Supply and delivery of s1 gearbox internals

• Pre-contract award quality requirements are applicable.
• Category 2 (refer to clause 3.5.-105658000) is selected.
• Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable.
• Post-contract award requirements apply.

Must qualify under Category 2 pre-contract assessment (refer to clause 3.5.-105658000). Must have implemented ISO 9001 quality management system. Must designate a quality representative. Must accept Eskom's rights to access, information, and quality audits.

• Pre-contract award quality requirements are applicable.
• Category 2 (refer to clause 3.5.-105658000) is selected as the applicable category.
• Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable.
• Post-contract award, Eskom requires contract execution and supplier quality performance monitoring.
• Eskom retains rights of access, rights to information, preservation, and quality audit conditions.
• Management of nonconformities and special processes are applicable.
• The supplier must comply with ISO 9001 standard clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.

• The supplier's methodology must align with ISO 9001 principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

• Category 2 (refer to clause 3.5.-105658000) is selected as the applicable category.
• Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable.
• Post-contract award, contract execution and supplier quality performance monitoring are required.

• The tenderer must complete and sign the form to accept Eskom Supplier Quality Requirements per specification 240-105658000 and ISO 9001.
• Pre-contract award quality requirements are applicable.
• Post-contract award, contract execution and supplier quality performance monitoring will be evaluated.
• Quality audit conditions are applicable.

Business name/JV: _______________________________________________________

• Submit the "E-Tendering Training Acknowledgement Form" fully completed.
• This form is mandatory prior to e-tendering.
• Failure to fully complete and submit the form within the prescribed period will result in disqualification.

Eligibility is contingent on being able to operate the E-Tendering Solution and submitting this mandatory Acknowledgement Form correctly and on time. The document does not list specific company turnover, B-BBEE level, or technical qualification criteria; these are likely detailed in the main tender documents not provided here.

Business name/JV: _______________________________________________________

No specific requirements found

Returnable Documents: The document lists detailed quality requirements that must be submitted as part of the bid. These include: - Evidence of a Quality Management System (QMS) certified to ISO 9001 (Option 1) or documented evidence of a compliant QMS (Option 2). - Supporting documents for the QMS in operation, such as organization charts, supplier control procedures, internal audit reports, and management review records. - A draft Contract Quality Plan (CQP) specific to the scope of work. - A draft Quality Control Plan (QCP) or Inspection and Test Plan (ITP). - Completion of Form A. - Any other quality requirements relevant to the scope, such as specific accreditations (e.g., AIA, NDE, PSIRA, CIDB) or standards.

Bidders must have: Valid ISO 9001 certification from internationally accredited body OR documented Quality Management System complying with ISO 9001:2015 standards; Capability to provide comprehensive quality plans; Experience in similar projects; Proper documentation of quality processes and controls

Scope: Supply and delivery of S1 gearbox internals for Matimba Power Station. Key Quality Requirements: - The bidder must demonstrate a Quality Management System compliant with ISO 9001:2015, either certified or documented. - Must provide evidence of the QMS in operation, including defined roles, supplier control, internal audits, and management reviews. - Must submit a draft Contract Quality Plan (CQP) outlining strategy for consistency, roles, and resource allocation. - Must submit a draft Quality Control Plan (QCP) or Inspection and Test Plan (ITP) detailing control processes and methodologies for installation compliance. - Must address any additional customer-specific requirements, which may include standards for transportation, storage, or specific accreditations (e.g., AIA, NDE, PSIRA, CIDB).

No specific compliance requirements like CSD, tax, or B-BBEE are stated in the provided text. The document focuses on quality system requirements and possible additional accreditations (e.g., CIDB) as part of the quality evaluation.

The document is a template for a Contract Quality Plan for the supply and delivery of S1 gearbox internals at Matimba Power Station. Its purpose is to assist the supplier in planning to meet Eskom's quality management expectations and requirements.

Formal eligibility criteria (e.g., B-BBEE, tax compliance) are not specified in this excerpt. However, de facto eligibility requires the ability to demonstrate a robust Quality Management System (QMS) and complete the detailed CQP. Applicants must have qualified personnel, documented processes, a plan for managing sub-suppliers, and the capability to meet the extensive documentation and compliance requirements outlined. Experience with similar industrial supply contracts is implied.

The document provides a template for a Contract Quality Plan. The plan is to assist the supplier in meeting Eskom's quality management expectations. The template references SANS 466:2005 and ISO 10005:2005. Key plan sections include:

• Scope of work definition.
• Communication channels and responsibilities between supplier and Eskom.
• Organizational structure (organogram) showing roles and responsibilities.
• List of interfacing documents, standards, codes, and specifications.
• List of suppliers and sub-suppliers for materials and outsourced activities.
• Monitoring processes for suppliers and sub-suppliers.
• Index of items to be manufactured, refurbished, or newly purchased.
• Identification of activities requiring Quality Control Plans (QCP) or Inspection and Test Plans (ITP).
• Special controls for processes like welding or non-destructive testing.
• List of documented information (e.g., method statements, inspection reports, certificates) to be submitted to Eskom.
• Procedures for record control, retention, concession, and non-conformance management.
• Data book management and post-delivery activities including warranty and support.

Not explicitly stated in provided content. Likely requires technical capability to supply gearbox components, compliance with Eskom standards, and relevant industry experience.

• Scope: Supply and delivery of S1 gearbox internals.
• Location: Matimba Power Station.
• Tender number: E3259GXLPMAT.

• Tender for supply and delivery of S1 gearbox internals at Matimba Power Station.
• Mandatory annexures include Authorisation Form, Acknowledgement Form, Tenderer’s Particulars, Integrity Declaration, CPA forms, SBD forms, and E-tendering documents.
• Scope of work and contract documents attached.

• Closing date: 07/08/2026 at 10h00.
• Tender validity period: 180 days from closing date.
• Clarification meeting: None (non-compulsory).
• Deadline for clarification queries: 5 working days before tender submission deadline.
• No site visit or clarification meeting scheduled.

• Eskom Representative: Singo Thivhusiwi.
• Telephone: 014 763 8690.
• Email: [email protected].
• All queries and clarifications must be addressed in writing to the Eskom Representative.
• Fraud/corruption reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-tendering site at https://etendering.eskom.co.za by the closing date and time.
• The closing date is 07/08/2026 at 10h00. Late submissions will not be accepted.
• Upload documents under the folders: Technical, Commercial, Financial, and other.
• Documents must be in PDF format (max 500 MB per document, total submission max 4 GB). Price list must be submitted in PDF and Excel.
• No zip/compressed files or hard copies accepted.
• Ensure submission status is indicated as complete.
• If resubmitting, only the latest version will be accepted; previous submissions become null and void.
• Mandatory returnables at closing (disqualifiable if missing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for local/imported goods (Annexure E/F if applicable), SBD 6.2 for local production (Annexures G1-G4 if applicable), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 (Annexure J), E-tendering Help Manual acknowledgement.
• Failure to upload documents will render the tender non-responsive.

Tenderers are ineligible if: they are from sanctioned countries; submit multiple tenders; have conflict of interest; are not jointly and severally liable in JV/consortium; subcontract 100% of scope; are restricted by National Treasury, Eskom, or on Tender Defaulters list; or are not registered on CSD. Additional criteria: must have supplied gearbox or gearbox spares previously, and must not have major deviations from SOW.

• Scope: Supply and delivery of S1 gearbox internals at Matimba Power Station.
• Mandatory annexures to be submitted: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for local goods/services (Annexure E), CPA(IG) for foreign goods/services (if applicable, Annexure F), SBD 6.2 for local production and local content (Annexures G1-G4 if designated materials included), SBD 1 (Annexure H), SBD 6.1 Preference Points Claim Form (Annexure I), SBD 4 (Annexure J), E-tendering Help Manual acknowledgement.
• Quality requirements: Must comply with ISO 9001 quality management system. Options include certified ISO 9001 certificate or documented QMS evidence.
• Environmental requirements: Low-risk activity. Submit environmental policy, Aspects and Impacts register, and method statement.
• Occupational Health and Safety requirements: Submit signed Annexure B (acknowledgement of SHE rules), OHS plan, Baseline SHE Risk Assessment (BRA), valid Letter of Good Standing (COIDA or equivalent), OHS/SHE policy signed by CEO.
• Technical criteria include proof of supply experience, material data sheets, and delivery timelines.

• Method statement must fully demonstrate understanding of scope and methodology.
• Scoring based on demonstration of scope: 85-100% compliant = 20 points, 35-50% = 10 points, not submitted or not aligned = 0 points.
• Method statement should indicate scope has been appropriately catered for.

• Proof of supply experience: Provide list of previous orders for gearbox spares in last 5 years with Eskom or other companies. Include order/contract number, gearbox/gear size, date of supply, quantity.
• Scoring: 10+ orders = 5 points, 5-9 orders = 4 points, 1-4 orders = 2 points.
• Exclusions/deviations to SOW: Submit list of deviations/qualifications. No deviations = 5 points, minor deviations not affecting system performance = 4 points, major deviations compromising performance = 0 points.
• Contract Quality Plan must demonstrate allocation of experienced resources throughout project period.

• Quality requirements evaluated per ISO 9001 standards.
• Option 1: Submit valid ISO 9001 certificate from accredited body with defined scope, approved authority, international accreditation, and expiry date.
• Option 2: Submit documented QMS evidence including QMS manual, quality policy, objectives, control of documented information, nonconforming outputs control, corrective action, and internal audit documentation.
• Evidence of QMS in operation: Provide organization chart/responsibility matrix, supplier/subcontractor assessment procedure, latest internal audit report, and management review records.
• Contract Quality Plan: Submit draft plan specific to scope demonstrating consistency, roles, and resource allocation.
• Quality Control Plan: Submit draft Inspection and Test Plan or Quality Control Plan for similar work.
• Additional requirements: Complete Form A and list any exceeding standards or special accreditations (e.g., AIA, NDE, CIDB).

• Price list must be submitted in PDF and Excel format.
• NEC or other contract must be completed with pricing schedule.
• Prices evaluated inclusive of VAT, corrected for errors, excluding contingencies.
• Unconditional discounts considered for evaluation; conditional discounts implemented at payment.

• Payment terms: For contracts below R50 million including VAT, payment within 30 days of receipt of undisputed invoices. For contracts above R50 million including VAT, payment within 60 days.
• Prices must be inclusive of VAT.
• Price evaluation includes correction of arithmetical errors, exclusion of contingencies, and comparison via Net Present Value.
• Unconditional discounts considered for evaluation; conditional discounts implemented only at payment.
• Financial due diligence: Submit latest approved annual financial statements (not draft), including director’s report, auditor’s report, financial statements, and notes. For unincorporated JVs, each partner must submit statements.
• Tax clearance certificate required for foreign tenderers with South African footprint and local tenderers not verified via CSD/SARS pin.

• Eligibility criteria: Tenderers must not be restricted from doing business with Eskom or State-Owned Companies. Ineligibility includes: nationality of sanctioned countries, submitting multiple tenders (except within E-tendering limits), JV/consortium without joint and several liability, conflict of interest, unauthorized signatures, restriction by National Treasury, on Tender Defaulters list, restricted by Eskom, or subcontracting 100% of scope.
• Basic compliance: Meet eligibility criteria, submit complete tender with commercial, financial, technical information, and mandatory commercial tender returnables by deadlines.
• Mandatory returnables at closing: As listed in submission guidelines; missing disqualifiable returnables leads to disqualification.
• CSD registration required (CSD number/report).
• B-BBEE: Proof of B-BBEE status level via certificate, sworn affidavit, or as per B-BBEE Act.
• Tax compliance: Tax clearance certificate required for applicable tenderers.
• Local content: SBD 6.2 and annexures required if designated materials included.
• Integrity: Submit Integrity Declaration Form and acknowledge Supplier Integrity Pact.

• OHS requirements: Submit signed Annexure B acknowledging Eskom SHE rules.
• OHS plan addressing project-specific OHS risks aligned with health and safety specifications.
• Baseline SHE Risk Assessment (BRA) identifying, assessing, and managing safety, health, environmental risks with methodology provided.
• Valid Letter of Good Standing (COIDA or equivalent for South African tenderers).
• OHS/SHE policy signed by CEO complying with OHS Act Section 7.
• Safety documents required per scope of works as per tender document pages.

• Environmental evaluation for low-risk activity (minimal impact, e.g., once-off deliveries). Minimum threshold 90%.
• Submit environmental policy statement committing to environmental compliance and duty of care/pollution prevention.
• Submit Aspects and Impacts register identifying, assessing, and providing controls/mitigations for impacts related to scope.
• Submit method statement demonstrating adequate understanding of project and methodology catering to scope.
• Scoring: Policy (10 points), Aspects and Impacts register (70 points), Method statement (20 points).

• Contract conditions: Eskom Conditions of Purchase apply.
• Tender validity: 180 days from closing date.
• Payment terms: 30 days for contracts below R50 million including VAT; 60 days for contracts above R50 million.
• Eskom reserves right to negotiate with preferred bidders if prices are not market-related.
• Subcontracting with subsidiaries must be declared to avoid fronting interpretation.
• Joint ventures/consortiums must submit joint venture agreement with joint and several liability, operate as single entity, and have designated bank account.

• This is a help manual for using Eskom's eTendering system.
• The system is a web-based portal for suppliers to upload tender documents electronically.
• It replaces the manual, physical submission of documents at Eskom tender offices.
• Suppliers must register with their details, including a CSD number, to gain access.
• An OTP (One-Time Pin) is sent to the supplier's cell phone and email for verification during login.

• For system problems, contact the buyer responsible for the published tender.

• Submit electronically via Eskom's eTendering portal at https://eTendering.eskom.co.za.
• You must register on the system first to gain access.
• Registration requires a CSD number.
• During submission, you must categorize uploaded files (e.g., Technical, Commercial, Finance).
• Maximum file size per document is 50MB; total submission size must not exceed 900MB.
• After uploading all required documents, click 'Finalize Submission' to complete.
• You will receive a confirmation email with a Submission ID; save this for future enquiries.
• No physical submissions are accepted; the system replaces manual submission at Eskom offices.

Primary eligibility criterion is possession of a valid Central Supplier Database (CSD) number. Registration on Eskom's eTendering system is mandatory to participate. The document also mentions 'closed tenders' for pre-qualified suppliers, but this specific tender appears to be openly advertised on the Tender Bulletin.

• The tender involves the supply and delivery of S1 Gearbox Internals.
• All submissions must be made via Eskom's web-based eTendering system.
• The system is an electronic portal for uploading tender documents, replacing physical submissions.

• You must have a CSD (Central Supplier Database) number to register and access the eTendering system.

• The tender is for the supply and delivery of S1 gearbox internals at Matimba Power Station.
• The work is assessed as a low-risk environmental activity, meaning it will have minimal impact (e.g., once-off deliveries).

Bidders must achieve a minimum weighted final score of 90% on the environmental evaluation. The aspects/impacts register must be aligned with the specific scope of work. The method statement must adequately demonstrate understanding of the project and appropriate methodology. Non-submission or misalignment with scope results in zero points for that criterion.

• Scope: Supply and delivery of S1 gearbox internals at Matimba Power Station.
• This is defined as a low-risk activity with minimal environmental impact (e.g., once-off deliveries).

• Bidders must submit an Environmental Policy. A signed policy statement committing to environmental compliance and duty of care is required for full points (10).
• Bidders must submit an Aspects and Impacts Register related to the scope of work. It must identify, assess, and provide controls/mitigations for impacts as per the scope for full points (70).
• Bidders must submit a Method Statement that fully demonstrates the scope of work to be executed for full points (20).