Supply and delivery of pumps to eskom’s peaking operating unit – 5-Year contract

General:

• Must be a registered supplier (legal entity) capable of fulfilling the scope.
• Experience in supplying pumps or similar equipment to utility/industrial sectors.
• Compliance with South African regulatory and statutory requirements.

Quality:

• Must have a certified Quality Management System (QMS) (e.g., ISO 9001) or demonstrate alignment with SANS/ISO standards.
• Ability to monitor and manage sub-suppliers/subcontractors as per the Contract Quality Plan (CQP).
• Proven track record of delivering quality products with full traceability and documentation.

Technical:

• Capacity to manufacture, refurbish, or source pumps meeting Eskom’s specifications.
• Access to calibrated tools/equipment and qualified personnel for execution.
• Ability to provide technical documentation (e.g., drawings, test reports, manuals).

Financial:

• Financial stability to sustain a 5-year contract.

Scope: Supply and delivery of pumps for 5 years to Eskom’s Peaking Operating Unit.

Quality Management:

• Must align with SANS 466:2005 / ISO 10005:2005 for Contract Quality Plan (QCP).
• QCP must define procedures, resources, and responsibilities for achieving quality objectives.
• Required QCP sections: Scope of Work, Communication Channels, Organogram, Interfacing Documents (processes, standards, codes, specifications), Suppliers/Sub-Suppliers List, Monitoring of Suppliers/Sub-Contractors, Special Controls (e.g., welding, NDT/NDE), Documented Information Submission, Records Control, Non-Conformance Management, Databook Management, Tool/Equipment Management, Customer Property Handling, Product Preservation, Identification & Traceability, Commissioning & Post-Delivery Activities.

Deliverables:

• Pumps must meet specified manufacturing/fabrication standards.
• Submit QCP, Inspection Test Plans (ITP), Method Statements, Safe Working Procedures, Certificates of Compliance, Material/Test Reports, Warranty Certificates, and Databook (including Operating & Maintenance Manuals).
• Post-delivery: Warranty support, defect correction, and technical assistance as per Scope of Work (SOW) requirements.

Processes:

• Monitor suppliers/sub-suppliers via inspections, audits, and performance reports.
• Control records (identification, retention, disposal) with a retrievable filing system.
• Manage non-conformances, concessions, and inspections per defined processes.
• Calibrate/maintain tools/equipment; ensure traceability of materials/processes.

General:

• Must be a registered vendor/supplier with Eskom or willing to comply with Eskom’s procurement processes.
• Must comply with South African legislative requirements (e.g., Occupational Health and Safety Act, National Road Traffic Act).
• Must demonstrate ability to supply pumps meeting Eskom’s technical and safety standards for peaking operations.

Safety:

• Must have a valid Occupational Health and Safety (OHS) management system (e.g., ISO 45001 certification).
• Must provide a history of adherence to safety protocols; past violations may disqualify applicants.
• Must have the capacity to train employees on Eskom’s Life-Saving Rules (LSRs) and provide proof of training.
• Contractors must sign Eskom’s Life-Saving Rule Acknowledgement Form (Document 240-63942960).

Technical:

• Must have experience in supplying industrial pumps for power generation or similar high-risk environments.
• Must demonstrate ability to meet delivery timelines and maintain supply over 5 years.
• Must comply with Eskom’s technical specifications (detailed in the full tender document).

Financial:

• Must demonstrate financial stability to fulfill a 5-year contract.
• Must provide proof of insurance (e.g., liability coverage for OHS incidents).

Contract duration: 60 months (5 years). SDL&I Implementation Schedule due: 28 days after contract award. B-BBEE improvement/retention plan due: 30 days after contract signing. Quarterly SDL&I compliance reports: Ongoing.

NIPP (if applicable): Contact Department of Trade, Industry and Competition (dtic) for support and obligation agreement (required for contracts with imported content ≥ USD 5 million).

Returnable documents: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) if applicable. Preference points documentation: Valid B-BBEE certificate (SANAS-accredited), sworn affidavit, or CIPC affidavit; proof of ownership/shareholding (CIPC); certified ID copies of shareholders; proof of disability (if applicable). Failure to submit preference points documentation: Not disqualified but scores 0 out of 10/20 for specific goals and only out of 90/80 for price.

Scoring: 90/10 or 80/20 system. Price (90 or 80 points) + specific goals (10 or 20 points). Specific goals: B-BBEE points (10 for Level 1 in 90/10, 20 for Level 1 in 80/20; scaling down to 0 for non-compliant). Mandatory: Valid B-BBEE status (certificate or sworn affidavit) per revenue thresholds (EME ≤ R10M: sworn affidavit; QSE ≤ R50M: sworn affidavit if ≥51% Black-owned, else full compliance; > R50M: SANAS certificate). Local content: 70% for pumps and medium voltage motors. Objective criteria: Not mandatory but condition for award. Non-compliance may lead to second-ranked bidder being awarded.

Scope: Supply and delivery of various pumps and pump components on an 'as and when required' basis for all Peaking Power Stations. Duration: 60 months. Local content threshold: 70% for pumps and medium voltage motors. Designated sector: Pumps and medium voltage motors.

NIPP obligation: Applies if imported content ≥ USD 5 million. Winning bidder must sign NIPP obligation agreement with dtic before contract signing. Security: Eskom retains 2% of every invoice (excluding VAT) as security for SDL&I obligations. Penalty: 2% of contract value for failure to meet SDL&I obligations.

B-BBEE: Valid certificate (SANAS-accredited) or sworn affidavit (EME ≤ R10M or QSE ≤ R50M and ≥51% Black-owned). Required documents: B-BBEE certificate/sworn affidavit/CIPC affidavit; proof of ownership/shareholding (CIPC); certified ID copies of shareholders; proof of disability (if applicable). Local content: 70% for pumps and medium voltage motors. SDL&I obligations: B-BBEE improvement/retention plan (submit within 30 days of signing); local procurement content (100% target); job creation/retenance proposals; skills development (1 candidate per R40M cumulative spend, 24-month minimum bursary, quarterly progress reports). Quarterly SDL&I compliance reports required. Sworn affidavits must meet validity criteria (e.g., signed in presence of Commissioner of Oath, no self-commissioning).

Development Team: Diane Maunatlala

Submit the following returnables: 1) Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B). 2) OHS plan addressing project/scope OHS risks, aligned with Eskom’s health and safety specifications. 3) Baseline OHS Risk Assessment (BRA) including methodology and risk management details. 4) Valid Letter of Good Standing (COIDA or equivalent). 5) OHS policy signed by CEO, compliant with OHS Act Section 7. For suppliers with auditable OHS systems: 1) Annexure B (signed). 2) ISO 45001 certificate or equivalent. 3) Valid Letter of Good Standing (COIDA or equivalent).

Mandatory: 1) Compliance with all OHS legal and tender-specific requirements. 2) Submission of all required documentation (signed forms, policies, certifications). 3) Alignment of OHS plans and risk assessments with the project scope. Preferred: Certification under ISO 45001 or equivalent (for suppliers with auditable OHS systems).

OHS compliance: 1) Signed acknowledgement of Eskom’s OHS legal requirements (Annexure B). 2) Valid Letter of Good Standing (COIDA or equivalent). 3) OHS policy signed by CEO, compliant with OHS Act Section 7. For certified suppliers: ISO 45001 or equivalent certification.

Evaluation will assess the following: Legal compliance - Applicants must be registered entities compliant with South African laws and Eskom’s procurement policies. Contractors must demonstrate compliance with OHS Act, Construction Regulations (if applicable), and Eskom’s Contractor Health and Safety Requirements (32-136). Technical capability - Proven experience in supplying and maintaining pumps for industrial/utility applications. Capability to conduct and document OHS risk assessments (baseline, issue-based, continuous). Certification or alignment with ISO 45001 (OHS Management Systems) and ISO 31000 (Risk Management). Financial stability - Financial stability to fulfill a 5-year supply contract. Ability to provide performance guarantees or bonds if required. Safety commitment - Demonstrated commitment to Zero Harm principles and Eskom’s SHEQ policies. Evidence of past compliance with OHS standards in similar projects.

Scope: Supply and delivery of pumps for 5 years at Eskom’s Peaking Operating Unit. Mandatory processes for managing occupational health and safety (OHS) hazards and risks apply. Purpose: Ensure effective management of hazards and risks to prevent harm to people and the environment. Compliance with OHS procedures is mandatory. Key references: OHS Act, Construction Regulations, ISO 45001 (Occupational Health and Safety Management Systems), ISO 31000 (Risk Management), and Eskom-specific standards (e.g., 32-391 Integrated Risk Management Standard, 32-136 Contractor Health and Safety Requirements).

B-BBEE Minimum Level: 1. Compliance with OHS Act, Construction Regulations (if applicable), and Eskom’s Contractor Health and Safety Requirements (32-136) is mandatory. Alignment with ISO 45001 and ISO 31000 is preferred.

Mandatory: Applicants must be legally registered entities (e.g., companies, contractors) with valid tax and compliance certificates. Must demonstrate capacity to supply and deliver pumps for 5 years. If on-site work is required, applicants must commit to Eskom’s substance abuse policies for all personnel, including compliance with the Management of Substance Abuse in the Workplace Procedure (32-37). Must have OHS-compliant workplace practices and provide evidence of adherence to safety standards. Preferred: Prior experience supplying industrial pumps to utility providers (e.g., Eskom, municipalities). Familiarity with Eskom’s procurement and compliance frameworks. Existing substance abuse management programs for employees aligned with Eskom’s policies.

B-BBEE Minimum Level: 4. Compliance with Eskom’s Occupational Health and Safety (OHS) standards, including adherence to the Management of Substance Abuse in the Workplace Procedure (32-37) for all personnel involved in the contract. Valid tax clearance certificates and other statutory compliance documents as required by Eskom.

General: Applicants must be legally registered suppliers capable of meeting Eskom’s procurement and quality standards. Technical: Suppliers must demonstrate experience in supplying pumps for industrial or utility-scale applications, with proven quality assurance processes. Compliance: Compliance with South African regulatory requirements (e.g., safety, environmental) and Eskom’s internal policies is mandatory. Financial: Applicants must provide proof of financial stability to fulfill a 5-year supply contract. Quality Assurance: A robust Quality Management System (QMS) aligned with ISO standards or equivalent is likely required.

Scope: Supply and delivery of pumps for a 5-year period at Eskom's Peaking Operating Unit. A Quality Control Plan (QCP) or Inspection Test Plan (ITP) is required. Key requirements: Intervention points include Hold Points (AP - Document Approval), Witness Points (W1/W2 - 100% or sample witness), Surveillance (S), and Verification (V). Testing/Inspection methods: T1 (100% Testing), T2 (Sample Testing), A1 (100% Inspection), A2 (Sample Inspection). Document Review categories: IN (Information Only), R1 (100% Review), R2 (Sample Review). Acceptance Criteria: Must align with functionality, performance measures, regulatory compliance, or chemical tests. Inspection methods: Visual, Microscopy, NDT, Liquid/Dye Penetrant, Magnetic Particle, EDDY Current, etc. Records: Must be maintained for all activities, including dates, supplier/Eskom inspections, and controlling documents. Third-Party Involvement: Approved Inspection Authority (AIA) or Notified Body (NOBO) may be required for statutory (S) or non-statutory (N) categories.

Closing date and time: 16 July 2026 at 10h00. Non-compulsory clarification meeting: 17 June 2026 at 11h00 via Microsoft Teams (link: https://teams.microsoft.com/meet/365547705758049?p=CLnt7txlgMJPvGCHKO, Meeting ID: 365 547 705 758 049, Passcode: yB9Lc6YV). Tender validity period: 150 days from closing date. Clarification queries deadline: 5 working days before tender closing (11 July 2026).

Eskom Representative: Lorna Hendricks. Email: [email protected]. Phone: 021 941 5728. Procurement Manager: Ms. Zodidi Mavume. Fraud/corruption reporting: 0800 11 2722 or [email protected].

Submit electronically via Eskom E-tendering site by 16 July 2026 at 10h00. No hard copies or zipped files accepted. All documents must be in PDF format (max 500MB per file, total submission ≤4GB). Price lists must be submitted in Excel (can also be PDF’d). Latest submission version overrides previous ones. Ensure submission status is marked as 'complete'. Mandatory disqualifiable returnables at closing: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for Local Goods/Services (Annexure E, if applicable), CPA(IG) for Foreign Goods/Services (Annexure F, if applicable), SBD 6.2 Declaration Certificate for Local Production/Content (Annexures G1-G4, if applicable), SBD 1 (Annexure H), SBD 4 – Bidders Disclosure (Annexure J), E-tendering Help Manual acknowledgement form (if applicable). Non-submission of these by closing date/time results in disqualification. Late tenders will not be accepted.

Eligibility: Tenderer must not be restricted from doing business with Eskom or state-owned entities. No nationality from sanctioned countries (applies to tenderer, subcontractors, suppliers). Only one tender per entity (individual or JV/consortium) unless e-tendering size limits apply. JV/consortium agreements must explicitly state joint and several liability. Tenders must be signed by authorised representatives (with proof of authority). No 100% subcontracting of the scope of work. Functionality evaluation: Minimum 70% threshold required. Criteria: Experience (30%: ≥5 works = 60%, years of experience ≥10 = 40%), Technical Compliance (60%: ≥90% datasheets = 100%), Delivery Capability (10%: ≥5 works = 100%). Price evaluation: Scored out of 90 points. 90/10 preference point system applies (Price = 90, B-BBEE = 10). Specific Goals: 10 points (PPPFA). Tenderers ranked by combined score (Price + Specific Goals).

Supply and delivery of pumps for 5 years at Peaking Operating Unit. Mandatory technical returnables: Detailed datasheets for all pumps listed in the works, including: pump type, model, make, pump speed (RPM), casing material, rated flow, rated head, connection detail, impeller material, shaft material, pump curves (NPSHr, efficiency, BHP), bearing type, lubrication type/interval, lifespan, vibration limits. Datasheets must be linked to specific pumps in the works. Quality returnables: List of Tender Returnables Cat 3 Rev 7, Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP/ITP), CQP Template 2021. Safety returnables: Eskom Acknowledgement Form for OHS Legal and Other Requirements, Annexure C1-Tender Evaluation Template (High Risk).

Pricing must be submitted on the Excel Pricing Schedule/BOQ (also acceptable in PDF). Payment terms: Contracts ≤R50M (incl. VAT) - payment within 30 days of undisputed invoice receipt. Contracts >R50M (incl. VAT) - payment within 60 days of undisputed invoice receipt. Unconditional discounts considered for evaluation; conditional discounts implemented at payment. Prices evaluated on Net Present Value, adjusted for errors, deviations, or acceptable variations. Cataloguing may be required post-award (Eskom pays for cataloguing).

Mandatory: CSD registration (proof required). Tax compliance: Certified tax clearance certificate required for local tenderers (unless SARS e-filing PIN provided) and foreign tenderers with SA footprint (unless SBD1 submitted). Foreign suppliers with no SA footprint: SBD1 required (no tax compliance proof). CIDB grading (if applicable) for main contractor/JV/sub-contractor (proof required at tender closing or within 21 working days post-closing). B-BBEE: Valid certificate or sworn affidavit required. 90/10 preference point system applies (B-BBEE = 10 points). Specific Goals: 10 points (PPPFA). Employment Equity: Proof of compliance (EE report submission to Dept of Labour) for designated employers (SA tenderers only). COIDA: Original certificate of good standing or proof of application (SA tenderers only). Financial statements: Latest approved annual financial statements or management accounts (no drafts), including director’s/auditor’s report, statements of financial position, comprehensive income, cash flows, changes in equity, notes, and public interest score (if not audited). For JVs/SPVs: Each partner must submit financials. Joint Ventures: Valid JV agreement with joint/several liability, single designated bank account, and confirmation of single business entity operation.

Evaluation will be based on the following criteria:

• General: Open to suppliers capable of delivering pumps nationally for 5 years.
• Technical: Must demonstrate competency in pump supply and delivery, including required certifications, training, and infrastructure.
• Experience: Prior experience with Eskom or similar large-scale utility projects may be advantageous.
• Compliance: Must comply with South African regulatory requirements and Eskom’s internal policies.
• Financial: Proof of financial stability to fulfill a 5-year contract may be required.

Scope of Work: Supply and delivery of pumps for a 5-year period to Eskom’s Peaking Operating Unit.

Method Statement Requirements:

• Title must match the tender/RFQ title.
• Include supplier representative details: full name, designation, contact number, and date.
• Outline the scope of work as per the Works Information of the NEC document/RFQ, including relevant document reference numbers (if available).
• Define 2-3 SMART objectives aligned with the scope of work outputs.

Quality Management:

• Customer focus: Identify and communicate customer needs to affected personnel.
• Competency: Detail required skills, training, and authority for delivering the scope.

Infrastructure and Resources:

• List required PPE for executing the scope.
• Specify tools, equipment, and infrastructure (including testing/measurement requirements).

Organizational Alignment:

• Describe how mission, vision, strategy, policies, and processes are communicated.
• State shared organizational values.

Risk Management:

• Identify risks affecting scope outputs and overall outcomes.
• List mitigation actions for each risk.

Process Improvement:

• Explain how gaps in business processes are identified to meet or exceed customer/regulatory requirements.

Data and Analysis:

• Specify data to be collected and analysis methods for future decision-making.

Stakeholder and Supplier Management:

• Identify stakeholders affected by the product/service (low, medium, high impact).
• Describe actions to address stakeholder concerns.
• Clarify if outsourcing is involved and explain supplier selection, evaluation, and performance monitoring criteria.

Submit the following returnable documents as part of your bid: Signed Section 37(2) legal agreement between Eskom and the main contractor, and between the main contractor and all appointed subcontractors. Copies must be included in the OHS file. All documents must be retained for the contract duration. Ensure compliance with all submission deadlines as per the tender notice.

General: Must be a registered legal entity in South Africa. Must have a valid tax clearance certificate. Must comply with B-BBEE requirements (if applicable). Must have relevant experience in supplying pumps and components for industrial/power generation applications. Technical: Ability to supply pumps and components on demand for a 5-year period. Compliance with SANS/ISO standards for pump manufacturing and safety. Capacity to deliver to multiple Eskom sites nationally. Safety: Must have a valid COID registration and Letter of Good Standing (LoG). Must demonstrate a strong OHS track record (e.g., no major incidents, compliance with OHS Act). Must have trained first aid personnel (Level 2) and PPE compliance. Must adhere to Eskom’s substance abuse policy (zero tolerance).

Scope: Supply and delivery of various pumps and pump components on an 'as and when' required basis for all Eskom Peaking Power Stations over a 5-year period. Deliverables include: Centrifugal pumps (horizontal and vertical configurations), multistage pumps for high-pressure applications, submersible pumps for drainage and dewatering, booster pumps for pressure systems, auxiliary and service pumps, and components such as mechanical seals, impellers, shafts, bearings, casings, and wear rings. Delivery sites: Ingula Pump Storage, Palmiet Pumped Storage, Drakensberg Pumped Storage, Gourikwa Gas Turbine, Ankerlig 1 Gas Turbine, Gariep Hydro Station, Vanderkloof Hydro Station, Port Rex Power Station, Sere Windfarms, and Small Hydros (Mbashe, Ncora, First Falls, Second Falls). Contractor must retain a copy of the scope of work.

Mandatory compliance: B-BBEE Minimum Level 2. Legal: Section 37(2) OHS Act agreement required between Eskom and main contractor, and between main contractor and subcontractors. Copies must be filed in the OHS file. COID: Valid Letter of Good Standing (LoG) from the Compensation Commissioner, renewed annually. Legislative: Compliance with Constitution (Section 24), OHS Act 1993 and regulations, National Environmental Management Act, Environment Conservation Act, National Water Act, Civil and Building Work Act, National Road Traffic Act, Compensation for Occupational Injuries and Diseases Act, and relevant SANS standards. Eskom-specific: Adherence to Eskom SHEQ Policy, Life-Saving Rules (e.g., zero alcohol/drug tolerance, PPE, permit-to-work), and site-specific OHS plans. Child Labour: Strict prohibition as per Constitution and Basic Conditions of Employment Act. Contractor must ensure all employees are medically fit (annual certificates) and trained in OHS (induction, risk assessments, PPE use).

Compliance: Must fully align with Eskom’s Specification Clause 240-105658000 and ISO 9001 standards. Capacity: Proven ability to supply pumps at scale for a 5-year period. Quality Assurance: Demonstrated adherence to ISO 9001 quality management systems (clauses 4-10 and principles 1-7). Legal: Valid registration and compliance with South African procurement laws. Technical: Pump specifications must meet Eskom’s operational requirements.

Scope: Supply and delivery of pumps for a 5-year period at Eskom’s Peaking Operating Unit. Quality Requirements: Pre-contract award quality requirements under Category 3 (clause 3.5.4 of 240-105658000) apply. Post-contract phases: Contract execution and supplier quality performance monitoring are mandatory. Standard Conditions: Eskom reserves rights of access, information, preservation, and quality audits. Nonconformities and special processes must be managed per clauses 3.8.1 to 3.8.6. ISO 9001 Compliance: Full adherence to clauses 4-10 and principles 1-7 is required. Documentation: Tenderer must complete and sign the form to acknowledge acceptance of Eskom’s Supplier Quality Requirements.

Quality Management System: Must comply with ISO 9001 (clauses 4-10 and principles 1-7). Eskom Specific: Must adhere to Eskom’s Supplier Quality Requirements (specification 240-105658000), including pre-contract Category 3 requirements. Post-award: Must participate in contract execution and supplier quality performance monitoring phases. Audits: Must allow Eskom quality audits and manage nonconformities per clauses 3.8.1 to 3.8.6.

Returnable Documents: Signed acknowledgement form pledging adherence to Eskom’s Life-saving Rules (mandatory for all contractors and personnel entering Eskom sites). Non-compliance will result in disqualification.

General: All contractors, suppliers, and their personnel must comply with Eskom’s Life-Saving Rules. Non-compliance will result in disqualification or termination of engagement. Safety Certification: Personnel must be trained and certified in the Life-Saving Rules, particularly those relevant to their roles (e.g., electrical safety for Rule 1, fall protection for Rule 2). Legal Standing: Applicants must be legally registered entities capable of entering into a binding agreement with Eskom Holdings SOC Ltd.

Mandatory adherence to Eskom’s Life-saving Rules (ZERO TOLERANCE for violations). Applies to all contractors, subcontractors, and personnel. Key rules: Open/Isolate/Test/Earth/Equipotential Zone, Hook up at height, Buckle up, Be sober, Permit to work, Safe Live Working. Signed pledge form required.

Mandatory requirements:

• Must be a legal entity registered in South Africa.
• Must comply with South African OHS legislation, including OHS Act, COIDA, and Mine Health and Safety Act (MHSA).
• Must have a proven track record in supplying pumps for industrial or utility applications.
• Must demonstrate ability to integrate with Eskom’s OHS management systems (e.g., SAP EH&S).
• Must have internal OHS policies aligned with Eskom’s standards.

Preferred requirements:

• Prior experience working with Eskom or similar high-risk industries (e.g., energy, mining).
• Certification to ISO 45001 (OHS Management Systems) or OHSAS 18001.
• Demonstrated incident-free operational history (low Lost-Time Injury Rate (LTIR) and Total Recordable Injury Rate (TRIR)).

Submit a signed Annexure B (OHS Acknowledgement Form) as part of your bid. The form must be: completed by an authorised person (CEO/Director/Managing Director); include full name, signature, date, and witness details (two witnesses required).

General: Must be a registered legal entity (e.g., company, supplier, or contractor). Must demonstrate ability to supply pumps and meet delivery timelines for 5 years. OHS-Specific: Must align internal processes with Eskom’s OHS policies, procedures, and standards post-award. Must have capacity to enforce OHS compliance across all tiers of suppliers/sub-contractors. Must accept financial penalties for non-compliance. Compliance: Must adhere to all statutory OHS requirements in South Africa. No prior record of serious OHS violations (may be verified by Eskom).

Main supplier must: demonstrate the process and selection criteria for appointing contractors/suppliers; notify Eskom prior to appointing contractors/suppliers; ensure contractors/suppliers have adequate resources and competencies; manage contractors/suppliers to comply with legal and Eskom requirements; monitor contractors/suppliers via audits/assessments for OHS compliance; provide grounds for termination of contractor/supplier work; handle non-conformances of contractors/suppliers directly.

Financial penalties apply for non-compliance with Eskom or Statutory OHS requirements. Work stoppages due to OHS issues will not entitle the supplier to financial compensation from Eskom.

Mandatory compliance with Eskom OHS documents, including: Eskom Occupational Health & Safety Risk Assessment Procedure (32-520); Eskom Life Saving Rules Procedure (240-62196227) and Acknowledgement Form (240-4392180); Eskom OHS Incident Management Procedure (32-95); Eskom Right of Refusal to Work in Unsafe Situation Procedure (240-43848327); Eskom Vehicle and Driver Safety Management Procedure (240-62946386); Eskom PPE Procedure (240-44175132); Eskom Substance Abuse Procedure (32-37); Project-Specific Health & Safety Requirements; Project Baseline Risk Assessment (BRA). Post-award, align company processes with Eskom OHS policies, procedures, and standards. All employees (contractors/suppliers) must undergo Eskom induction. Eskom may request testimonials/references and client contact details for verification.

General requirements:

• Applicants must be legally registered entities capable of supplying and delivering pumps for a 5-year period.
• Must comply with Eskom’s procurement policies and South African regulatory requirements.

Safety and compliance:

• If transportation or vehicle use is involved, applicants must comply with Eskom’s Driver and Vehicle Safety Management Procedure (240-62946386).
• Must provide evidence of vehicle roadworthiness, driver competency, and adherence to safety standards (e.g., SANS 10228 for dangerous goods, SANS 1518 for vehicle design).
• Contractors must have valid insurance and certifications for vehicles used in Eskom business.
• Must agree to Eskom’s monitoring and auditing processes, including sharing Vehicle Monitoring Device (VMD) and driver camera data.

Technical:

• Pumps supplied must meet Eskom’s technical specifications (refer to the actual tender document for details).
• Applicants must provide maintenance and support plans for the 5-year duration.

Scope: Supply and delivery of pumps for a 5-year period at Eskom’s Peaking Operating Unit.

Driver and vehicle safety requirements (if applicable to the contract):

• Standardisation of driver and vehicle safety across Eskom to prevent accidents and incidents.
• Applies to all drivers and vehicles used for Eskom business, including contractors, consultants, and subsidiaries.
• Vehicles must be roadworthy, fitted with ABS and dual airbags (excluding specialised vehicles), and equipped with safety belts.
• Prohibits transporting persons on the back of LDVs or trucks.
• Must comply with the National Road Traffic Act and Eskom Vehicle Safety Specifications (32-345).
• Motorcycles are prohibited unless approved with risk controls.
• Quad bikes, golf carts, and upright wheelers require specific competency and licences.
• Pool vehicles (e.g., 4x4 LDVs) may be used on construction sites with prior written approval.

Driver and vehicle safety compliance (if applicable to the contract):

• Must adhere to ISO 9001 (Quality Management Systems) and Eskom SHEQ Policy (32-727).
• Driver assessors must be evaluated by the provincial MEC of Transport and hold valid provincial instructor certificates.
• Site driver assessors require biannual internal assessments by Eskom national driver assessors.
• All drivers must possess a valid national driver’s licence and an Eskom driver permit.
• Medical fitness certification is mandatory.
• Vehicles must comply with Eskom Vehicle Safety Specifications (32-345) and relevant SANS standards (e.g., 10228, 10229 for dangerous goods).
• Contractors must ensure their vehicles are roadworthy and meet Eskom safety standards.

Closing date: 05 April 2023

Evaluation will focus on the following:

• Registration and Policy Compliance: Must be a registered supplier with Eskom or comply with Eskom’s procurement policies (e.g., 32-288, 32-599).
• Legal and Regulatory Compliance: Must adhere to South African legal and regulatory requirements, including the Occupational Health and Safety Act.
• Quality Standards: Must meet Eskom’s quality management standards, such as SANS ISO 9001:2015.
• Local Manufacturing: Preference will be given to suppliers with local manufacturing capability.

Technical Evaluation:

• For pumps: Technical specifications, certifications, and performance guarantees (request further details from Eskom if not provided).
• For PPE: Certification of compliance with SANS standards (e.g., SANS 434, SANS 1423-1).
• Ability to provide custom sizing and branding (Eskom logo, Zero Harm identification).
• Capacity to supply consistent quality over the contract duration (5 years for pumps or as per PPE replacement schedules).

Financial Evaluation:

• Financial stability to fulfill a multi-year contract (5 years for pumps).
• Competitive pricing aligned with Eskom’s procurement budget.

Experience:

• Proven track record in supplying pumps or PPE to large organizations (e.g., utilities, industrial sectors).
• References from similar projects (e.g., supply to power utilities or high-risk industries).

Scope: Supply and delivery of pumps for 5 years at Eskom's Peaking Operating Unit.

Key Requirements:

• Pumps must meet Eskom's operational and safety standards for power generation environments.
• Equipment must comply with the Occupational Health and Safety Act and relevant SANS standards (e.g., SANS ISO 9001:2015 for Quality Management Systems).
• Pumps must be suitable for long-term, high-demand use in a peaking power unit context.
• Locally manufactured equipment is preferred.
• All equipment must be maintained in good working order.
• Risk assessments must be conducted to ensure safety and suitability for the intended environment.

Deliverables:

• Functional pumps meeting specified technical and safety standards.
• Documentation for maintenance, training, and compliance with Eskom’s safety protocols.
• Adherence to Eskom’s corporate identity and branding requirements for any associated equipment.

B-BBEE Minimum Level: 92.

General Compliance:

• Compliance with the Occupational Health and Safety Act.
• Adherence to SANS standards for quality and safety (e.g., SANS ISO 9001:2015, SANS 1397 for Industrial Safety Helmets).
• Local content preference for manufactured goods where applicable.
• CSD, tax, and CIPC registrations may be required.

Eligibility criteria are not specified in the provided text. Common criteria for Eskom tenders may include: (1) Registered vendor status with Eskom, (2) Valid BBBEE certification (for South African suppliers), (3) Financial and technical capacity to fulfill the contract, (4) Compliance with local labor and safety laws, and (5) No conflicts of interest or past non-compliance with Eskom.

Closing date for submissions: 16 July 2026 at 10:00. Period for reply (e.g., clarifications): 5 working days. Contract start date: Contract Date (date of acceptance). Delivery Date: As stated in each Purchase Order issued under the contract. Defects date: 52 weeks after the Delivery Date of each batch of Goods. Defect correction period: 2 weeks after notification of the defect, or as agreed by the parties. Defects access period: 7 days or as agreed by the parties. End of liability date: 3 years after the Delivery Date of the relevant Goods.

Supply Manager: Vuyokazi Mlungwana. Address: 15 Pasita Street, Rosenpark, Durbanville, 7550. Tel: 021 941 5930. Email: [email protected]. Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg. Adjudicator nominating body: Chairman of ICE-SA, a Division of the South African Institution of Civil Engineering (www.ice-sa.org.za). Arbitration: Association of Arbitrators (Southern Africa), latest edition of Rules for the Conduct of Arbitrations. Place of arbitration: South Africa. Chairman for the time being or his nominee of the Association of Arbitrators (Southern Africa) will choose an arbitrator if parties cannot agree.

Submit a completed and signed Form of Offer and Acceptance, including the Schedule of Deviations (if applicable), by an authorised representative. Use the provided Excel spreadsheet to populate rates/prices in the Price Schedule (Part C2). Clearly state the total of the Prices (exclusive and inclusive of VAT) in both figures and words. Submit one fully signed original copy to the Purchaser before the end of the period of validity stated in the Tender Data. Within two weeks of receiving the completed agreement, arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation to the Purchaser’s agent. Failure to comply constitutes repudiation of the agreement. Alternative tenders require a separate copy of the Form of Offer and Acceptance.

Evaluation is based on compliance with legal, financial, B-BBEE, technical, and health and safety requirements. Legal: Must be a registered legal entity in South Africa (or provide equivalent proof for international suppliers) and comply with all South African laws, including the Companies Act, VAT Act, and Occupational Health and Safety Act. Financial: Must demonstrate financial capacity to fulfill the contract (e.g., provide securities, bonds, or guarantees as required) and maintain valid insurance coverage as specified in the Insurance Tables (e.g., liability, property damage, environmental liability). B-BBEE: Must have a valid B-BBEE verification certificate; changes in status must be reported to Eskom within 7 days and updated certification submitted within 30 days. Failure to maintain or report B-BBEE status may result in contract termination or renegotiation. Technical: Must have experience in supplying pumps and related consumables to industrial or power generation sectors, a quality management system compliant with ISO 9001 (or equivalent), and compliance with Eskom’s SHE Specification and environmental standards. Health and Safety: Must provide valid medical fitness certificates, SAPS clearance (not older than 30 days), and COIDA (or equivalent) letters of good standing. Must adhere to Eskom’s Life-Saving Rules and site-specific safety requirements (e.g., PPE, sobriety). Contractors working alone must provide proof of insurance cover (minimum R500,000 for life and disability).

Supply and deliver various types of pumps (e.g., gear pumps, centrifugal pumps, hydraulic pumps, submersible pumps, dosing pumps, peristaltic pumps, piston pumps, screw pumps, vane pumps, lubrication pumps) and related consumables to Eskom Peaking Power Stations on an as-and-when-required basis for 5 years. Goods must comply with Eskom specifications, safety data sheet requirements, and applicable regulatory standards (e.g., ISO 9001 for quality management). Pumps must be standard commercial products manufactured in accordance with industry standards. Delivery places: Various Peaking Power Stations (e.g., Drakensberg, Ankerlig, Gourikwa, Palmiet, Ingula, Gariep, Vanderkloof). INCOTERMS 2020 DAP applies: Supplier responsible for export licences, transport, and delivery to designated stations. Supplier must package Goods securely, mark packages with Purchase Order number and delivery address, and include a description of Goods, quantity, and unit of measure. Delivery times: 09:00–15:00 (Mondays–Thursdays), 09:00–11:30 (Fridays). On-time delivery is critical; late deliveries may affect vendor performance rating. Goods must be delivered to the Power Station main store receiving only, accompanied by a delivery note and certificate of conformance. Supplier must cooperate with Purchaser’s team during off-loading and adhere to station rules. Supplier must comply with Occupational Health and Safety Act 85 of 1993, Eskom Life Saving Rules, and SHE Specification. Minimum safety requirements for site access: valid medical fitness certificate, SAPS clearance (not older than 30 days), ID document, driver’s licence (if applicable), PPE, valid COIDA letter of good standing, and adherence to Eskom’s life-saving rules. Contractors working alone must provide proof of insurance cover (minimum R500,000 for life and disability). Environmental compliance: Supplier must adhere to all applicable environmental legislation and Eskom’s SHE Specification. Quality: Supplier must maintain ISO 9001-compliant quality management system and provide quality records as required. Risk Register must include: late delivery, non-conforming Goods, supply chain disruptions, transportation incidents, non-compliance with health/safety/environmental laws, shelf-life issues, and emergency supply constraints.

Pricing must be provided in the Excel Price Schedule (Part C2), with rates/prices populated for each item. Prices are fixed and firm for the first year; from year 2 onwards, prices may be adjusted annually based on a 15% fixed portion and 85% adjustable portion linked to Stats SA PPI index (subject to Purchaser’s written approval). Prices must include all costs for manufacturing, packaging, transport, and compliance with specifications. Payment terms: As per Eskom’s standard vendor payment terms. Currency: South African Rand (ZAR). Interest rate for late payments: Standard Bank’s prime rate (for ZAR) or LIBOR (for other currencies). Supplier must submit a tax invoice within one week of receiving a payment certificate, including Purchaser’s VAT number (4740101508). Delay damages apply if Delivery Date in Purchase Order is not met. Low performance damages apply if performance standards are not achieved. Supplier’s liability is limited to the total of the Prices for indirect/consequential loss, property damage (capped at 3x Purchase Order value or R100 million, whichever is lower), and defects due to design. Total liability cap: Total of the Prices. End of liability date: 3 years after Delivery Date of relevant Goods. Insurance: Supplier must maintain insurance for loss/damage to Goods, liability for property damage/bodily injury, and employee liability as per applicable law. Purchaser provides its own insurance (e.g., Assets All Risk, Contract Works, Environmental Liability).

Supplier must comply with all applicable South African laws and Eskom’s policies. B-BBEE: Supplier must notify Purchaser within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. Failure to notify may result in termination. CIDB registration: Required if applicable. Tax compliance: Supplier must be registered for VAT and include VAT number on all invoices. COIDA: Valid letter of good standing required for site access. Professional registrations: Not explicitly stated, but Supplier must ensure all personnel meet Eskom’s access and safety requirements. Local content: Not explicitly specified, but Supplier must comply with Eskom’s procurement policies. Ethics: Supplier must not engage in prohibited actions (e.g., coercive, collusive, corrupt, fraudulent, or obstructive actions) and must cooperate with investigations. Termination may occur if Supplier fails to prevent or remedy prohibited actions. Confidentiality: Supplier must not disclose contract-related information without Purchaser’s consent and must ensure subcontractors comply. Intellectual Property: Supplier retains ownership of Background IP but must assign Foreground IP (developed during contract execution) to Eskom. Supplier must indemnify Eskom against third-party IP infringement claims. Asbestos: Supplier must comply with Eskom’s Asbestos Standard (32-303) and South African regulations (e.g., OEL of 0.2 fibres/ml). Supplier may stop work if asbestos exposure exceeds safe levels. Joint ventures: All parties in a joint venture are jointly and severally liable. Changes to joint venture composition require Purchaser’s written consent. Cession, delegation, or assignment of rights/obligations requires Purchaser’s written consent.

Key dates (as specified in Tender Data):

• Closing date and time: SAST (GMT+2), verified via Telkom time signal. Strictly enforced.
• Compulsory site visits/clarification meetings: Dates and details in Tender Data. Attendance is mandatory; failure to attend results in disqualification.
• Addenda: Check Eskom Tender Bulletin and NT e-Tender Portal regularly for updates or extensions to the closing date.
• Tender validity period: Must be maintained until contract award. Extensions may be requested but cannot modify the tender.
• Contract award notification: Published on platforms where the Enquiry was issued (for open tenders).

All communications must be directed to the Eskom Representative identified in the Tender Data:

• Submit written queries to the Eskom Representative only; no other Eskom officials may be contacted.
• Clarifications and responses are published on the Eskom Tender Bulletin and NT e-Tender Portal.
• Submission address: As specified in the Tender Data (must appear on outer package).
• Department: Supply Chain Management (SCM).

Submit by the closing date and time (SAST, GMT+2, verified via Telkom time signal):

• Complete original tender in paper form + 1 hard copy, both in English and ink (not pencil).
• Separate packages for ORIGINAL and COPY, each marked accordingly. If electronic copy is required, submit separately and mark as ELECTRONIC COPY.
• Outer package must be sealed, marked 'Confidential', and include: Eskom submission address, Invitation to Tender number, tenderer’s name, physical address, email, and contact number of the authorised signatory.
• Mandatory tender returnables (forms, data, schedules) must be fully completed, valid, current, and original where required. Submit these by the tender deadline; no late submissions accepted.
• Acknowledgement Form must be completed and submitted with the tender, stating if the bid is for the whole or part of the scope.
• If submitting via facsimile or email, confirm this is permitted in the Tender Data. Eskom takes no responsibility for transmission delays or failures.
• Late tenders (not in the tender box or designated facsimile by the deadline) will be returned unopened.
• Eskom employees cannot deposit tenders on behalf of a tenderer.
• Tenders must remain valid for the specified period; extensions may be requested but cannot modify the tender.
• Attend compulsory site visits/clarification meetings if stipulated in the Tender Data. Failure to attend will result in disqualification.
• Seek clarifications in writing to the Eskom Representative only. All clarifications and responses will be published on the Eskom Tender Bulletin and NT e-Tender Portal.
• Disqualification risks: late submission, incomplete or missing returnables, incorrect packaging/marking, failure to attend compulsory meetings, or submission by unauthorised means.

Evaluation process:

• Basic compliance check: Tenders missing mandatory returnables, original/copy submissions, or designated materials will be disqualified.
• Functionality: If applicable, tenderers must meet the minimum threshold stated in the Tender Data to proceed.
• Financial analysis: Eskom assesses financial risk. Tenderers may be excluded if risks are too high or mitigating factors are insufficient.
• Price evaluation: Prices are evaluated per Tender Data criteria (e.g., CPA, FOREX, discounts, NPV). Arithmetical errors will be corrected per Eskom’s rules; tenderers must confirm or accept corrections.
• Specific Goals: Scored against supporting documentation. Failure to meet goals or submit proof results in zero points for this section (but not disqualification if other criteria are met).
• Ranking: Tenders are ranked by combined Price and Specific Goals scores (90/10 or 80/20 system).
• Objective Criteria: Contracts may be awarded to non-highest scorers only if stipulated in the Enquiry (per PPPFA Section 2(1)(f)). Functionality and B-BBEE cannot be used as Objective Criteria.
• Reverse e-Auction: If used, tenderers submit complete tenders without prices. Prices are not considered if included.
• Disqualification: Proof of collusion, bid-rigging, fraud, or misrepresentation (e.g., B-BBEE fronting) will result in disqualification and reporting to authorities.

Scope: Supply and delivery of pumps for 5 years at Peaking Operating Unit.

• Confirm the scope in the Acknowledgement Form (whole or part of the supply).
• Familiarise with the specification and works information provided in the Enquiry documents.
• Attend compulsory site visits/clarification meetings to understand the proposed work.
• Standardised specifications: Obtain and use the latest revision of any referenced standardised specifications or documents.
• Proof of SHEQ systems, policies, and capabilities must be provided by the deadline in the Enquiry. All SHEQ costs must be included in the tender.

Pricing and financial terms:

• Submit rates and prices in South African Rand (ZAR) unless otherwise instructed. Exchange rates and base dates are stipulated in the Tender Data.
• Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date.
• Prices must be fixed for the contract duration; no adjustments unless provided for in the Enquiry.
• Performance security: If required, provide a performance bond or demand guarantee from at least two Eskom-approved financial institutions.
• Cataloguing: If applicable, include a line item for cataloguing in the Pricing Schedule. Eskom will pay for cataloguing.
• Arithmetical errors: Eskom will correct errors per their rules; tenderers must confirm or accept corrections.
• Payment terms: As per the conditions of contract issued in the Enquiry.
• Financial risk: Eskom will assess financial stability. Mitigating factors may be required; failure to address risks may result in exclusion.

Mandatory compliance requirements:

• CIDB Registration: Required at the closing date or within 21 working days thereafter if stipulated in the Tender Data.
• B-BBEE: Submit valid B-BBEE certificate/affidavit. Misrepresentation or fronting will result in disqualification and reporting to the B-BBEE Commission.
• SHEQ: Provide proof of Safety, Health, Environment, and Quality systems, policies, and capabilities by the deadline in the Enquiry. All SHEQ costs must be included in the tender.
• Legislation: Comply with National Treasury Instructions, PPPFA Regulations, CIDB Regulations, COIDA, OHS Act, and any other applicable laws or regulatory instruments.
• Contract Skills Development Goals (CSDG): Applicable if the contract duration is 12+ months or meets financial/grading thresholds (e.g., R5M+ for services, CIDB grade 7+ for construction).
• Contract Participation Goals (CPG): Applicable for construction works contracts meeting specific duration, class, or subcontracting thresholds (e.g., 6+ months, 25%+ subcontractable work in CE, EB, GB, or ME classes).
• Designated materials: Failure to meet requirements results in disqualification.
• Proof of authority: If submitting as an agent, provide an authenticated copy of the authority to act.
• Local content: Comply with dtic designated local content/production requirements if applicable.
• Eligibility: Tenderer must not be under any restriction to do business with Eskom or State-Owned Companies.