.
3.19.2 non-statutory health and safety committees
must be established within Kriel Power station to assist with the communication of health and
safety related matters between the statutory health and safety committee and the workplace.
same as the statutory safety committee
3.19.2.1 Agenda
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o Incident investigation reports
o Non-Conformances
o Announcements (near miss/injury/damage)
o Follow up on recommendations made by the employer in incident investigation reports
o Planned Job Observations
o OHS Training
o Protective clothing and equipment
o Incident Announcements / Recall
3.19.2.2 Minutes and action items for all health and safety committee meetings
Minutes and record of action items shall be kept of all health and safety committee meetings.
Action column with target dates and responsible person shall be clearly visible on the minutes
and shall be completed during the meeting.
kept for the duration of the project or a minimum period of three years.
the project or a minimum period of 12 months.
12 months.
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chairperson.
his/her recommendations and return the minutes to the relevant contractor’s chairperson
within 14 calendar days of the meeting.
3.20 Tool box talks / daily team talks / pre job meetings
personnel associated with the work task in attendance. The job, relevant procedures,
associated hazards, safety measures, i.e. the task risk assessments shall be discussed. Each
employee who attends the briefing shall sign an attendance list of that pre-job brief form
undertaking that they have an understanding of the tasks, risks and control measures
required.
occur, then daily tool box talks must be conducted. The toolbox talk topics will be based on
OHS issues pertaining to the project site. The topic and the contents shall be in writing.
Attendance registers with the topic listed shall be kept.
3.21 OHS training
OHS training requirements and the costing of such requirements.
relevant procedures. Additional to the requirements, will be that the main contractor must
have the appropriate qualifications, certificates and employees should always be under
competent supervision.
relevant training shall be given to those appointees prior to the acceptance of those
appointments.
plan, all affected staff shall undergo the applicable refresher training.
Appropriate time must be set aside for training (induction and other) of all employees.
Records of all training and qualifications of all the main contractor employees must be kept on
the OHS file.
3.21.1 The main contractor Induction training
The main contractor is required to make arrangements with the Business Unit for its employees to
attend induction in order to be granted permission to access site.
employees have undergone the Eskom OHS induction training prior to commencing work on
site.
that they have received and understood the induction training.
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medical examination and found fit for duty. A copy of the certificate of fitness must be kept in
the OHS file on site for the duration of the project.
All employees and visitors on site shall carry the proof of induction training.
It is the main contractor responsibility to keep records of induction training.
3.21.2 Appointed Contractor induction training
In case where the main contractor appoints a sub-contractor, The main contractor shall ensure that all
his / her employees and appointed contractor employees undergo site specific work induction with
regard to the approved project OHS plan, hazards prevalent on the work site, scope specific risk
assessment, rules and regulations, and other related aspects. The induction training should also include
identification of sensitive features such as wetlands/vlei areas, red data species, graves, etc.
3.21.3 Visitors to site induction
station site-specific safety induction prior to being allowed access to site.
inducted. No visitors are permitted to undertake any work onsite, of any nature.
Induction training.
3.22 General training
The main contractor will be required to ensure that before an employee commences work on the
project/site, the respective supervisor informs the employee of his scope of authority, the hazards
associated with work as well as the control measures to be taken. This will include man-job
specifications, the discussion of any task procedures or hazardous operational procedures to be
performed by the employee. The main contractor is to ensure that the supervisor has satisfied himself
that the employee understands the hazards associated with the work to be performed by conducting
task/job observations.
3.23 Contractor site establishment
project manager, listing position of all buildings, amenities, storage, stacking areas and
temporary electrical installations. The appropriate colour coding and demarcation of storage
and stacking areas must be carried out.
ablution facilities and dining area in relation to one another and away from stacking and storage
areas.
The main contractor’s site facilities should be managed and kept hygienically clean.
Where the materials are stored at the work sites, proper stacking and storage shall be carried
out and maintained in good order at all times.
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Surveys costs in the bill of quantities as per the OHS Act and its regulations and in line with the
scope of work.
3.25 Vehicle management
a. Their passengers wear seat belts whilst the vehicle is in motion.
b. Comply with all traffic road rules, safety, direction and speed signs.
c. Ensure that vehicle loads are properly secured prior to moving off.
d. Ensure that vehicles are not overloaded.
No persons maybe transported at the back of the bakkie.
Drivers are required to conduct the route risk assessment prior to travelling/driving.
No drivers or operators may text, talk on cell phones or two-way radios whilst driving.
All drivers shall have a valid medical fitness certificate.
The First aid box with valid contents and fire extinguishers must be included in the vehicle, be
services annually and inspected monthly. Drivers must be trained on how to use the First aid
box and fire extinguishers.
back of the vehicle.
vehicle access to site.
license must be valid at all times and this is applicable to yellow plant.
(thirty) meters must be left clear between such a vehicle and such a machine.
representative. Vehicles which are not roadworthy will not be permitted to be used on site.
Precautions shall be taken to secure all loads properly. Loads projecting from vehicles shall
be securely loaded and in daytime a red flag and during darkness a red light or red reflective
material shall be attached to the extreme end of such projecting materials.
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metres
3.26 Housekeeping and order
vehicles for the duration of the project/contract.
in a designated waste area, awaiting disposal.
serious injuries/fatalities.
Nails protruding through timber shall be bent over or removed so as not to cause injury.
All packaging material including boxes, pallets, crates, etc. to be removed from the work area
immediately.
of all materials, scrap, temporary buildings and building bases to the satisfaction of the
client/agent.
safety and cleanliness, anyone has the responsibility to bring it to the attention of the main
contractor in the first instance and the Eskom project/contract manager in the second
instance.
work until the area has been tidied up and made safe. Neither additional costs nor extension
of time to the contract shall be allowed as a result of such a stoppage. Failure to comply with
this requirement will result into site cleaning by another cleaning contractor company at the
cost of the the main contractor.
maintenance of satisfactory standards. The main contractor shall document the results of
each inspection and shall maintain records for viewing.
3.27 Stacking and storage
and storage on site.
contract manager for authorisation to use such an area for stacking purposes. This is to
prevent haphazard arrangements.
carried out correctly and safely.
on top.
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3.28 Workplace signage and colour coding
Symbolic safety signage shall be displayed where it is required by legislation.
All symbolic safety signage shall conform to the requirements of SANS standard 1186.
Signs shall be positioned to be seen from most positions within the work sites / areas.
All signage must be clear at all times and be replaced timeously when worn out.
The main contractor establishing sites must erect a company sign at their site offices to reflect
the name and contact details of the: The main contractor site/responsible manager;
supervisors; Health and Safety Manager/Practitioner; First Aider; Health and Safety
Representative and Evacuation warden.
indicated by means of a sign.
of its use.
entry is prohibited and/or where alerting and cautioning passers-by to be aware of potential
dangers.
and toolbox talks.
indicating the meaning of symbolic safety signs must be displayed.
3.29 Tools and equipment
and is maintained in a good condition.
be regularly inspected at least monthly or as required by legislation and risk assessments.
The equipment should be numbered or tagged so that it can be properly monitored and
inspected.
documentation prior to being brought onto the project and the records shall form part of the
OHS plan. Maintenance calibration shall be undertaken in terms of the manufacturer’s
requirements.
recommendations and legal requirements.
site by the main contractor A for use on this project.
in any other way unsuitable for the safe and satisfactory execution of the work for which it is
intended, the Eskom Kriel power station personnel shall advise The main contractor in writing
and the The main contractor shall forthwith remove the item from site and replace it with a
safe and adequate substitute.
Note: In such cases, The main contractor shall not be entitled to extra payments or
extensions of time in respect of delay caused by Eskom’s instructions.
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removed out of site immediately, locked away to prevent further use until such time as the tool
or piece of equipment has been repaired.
equipment used on the project. Such tools and equipment’s shall be subjected to regular
inspections.
3.29.1 Hand tools
inspected by the construction supervisor on a monthly basis as well as by users prior to use.
mushroom heads, to be removed at the end or beginning of shift prior to use.
Tools with sharp points in toolboxes must be protected with a cover.
All files and similar tools must be fitted with handles.
No make shift tools are permissible on the project.
climbing by employees using such scaffolding. The inspection check lists must be filed in the
site OHS files.
3.32 Auditing
3.32.1 Approval and compliance of the main contractor OHS plan
The The main contractor 's OHS Plan will be audited against compliance checklist so as to verify
compliance to the requirements of the Eskom Kriel power station OHS specifications. Once there is
compliance only then will the main contractor OHS plan be approved by the project manager or an
appointed Eskom contract custodian. The implementation of the OHS Plan shall be assessed /
audited by Eskom Kriel power station personnel on a regular basis. This will include physical
conditions evaluation.
3.32.2 Eskom OHS audits
Eskom Kriel Power station shall evaluate the main contractor’s OHS performance on an ongoing
basis against the legal, Eskom requirements, OHS specification and the contractors OHS plans.
Note: Eskom Kriel power station reserves the right to conduct unannounced audits on contractors
There will be quarterly audits conducted by Eskom Kriel power station on the main contractor. These
audits shall be attended by the the main contractor’s site manager or his representative.
If there are any findings / non-compliance identified as serious in these audits, an activity will be
stopped for the main contractor. Refer to section on “Work Stoppage” in this OHS Specification.
3.32.3 Contractor audits
The main contractor is required to conduct internal audits on their employees on the implementation of
their OHS Plan on a quarterly basis or when the scope of work changes. A summary of the findings and
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the proposed corrective actions shall be submitted to Eskom project manager within one week after
completion of the audit.
3.33 Smoking
The national smoking policy must be observed and smoking is permitted in designated areas only
(Eskom Smoking Procedure 32-36).
3.34 Cellular phones
The National Road Traffic Act requirements regarding the use of cellular phones must be observed,
when driving and or operating mobile equipment and or machinery. The personal use of cell phones in
the plant is prohibited unless it is an emergency or for work purpose. The use of cell phone camera in
the plant must be in line with the national key point Act and the Plant safety regulation.
3.35 Occupational health, hygiene and rehabilitation
The main contractor is required to develop an Occupational Health, Hygiene and Rehabilitation
program. The program is intended to ensure that the risks to health are identified and controlled.
3.35.1 Medical Assessments
Note: The main contractor will only accept medical surveillances conducted by an Occupational Health
Practitioner who holds a qualification in occupational health.
whereby their employees undergo entry, periodic and exit medical fitness examinations.
the hazards that the employees will be exposed to.
job specification, which must indicate the description of work, list of hazards and potential
occupational exposure limits, physical hazards and required physical attributes.
This shall be maintained until completion of the contract.
examination before starting work on the contract.
are issued with a conditional certificate of fitness.
fitness certificates as and when their employees leave the company.
3.35.2 Occupational Hygiene management
Every contractor must establish an Occupational Hygiene (OH) Management Programme.
The programme must outline how worker exposure hazards will be addressed in all
workplaces,
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The main objective of the OH Management Programme is to help reduce the risk of
hazardous exposures, ensure compliance to statutory requirements and improve working
conditions. Applicable OH practices need to be applied according to the Occupational Health
& Safety Act, 1993 (Act No.) to fulfil this requirement.
Eskom contract custodian / project manager (as advised by the Eskom OHS professional
must determine the scope of occupational hygiene applicable to the contract. The scope must
include but not limited to:
hazardous biological agents, asbestos, lead, noise, indoor air quality, heat stress, cold stress,
ionizing and non-ionizing radiation exposure, illumination and vibration
Agents, Noise, Ventilation, Heat stress, Cold stress, Non-ionising radiation, Indoor air quality,
Illumination, Vibration
Information and training for identified occupational hygiene stressors
Medical surveillance programme for identified occupational hygiene stress factors.
The Contractor must obtain the service of an Approved Inspection Authority (AIA) in
Occupational Health and Hygiene to conduct measurements or sampling for regulated
occupational stress factors. The AIA will advise on the required frequency for exposure
monitoring.
3.36 Roles and responsibilities
The main contractor is required to list employee’s roles and responsibilities pertaining to the contract.
3.38 Confined spaces
is trained on work that will be carried in the confined spaces, also to rescue and conduct the risk
assessment.
3.39 Personal protective equipment requirements
and replacement of PPE for all his employees on site.
PPE Specification Standard 240-44175132.
issued to employees performing the respective tasks.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
of 34
Contact Information
Source: repairs of refractory on boiler ash hopper SHE Specification.pdfEskom’s Contract Manager/Project: Landizwe Njapha. Eskom’s Acting OHS/SHE Manager: Gift Mamize. Eskom’s Procurement Manager/Officer: Brian Sikhakhane. Eskom’s OHS/SHE Officer: Phumzile Tsotetsi. Project Address: Kriel Power Station.
Evaluation Criteria
Source: repairs of refractory on boiler ash hopper SHE Specification.pdfEvaluation will focus on Occupational Hygiene: anticipation, recognition, evaluation, and control of workplace conditions in line with Eskom’s SHEQ Policy and applicable legislation. Bidders must demonstrate a robust health and safety programme for their employees and subcontractors.
Technical Specifications
Source: repairs of refractory on boiler ash hopper SHE Specification.pdfScope: Outage replacement and repairs of refractory on boiler ash hopper, burner mouths, boiler doors, and soot blower ports at Kriel Power Station for five years on an as-and-when-required basis. Work includes high-risk activities requiring strict adherence to Eskom’s OHS specifications, SHEQ Policy, and legislative compliance (OHS Act, National Environmental Management Act, etc.). Contractor must develop and implement an OHS plan, conduct risk assessments, provide safe work procedures, and ensure compliance with Eskom’s Life-Saving Rules (e.g., electrical safety, working at height, substance abuse policies). Additional requirements: confined space compliance, PPE provision, medical surveillance, occupational hygiene management, and emergency preparedness.
Compliance Requirements
Source: repairs of refractory on boiler ash hopper SHE Specification.pdfMandatory Compliance: B-BBEE Minimum Level 2. Legislative Compliance: Constitution of South Africa (Section 24 Bill of Rights), Occupational Health and Safety Act 1993 and Regulations, National Environmental Management Act 1998, Environment Conservation Act 1989, National Water Act 1998, Civil and Building Work Act, National Road Traffic Act, Compensation for Occupational Injuries and Diseases Act, SANS Standards. Eskom-Specific Compliance: Section 37(2) Legal Agreement (signed before work commencement), Eskom Life-Saving Rules, SHEQ Policy, COVID-19 Policy (risk assessment and control measures), COID registration with valid Letter of Good Standing (LoG), Statutory Appointments (e.g., Incident Investigator, Health and Safety Representative, First Aider), Non-Statutory Appointments (e.g., Emergency Planning Coordinator, Safety Officer). Additional Requirements: No child labour, substance abuse programme aligned with Eskom’s procedure 32-37, zero-tolerance alcohol/drug policy, medical fitness certificates for employees, and occupational hygiene management programme.
Section
Source: repairs of refractory on boiler ash hopper SHE Specification.pdfOccupational Hygiene The anticipation, recognition, evaluation, and control of conditions arising in
in line with its Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative
and remains accountable for the quality and execution of their health and safety programme for their
Description
Source: Annexure C1.docxScope of work Kriel Power Station Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services for a period of Five Years on an As-and-When required basis
Submission Guidelines
Source: Annexure C1.docxReturnable Documents: Not specified in the provided information.
Technical Specifications
Source: Annexure C1.docxScope of work: Supply and services for refractory materials for Kriel Power Station boilers apertures and bottom ash hoppers. Contract duration: Five years. Basis: As-and-when required.
Description
Source: CIDB SBD9 SCM_certificate_independent_bid_determination_SBD9.pdfsupply chain management
system and authorizes accounting officers and accounting authorities to:
a. disregard the bid of any bidder if that bidder, or any of its directors have abused
the institution’s supply chain management system and or committed fraud or any
other improper conduct in relation to such system.
b. cancel a contract awarded to a supplier of goods
Contact Information
Source: CIDB SBD9 SCM_certificate_independent_bid_determination_SBD9.pdfSupply Chain Management department. No specific name, email, phone, or address provided.
Experience & Qualifications
Source: CIDB SBD9 SCM_certificate_independent_bid_determination_SBD9.pdfword “competitor” shall include any individual or organization, other than the bidder,
whether or not affiliated with the bidder, who:
(a) has been requested to submit a bid in response to this bid invitation;
(b) could potentially submit a bid in response to this bid invitation, based on
their qualifications, abilities or experience; and
(c) provides the same goods and services as the bidder and/or is in the same
line of business as the bidder
Sbd 9
Compliance Requirements
Source: CIDB SBD9 SCM_certificate_independent_bid_determination_SBD9.pdfCertificate of Bid Determination (SBD 9) must be completed and submitted with the bid. Bidders must ensure steps are taken to prevent bid-rigging. Bids may be disregarded if the bidder or its directors have abused the supply chain management system, committed fraud, or engaged in improper conduct.
Contractual Terms
Source: CIDB SBD9 SCM_certificate_independent_bid_determination_SBD9.pdfensure that, when bids are considered, reasonable steps are taken to prevent any form
of bid-rigging.
5 In order to give effect to the above, the attached Certificate of Bid Determination (SBD 9)
must be completed and submitted with the bid:
Description
Source: RER0371 - Environmental Evaluation - Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services for a period of Five Years on an As-and-When required basis.pdfSupply and Services for a Required Name
period of Five Years on an As-and-When required basis
ISO 14001:2015 Certification (if a company is certified)
The contractor must submit an Environmental Management System (EMS) file. A contractor
with ISO 14001 certification will likely have an added advantage.
Environmental Policy/SHEQ Policy X
The contractor must submit an Environmental Policy and proof of communicating it with the
employees (project
Important Dates
Source: RER0371 - Environmental Evaluation - Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services for a period of Five Years on an As-and-When required basis.pdfClosing date: 12 August 2025. Environmental Evaluation Form Revision 3 effective date: 12 August 2025. Review date: 12 August 2027.
Evaluation Criteria
Source: RER0371 - Environmental Evaluation - Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services for a period of Five Years on an As-and-When required basis.pdfEnvironmental Evaluation Form Revision 3 must be completed. Evaluation focuses on the project's environmental impact, not the company's recommendation. Key areas: dust, air quality, water quality, erosion, use of hazardous chemicals, and waste management. Contractors must report on the Kriel Power Station EMS Scorecard.
Technical Specifications
Source: RER0371 - Environmental Evaluation - Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services for a period of Five Years on an As-and-When required basis.pdfSupply and services for boilers apertures and bottom ash hoppers refractory on an as-and-when required basis for five years. Contractor must submit: ISO 14001:2015 Certification (if certified), Environmental Management System (EMS) file, Environmental Policy/SHEQ Policy, and proof of communicating the policy to employees. EMS must address: noise, odour, dust, air quality, water quality, erosion, hazardous chemicals, and waste. Appoint an environmental representative responsible for EMS implementation, compliance, and reporting.
Compliance Requirements
Source: RER0371 - Environmental Evaluation - Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services for a period of Five Years on an As-and-When required basis.pdfAppointment letter for the environmental representative must be signed by the organisation’s management and the representative. Environmental Management System (EMS) must comply with ISO 14001:2015 if certified. Environmental Policy must demonstrate top management commitment to environmental protection, pollution prevention, legal compliance, and continual improvement.
Environmental
Source: RER0371 - Environmental Evaluation - Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services for a period of Five Years on an As-and-When required basis.pdfEnvironmental Evaluation Form Revision 3
Effective Date 12 August 2025
Review Date 12 August 2027
Environmental Evaluation: Name of the Project Required Not Company Recommendation
period of Five Years on an As-and-When required basis
ISO 14001:2015 Certification (if a company is certified)
The contractor must submit an Environmental Management System (EMS) file. A contractor
with ISO 14001 certification will likely have an added advantage.
employees (project team). The policy should demonstrate your top management’s
commitment to the protection of the environment, which is not only intended to prevent
adverse environmental impacts through the prevention of pollution but also to protect the
natural environment from harm and degradation arising from the organization’s activities,
products, and services. The policy must also demonstrate a commitment to compliance with
legal and other requirements, prevent pollution, and continually improve environmental
performance.
element of an organization’s activity, products, or services that may interact with the
environment and may cause a negative or positive impact. While impact refers to any change
on the environment, whether adverse or beneficial. Changes to the environment, either
adverse or beneficial, that result wholly or partially from environmental aspects are called
environmental impacts. The environmental impact can occur at local, regional, and global
scales, and can also be direct, indirect, or cumulative by nature. The relationship between
environmental aspects and environmental impacts is one of cause and effect.
activities that have the potential to cause environmental impacts will be managed during the
of 3
Document Number RER 0371
Environmental Evaluation Form Revision 3
Effective Date 12 August 2025
Review Date 12 August 2027
lifespan of a project. Issues to be addressed may include, but are not limited to, noise, odour,
dust, air quality, water quality, erosion, use of hazardous chemicals, as well as waste is
generated.
appointed representative. Responsibilities for the representative shall include the following:
determined, documented, communicated, updated, and managed in line with applicable
compliance obligations
audits are effectively closed through implementation and tracking of corrective and preventive
action plans.
forums.
ensure that site conditions comply with the ISO 14001:2015 standard requirements,
environmental authorisations, permits, licenses, notices, and Environmental Management
manage certain environmental aspects of the activity. It should clearly explain the step-bystep procedure that will be used to execute the task.
Environmental Evaluation Form Revision 3
Effective Date 12 August 2025
Review Date 12 August 2027
Method Statement
Name Designation Signature Date Conflict of Interest (yes / no)
Onwaba Qwabi Officer Environmental 29/10/2025 No
Section
Source: RER0371 - Environmental Evaluation - Boilers Apertures and Bottom Ash Hoppers Refractory Supply and Services for a period of Five Years on an As-and-When required basis.pdfEnvironmental Evaluation Form Revision 3
Environmental Evaluation: Name of the Project Required Not Company Recommendation
dust, air quality, water quality, erosion, use of hazardous chemicals, as well as waste is
Plan requirements. This includes reporting on the Kriel Power Station EMS Scorecard for
Description
Source: Eskom Supplier Integrity Pact - 02 June 2023 (2).pdf1.1 Scope
The Eskom Supplier Integrity Pact (Integrity Pact) is applicable to Eskom Holdings SOC Ltd (including all
wholly owned subsidiaries) and all existing and potential suppliers (as per the definition hereunder).
1.2 Purpose
The integrity pact is a pact between Eskom and its suppliers that prescribes the “ethical behaviour”. Ethical
behaviour is desirable/acceptable conduct (actions and decisions) that will bring about good/appropriate
consequences/outcomes in the interaction with others. Ethical behaviour incorporates ethical values and
considers not only what is good for oneself, but also what is good for others. Eskom considers such behaviour
of paramount importance and expects every existing/potential supplier and its own employees/directors to
always act ethically and with integrity.
Eskom commits to ensuring that it implements a procurement policy/procedure that aligns to all applicable
South African laws and regulations, as well as the constitutional principles of fairness, transparency, equity,
cost effectiveness and competitiveness.
This document supplements all other relevant Commercial and Ethics related policies/codes/procedures.
1.3 Preamble
In order to achieve this purpose, all Eskom suppliers are required to read this Integrity Pact and to complete,
sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.
Eskom and its suppliers commit to honouring their respective obligations herein, and agree to refrain from
any form of dishonesty, fraud, and/or corruption throughout the entire procurement process, including
tendering practices that are in bad faith, unfair and anti-competitive (e.g., under-pricing/collusion/bid rigging)
Term Definition
Conflict of Interest A conflict of interest arises when one’s personal interests, personal
financial interests or any other interests, affect, or could be perceived to
affect, or has the potential to affect one’s objectivity and discretion and/or
the objectivity and discretion of another in performing Eskom duties or
making decisions on behalf of Eskom. This means that an employee or
director is in a position to make a decision (or influences a decision) that
is not fair and objective in order to benefit personally, or to benefit related
and /or inter-related persons.
Director Means a member of the board of Eskom, or a board of its subsidiary or
an alternate director of such board and includes a person occupying the
position of a director, by whatever name designated, or a prescribed
officer, or a person who is a member of a committee of the board or of
the audit committee, irrespective of whether the person is also a member
of such board.
Public
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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
Employment equity The Employment Equity Act promotes equity in the workplace,
ensures that all employees receive equal opportunities and that
employees are treated fairly by their employers. The law protects a
person from unfair treatment and any form of discrimination.
Employee (s) Also referred to as staff members. These include individuals employed
by Eskom on a permanent basis, contract labour, temporary employees,
part-time employees, casual employees, occasional employees, fixed-
term contractors, learners, and others acting on behalf of Eskom or its
subsidiaries.
Eskom Registered Vendor Means a current or potential supplier who may be a natural or juristic
person and includes any employee of such supplier acting within the
course and scope of his/her employment, or any agent or manager acting
for or on behalf of, or in the interests of the supplier registered as a vendor
on the Eskom Vendor Database.
Supplier Means any natural person or juristic person that does business with
Eskom or tenders to do business with Eskom, or is registered on Eskom’s
Vendor Database, such as consultants, contractors, sub-contractors and
providers of goods and services.
Abbreviation Explanation
DOI Declaration of Interest
ETC EXCO Tender Committee
NDA Non-disclosure agreement
RFP Request for Proposal
RFQ Request for Quotation
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
4.1 Eskom’s suppliers accept that they will at all times:
4.1.1 Maintain an impeachable standard of integrity in all their business and personal dealings and take all
reasonable measures necessary to prevent all dishonest, unfair, fraudulent, corrupt, and illegal
practices during any stage of the Eskom procurement process including the execution of contracts
and contract modifications.
4.1.2 Ensure that they are familiar with all publicly available Eskom policies/ procedures/codes that impact
the supply chain processes including, but not limited to Eskom’s Standard Conditions of Tender.
4.1.3 Reject all improper business practices (as may be prohibited by Eskom).
4.1.4 Not abuse the trust placed in them by Eskom employees, or misuse opportunities arising during their
interaction with Eskom for personal gain.
4.1.5 Seek to constantly maintain and enhance their standards of professional competence.
4.1.6 Adopt, where possible, policies and practices which align with those of Eskom (labour practices,
employment equity initiatives and human relations policies) to the highest ethical standards.
4.2 Eskom’s suppliers confirm specifically that:
4.2.1 All confidential information, to which they may have access in the course of their work, must not be
disclosed without the express consent from the authorised Eskom representative. The supplier is
required to complete a Non-Disclosure Agreement (NDA) to give effect to this.
4.2.2 They will not deliberately misrepresent information, submit false certifications or forged documents to
influence the tendering process to advantage themselves or to mislead Eskom in any way and that
Eskom has the right to request an audit of such information, and take further action against the supplier
should it be found that it has acted in a dishonest or fraudulent manner.
4.2.3 Although the establishment of long term and close relations between Eskom and its suppliers is
recognised, Suppliers are nevertheless, required to avoid relationships with Eskom
employees//directors, that may be perceived to be contrary to the constitutional principles of fairness,
equitability, transparency, competitiveness, and cost effectiveness. Suppliers are therefore required
to complete the Integrity declaration form wherein they are required to disclose any interest that they
may have with an Eskom employee/director, whether financial, personal, or private, in its business,
and/or any affiliation /relationship which affects, or may affect, or may be perceived to affect, the
decision-making during tender award. Should a supplier later become aware that its
owners/members/directors/partners/shareholders are an Eskom employee/director with respect to a
tender in which it participated, the supplier is required to disclose the interest/relationship to Eskom
and submit whatever information may be required regarding the parties involved.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
4.2.4 Although the entertainment of customers and provisions of business courtesies or gifts are generally
an accepted commercial practice, they must not in any way negatively affect Eskom’s image and
reputation. They should not exceed the R1500,00 value prescribed by Eskom and should not be of
such a nature (value or circumstances) as to be construed as placing an Eskom employee/director
under obligation to the supplier or in any way improperly influence the recipient.
4.2.5 They will avoid entering into unethical and/or fraudulent dealings with any Eskom employee/director
involved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving
direct/indirect monetary or material benefits in order to be unfairly benefitted. In such circumstances,
no business courtesy, bribe, gift, fees commission or inducement may be offered to, or requested by
an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in
which the supplier is participating.
4.2.6 They will not enter any dishonest and/or illegal agreement or an understanding with other tenderers
involved in a tender/RFP process in which it participates. They will complete the integrity Declaration
Form which incorporates a Declaration of Fair Tendering Practices, when participating in any Eskom
tender/Request for Quotation (RFQ).
4.2.7 They understand that they may be subject to a supplier discipline process and that sanctions that
may be imposed on suppliers should they be found guilty of misconduct.
4.2.8 Should a supplier become aware of any dishonest, fraudulent or inappropriate behaviour of any Eskom
employee/director; the said supplier is required to report this behaviour to the Eskom Ethics office via
email at [email protected], or via the Eskom Forensic email at [email protected] or through
the Eskom toll free hotline 0800 11 27 22, wherein confidentiality is guaranteed.
5.1 Eskom undertakes to treat all tenderers during the tender process according to the constitutional
principles of fairness, transparency, equity, cost-effectiveness, and competitiveness.
5.2 All Eskom employees/directors are required to complete an annual Declaration of Interest (DOI),
wherein they are required to declare all interests, directorships, memberships, details of any of their
related or inter-related persons or other associates that conduct business with Eskom and all other
material personal interests, whether a conflict exists or not. During the financial year, all Eskom
employees/directors have an option of amending annual DOIs should there be changes in their
interests or what has been disclosed already. In addition to this annual declaration, employees are also
required to complete an additional DOI and NDA if involved in the procurement process.
5.3 Eskom employees will ensure that all gifts received in the normal course of business is declared,
recorded, and authorised by relevant managers. Employees/directors involved in the tender evaluation/
negotiation process, may not accept, demand, or accept a promise of any money, business courtesies,
gifts, rewards, gratuity, favours from any of the tenderers involved to benefit or as may be perceived to
benefit such tenderer. Further to this, employees and directors are prohibited from offering or accepting
loan(s) or other benefit(s) from suppliers, unless the supplier is in the business of granting such loans
or benefits and the terms and conditions of the loan that is offered to the employee/director is also
offered to the general members of the public or a section thereof.
5.4 Should Eskom become aware of any relationship/interest of any employee/director in a tender in which
it is involved in tender evaluation/negotiation process, then this employee/director will be excluded from
the said tender evaluation/negotiation process.
Public
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ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Eskom Supplier Integrity Pact Unique Identifier: 240-113650212
Revision: 2
Page:
5.5 Eskom will implement the Supplier Discipline Process if it becomes aware of any contravention of the
provisions of this integrity pact, any other misconduct by a supplier and/or any Eskom
employee/director who acts in bad faith to benefit themselves or a supplier. Eskom has the right, after
following a process of investigation and affording the supplier an opportunity to make representation,
to notify the supplier of the intention to suspend it from the Eskom Vendor Database, impose various
other sanctions and/or institute disciplinary actions against its employees/directors. Subsequently,
Eskom will forward the names of such suppliers including the directors of the company to National
Treasury, who will include the suppliers on the List of Restricted Suppliers on the National Database.
5.6 All Eskom employees/directors are prohibited from having any direct/ indirect personal or other
beneficial interest in any contract with Eskom, whether as a supplier, an advisor or by virtue of being a
director or owner of a business, or in any other capacity. This includes third-party related transactions
with an indirect link to an Eskom contract.
6.1 This Eskom Supplier Integrity Pact is governed by and interpreted in accordance with the laws,
regulations and legislation of the Republic of South Africa.
6.2 The actions stipulated in this Integrity Pact are without prejudice to any other civil or criminal
proceedings that may arise in accordance with the provisions of the law.
6.3 This Integrity Pact shall remain valid until replaced. Should one or more provisions of this Integrity
Pact be regarded as invalid, remainder of the provisions will remain valid.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to
ensure it is in line with the authorized version on the system. No part of this document may be reproduced in any manner or form by third
parties without the written consent of Eskom Holdings SOC Ltd, © copyright Eskom Holdings SOC Ltd, Reg No 2002/015527/30
Important Dates
Source: Eskom Supplier Integrity Pact - 02 June 2023 (2).pdfClosing date: 27 June 2023
Contact Information
Source: Eskom Supplier Integrity Pact - 02 June 2023 (2).pdfEthics office: [email protected]. Forensic office: [email protected]. Toll-free hotline: 0800 11 27 22
Compliance Requirements
Source: Eskom Supplier Integrity Pact - 02 June 2023 (2).pdfSuppliers must: complete, sign, and submit the Integrity Declaration Form for every Eskom procurement process. Disclose any financial, personal, or private interest with Eskom employees/directors via the Integrity Declaration Form. Complete a Non-Disclosure Agreement (NDA) for access to confidential information. Avoid gifts or business courtesies exceeding R1500 to Eskom employees/directors. Not engage in collusion, bid-rigging, or unfair tendering practices. Report dishonest or fraudulent behavior by Eskom employees/directors to [email protected], [email protected], or the hotline 0800 11 27 22.
Section
Source: Eskom Supplier Integrity Pact - 02 June 2023 (2).pdfinvolved in the evaluation/adjudication/negotiation of a transaction in which it participates, involving
an Eskom employee/director involved in the evaluation/adjudication/negotiation of a transaction in
Description
Source: Supplier Evaluation Pack for 01 March 2026 to 28 February 2027.xlsThis will save your file. Please select the correct folderA@
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Cnr Orgies Bathal road - Kriel - Kriel - 2271
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
27
Last checked
12 Jul 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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