Appointment of a service provider to undertake an expanded market assessment for the rosslyn inland port programme (ripp)

• Procurement Specialist: Ms. Ntombifikile Mokgeseng.
• Email for enquiries: [email protected].
• Telephone: +27 11 269 3767.
• Submission platform: https://idcza-my.sharepoint.com/:f:/g/personal/moitlisim_idc_co_za/IgB0-Cc25LNEQY-paOCvgqYJAaWSOtMjUPLR6y3oPG-FNZg.

• Submit electronically only via the specified SharePoint link: https://idcza-my.sharepoint.com/:f:/g/personal/moitlisim_idc_co_za/IgB0-Cc25LNEQY-paOCvgqYJAaWSOtMjUPLR6y3oPG-FNZg. Do not use any other platform.
• Closing date: 11 August 2026 at 11:00 AM. Late bids will not be considered.
• Submit at least 30 minutes before the deadline to avoid IT issues. Maximum file size is 50MB.
• Use standard electronic formats (Microsoft suite or PDF). Non-accessible formats will disqualify.
• Include all required returnable schedules clearly marked: Cover Page, Schedule 1 (including Annexures 2-8, financial statements, etc.), Schedule 2 (response to functional requirements), Schedule 3 (price proposal as a separate file).
• Amended bids must be sent to the same platform marked “Amendment to bid” before the closing date.
• Disqualification risks: submitting incomplete information, using non-standard formats, sending to the wrong platform, tax non-compliance, prime contractor holding a lower contract value percentage than any subcontractor.

Bidders must: 1) Be tax compliant with SARS and provide proof. 2) Submit a valid B-BBEE certificate or sworn affidavit (for EME/QSE). 3) Submit all required returnable schedules completely and correctly. 4) Meet all Mandatory Functional Requirements in Section 2. 5) Propose a project team that meets the minimum specified qualifications and experience. 6) If a Prime Contractor with subcontractor(s), the Prime must hold a higher percentage of the contract value than any subcontractor. 7) Ensure all documentation is in English. 8) Not be disqualified for reasons such as submitting fraudulent information, non-compliance with POPIA, or late/incomplete submissions.

• Scope: Undertake an expanded market assessment for the Rosslyn Inland Port Programme (RIPP) to broaden from automotive focus to multi-sector and regional logistics platform.
• Key deliverables: Inception report, market segmentation report, freight flow analysis, logistics constraints assessment, service demand testing, stakeholder mapping, regional trade assessment, commercial positioning report.
• Project management: Bi-weekly progress meetings via Microsoft Teams, ad hoc site visits, engagement with stakeholders, final report and presentation at GIFA offices.
• Team requirements: Must include key personnel with specific qualifications and experience: Project Lead (Master’s, 8+ years), Market Economist (degree, 8+ years), Transport Specialist (degree, 7+ years), Logistics Operations Specialist (degree, 7+ years), Regional Trade Specialist (degree, 8+ years), Financial Specialist (qualification, 8+ years), GIS Specialist (degree, 5+ years), Data Analytics Specialist (degree, 5+ years).
• Methodology: Must demonstrate detailed approach covering demand forecasting, market analysis, stakeholder engagement, and preparation of bankable reports. Project plan must include Work Breakdown Structure and Gantt chart.

• Methodology must cover: Demand forecasting, market and competitor analysis, customer assessments, demand modelling, stakeholder engagement, and preparation of bankable reports.
• Project plan: Must include detailed Work Breakdown Structure (WBS) and Gantt chart, with final report within 6 months of appointment.
• Project execution: Bi-weekly progress meetings, ad hoc site visits, stakeholder engagement with client support, and provision of all documents and data to IDC/GIFA.

• Bidder experience: Must demonstrate proven experience in market demand studies for transport/logistics/infrastructure projects, with three reference projects from the last 10 years.
• Key personnel qualifications: Team must include specialists with specified degrees and years of experience in infrastructure, logistics, market analysis, transport planning, trade, finance, GIS, and data analytics.
• Submission requirements: Provide organisational structure (organogram), detailed CVs, and proof of professional registration where applicable.

• Pricing schedule: Provide detailed costing model per deliverable with resource, rate per hour, number of hours, and total cost.
• Disbursements: Clearly define and itemise or state “No Charge”.
• Price declaration: Include total bid price (VAT inclusive) and confirmation that it covers all services with no additional costs.

• All prices must be VAT inclusive and quoted in South African Rand (ZAR).
• Pricing format: Provide a detailed costing model with hourly rates, number of hours, and total cost per deliverable. Include a clear breakdown of disbursements (travel, accommodation, printing) or state “No Charge”.
• Payment terms: Linked to approved deliverables, paid within 30 days of invoice.
• Rates must be firm for the contract period; if not, indicate adjustment basis (e.g., CPI).
• Compliance with National Treasury Instruction 02 of 2016/2017 on cost containment measures is required.

• Tax compliance: Bidders must be tax compliant with SARS and provide written confirmation. Submit Tax Compliance Status (TCS) or PIN.
• Central Supplier Database (CSD): Registration is mandatory. Provide CSD supplier number and unique registration reference.
• B-BBEE: Submit a B-BBEE verification certificate. For EMEs (annual revenue < R10 million) and QSEs (revenue R10-50 million), a sworn affidavit confirming revenue and black ownership is acceptable.
• Company documentation: Provide certified copy of board resolution, ID copy of company representative, and completed annexures (2-8).
• Joint ventures/consortiums/subcontractors: Prime contractor must not hold a lower percentage of contract value than any subcontractor. Submit agreements and individual compliance documents for all parties.

• Bid validity: 120 days from closing date.
• Contract terms: Successful bidder must conclude a Service Level Agreement (SLA) with IDC to measure performance.
• IDC rights: May amend bid conditions, extend closing date, not accept lowest bid, conduct site visits, request verification documents, appoint multiple vendors, and interpret requirements.
• Bidder undertakings: Offer remains binding during validity period, must prepare for possible presentation within 5 days if notified, responsible for all preparation costs, and supporting documents become IDC property.
• Disqualification reasons: Tax non-compliance, incomplete/fraudulent information, receiving unfair information, non-compliance with mandatory requirements, POPIA non-compliance, prime contractor holding lower contract value percentage than subcontractor.