Supply and delivery of oil free compressor and air dryers

1. The tenderer must be capable of meeting Category 2 pre-contract quality assessment as defined in clause 3.5 of Eskom specification 240-105658000. 2. The tenderer must have a quality management system aligned with ISO 9001:2015 (all clauses 4-10). 3. The tenderer must accept Eskom's post-award quality monitoring and audit rights. 4. A formal signature from the tenderer's authorized quality representative is mandatory for bid submission.

• Pre-contract award quality requirements are applicable.
• Category 2 (refer to clause 3.5.-105658000) is selected as the applicable category.
• Site assessment applicability must be indicated.
• Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable.
• Post-contract award requirements include Eskom Rights of Access, Eskom Rights to Information, Preservation, and Quality Audits Related Conditions.
• Management of Nonconformities and Nonconforming Outputs Identified by Eskom is applicable.
• Special Processes (refer to clause 3.8.-105658000) are applicable.
• The supplier must comply with ISO 9001 Standard clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluations, and Improvement.
• The supplier must adhere to ISO 9001 quality principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence based decision making, and Relationship Management.

• Pre-contract award quality requirements are applicable.
• Category 2 (refer to clause 3.5.-105658000) is selected as the applicable category.
• Site assessment applicability must be indicated.
• Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable.
• Post-contract award requirements include Contract Execution and Supplier Quality Performance Monitoring Phase.

• The tenderer must complete and sign the Tender & Contract Quality Form A to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.
• Pre-contract award quality requirements are applicable.
• Post-contract award requirements include Contract Execution and Supplier Quality Performance Monitoring Phase.
• Quality Audits Related Conditions are applicable.
• The evaluation includes performance evaluations and evidence-based decision making.

• The eTendering system is a web-based platform that allows suppliers to upload tender documents electronically.
• It replaces the manual submission process at Eskom tender offices.
• Suppliers must register and verify their details via OTP sent to their cell phone and email.
• The system acts as an electronic drop-box for tender submissions.

• If you experience problems with the Tender Bulletin, eTendering, or OpenText systems, contact the buyer responsible for the published tender.

• Submit tender documents electronically via the Eskom eTendering system.
• Access the eTendering portal at https://eTendering.eskom.co.za or via the Tender Bulletin site.
• You must register on the system and verify your email and cell phone using an OTP.
• Upload required documents under correct categories (e.g., Technical, Commercial, Finance).
• Each file must not exceed 50MB; total submission must not exceed 900MB.
• After uploading all documents, click 'Finalize Submission' to complete.
• A confirmation email with a submission ID will be sent; save this for future reference.
• Manual or physical submission at Eskom offices is replaced by this eTendering system.
• Ensure you have a CSD number to gain access to the eTendering system.

The primary eligibility criterion specified in this document is possession of a valid CSD number. Other potential criteria related to the specific tender (e.g., B-BBEE status, technical qualifications) are not detailed here and would be found in the actual tender specification document accessible via the Tender Bulletin.

• The eTendering system is a web-based platform for uploading tender documents.
• It replaces manual submission at Eskom tender offices.
• Suppliers must register their details and verify via OTP sent to cell phone and email.
• The system is compatible with most web browsers, but Microsoft Edge is recommended.

• You must have a CSD (Central Supplier Database) number to access the eTendering system.

• This tender is for the supply and delivery of an oil-free compressor and air dryers.
• The work is classified as a low-risk environmental activity, meaning it will have minimal impact (e.g., once-off deliveries).
• Key submission requirements include an environmental policy, an Aspects and Impacts register, and a Method Statement, all aligned with the scope of work.

Must achieve minimum weighted final score of 90% on environmental evaluation. Must provide all three required documents: environmental policy, aspects/impacts register, and method statement. Documents must be specifically aligned with the scope of work for supply and delivery of oil-free compressors and air dryers.

• The scope involves a low-risk activity defined as having minimal environmental impact, such as once-off deliveries.
• The bidder must submit a signed environmental policy statement committing to environmental compliance and duty of care.
• The bidder must provide an Aspects and Impacts register identifying, assessing, and controlling environmental impacts related to the scope of work.
• The bidder must submit a Method Statement demonstrating a full understanding of the project and the scope of work to be executed.

Returnable Documents: The document lists specific quality-related deliverables that must be submitted. These are evaluated as part of the tender. Ensure all required quality documentation is included in your submission.

Primary eligibility hinges on demonstrating a functional Quality Management System aligned with ISO 9001:2015. Bidders must provide the documented evidence specified in Sections A and B. Failure to submit Form A (Section E.1) likely results in disqualification. Additional accreditations (e.g., CIDB, AIA) may be advantageous but are not explicitly mandatory unless specified in the scope.

The scope is the supply and delivery of oil-free compressors and air dryers.

Key quality requirements for bidders:

• You must demonstrate a Quality Management System (QMS). Provide either:

• Option 1: A valid ISO 9001 certificate from an accredited body, with relevant product/service scope, authorized issuer, international accreditation, and a valid expiry date.

• Option 2: Objective evidence of a documented QMS complying with ISO 9001, including a manual, quality policy, quality objectives, and documented controls for information, nonconforming outputs, corrective action, and internal audits.

• Provide evidence of your QMS in operation, including an organization chart/responsibility matrix, supplier control procedures, a recent internal audit report, and management review records.
• Submit a draft Contract Quality Plan (CQP) specific to this project's scope, demonstrating resource allocation and project consistency.
• Submit a draft Quality Control Plan (QCP) or Inspection and Test Plan (ITP) for the project, detailing quality control methodologies for installation and compliance.
• Complete and sign Form A.
• List any other applicable quality standards, accreditations (e.g., CIDB), or requirements related to transportation, storage, or preservation that exceed the referenced standards.

No specific compliance requirements like CSD, tax, or B-BBEE are stated in the provided text. The document focuses on quality system requirements. Note that SECTION E mentions that other requirements such as CIDB accreditation may be listed if applicable per the scope.

• Closing date and time: 07 August 2026 at 10h00.
• Tender validity period: 180 days from closing date.
• Clarification deadline: Queries must be submitted at least 5 working days before the tender submission deadline.
• No clarification meeting or site visit.

• Eskom Representative: Singo Thivhusiwi.
• Telephone: 014 763 8690.
• Email: [email protected].
• Fraud/corruption reporting: 0800 11 2722 or [email protected].

• Submit electronically via Eskom E-tendering site: https://etendering.eskom.co.za.
• Closing date and time: 07 August 2026 at 10h00. Late submissions will not be accepted.
• Upload documents under Technical, Commercial, Financial, and other folders.
• All documents must be in PDF format (upload size per document 500 MB, total submission restricted to 4 GB). Price list must be submitted in PDF and a copy in Excel format.
• No zip/condensed files. No hard copies.
• Ensure submission status is indicated as complete.
• If resubmitting, only the latest version will be accepted; previous submissions become null and void.
• Mandatory returnables required at tender closing (disqualifiable if not submitted): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderers Particulars), Annexure D (Integrity Pact Declaration), Annexure E (CPA for local goods/services), Annexure F (CPA(IG) for imported goods/services), Annexure G1-G4 (SBD 6.2 for local production and content), Annexure H (SBD 1), Annexure I (SBD 6.1 Preference Points Claim Form), Annexure J (SBD 4), E-tendering Help Manual acknowledgement form.
• Failure to submit mandatory documents by the deadline will render the tender non-responsive.

Tenderers must not be on international sanctions lists, submit only one tender, have no conflict of interest, be authorized to sign, not be restricted by National Treasury/Eskom, not be on the Tender Defaulters list, and not subcontract 100% of the work. Joint ventures must provide an agreement with joint and several liability. Tenderers from sanctioned countries or with unresolved tax issues are ineligible.

• Method Statement evaluation: Must fully demonstrate scope of work to be executed (score 20), partial demonstration scores 10, no demonstration scores 0.
• Method Statement should reflect adequate understanding of project and methodology.

• Provide verifiable reference list of at least 3 compressor systems supplied.
• List must include projects where compressor power exceeds 200 kW (single compressor) and system train air delivery exceeds 60 Nm³/min and 600 kPa.
• Include number of compressor systems per contract, client/customer, or country, and completion certificate or contract.
• Provide contactable numbers and email addresses for references.

• Quality Management System requirements: Option 1 – ISO 9001 certificate (valid, recognised accreditation) or Option 2 – documented QMS complying with ISO 9001 clauses (manual, policy, objectives, document control, nonconformity control, corrective action, internal audit).
• Evidence of QMS in operation: Documented roles/responsibilities, supplier evaluation/control process, internal audit report, management review records.
• Contract Quality Plan: Provisional plan required demonstrating strategy for consistency, roles, resource allocation.
• Quality Control Plan: Provisional Inspection and Test Plan (ITP) or QCP for similar/previous work, detailing quality control processes and installation methodologies.

• Price evaluation includes: Inclusive of VAT, corrected for arithmetical errors, excluding contingencies.
• NEC or other contract must be completed with pricing schedule.
• Foreign suppliers with no South African footprint complete SBD1 but no tax compliance proof required.

• Payment terms: For contracts below R50 million (including VAT), Eskom pays within 30 days of receipt of undisputed invoices. For contracts above R50 million (including VAT), payment within 60 days.
• Prices must be inclusive of VAT, corrected for arithmetical errors, and exclude contingencies.
• Unconditional discounts considered for evaluation; conditional discounts not considered for evaluation but implemented at payment.
• Foreign suppliers with no South African footprint must complete SBD1 but no proof of tax compliance required.
• NEC or other contract must be completed with pricing schedule.

• Eligibility criteria: Tenderers must not be on international sanctions lists, submit only one tender (except on E-Tendering with size limits), have JV/consortium agreement with joint and several liability, no conflict of interest, authorised signatories, not restricted by National Treasury or Eskom, not on Tender Defaulters list, and not subcontract 100% of scope.
• Mandatory returnables at tender closing (disqualifiable): Annexures A, B, C, D, E, F, G1-G4, H, I, J, E-tendering Help Manual acknowledgement.
• CSD registration required.
• Tax clearance certificate required for foreign tenderers with South African footprint and local tenderers without CSD/SARS PIN verification.
• B-BBEE: Proof of B-BBEE status level via certificate, sworn affidavit, or as per B-BBEE Act.
• Occupational Health and Safety requirements: Signed Annexure B (acknowledgement of Eskom SHE rules), OHS plan, Baseline SHE Risk Assessment, valid Letter of Good Standing (COIDA or equivalent), OHS/SHE policy signed by CEO complying with OHS Act Section 7.

• OHS requirements: Signed Annexure B (acknowledgement of Eskom SHE rules), OHS plan addressing project risks, Baseline SHE Risk Assessment with methodology, valid Letter of Good Standing (COIDA or equivalent), OHS/SHE policy signed by CEO complying with OHS Act Section 7.
• Safety returnables: COIDA certificate of good standing or proof of application (South African tenderers only).

• Environmental evaluation criteria: Environmental Policy (10 points), Aspects and Impacts Register (70 points), Method Statement (20 points). Minimum weighted final score threshold: 90%.
• Aspects and Impacts Register must identify, assess, and provide controls for impacts related to scope.
• Method Statement must demonstrate understanding of project scope and methodology.
• Activity classified as low-risk (minimal environmental impact, e.g., once-off deliveries).

• Tender validity period: 180 days from closing date.
• Contract conditions: Eskom Conditions of Purchase apply.
• Eskom reserves right to negotiate with preferred bidders if tendered prices are not market-related.
• Main contractors discouraged from subcontracting to subsidiaries; if done, must be declared.
• Payment terms: 30 days for contracts below R50 million (including VAT), 60 days for contracts above R50 million.

This is a template for a Contract Quality Plan (CQP) required for the supply and delivery of oil-free compressors and air dryers. The plan is a tool for the supplier to identify and plan how to meet Eskom's quality management expectations and contract requirements. It references SANS 466:2005/ISO 10005:2005 guidelines.

Explicit eligibility criteria are not stated in the provided excerpt. However, eligibility will be inferred from the bidder's ability to demonstrate a robust QMS, experience in similar projects, and compliance with the detailed quality plan requirements. Bidders must list all suppliers/sub-suppliers and show how they will be monitored. The ability to provide required documentation (certificates, test reports, manuals) and post-delivery support is critical.

The tender requires a detailed Contract Quality Plan (CQP). The plan must address:

• Scope of work as defined in the contract (NEC or Fidic format).
• Communication channels with Eskom for all quality-related issues, including documentation, contacts, meetings, and reporting.
• An organogram showing roles, responsibilities, and QA/QC functions.
• Indexes of interfacing documents, standards, codes, and specifications.
• Lists of all suppliers and sub-suppliers, including materials and outsourced activities.
• Monitoring and interface procedures for sub-suppliers.
• Indexes of items to be manufactured, refurbished, or purchased.
• Quality Control Plans (QCP) and Inspection and Test Plans (ITP) for onsite and offsite activities.
• Special controls for processes like welding or NDT, with corresponding QC activities.
• Documentation to be submitted to Eskom, including technical records, inspection reports, certificates, and test reports.
• Record control and retention systems.
• Processes for concession, non-conformance, and defect management.
• Data book management and submission of operating & maintenance manuals.
• Management and calibration of tools and equipment.
• Procedures for handling customer property, product preservation, and traceability.
• Post-delivery activities, including warranty, technical support, and commissioning support.

• Purpose: To define the tender technical evaluation criteria, appoint the Technical Evaluation Team (TET), and describe acceptable/unacceptable risks and conditions.
• Background: The compressed air plant at Matimba Power Station uses five obsolete, over-35-year-old reciprocating compressors (2 diesel, 3 electric). Their efficiency has deteriorated, causing inadequate air supply and MUT risks from cooling water and electrical supply.
• Objective: To obtain a portable spare compressor and dryer for use during plant maintenance.

Must meet all mandatory technical evaluation criteria (Table 3). Must achieve ≥70% overall weighted technical score. Must provide evidence of similar past projects and complete detailed design capability. Must comply with ISO 9001 Quality Management Systems.

• Scope: Supply and delivery of a portable oil-free compressor and dryer.
• Deliverable must provide 56 m³/hr of dry air at -40°C.
• Air quality must meet ISO 8573.1:2010, Class 2, with a 0.1-micron filter before and after.
• Context: For Matimba Power Station to address obsolete compressors and MUT risks, providing a portable spare for use during plant maintenance.
• Background: Existing compressors are over 35 years old, inefficient, obsolete, and have deteriorating reliability.

• Tenderers must perform a complete detailed design, including a supply bill of quantities.
• Scope includes removal of the existing system, supply and installation of the new system, and commissioning and testing.
• Technical compliance is evaluated via a weighted scorecard against specifications.
• A minimum weighted score of 80% is required to technically qualify for further evaluation.
• The technical evaluation threshold for consideration is a weighted final score of 70%.

• Evaluation will be based on the tenderer's experience with similar past projects.
• The document defines acceptable and unacceptable technical risks, exceptions, and conditions for qualification.

• Normative reference: ISO 9001 Quality Management Systems must be applied.
• Other referenced documents include internal Eskom technical evaluation procedures, scoring forms, and results.
• Informative references include the station's technical specification and engineering management plan for the compressor replacement.

• The existing compressors are obsolete, but the OEM will continue to support repairs/refurbishments while operational.
• There is currently no system redundancy, preventing maintenance on electric compressors.
• The compressed air system reliability is continuously deteriorating, operating at low air quality.

• The document defines tender returnables, mandatory criteria, and qualitative evaluation criteria.
• It appoints the Technical Evaluation Team (TET) and outlines their responsibilities.
• It is applicable to Eskom Matimba Power Station for evaluating tenders for the supply, installation, and commissioning of compressor trains with driers and filters.
• Parties must apply the most recent editions of referenced documents.
• Roles include Engineering Manager, Engineering Design Work Lead (EDWL), and TET members, with specific evaluation and reporting duties.

• The evaluation criteria will be based upon a two-step process.
• Mandatory Criteria Evaluation: All TET members independently evaluate compliance. Inconsistencies are resolved in a clarification meeting with the Commercial Representative.
• Qualitative Criteria Evaluation: Tenderers meeting all mandatory criteria are scored based on the degree of achievement of technical requirements.
• Scoring uses a defined table: 5 (100 points, fully compliant), 4 (80 points, compliant with acceptable qualifications), 2 (40 points, non-compliant), 0 (0 points, totally deficient). Scores 1 and 3 are not used.
• Evaluation method considers past similar projects and requires a complete detailed design, removal, supply, installation, commissioning, and testing.
• A weighted scorecard is used. Tenderers need an 80% overall weighted score to qualify.
• The minimum technical threshold for consideration is a 70% weighted final score.