Maintenance services for electrostatic precipitators at tutuka power station

Eskom Quality Representative: Snr Advisor Keamogetse Merementsi, Quality Engineering. Document signed on 25/03/2026.

Evaluation is based on compliance with Eskom Supplier Quality Requirements (Specification 240-105658000) and ISO 9001 Standard.

• Pre-contract award quality requirements apply.
• Post-contract award includes Contract Execution and Supplier Quality Performance Monitoring Phase.
• Quality audits and related conditions are applicable.
• Tenderer must complete and sign Form A to acknowledge acceptance.

Scope requires compliance with Eskom Supplier Quality Requirements (Specification 240-105658000) and ISO 9001 Standard.

• Category 1 is the selected applicable category for pre-contract award quality requirements.
• Only one category may be selected.
• Site assessment applicability must be indicated.
• Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable.
• Post-contract award includes Contract Execution (Clause 3.7-105658000) and Supplier Quality Performance Monitoring Phase (Clause 3.7-105658000).
• Eskom retains rights of access, information, preservation, and quality audits (Clause 3.8-105658000).
• Management of nonconformities and nonconforming outputs is required.
• Special processes (Clause 3.8-105658000) apply.
• Methodology must align with ISO 9001 Standard clauses and principles.

Methodology must align with ISO 9001 Standard clauses and principles.

• Applicable clauses: Context of the Organisation (Clause 4), Leadership (Clause 5), Planning (Clause 6), Support (Clause 7), Operation (Clause 8), Evidence-based decision making (Clause 9), Improvement (Clause 10).
• Applicable principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Relationship Management.

Post-contract award quality requirements include:

• Contract Execution (Clause 3.7-105658000).
• Supplier Quality Performance Monitoring Phase (Clause 3.7-105658000).

Mandatory compliance with:

• Eskom Supplier Quality Requirements (Specification 240-105658000).
• ISO 9001 Standard (all clauses and principles marked as applicable).
• Tenderer must complete and sign Form A to acknowledge acceptance of these requirements.

This is a template for a Contract Quality Plan (CQP). The document provides a structured framework for suppliers to detail their quality management approach for a contract with Eskom. It includes sections for defining the scope of work, communication channels, organisational structure, interfacing documents, supplier lists, monitoring plans, quality control processes, documentation requirements, and post-delivery activities. The template references quality standards SANS 466:2005 and ISO 10005:2005.

Suppliers must demonstrate capability to execute the scope, including quality management systems compliant with referenced standards. Must identify and plan for sub-suppliers, provide detailed quality objectives, and show experience in similar maintenance services. Documented processes for risk management, concessions, non-conformance, and customer property handling are required.

The tender requires a detailed Contract Quality Plan (CQP) to be submitted. The CQP must address the following:

• Scope of work: Provide a full description of works as per NEC or Fidic document. Indicate which activities are included: Design, Manufacturing, Supply and Delivery/Transportation, Construction/Installation/Maintenance, Commissioning, Professional services, or Other.
• Communication channels: Define communication methods for quality issues, including documentation, supplier representative contacts, emails, meeting minutes, fixed contract meetings, and weekly progress meetings.
• Organogram: Submit a project organogram showing roles, responsibilities, and qualifications for all personnel, including QA/QC functions and work verification.
• Index of interfacing documents: List all core processes, work instructions, policies, procedures, industry standards, specifications, and drawings to be used.
• List of suppliers and sub-suppliers: Detail all materials, components, and services to be sourced or outsourced, including selection criteria for sub-contractors.
• Monitoring of suppliers: Describe post-award monitoring activities, including inspection reports, audit schedules, inspection plans, and verification checklists.
• Interface of sub-suppliers: Explain how sub-suppliers will interface with your Quality Management System (QMS).
• Index of items: List all items to be manufactured, refurbished, or purchased, including descriptions and production schedules.
• Quality control processes: Identify items/activities requiring Quality Control Plans (QCP) or Inspection and Test Plans (ITP), both onsite and offsite.
• Special controls: Describe special controls for processes like welding or NDT/NDE, and the quality control activities to ensure deliverables meet expectations.
• Documented information: Provide an index of all documents to be submitted to Eskom, including technical records, inspection reports, certificates, warranties, and test reports.
• Records control: Explain how records will be controlled, retained, and disposed of, using a retrievable filing system.
• Concession and non-conformance management: Outline processes for managing concessions, non-conformances, defects, repairs, rework, and inspections.
• Databook management: If applicable, describe the databook submission process, including review, acceptance, and purchase orders for quality-critical items.
• Tools and equipment: List all tools and equipment required, including their calibration, maintenance, or test status.
• Customer property: Describe the process for handling Eskom's property, per ISO 9001 requirements.
• Product preservation: Detail methods for preserving, storing, handling, and protecting materials.
• Identification and traceability: Specify identification and traceability methods for activities affected by statutory and regulatory requirements.
• Commissioning and post-delivery: Indicate post-delivery support, warranty periods, customer satisfaction measurement, technical support, and defect correction.

The methodology must include submission of method statements, safe working procedures, PQRs, and repair procedures. It requires maintaining audit findings registers, updated procedure registers, a register of non-conformances/defects/punch items with analysis, and databook status registers with monthly milestone-based analysis.

The organogram must show team members' responsibilities and qualifications necessary to fulfil stated duties, including work verification (e.g., who carries out tasks and who checks the work). An index of interfacing documents must list the supplier's core processes and documents used, such as work instructions, policies, procedures, industry standards, specifications, and drawings.

The tender requires a comprehensive Quality Management System (QMS) aligned with SANS 466:2005/ISO 10005:2005. Key requirements include:

• Submit a Contract Quality Plan (CQP) that defines quality policies, objectives, and risk management.
• The CQP must be compiled by the tenderer during evaluation (Rev 0) and updated to Rev 1 after contract signing.
• Establish communication channels for all quality-related issues, including documentation, contacts, emails, meeting minutes, and progress reporting.
• Provide an organogram showing roles, responsibilities, and qualifications for all personnel, including QA/QC functions.
• List all interfacing documents (processes, standards, codes, specifications).
• Detail all suppliers, sub-suppliers, and outsourced activities, including selection criteria and monitoring procedures (e.g., inspection reports, audit schedules).
• Describe the interface between sub-suppliers and your QMS.
• Identify items for manufacturing, refurbishment, or purchase.
• Define Quality Control Plans (QCP) and Inspection and Test Plans (ITP) for onsite and offsite activities.
• Implement special controls for processes like welding or NDT/NDE.
• Submit documented information to Eskom, including method statements, inspection reports, certificates, and data books.
• Control and retain records using a retrievable filing system.
• Manage concessions, non-conformances, and inspections through defined processes.
• Handle customer property per ISO 9001.
• Preserve products through proper storage, handling, and protection.
• Ensure identification and traceability for statutory and regulatory requirements.
• Manage tools and equipment, including calibration and maintenance status.

The contract may include post-delivery obligations such as warranty periods, customer satisfaction measurement, technical support, and defect correction periods or retention funds. These must consider statutory, regulatory, and scope of work requirements.

• Method statements must describe how jobs are carried out safely, without health/safety risks. They must include all risks identified in risk assessments and the measures needed to control them, allowing for proper planning and resourcing.

Scope of Work for maintenance of Electrostatic Precipitators (ESPs) at Tutuka Power Station for 60 months.

• Required due to stringent emission licence conditions under the Air Quality Act 2004.
• Must maintain particulate emissions below 100 mg/Nm3 for existing plant and 50 mg/Nm3 for new plant.
• Critical to meet licence requirements and avoid load losses.
• Applicable only to Tutuka Power Station.
• Document is classified as 'CONTROLLED DISCLOSURE'.

No contact details are provided in this Scope of Work. Obtain contact information from the main tender advertisement (Reference: E3017GXMPTUT).

This document is a Scope of Work only. Refer to the main tender advertisement (Reference: E3017GXMPTUT) for submission requirements, closing date, returnable documents, and disqualification criteria.

Bidders must demonstrate compliance with the following normative standards (most recent editions apply):

• ISO 9001 Quality Management Systems.
• OHSAS 18001 Health and Safety Management Standard.
• ISO 31000 Risk Management Standard.
• Eskom Integrated Risk Management Standard.
• ISO 14001 Environmental Standard.
• Eskom welding standard 240-105658000.
• QM58 Eskom Supplier Contract Quality Requirements Specification.

Technical evaluation will follow Eskom's Generation Tender Technical Evaluation Procedure (240-168966152).

• Submission of a Quality Control Plan (QCP) and Quality Inspection Plan (QIP) may be required.
• All personnel must be trained, qualified, and competent.
• The work is specific to Tutuka Power Station only.
• The document is classified as 'CONTROLLED DISCLOSURE'—external distribution requires Eskom's written consent.

Scope:

• Maintenance of Electrostatic Precipitators (ESPs) for all 6 units at Tutuka Power Station.
• Contract duration: 60 months (5 years).
• Work includes inspections, inspection reports, repair/refurbishment/replacement of components, and commissioning during planned and unplanned outages.
• Scheduled preventive maintenance (PM) to prevent plant and component failures.
• Purpose: Maintain ESPs to meet particulate emission limits of 100 mg/Nm3 (existing plant) and 50 mg/Nm3 (new plant) as per the Air Quality Act 2004, to avoid load losses.

Manpower Requirements:

• Routine Maintenance Core Crew: 1 Supervisor, 1 Mechanical Artisan.
• Ad-hoc/Breakdown Maintenance: 3 Boilermakers, 4 B-Class Welders, 16 Semi-skilled workers, 1 Safety Officer, 1 Electrician, 1 Planner.
• Outage Maintenance: 1 Supervisor, 4 Artisan Fitters, 4 Boilermakers, 4 Welders, 22 Semi-skilled workers (for ESP internal washing only), 1 Safety and Environmental Officer, 1 Planner.
• All personnel must be trained, qualified, and competent.

Technical Scope Details:

• Work includes but is not limited to: distribution screens and guide vanes, casing, access doors, penthouse/insulator cubicle, poking rods/agitating chains, collector electrodes (CE) and rapper systems (bars, hammers, shafts, bearings, gearboxes), discharge electrodes (DE) and rapper systems (hammers, shafts, bearings, gearboxes, cam release units, anvils), hopper slide gates, and ESP internal washing.
• Applicable only to the electrostatic precipitator plant at Tutuka Power Station.

Contractor must:

• Conduct inspections, repairs/refurbishment or replacement, and commissioning of ESP components during both planned and unplanned outages.
• Carry out scheduled preventive maintenance (PM) to prevent functional plant and component failures.
• Execute all work in the Flue Gas Cleaning Plant (ESPs) to maintain optimal utility operation.

Contractor must provide trained, qualified, and competent key resources:

• Routine Maintenance: 1 Supervisor, 1 Mechanical Artisan.
• Ad-hoc/Breakdown Maintenance: 3 Boilermakers, 4 B-Class Welders, 16 Semi-skilled workers, 1 Safety Officer, 1 Electrician, 1 Planner.
• Outage Maintenance: 1 Supervisor, 4 Artisan Fitters, 4 Boilermakers, 4 Welders, 22 Semi-skilled workers (for ESP internal washing only), 1 Safety and Environmental Officer, 1 Planner.
• Welders must hold valid WPQR and follow WPS.
• All personnel must be trained, qualified, and competent for their roles.

Contractor must:

• Implement ISO 9001 Quality Management Systems.
• Comply with QM58 Eskom Supplier Contract Quality Requirements Specification.
• Develop and submit a Quality Control Plan (QCP) and Quality Inspection Plan (QIP).
• Execute all work to maintain particulate emissions below 100 mg/Nm3.
• Maintain quality documentation and inspection records throughout the contract.

Mandatory Standards (most recent editions apply):

• ISO 9001 Quality Management Systems.
• OHSAS 18001 Health and Safety Management Standard.
• ISO 31000 Risk Management Standard.
• Eskom Integrated Risk Management Standard.
• ISO 14001 Environmental Standard.
• Eskom welding standard 240-105658000.
• QM58 Eskom Supplier Contract Quality Requirements Specification.

Specific Requirements:

• Welding personnel must hold valid Welder Performance Qualification Records (WPQR) and follow Welding Specification Procedures (WPS).
• Non-Destructive Testing/Examination (NDT/E), including Magnetic Particle Inspection (MPI), may be required.
• Safety Officer required for routine/breakdown work; Safety and Environmental Officer required during outages.
• CSD registration, tax clearance, and B-BBEE documentation are typically required for Eskom tenders—confirm from the main tender document.

Contractor must:

• Comply with OHSAS 18001 Health and Safety Management Standard.
• Provide trained, qualified, and competent personnel including a Safety Officer (routine/breakdown work) and a Safety and Environmental Officer (during outages).
• Ensure safety requirements are met for all maintenance activities, including ESP internal washing operations.

Contractor must:

• Comply with ISO 14001 Environmental Standard.
• Support Tutuka Power Station compliance with Atmospheric Emission Licence (AEL) conditions under the Air Quality Act 2004.
• Ensure maintenance activities do not cause unnecessary load losses.
• Provide an Environmental Officer during outage work.

Technical evaluation will follow Eskom's Generation Tender Technical Evaluation Procedure (240-168966152).

• Bidders must demonstrate compliance with ISO 9001 and QM58 requirements.
• Submission of a Quality Control Plan (QCP) and Quality Inspection Plan (QIP) may be required.

• Tender closing date: 30 June 2026.
• Tender closing time: 10:00 South African Standard Time.
• Non-compulsory clarification meeting: 19 June 2026 at 08:00, at Tutuka Power Station Outside conference centre.
• Confirm attendance with the Eskom Representative, providing attendee names, positions, and contact details.
• Deadline for clarification queries: five (5) working days before the tender submission deadline.
• Tender validity period: twelve (12) weeks from the closing date.

• Eskom Representative: Tsakani Shingange.
• Telephone: 017 749 9242.
• Email: [email protected].
• All queries and clarifications must be addressed in writing to the Eskom Representative only.
• Fraud and corruption reporting: 0800 11 2722 / [email protected].

• Submit electronically via Eskom E-tendering site by the stipulated closing date and time.
• Closing deadline: 30 June 2026 at 10:00 South African Standard Time. Late submissions will not be accepted.
• Upload documents under Technical, Commercial, Financial, and other folders.
• All documents must be in PDF format (max 500 MB per document, total submission restricted to 4 GB). The price list must be submitted in both PDF and Excel format.
• No zip/compressed files allowed. No hard copies accepted.
• Ensure submission status is indicated as complete.
• Mandatory disqualifiable returnables (must be fully completed, signed if required, and submitted by closing): Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration Form (Annexure D), CPA for local/foreign goods/services (Annexures E/F if applicable), SBD 6.2 for local content (Annexures G1-G4 if applicable), SBD 1 (Annexure H), SBD 4 (Annexure J).
• Non-disqualifiable returnables (required but with 5-day rectification period if incomplete): SBD 6.1 Preference Points Claim Form (Annexure I).
• For joint ventures: submit letter of intent/JV agreement, confirmation of operation as a single entity, and details of a single designated bank account.
• Failure to submit mandatory documents by the deadline will render the tender non-responsive.
• Keep checking the Eskom Tender Bulletin for possible addendums.

• Functionality requirements apply. Tenderers must score a minimum of 70% in the Functional Evaluation Criteria to progress.
• Prices are scored out of 90 points.
• Specific Goals (PPPFA) are scored out of 10 points.
• Tenderers are ranked using the 90/10 preferential point system.
• Objective criteria may justify awarding to a tenderer other than the highest scorer.
• Tenderers achieving the minimum technical threshold undergo a risk-based due-diligence verification prior to contract award.
• Conditional discounts are not considered during evaluation but applied at payment.
• Unconditional discounts are considered during evaluation.
• Failure to submit proof for Specific Goals results in 0 points for that goal, not disqualification.

• Scope: Provision of maintenance services for electrostatic precipitators during outages and for routine maintenance at Tutuka Power Station for a period of 60 months.
• Key deliverables and requirements are detailed in the Scope of Work (Attachment 3).
• Comply with Quality Requirements (Attachments 6-11): Supplier Quality Management Specification, Method Statement, Quality Control Plant (QCP) or Inspection Test Plan (ITP), Control Quality Plan.
• Safety Requirements (Attachments 12-13): OHS Specification, Health and Safety plan/OHS manual, detailed H&S costing breakdown, baseline OHS risk assessment, valid letter of good standing, OHS policy signed by CEO, proof of OHS competency.
• Environmental requirements: Waste Management Plan, environmental induction, incident management, emergency planning, environmental management structure, methodology for environmental impact control, environmental policy signed by CEO.
• Additional documents: Section 37 Agreement, Non-Disclosure Agreement, Supplier Declaration Agreement, Eskom Standard Conditions of Tender, Eskom General Conditions of Purchase.
• Technical Evaluation Criteria are in Attachment 20.

• Submit Quality Requirements: Form A – Category 1, list of tender returnables, Supplier Quality Management Specification, Method Statement, Quality Control Plant (QCP) or Inspection Test Plan (ITP), and Control Quality Plan.
• These documents are required as part of the tender submission and will be assessed for compliance.

• Submit a completed Pricing Schedule/BOQ (Attachment 4B) if not contained in the contract.
• For e-tendering, submit the price schedule in both PDF and Excel formats.
• Document upload size is limited to 500 MB per file, with total submission restricted to 4 GB.

• Payment terms: For contracts valued below R50 million (including VAT), Eskom pays within 30 days of receipt of undisputed invoices. For contracts above R50 million (including VAT), payment is within 60 days.
• Submit completed pricing schedule/BOQ (Attachment 4B) in PDF and Excel format.
• Prices must be inclusive of VAT.
• Conditional discounts are not considered during evaluation but applied at payment.
• Financial capacity may be assessed via audited financial statements for the previous 18 months (or latest available) as part of due diligence.
• Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

• Mandatory: Proof of valid and current CSD registration (CSD number/report).
• Tax compliance: A certified copy of a tax clearance certificate is required from foreign tenderers with a South African footprint (not registered on CSD) and local tenderers who have not provided a SARS PIN for verification. Foreign suppliers with no South African footprint must complete SBD 1 but no tax proof is required.
• B-BBEE: Submit proof of B-BBEE status level (certificate, sworn affidavit, or as per the Act) via SBD 6.1 (Annexure I).
• Local content: If designated materials are included, complete and submit SBD 6.2 and Annexures G1-G4.
• Employment Equity: If you are a designated employer, provide proof of compliance with the Employment Equity Act, including submission of the Employment Equity report.
• Safety: South African tenderers must provide a COIDA certificate of good standing or proof of application.
• Eligibility: Tenderers must not be under any restriction to do business with Eskom or state-owned companies, not be from a sanctioned country, not submit multiple tenders (except within system limits), not have a conflict of interest, and not be on the Tender Defaulters list or restricted by National Treasury.
• Subcontracting 100% of the scope is not allowed.

• Safety Requirements: Submit Annexure B (Acknowledgement form for Eskom OHS legal requirements), OHS Specification, Health and Safety plan/OHS manual addressing scope risks, detailed H&S costing breakdown, baseline OHS risk assessment with methodology, valid letter of good standing, OHS policy signed by CEO compliant with OHS Act Section 7, and proof of OHS competency (including training, medical fitness, PPE, and certifications for SHE rep, first aid, HIRA, incident investigation).
• These documents are mandatory for tender submission.

• Environmental requirements: Submit Waste Management Plan (reduction, reuse, recycling, disposal), environmental induction, incident management, emergency planning, environmental management structure, methodology for identifying and controlling environmental impacts, approach to compliance, environmental competency and training, environmental officer appointment, detailed costing for environmental management, and an Environmental (or SHE/SHEQ) policy signed by the CEO committing to compliance and duty of care.
• These documents are required as part of the tender submission.

• Contract conditions will be based on the NEC3 TSC.
• The tender is for the whole contract, but Eskom reserves the right to award to multiple suppliers if a single supplier cannot fulfill the entire scope.
• Tenderers must not have a conflict of interest. Evidence includes common controlling partners, relationships influencing the tender, or unauthorised signatories.
• Subcontracting 100% of the scope is not allowed.
• Eskom may negotiate with preferred bidders if tendered prices are not market-related.
• Main contractors subcontracting with subsidiaries must declare this in tender documents.
• Payment terms: 30 days for contracts below R50 million (incl. VAT), 60 days for contracts above R50 million (incl. VAT).

• Business Unit: Tutuka Power Station.
• Name of Buyer: Tsakani Shingange.

• A maximum of 10/20 points may be awarded for specific goals (B-BBEE status). Points are added to price points and rounded to two decimals. Award goes to highest scorer.
• B-BBEE preference points are allocated per status level: Level 1 (10/20), Level 2 (9/18), Level 3 (6/14), Level 4 (5/12), Level 5 (4/8), Level 6 (3/6), Level 7 (2/4), Level 8 (1/2), Non-compliant (0).
• Objective criteria are a condition for award; failure may lead to the second-ranked tenderer being recommended.
• SDL&I objectives do not form part of scoring but become contractual obligations.
• Failure to provide B-BBEE documentation means scoring only price points (90/80) and zero for specific goals (10/20).

• Scope: Provision of maintenance services for electrostatic precipitators during outages and for routine maintenance at Tutuka Power Station.
• Duration: 60 months.
• Skills development targets include specific occupations: Welders (N3 or Trade Test Certificate equivalent), Boilermaker (N3 or Trade Test Certificate equivalent), Safety Officer (Matric and full SAMTRAC qualification).
• Tenderer bears full cost for skills development; may access SETA grants and SARS tax rebates.
• SDL&I penalty: 2.5% of contract value for non-compliance.
• Security: 2.5% of each invoice (excluding VAT) retained until all SDL&I obligations are met.
• Quarterly reporting and monitoring required using a Data Collection Template.

• Skills development may involve SETA-accredited training providers.
• Tenderer bears full cost; may access SETA grants and SARS rebates.
• SDL&I penalty: 2.5% of contract value for non-compliance.
• Security: 2.5% of each invoice (excluding VAT) retained until SDL&I obligations met.
• Quarterly reporting and monitoring required.

• Pricing must separate local and imported components as per the Price Schedule.
• Local procurement content is total spending minus imported component.

• Pricing must separate local and imported components as per the Price Schedule.
• Local procurement content is defined as total spending minus the imported component. Eskom targets 100%.
• For contracts with an imported content equal to or exceeding USD 5 million, the National Industrial Participation Programme (NIPP) applies, requiring an obligation agreement with the dtic before contract signing.
• A penalty of 2.5% of the contract value applies for failure to meet SDL&I obligations.
• Eskom will retain 2.5% of every invoice (excluding VAT) as security for SDL&I obligations, released only upon fulfilment.

• Required B-BBEE documentation to claim preference points: Valid B-BBEE certificate from SANAS accredited agency, or sworn affidavit/CIPC affidavit; Proof of ownership/shareholding (preferably CIPC) with breakdown; Certified ID copies of shareholders; Proof of disability where applicable.
• B-BBEE certificate or sworn affidavit is a condition for contract award, with thresholds: Exempted Micro Enterprise (annual revenue ≤ R10 million) may submit sworn affidavit; Qualifying Small Enterprise (annual revenue ≤ R50 million) must comply with QSE scorecard unless ≥51% black-owned (then sworn affidavit); Large enterprise (annual revenue > R50 million) must submit valid B-BBEE certificate.
• Contractual B-BBEE improvement/retention plan required within 30 days of signing: Level 1 maintain; Levels 2-3 improve/maintain; Level 4 achieve Level 3 by end of first year then improve; Levels 5-8 or non-compliant achieve Level 4 by end of first year then improve at least one level each subsequent year.
• Local content: If designated sectors apply, SBD 6.2 and Annex C (Local Content Declaration) are mandatory returnables.
• Subcontracting: Minimum 10% of contract value to be subcontracted to an EME/QSE ≥51% black-owned in rural/underdeveloped areas/townships, if feasible. Returnables: letter of intent and subcontracting agreement.
• Jobs: Proposals required for jobs created and retained in South Africa as a direct result of the contract.
• Skills development: Proposals required for developing unemployed candidates in specified occupations; candidates must be from all provinces, demographically representative.
• Reporting: Quarterly SDL&I compliance reports required; SDL&I Implementation Schedule must be completed and returned within 28 days of contract award.
• Guidelines for valid sworn affidavits include details on deponent, ownership, revenue, B-BBEE status, and commissioner of oath requirements.

• Skills development targets include Safety Officer roles requiring Matric and full SAMTRAC qualification.

• Objective criteria are a condition for award; not meeting them may lead to second-ranked tenderer being recommended.

Scope: Maintenance services for electrostatic precipitators (ESPs) at Tutuka Power Station, covering routine maintenance and outage support over 60 months.

• Includes provision of core and ad-hoc crews, overtime arrangements, and associated costs (PPE, medicals, transport, site setup).

Not explicitly stated in provided content; typically requires: Valid tax clearance, B-BBEE certificate, CIDB registration (if applicable), proof of similar experience in power station maintenance, and compliance with ESKOM's safety and quality standards. Specific technical qualifications for listed trades (e.g., certified welders, artisans) are implied.

Scope: Provision of maintenance services for electrostatic precipitators (ESPs) at Tutuka Power Station, including routine maintenance and outage support.

• Core Crew (Normal Time): Supervisor and Mechanical Artisan, each at hourly rates.
• Ad-Hoc Resources (Normal Time, as required): Boilermaker, Welder (B-Class), Semi-skilled Employee, Safety Officer, Planner, Electrician, each at hourly rates.
• Outage Team (Normal Time): Supervisor, Mechanical Artisan, Boilermaker, Welder, Semi-skilled Employee, Safety Officer, Planner, each at hourly rates.
• Overtime Provisions:
• Normal and Saturdays: Overtime at 1.5x rate for core and ad-hoc crews.
• Sundays and Public Holidays: Overtime at 2x rate for core and ad-hoc crews.
• Additional Costs:
• Yearly: PPE and Medicals per person.
• Once-off: Safety File, Site Establishment, Site De-establishment.
• Monthly: Transport (LDV km-based) and crew transport (14-seaters per day).

Pricing Structure:

• Submit hourly rates for all listed resources (e.g., Supervisor, Artisans, Boilermaker, Welder).
• Separate rates for Normal Time, Overtime (Saturdays at 1.5x), and Overtime (Sundays/Public Holidays at 2x).
• Include yearly costs for PPE and Medicals per person.
• Include once-off costs for Safety File, Site Establishment, and Site De-establishment.
• Include monthly costs for transport (LDV km-based and crew transport per day).
• Provide totals for each category (Normal Time, Overtime, Yearly, Once-off, Monthly).

No specific dates are stated in this document beyond the template effective date (01 February 2015) and review date (November 2026). The actual tender closing date is stored in the tender record. Refer to the main tender specification for briefing dates, site visits, and clarification deadlines.

No specific contact details are provided in this document. This is a template form only. Refer to the main tender specification for SCM and technical contact information.

Returnable Documents:

• Supplier Declaration of Interest Form (Attachment 17) must be completed and submitted as a returnable document with your tender.
• The declaration must be signed by an authorised signatory (member, director, partner, or similar) of the supplying entity.
• The form must include the registered full legal name of the supplying entity and their company registration number.
• Certify under oath that all information provided is true and correct.
• Complete all YES/NO questionnaire sections and provide particulars where applicable.
• If providing consultant services, declare all other work currently being rendered to Eskom business units, divisions, subsidiaries, and key suppliers.
• Submission address and specific returnable requirements are not stated in this document — refer to the main tender specification.

Special Conditions — Supplier Declaration Requirements:

• Eskom employees and directors are not permitted to financially benefit from procurement associated with this tender.
• Suppliers must declare any Eskom employees or directors engaging in private work with the supplier.
• Suppliers must declare positions to Eskom and take an oath declaring interests.
• Key definitions:

• Private Work: Any employment or commercial activity outside Eskom employment scope.
• Commercial Activity: Any activity generating income outside Eskom.
• Close Family: Persons related by birth, marriage, domestic partnership, adoption, or guardianship who may influence or be influenced by an employee/director.
• Associate: Any person (friend, rival, business partner, neighbour) who may influence or be influenced by an employee/director.
• Business Courtesy: Gifts or favours received without fair market value, including non-monetary gifts, meals, drinks, entertainment, hospitality, recreation, transportation, discounts, tickets, and promotional items.

• Suppliers must complete YES/NO declarations for:

• Employment relationships with Eskom (shareholders, directors, members, partners, line managers, employees).
• Close family or associate relationships with Eskom employees/directors in the procurement process.
• Awareness of close family or associate relationships between supplier representatives and Eskom employees/directors.
• Business courtesies given to or received from Eskom employees/directors in the past 12 months.

• Consultants must declare all other Eskom work (to business units, divisions, subsidiaries, primary energy suppliers, strategic commodity suppliers, and key industrial customers).
• False declarations may result in legal action against the supplier or signatory personally.

Required Returnable Document:

• Supplier Declaration of Interest Form (Attachment 17) must be completed and submitted with the tender submission.
• The form must be signed by an authorised signatory of the supplying entity.
• All YES/NO questions must be answered with particulars provided where applicable.
• A table for declaring other work is provided, requiring client name, nature of services, contract dates, and contact details.

While this document does not state technical or financial eligibility criteria, it establishes a critical compliance condition: the supplier must be free of undisclosed conflicts of interest with ESKOM. Eligibility to proceed in the tender process is contingent upon the truthful completion of this declaration. A false declaration grants ESKOM the right to act against the supplier and the signatory personally.

No evaluation criteria are stated in this document. This is a declaration template only.

No technical specifications are provided in this document. This document is a Supplier Declaration of Interest Template only. The tender title indicates maintenance services for electrostatic precipitators at Tutuka Power Station for 60 months, but detailed scope is not included here.

This document is a Supplier Declaration of Interest Template for the tender. The actual tender scope is for provision of maintenance services for electrostatic precipitators during outages and routine maintenance at Tutuka Power Station for a period of 60 months. Detailed scope description is not included in this document.

No financial requirements are stated in this document. Refer to the main tender specification for pricing format, bonds, guarantees, payment terms, and financial capacity requirements.

Supplier Declaration of Interest Requirements:

• Suppliers must declare any Eskom employees or directors holding an interest in the supplier company.
• Suppliers must declare any close family relationships or associate relationships with Eskom employees/directors involved in the procurement process.
• Suppliers must declare any business courtesies (gifts, meals, entertainment, etc.) given to or received from Eskom employees/directors in the past 12 months.
• Consultants must declare all other Eskom work currently being rendered.
• False declarations may result in Eskom taking action against the supplier or signatory personally.
• No CSD, tax clearance, B-BBEE, CIDB, or other standard compliance requirements are stated in this document.

• Submit the required returnable documents as listed.
• Ensure Form A is completed and signed.
• Provide historical information of similar work performed.

• Complete and sign Form A.

Mandatory: Valid ISO 9001 certification with product/service scope relevant to electrostatic precipitator maintenance, issued by an accredited body. Must provide documented QMS evidence, internal/external audit reports, and demonstrate experience via historical work information.

• Quality Requirements Deliverables are evaluated (Category 1).
• Section A (ISO 9001 certification): valid certification assessed for scoping, authority, accreditation, and validity (Score: 4).
• Section B (QMS evidence): documented roles/responsibilities, control of external providers, internal audit report, certification audit report (≤12 months), management review records (Score: 5).
• Section C: Draft Contract Quality Plan specific to scope (Score: 1).
• Section D: Draft/example ITP or QCP for similar work (Score: 1).
• Section E: Form A completion and historical similar work information (Score: 2).

• This document is the Eskom eTendering System User Manual (Revision 3.0, dated 28 August 2023).
• It is NOT the actual tender document for the maintenance services.
• It explains how to register, login, and submit tender documents electronically via the Eskom eTendering portal.
• Key features: replaces physical submission; requires a CSD number; uses OTP verification; supports file uploads (50MB per file, 900MB total); categorizes documents as Technical, Commercial, or Finance.
• Includes a 'closed tenders' feature for private bidding invitations to pre-selected suppliers.

• For system difficulties with Tender Bulletin, eTendering, or OpenText systems: contact the buyer responsible for the published tender.
• No specific name, email, phone, or department details are provided in this document.

• Submission is electronic only via Eskom eTendering system.
• Access portals: https://tenderbulletin.eskom.co.za or https://eTendering.eskom.co.za.
• You must register first. A CSD number is required for access.
• Registration steps: complete all fields, use +27 prefix for contact number, verify email via link sent.
• Login with verified email and password. An OTP will be sent to your registered cell phone and email for verification.
• To submit: select the tender reference, click 'Create New Submission', then 'Add file' for each document.
• Assign each file the correct type (e.g., Technical, Commercial, Finance).
• Verify all required documents are uploaded before clicking 'Finalize Submission'.
• File limits: maximum 50MB per file, total submission size not to exceed 900MB.
• After finalizing, a confirmation email with submission ID will be sent. Save this for future reference.
• To view or verify submissions, use the 'My Submissions' menu option.
• For system difficulties, contact the buyer responsible for the published tender.

• Document categories for upload: Technical, Commercial, Finance.
• Each file must be named and assigned the correct category.
• Verify all required documents are uploaded before finalizing submission.
• Recommended browser: Microsoft Edge. System is compatible with most web browsers.

• Primary eligibility: possession of a valid CSD (Central Supplier Database) number.
• Registration on the eTendering system is mandatory to submit a bid.
• The document mentions a 'closed tenders' feature where suppliers meeting unspecified selection and evaluation criteria may receive private bidding links.
• No specific evaluation criteria, scoring weights, or threshold scores are detailed in this system manual.

• A valid CSD (Central Supplier Database) number is required to gain access to the eTendering system.
• No other compliance requirements (B-BBEE, CIDB, tax clearance, CIPC registration, local content, professional registrations) are specified in this document.

• For system problems with Tender Bulletin, eTendering, or OpenText: contact the buyer responsible for the published tender.
• No specific contact details are provided.

• This OHS Specification outlines minimum occupational health and safety requirements for contractors working on maintenance of the Tutuka ESP at Tutuka Power Station.
• Contractors must develop and implement an OHS plan that complies with Eskom's SHEQ Policy and all applicable legislative requirements.
• The contractor retains full accountability for their occupational health, hygiene, and safety programmes.
• The specification is a baseline and does not override existing internal OHS requirements; contractors must incorporate any additional Eskom or legislative requirements.
• Project Name: Maintenance Services for Electrostatic Precipitators during Outages and for Routine Maintenance at Tutuka Power Station.
• Project Address: Tutuka Power Station.
• Specific components include Collector Electrodes (CE) and Discharge Electrodes (DE).
• The scope of work is detailed on document: 15ENG GEN-3150 [ maintenance of the Tutuka ESP ].

Enquiry number: E3017GXMPTUT

• Contractors must be legally registered entities with valid COID registration and Letter of Good Standing.
• Must have competent personnel with appropriate training and qualifications.
• Must be willing to sign Section 37(2) agreement with ESKOM.
• Must have or be willing to compile organizational SHEQ policy signed by CEO.
• Must comply with all ESKOM Tutuka Power Station requirements and life-saving rules.
• No child labour permitted.
• All employees must undergo site induction and medical surveillance before commencing work.
• Compliance with referenced standards and regulations is required, including Plant Safety Regulations, BS ISO 45001:2018, and the National Disaster Management Act.
• Contractors must adhere to normative references such as the OHS Act, SANS standards, and Eskom procedures.

• Scope: Maintenance of electrostatic precipitators (ESP) across all 6 units at Tutuka Power Station during outages and for routine maintenance over 60 months.
• Deliverables: Inspections, inspection reports, repair/replacement of ESP components, and commissioning during maintenance and outages.
• Specific components include distribution screens, casing, access doors, penthouse/insulator cubicle, hopper thickness measurement, poking rods/agitating chains, collector electrodes, discharge electrodes, rapper systems, hopper slide gates, and ESP internal washing.
• The contractor must develop and implement an OHS plan aligned with Eskom's SHEQ Policy and all applicable legislative requirements.
• The contractor retains full accountability for occupational health, hygiene, and safety programmes for their employees and subcontractors.
• Contractors must follow Eskom's Substance Abuse Procedure (32-37) with a zero-tolerance policy for alcohol and drugs (0% allowable level).
• Site establishment requires a detailed layout plan approved by the Project Manager, with proper demarcation and colour-coding of storage areas.
• Where Eskom provides facilities, a Service Level Agreement (SLA) must be signed, and contractors are responsible for cleanliness, maintenance, and reporting defects.
• Safe work procedures/method statements must be written for all activities and aligned with risk assessments.
• The main contractor must provide an organisational organogram on company letterhead, signed by the company's 16(1) or 16(2), depicting all levels of responsibility.

• The Eskom Tutuka Power Station representative (client) is responsible for ensuring contract execution and legislative adherence.
• A competent person must have knowledge, training, experience, and qualifications specific to the work, registered with SAQA where appropriate.
• The main contractor must have appropriate qualifications, certificates, and ensure employees are under competent supervision.
• The main contractor must provide an organisational organogram on company letterhead, signed by the company's 16(1) or 16(2), depicting all levels of responsibility.
• Appointed contractors must also provide an organogram on company letterhead, signed by their 16(1) or 16(2), listing reporting structure and appointments.

• Contractors must follow Eskom's Substance Abuse Procedure (32-37) with a zero-tolerance policy for alcohol and drugs (0% allowable level).
• Contractors must address non-conformances and corrective actions through audits and inspection schedules.
• Site establishment requires a detailed layout plan approved by the Project Manager, with proper demarcation and colour-coding of storage areas.
• Where Eskom provides facilities, a Service Level Agreement (SLA) must be signed, and contractors are responsible for cleanliness, maintenance, and reporting defects.

• B-BBEE: Minimum Level 2 is required.
• Legal: Must comply with the OHS Act, Basic Conditions of Employment Act, National Environmental Management Act, National Road Traffic Act, Compensation for Occupational Injuries and Diseases Act, and relevant SANS standards.
• Contractor must be registered with an employment compensation commissioner and hold a valid Letter of Good Standing (LoG).
• A Section 37(2) agreement must be signed between Eskom and the main contractor, and between the main contractor and all appointed contractors.
• Child labour is prohibited; contractors must adhere to the OHS Act "Regulations on Hazardous Work by Children in South Africa".
• The contractor must have an organisational SHEQ policy signed by the CEO or appointed assistant under OHS Act Section 16(2).
• Statutory appointments must be made as per OHS Act requirements, including Incident Investigator, Health and Safety Committee members, First Aiders, and others.
• Contractors must comply with all referenced OHS regulations, including noise exposure, hazardous chemical agents, physical agents, ergonomics, asbestos abatement, and lead regulations.
• A full-time Health and Safety Officer is required with qualifications including SAMTRAC, HIRA, incident investigation, legal liability, ISO 45001 understanding, an OHS Diploma, and minimum two years' experience.
• Risk assessments must be conducted as per Section 8(2)(d) of the OHS Act.
• Contractors must adhere to Eskom's Life-Saving Rules, including rules on isolation, working at heights, seat belts, sobriety, permit to work, and safe live working.

• Contractors must comply with the OHS Act and all referenced regulations, including noise exposure, hazardous chemical agents, physical agents, ergonomics, asbestos abatement, and lead regulations.
• A full-time Health and Safety Officer is required with qualifications including SAMTRAC, HIRA, incident investigation, legal liability, ISO 45001 understanding, an OHS Diploma, and minimum two years' experience.
• Risk assessments must be conducted as per Section 8(2)(d) of the OHS Act, including hazard identification, evaluation, and control measures.
• Safe work procedures/method statements must be written for all activities, aligned with risk assessments.
• Specific requirements cover roof work, fire equipment, flammable liquids, hazardous chemical agents, first aid, OHS communication systems, health and safety committees, toolbox talks, OHS training, and contractor site establishment.
• Contractors must adhere to Eskom's Life-Saving Rules, including rules on isolation, working at heights, seat belts, sobriety, permit to work, and safe live working.
• All contractors must sign a Section 37(2) agreement with Eskom and between main and appointed contractors.
• The allowable alcohol and drug level is 0%; ad hoc alcohol testing will be conducted on site.
• All employees must undergo site induction and sign the Life-saving rule pledge before work commencement.
• Firefighting equipment must be labelled, numbered, registered, inspected monthly, and serviced annually.
• First aid requirements per OHS Act GSR 3 must be observed, with trained first aiders and properly equipped first aid boxes.

• Health and safety committee meetings must have minutes with action items, target dates, and responsible persons; statutory committee minutes must be kept for three years.
• Toolbox talks/pre-job meetings must be held daily to discuss tasks, hazards, and control measures, with attendance records.
• OHS training must include breakdown of requirements and costs in bids; training covers legislative updates, hazardous chemical agents handling, and Safety Data Sheets (SDSs).
• Main contractor induction training is required for all employees and appointed contractors before site access, with pre-employment medical examinations.
• Contractor site establishment requires a detailed site layout plan approved by the Project Manager, with proper storage, stacking, and hygiene provisions.
• Environmental management considerations are included as part of the OHS requirements.

• Compliance with referenced standards and regulations is required, including Plant Safety Regulations, BS ISO 45001:2018, and the National Disaster Management Act.
• Contractors must adhere to normative references such as the OHS Act, SANS standards, and Eskom procedures.
• The OHS specification includes definitions and abbreviations critical for understanding contract requirements.
• The scope covers maintenance of all 6 ESP units at Tutuka Power Station over 60 months, including inspections, repairs, and component replacement.
• Legal compliance includes signing Section 37(2) agreements, prohibiting child labour, and adhering to multiple Acts and regulations.
• Contractors must have a SHEQ policy, valid Letter of Good Standing, and make statutory appointments as per OHS Act.

• Project: Provision of maintenance services for electrostatic precipitators during outages and for routine maintenance at Tutuka Power Station.
• Duration: 60 months (5 years).
• Additional scope: Supply of motors to various peaking power stations for five years.
• This description outlines the general scope; detailed specifications will be provided in the main tender documents.

• Eskom Holdings SOC Ltd (Disclosing Party)

• Registered office: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa

• Registration number: 2002/015527/06

• Domicilium for service of notices:

• Physical address: Megawatt Park, Maxwell Drive, Sunninghill
• Postal address: P O Box 1091, Johannesburg, 2000, South Africa
• Telephone: +27
• Supplier/Tenderer (Receiving Party) must provide their registered office address, registration number, and contact details when signing the NDA.

• This document is a Non-Disclosure Agreement (NDA) template that must be signed before accessing confidential project information.
• The NDA requires signatures from authorised representatives of both parties:

• For Eskom: Signatory must be no lower than a Procurement Senior Manager.

• For the supplier/tenderer: A duly authorised signatory must sign on behalf of the company.

• No other submission instructions (e.g., submission method, deadline, additional returnable documents) are provided in this NDA template. Refer to the main tender documents for full submission requirements.

• The NDA must be signed by authorised representatives:

• For Eskom: Signatory must be no lower than a Procurement Senior Manager.

• For the supplier/tenderer: A duly authorised signatory must sign on behalf of the company.

• Witness signatures required for both parties.
• No other returnable documents are specified in this NDA template.

• The NDA itself does not specify evaluation criteria for the tender.
• Any company incorporated under applicable laws that is willing to sign the NDA and comply with its terms may participate.
• Eskom requires signatories to have authority to enter the agreement.
• No restrictions on company size, location, or prior experience are stated in the NDA; however, the underlying tender for electrostatic precipitator maintenance services will have specific technical qualification requirements.

• Scope: Provision of maintenance services for electrostatic precipitators during outages and for routine maintenance at Tutuka Power Station for a period of 60 months (5 years).
• The project also relates to the supply of motors to various peaking power stations for a period of five years.
• Detailed technical specifications, standards, capacity requirements, and service levels are not included in this NDA template; they will be provided in the main tender documents after the NDA is executed.

• This NDA imposes confidentiality obligations rather than standard tender compliance requirements (e.g., CSD, tax, B-BBEE, CIDB, CIPC).
• Key compliance obligations under the NDA:

• The agreement becomes binding from the date confidential information is first disclosed.

• It does not commit either party to a business relationship; a further definitive agreement is required.

• "Confidential Information" is broadly defined to include all technical, commercial, financial, marketing, and project-related information.

• The receiving party must not disclose confidential information to any third party without prior written consent.

• Confidential information may be shared with representatives (employees, agents, advisers) on a need-to-know basis, provided they agree to the NDA terms.

• The receiving party must use confidential information only for the project and protect it with at least a reasonable standard of care.

• The disclosing party may request return or destruction of confidential material; compliance required within 7 business days.

• The receiving party indemnifies the disclosing party against losses from unauthorised use or disclosure.

• The agreement lasts for 3 years after termination of the relationship or as specified in a subsequent agreement.

• Breach must be remedied within 7 business days after written notice; failure allows legal remedies.

• Governed by South African law.

• Notices deemed received: upon hand delivery; 7 business days after registered post; or when received via telefax.

• Eskom may assign the agreement to its subsidiaries or divisions due to industry restructuring.

• No public announcements allowed without prior written consent.

• The NDA is effective from the date confidential information is first disclosed (retroactive if earlier than signature).
• No obligation to enter a business relationship; a separate definitive agreement is required.
• Confidential Information definition: all technical, commercial, financial, marketing, and project-related information owned/developed by the disclosing party.
• Receiving party obligations:

• No disclosure to third parties without prior written consent.

• Disclosure to representatives permitted on need-to-know basis if they agree to NDA terms.

• Use only for the project; protect with reasonable care.

• Return or destroy confidential material within 7 business days of request.

• Indemnify disclosing party for losses from unauthorised use/disclosure.

• Term: 3 years after termination of relationship or as specified in subsequent agreement.
• Breach remedy period: 7 business days after written notice.
• Governing law: South Africa.
• Notice delivery: hand delivery (same day), registered post (7 business days), telefax (upon receipt).
• Eskom may assign rights/obligations to subsidiaries/divisions due to industry restructuring.
• No public announcements without mutual written consent.
• Entire agreement clause; amendments require written signature by both parties.
• Severability: invalid provisions do not affect the rest.

• Eskom Holdings SOC Ltd

• Registered office: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton, Republic of South Africa

• Registration number: 2002/015527/06

• Domicilium for service:

• Physical: Megawatt Park, Maxwell Drive, Sunninghill
• Postal: P O Box 1091, Johannesburg, 2000, South Africa
• Telephone: +27
• Supplier/Tenderer must provide their details upon signing.

• The contractor must adhere to the Occupational Health and Safety Act, 1993.
• The contractor must ensure its employees adhere to the Act.
• The contractor will be provided with and must comply with SHE specifications for the project.

• Closing date: 21 January 2025.

• The bidder must be willing and legally able to enter into a Section 37(2) Agreement under the Occupational Health and Safety Act.
• The bidder must accept full OHS responsibilities as an employer.
• The contractor must have the management structure to enforce OHS compliance.
• The contractor must adhere to Eskom's SHE specifications.

• The contractor must adhere to the provisions of the Occupational Health and Safety Act, 1993.
• The contractor must ensure its employees adhere to the Act.
• The contractor will be provided with specific SHE (Safety, Health, Environment) specifications for the project/service and must comply with them.

• The contractor is acknowledged as an employer under the Occupational Health and Safety Act.
• The contractor must ensure all work and machinery/plant are used in accordance with the Act.
• The contractor must strictly adhere to the Occupational Health and Safety Act, 1993.
• The contractor must comply with provided SHE specifications, which form part of a Section 37(2) agreement.
• Any variation to the agreement must be confirmed in writing and signed by both parties.

• The contractor is an employer with duties under the Occupational Health and Safety Act.
• The contractor must ensure all work and machinery/plant are used in accordance with the Act.
• The contractor must strictly adhere to the Occupational Health and Safety Act, 1993, and ensure its employees do the same.
• The contractor will be provided with SHE specifications for the project/service and must comply with them.
• These SHE specifications form a Section 37(2) agreement to ensure compliance with the Act.

• This agreement is the sole agreement between the parties.
• Any variation, modification, waiver, or consent must be confirmed in writing and signed by both parties to be effective.
• Any such change is only effective for the specific instance and purpose for which it was made.
• Signatories warrant they have the requisite authority to sign.
• The agreement requires signatures from the contractor's responsible manager and Eskom's contracts/project manager, each with two witnesses.

This document is a PAYE Questionnaire for Service Contracts to Eskom. Its purpose is to determine, for tax purposes, whether a contractor (Individual, Company, Close Corporation, or Trust) should be classified as an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor under the Income Tax Act. It applies to contractors supplying services or labour to Eskom Holdings SOC Ltd and its subsidiaries. The pack is valid for the 2025/2026 tax year (1 March 2025 to 28 February 2026) and is subject to changes in tax legislation. It consists of two evaluation packs (A for companies/CCs/trusts, B for individuals) and a series of affidavits and declarations.

This Pack applies from 1 March 2025 to 28 February 2026. It is based on tax legislation for the 2025/2026 tax year.

For tax-related queries, the completed pack should be submitted to the bidder's contractor representative in Eskom for referral to Eskom's Corporate Tax Department in Megawatt Park. When returning the completed pack, copy Group Tax on Email address: [email protected].

Returnable Documents: This is a tax evaluation questionnaire (PAYE Questionnaire) that must be completed and submitted as part of the tender process. The completed pack, including signed summary sheet and signed affidavits, must be returned to Eskom. When returning the completed pack, copy Group Tax on Email address: [email protected].

All contractors bidding for Eskom service contracts must complete this tax classification process. Specific eligibility depends on tax status determination: independent contractors, personal service providers, dependent contractors, or labor brokers. Non-residents must complete Appendix 9. Companies with 3+ non-connected full-time employees may qualify as independent contractors.

This is a tax evaluation questionnaire, not a technical specification document. The questionnaire's purpose is to establish the tax classification of the contractor (Individual, Close Corporation, Company, or Trust) for the service contract. The scope is defined by the Income Tax Act and related case law for the 2025/2026 tax year.

This section details the tax implications for a contractor classified as a Labour Broker:

• If a valid IRP30 exemption certificate is provided to Eskom: No Employees' Tax (PAYE) will be withheld from payments. An IT3(a) certificate with code 3617 will be issued (reason code 07 for non-deduction).
• If a valid IRP30 exemption certificate is NOT provided: Employees' Tax (PAYE) will be withheld from payments at the tax rates applicable to individuals until a valid certificate is provided. An IRP5 certificate with code 3617 will be issued.

The questionnaire determines the tax treatment of payments:

• If classified as an Independent Contractor/Supplier, no PAYE is withheld (subject to conditions).
• If classified as a Personal Service Provider or Dependent Contractor, PAYE will be withheld at prevailing tax rates.
• For Labour Brokers: If a valid IRP30 exemption certificate is provided, no PAYE is withheld and an IT3(a) certificate (code 3617) is issued. If no valid IRP30 certificate is provided, PAYE will be withheld until it is provided, and an IRP5 certificate (code 3617) is issued.

The questionnaire assesses compliance with South African tax law (Income Tax Act). Key requirements for bidders include:

• Determining residency status for tax purposes.
• Declaring the number of full-time employees (must be 3 or more non-connected persons to potentially qualify as an independent trader).
• Declaring if any connected persons will render services.
• Declaring if more than 80% of income is from a single client.
• Declaring the place of work and level of control/supervision by Eskom.
• A series of questions (Dominant Impression Test) to determine the nature of the working relationship.
• Completion of required affidavits and declarations (Appendices 1-9) based on questionnaire answers.

Tender for provision of maintenance services for electrostatic precipitators (ESP) at Tutuka Power Station.

Scope includes:

• Maintenance services during outages.
• Routine maintenance.
• Contract duration: 60 months.

This document contains the technical evaluation criteria for supplier selection.

Technical evaluation uses two-stage process:

• Mandatory Criteria (Gatekeepers): Assessed on Yes/No basis. Any 'No' response disqualifies tenderer from further evaluation. No specific mandatory criteria listed in this document.
• Qualitative Criteria: Weighted evaluation to identify highest technically ranked tenderer. Minimum weighted final score required is 70%.

Qualitative Criteria (Total 100%):

1. Experience (20%): Previous experience in ESP maintenance or similar service. Scoring: 5 years=20%, 4 years=16%, 2 years=8%. Official declaration/evidence required.
2. Repair Method Statements (20%): Submit repair/maintenance method statements. Scoring: 5 statements=20%, 4 statements=16%, 2 statements=8%.
3. Welding Procedures (10%): Document all welding procedures, including compliance with Pressure Equipment Regulation and MPI procedure. Scoring: Included=10%, Not included=0%.
4. Manpower (20%): Certified copies of qualifications for Supervisor and Artisans. Supervisor: National Diploma with 3 years ESP experience OR trade test with 5 years experience. Artisans: Trade test with 3 years experience. Scoring varies based on certificates and experience.
5. Quality Control Plans (10%): Provide QCPs detailing all maintenance activities and intervention points. Scoring: 5 QCPs=10%, 4 QCPs=8%, 2 QCPs=4%.
6. ISO 3834 Accreditation (10%): Valid certificate for welding quality management. Scoring: Certificate submitted=10%, Proof in progress=7%, No certification=0%.
7. ISO 9001 QMS (10%): Valid certificate for quality management. Scoring: Certificate submitted=10%, Proof in progress=5%, No submission=0%.

Scope: Provision of maintenance services for electrostatic precipitators during outages and routine maintenance at Tutuka Power Station for 60 months.

Key Requirements:

• Experience in ESP maintenance or similar industrial maintenance projects.
• Capability to perform repairs during planned and unplanned outages.
• Routine maintenance services.
• Welding procedures compliant with Pressure Equipment Regulation and MPI procedure.

Manpower Requirements:

• Supervisor: National Diploma with 3 years ESP experience OR trade test with minimum 5 years experience.
• Artisans: Mechanical and electrical qualified with trade test and 3 years work experience.

Quality Requirements:

• ISO 3834 accreditation for welding quality management.
• ISO 9001 Quality Management System.
• Quality Control Plans (QCPs) for all maintenance activities.

Deliverables:

• Repair or maintenance method statements.
• Documented welding procedures.
• Quality Control Plans detailing intervention points.
• Certified copies of personnel qualifications.

Methodology requirements:

• Repair Method Statements (20%): Submit repair/maintenance method statements. Scoring based on number submitted.
• Welding Procedures (10%): Document all welding procedures, including compliance with Pressure Equipment Regulation and MPI procedure. Scoring: included or not included.

Experience and qualifications:

• Experience (20%): Previous experience in ESP maintenance or similar service. Scoring based on years of experience (5, 4, or 2 years). Official declaration/evidence required.
• Manpower (20%): Certified copies of qualifications for Supervisor and Artisans with specific experience requirements.

Quality management requirements:

• ISO 3834 Accreditation (10%): Valid certificate for welding quality management. Partial credit for certification in progress.
• ISO 9001 Quality Management System (10%): Valid certificate required. Partial credit for proof of progress.
• Quality Control Plans (10%): Provide QCPs detailing all maintenance activities and intervention points. Scoring based on number of QCPs submitted.

No specific compliance requirements found in this document. Refer to full tender documentation for standard Eskom procurement compliance requirements.

Technical evaluation threshold:

• Mandatory Criteria (Gatekeepers): Assessed on Yes/No basis. Any 'No' disqualifies tenderer. No specific mandatory criteria listed.
• Qualitative Criteria: Weighted evaluation with minimum weighted final score of 70% required.
• Seven qualitative criteria total 100% weighting as detailed in evaluationCriteria section.

Document states:

• This is a Quality Control Plan/Inspection and Test Plan (QCP/ITP) template form used by Eskom for maintenance services at Tutuka Power Station.
• Template identifiers: Document Identifier 240-109253302 Rev 2, Template Identifier 240-43921898 Rev 6.
• Purpose: Establishes the framework for inspection and quality control activities during electrostatic precipitator maintenance services.
• Form fields: Scope of Work, Item/Plant/Material, Revision Number, Date.

Bidder guidance:

• This template will be completed after award as part of quality assurance planning.
• Familiarise yourself with the structure to understand Eskom's quality expectations.
• The main tender document contains the full scope of work and service specifications.

Document states:

• This document (Attachment 10) is a Quality Control Plan/Inspection Test Plan (QCP/ITP) template form, not the main tender document.
• No submission instructions, deadline, required forms, or returnables are included in this template.

Bidder guidance:

• Obtain the complete tender package from Eskom for all submission requirements.
• Do not use this template as a submission document; it is for quality control planning after award.
• Confirm submission method (electronic/physical), closing date, and mandatory returnables from the main tender document.

Document states:

• This template defines quality control acceptance criteria, not tender evaluation scoring criteria.
• Inspection and test methods referenced: Visual inspection, Microscopy, NDT (Non-Destructive Testing), Liquid/Dye Penetrant testing, Magnetic Particle testing, EDDY current testing.
• Acceptance criteria categories: Functionality requirements, Performance Measures, Regulatory Compliance, Chemical testing.
• Intervention points: Hold Point (HP), Witness Point (WP), Eskom Document Review (IN), Surveillance (S), Verification (V).
• Inspection levels: 100% (T1/A1/R1/W1) or sample-based (T2/A2/R2/W2).
• Records required: Supplier inspection records, Eskom inspection records, AIA/NOBO/TPI documentation.

Bidder guidance:

• Tender evaluation criteria (price, B-BBEE, functionality scoring) are not in this document; refer to the main tender.
• Demonstrate capability to implement the QCP/ITP framework with defined intervention points and inspection methods.
• Ensure access to Approved Inspection Authority (AIA) or Third-Party Inspection (TPI)/Notification Body (NOBO) as required.
• Prepare to comply with 100% or sample-based inspection regimes for electrostatic precipitator maintenance.

Document states (QCP/ITP Template - Document Identifier 240-109253302 Rev 2, Template Identifier 240-43921898 Rev 6):

• Scope: Quality control framework for electrostatic precipitator maintenance services at Tutuka Power Station.
• Form requires completion of: Scope of Work, Item/Plant/Material, Revision Number, Date.
• Quality Control Plan Approvals: Contractor/Supplier name and signature; Subcontractor approval where applicable; Approved Inspection Authority (AIA) surveillance may be required.
• Intervention Point Categories:

• Hold Point (HP): Work stops until formal approval.

• Witness Point (WP): Third-party witness must be present.

• Eskom Document Review (IN): Document review for information.

• Surveillance (S): Statutory surveillance.

• Verification (V): Verification activities.

• Inspection Levels:

• T1/A1/R1/W1: 100% Testing/Inspection/Review/Witness.

• T2/A2/R2/W2: Sample-based Testing/Inspection/Review/Witness.

• Inspection Methods: Visual, Microscopy, NDT, Liquid/Dye Penetrant, Magnetic Particle, EDDY current testing.
• Acceptance Criteria: Functionality requirements, Performance Measures, Regulatory Compliance, Chemical tests.
• Records: Supplier inspection records, Eskom inspection records, AIA/NOBO/TPI documentation.
• Abbreviations: NOBO (Notification Body), TPI (Third Party Inspection), AIA (Approved Inspection Authority).

Bidder guidance:

• Align your quality management system with this QCP/ITP structure.
• Plan for hold/witness points in your work schedule; factor in approval lead times.
• Ensure personnel are qualified for required NDT methods (dye penetrant, magnetic particle, eddy current).
• Maintain detailed inspection records for both supplier and Eskom review.
• Verify if AIA or NOBO engagement is mandatory for your scope.

Document states (QCP/ITP requirements):

• Quality Control Plan Approvals:

• Contractor/Supplier: name and signature required for approval.

• Subcontractor: approval required where applicable.

• Approved Inspection Authority (AIA): surveillance may be required.

• Intervention Point Categories:

• Hold Point (HP): Work must stop; formal approval required before proceeding.

• Witness Point (WP): Third-party witness must be present.

• Eskom Document Review (IN): Document review required for information.

• Surveillance (S): Statutory surveillance requirements.

• Verification (V): Verification activities required.

• Inspection Levels:

• T1/A1/R1/W1: 100% Testing/Inspection/Review/Witness.

• T2/A2/R2/W2: Sample-based Testing/Inspection/Review/Witness.

• Inspection Methods: Visual, Microscopy, NDT, Liquid/Dye Penetrant, Magnetic Particle, EDDY current testing.
• Acceptance Criteria: Functionality requirements, Performance Measures, Regulatory Compliance, Chemical tests.
• Records Required: Supplier inspection records, Eskom inspection records, AIA/NOBO/TPI documentation.

Bidder guidance:

• Develop a project-specific QCP/ITP based on this template for each outage/routine maintenance activity.
• Assign qualified personnel for each inspection method; ensure NDT certifications are current.
• Build hold/witness points into project schedule; allow time for Eskom/AIA approvals.
• Implement a document control system to manage inspection records for both supplier and Eskom review.
• Confirm AIA/NOBO/TPI engagement requirements early to avoid delays.

Document states:

• This QCP/ITP template does not specify any regulatory compliance requirements (CSD, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, local content).

Bidder guidance:

• Obtain the main tender document for all mandatory compliance requirements.
• Typical Eskom tenders require: CSD registration, valid tax clearance, B-BBEE certificate/sworn affidavit, CIDB grading (if applicable), and proof of professional registrations for key personnel.
• Confirm local content requirements and any sector-specific certifications.

Document states:

• This document does not contain tender evaluation criteria (price, preference points, functionality scoring).
• Content relates to quality control acceptance criteria within the QCP/ITP framework:

• Inspection and Test Methods: Visual inspection, Microscopy, NDT, Liquid/Dye Penetrant testing, Magnetic Particle testing, EDDY current testing.

• Acceptance Criteria Types: Functionality requirements, Performance Measures, Regulatory Compliance, Chemical testing.

Bidder guidance:

• Do not confuse quality control acceptance criteria with tender evaluation criteria.
• Tender evaluation criteria are in the main tender document.
• Demonstrate technical capability to meet the listed inspection methods and acceptance criteria in your proposal.

This document is Eskom's General Conditions of Purchase (effective 31 May 2024, review date May 2029), not the actual tender specification. It states that Eskom and the Supplier enter into an agreement on these conditions to supply goods or execute works/services as described in the agreement. The actual scope (electrostatic precipitator maintenance at Tutuka Power Station for 60 months) is not detailed here.

No specific tender dates found in this document. Refer to the main tender documentation for briefing dates, site visits, or clarification deadlines.

No specific SCM or technical contact details for this tender found in this document. The document includes Eskom's fraud reporting contact: [email protected] or 0800 11 2722. This is for reporting fraud/corruption, not for tender queries.

This document does not contain specific submission guidelines for the tender. Refer to the main tender document for submission details. General conditions state: (1) Clearly mark all consignments with supplier name and destination details. (2) Send an advice note specifying transport means, weight, volume, and dispatch date to Eskom. (3) Send a detailed tax invoice after delivery or completion. (4) State the agreement number on all communications. (5) State whether delivery cost is included in the price; if not stated, it is deemed included.

Suppliers must be legally compliant in South Africa, financially stable, able to provide indemnity, capable of meeting a 60-month commitment, and willing to accept jurisdiction of South African courts. Subcontracting requires written consent from Eskom.

This document does not contain technical specifications for the electrostatic precipitator maintenance services at Tutuka Power Station. The actual scope of work is not detailed here—refer to the main tender specification. General conditions state: (1) Goods/works/services are subject to Eskom approval; Eskom may inspect/test at any stage. (2) If the Supplier fails obligations, Eskom may reject goods with written notice specifying reason and required action. (3) For goods: Eskom may return rejected goods at Supplier's risk and expense; Supplier must repay money plus costs. (4) For works/services: Supplier must correct non-conformances as indicated; if delayed, Eskom may use a third party at Supplier's cost. (5) Warranty: Supplier warrants fitness for purpose and freedom from defects for one year from acceptance; defects must be rectified free of cost.

Quality Management: (1) Goods/works/services are subject to Eskom approval; Eskom may inspect/test at any stage. (2) If Eskom fails to notify acceptance, it is deemed accepted. (3) If the Supplier fails obligations, Eskom may reject goods with written notice specifying reason and required action. (4) For goods: Eskom may return rejected goods at Supplier's risk and expense; Supplier must repay money plus costs. (5) For works/services: Supplier must correct non-conformances as indicated; if delayed, Eskom may use a third party at Supplier's cost. (6) Warranty: Supplier warrants fitness for purpose and freedom from defects for one year from acceptance; defects must be rectified free of cost.

Pricing Schedule: (1) Prices/rates may include an amount for price adjustment as per the agreement. (2) Payment may be in any currency, including non-ZAR, using one exchange rate to convert to ZAR. (3) Payment in non-ZAR shall not exceed amounts stated in the agreement. (4) No specific pricing schedule, rates, or bill of quantities is provided—refer to main tender documentation.

Price and Payment Terms: (1) Prices/rates may include an amount for price adjustment as per the agreement. (2) Payment may be in any currency, including non-ZAR, but must not exceed amounts stated. (3) Eskom will pay within 30 days after receipt of a correct tax invoice. (4) Eskom's VAT registration number (4740101508) must appear on the tax invoice. (5) Supplier must complete Eskom's CPA (IG) form. (6) Delivery costs: if not stated separately, they are deemed included in the price. No specific financial capacity requirements, bonds, or guarantees are stated.

No specific compliance requirements for this tender found in this document. General conditions state: (1) Supplier shall adhere to all statutory requirements relevant to the agreement. (2) Agreement is governed by the law of RSA with jurisdiction of SA courts. (3) Eskom expects the highest standard of ethical behavior from suppliers. No specific requirements for CSD, tax clearance, B-BBEE, CIDB, CIPC, professional registrations, or local content are stated.

Contract Terms: (1) This constitutes the entire agreement between Eskom and the Supplier. (2) No addition or variation is valid unless done in writing and signed by both parties. (3) Eskom may terminate if the Supplier defaults, becomes bankrupt, or is financially unstable. (4) Neither party may cede or delegate rights without written consent, except Eskom may cede to subsidiaries. (5) The Supplier indemnifies Eskom against claims arising from negligence, infringement, or defective work. (6) Agreement is governed by RSA law with jurisdiction of SA courts.

Submit a signed Acknowledgement Form (Annexure B: Identifier 240-43921804 Rev 5) confirming understanding of Eskom SHE requirements. The form must be signed by an authorised person (CEO/Director/Managing Director) with witness signatures and date.

While explicit pre-qualification criteria are not listed in this annexure, eligibility is implicitly contingent on the ability and commitment to fully comply with all specified SHE rules and contractor management protocols. The supplier must have processes for selecting and managing subcontractors and likely requires a proven track record, as Eskom may request testimonials/references from previous similar work.

Financial penalties apply for non-conformance with Eskom or statutory SHE requirements by the main supplier, sub-contractors, or suppliers. All employees (including contractors/suppliers) must undergo Eskom and company induction before commencing work.

Financial penalties apply for non-conformance with Eskom or statutory SHE requirements by the main supplier, sub-contractors, or suppliers. All employees (including contractors/suppliers) must undergo Eskom and company induction before commencing work.

Financial penalties will be enforced on the main supplier for non-conformance with Eskom or statutory SHE requirements, including non-compliance by sub-contractors or suppliers. No compensation will be paid for work stoppages initiated due to SHE-related issues.

Mandatory compliance with the following: Eskom Contractor Health and Safety Requirements Standard 32-136, provided SHE specifications, Occupational Health and Safety Act, Mine Health and Safety Act (where applicable), Compensation for Occupational Diseases and Illnesses Act, and National Environmental Management Act. After contract award, align all company processes with Eskom’s SHE policies, procedures, and standards. Eskom may request copies of testimonials/references and client contact details for verification of similar past work.

The main supplier must: demonstrate the process and selection criteria for appointing contractors/suppliers; notify Eskom prior to appointing contractors/suppliers; ensure contractors/suppliers have adequate resources and competencies; manage contractors/suppliers to comply with applicable legal and Eskom requirements; monitor contractors/suppliers via audits/assessments for SHE compliance; provide grounds for termination of contractor/supplier work; handle all non-conformances of contractors/suppliers directly, including performance and penalty processes. Eskom reserves the right to verify compliance and request testimonials/references.

Tenderer must comply with: Eskom Contractor Health and Safety Requirements Standard 32-136; provided SHE specifications; Occupational Health and Safety Act; Mine Health and Safety Act (where applicable); Compensation for Occupational Diseases and Illnesses Act; National Environmental Management Act. After contract award, align all company processes with Eskom’s SHE policies, procedures, and standards.

The main supplier must: demonstrate the process and selection criteria for appointing contractors/suppliers; notify Eskom prior to appointing contractors/suppliers; ensure contractors/suppliers have adequate resources and competencies; manage contractors/suppliers to comply with applicable legal and Eskom requirements; monitor contractors/suppliers via audits/assessments for SHE compliance; provide grounds for termination of contractor/supplier work; handle all non-conformances of contractors/suppliers directly, including performance and penalty processes. Eskom reserves the right to verify compliance and request testimonials/references.

• Closing date and time: As specified in the Tender Data (South African Standard Time, GMT+2).
• Compulsory site visit and/or clarification meeting: Details (date, time, venue) are stated in the Tender Data. Failure to attend results in disqualification.
• Tenderers must check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updates, addenda, and extensions to the closing date.

• All communication must be in writing to or from the Eskom Representative only, in English, and in a format that creates a permanent record.
• Submission address and contact details for the Eskom Representative are specified in the Tender Data.
• Queries and requests for clarification must be addressed in writing to the Eskom Representative identified in the Invitation to Tender.
• Eskom will publish all requests for clarification and queries received (without divulging the tenderer’s name), together with its responses, on the platform/s on which the tender was advertised.
• It is the tenderers’ responsibility to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated responses to clarifications.

• Submit the complete original tender and one hard copy at the address and tender box specified in the Tender Data by the closing date and time.
• For e-tendering, upload and finalize the tender via the Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time.
• Ensure documents (PDF/Excel) are submitted, accessible, not corrupt, and finalized before the closing time.
• Proof of posting or courier delivery does not constitute proof of delivery; Eskom will not accept emailed tenders unless stated otherwise.
• Submit the original tender and copy as separate packages marked "ORIGINAL" and "COPY". If required, an electronic copy must be packaged separately and marked "ELECTRONIC COPY".
• Seal these packages together in an outer package marked "Confidential" with the Eskom submission address, Invitation to Tender number, tenderer's name, physical address, email, and contact telephone number.
• For e-tendering, upload documents into the relevant Technical, Commercial, and Financial folders as indicated.
• Sign the original tender (or electronic tender for e-tendering); the signatory is liable.
• Return all mandatory tender returnables by the closing date and time; these must be completed, valid, current, and original for the entire tender validity period.
• Submit the Acknowledgement Form with the tender, stating if it is for the whole or part of the works/services.
• Late tenders will not be accepted. Eskom takes no responsibility for delays in postal/courier systems, network issues, or misdirected deliveries.
• Eskom employees are not permitted to deposit tenders on behalf of a tenderer.
• Do not sub-contract 100% of the scope of work; such tenders will be deemed ineligible and disqualified.

Tender closing time 2.2 Ensure that Eskom has received the complete original tender and one (1) complete hard copy of the original tender at the address and in the tender box or e-mail address specified in the Tender Data by no later than the closing date and time for tender submission. Proof of posting or of courier delivery does not equate to proof of delivery. Eskom will not accept a tender submitted by e-mail unless stated otherwise in the Tender Data. For E-tendering the tenderer must upload and finalize the tender via Eskom Tender bulletin site on the Eskom E- tendering page by no later than the closing date and time for tender submission. It remains the sole responsibility of the tenderer to ensure that the documents (PDF/Excel) are submitted and accessible for downloading/evaluation without any challenges as well as they are not corrupt or unreadable. It is the tenderer’s responsibility to ensure that their tenders documents are submitted/uploaded, and the submission is finalised before the closing date and time For E-tendering tenderers are not permitted to deposit a tender into the Eskom tender box only electronic submission via the Eskom Tender bulletin site on the Eskom E- tendering page will be accepted.

• Tenderer (or joint venture) must meet eligibility criteria in Tender Data; not be restricted from doing business with Eskom/state-owned companies; cannot subcontract 100% of scope (disqualification).
• Must be registered with CIDB (if required) by closing date or capable of registration within 21 days.
• Must provide proof of SHEQ systems at closing.
• Must not have misrepresented/falsified information (fraud leads to suspension/jail).
• Clarification and correction of Prices may be requested during evaluation, but mandatory tender returnables cannot be submitted after closing.
• Arithmetical errors will be checked; discrepancies between figures and words result in the amount in words prevailing.
• Reverse e-auction may be utilized; if indicated, submit a complete tender without prices.
• Tender opening: For paper tenders, opening may be public; for e-tendering, no public opening, names published online.
• Basic compliance requirements must be met; failure renders tender non-responsive.
• Pre-qualification criteria may apply; Eskom will not measure a criterion twice ('double dipping').

• The scope involves maintenance services for electrostatic precipitators during outages and routine maintenance at Tutuka Power Station for 60 months.
• Tenderers must check the Invitation to Tender documents on receipt and notify the Eskom representative of any discrepancies or omitted documents.
• The Acknowledgement Form must be completed and submitted with the tender, clearly stating if the tender is for the whole or part of the works/services.
• Tenderers must obtain and familiarize themselves with the latest revision of standardized specifications and other documents incorporated by reference, if required.

• Eskom will not compensate tenderers for costs incurred in preparation, submission, testing, or negotiation.
• Check Invitation to Tender documents on receipt and notify the Eskom representative of discrepancies or omissions.

• Include all duties, taxes, and levies in rates and prices, applicable 14 days prior to tender closing.
• Provide fixed rates and Prices for the contract duration, no adjustment except as per Invitation to Tender.
• State amounts in South African Rand unless otherwise instructed; submit in Rands per stipulated exchange rate and base date.
• Do not alter tender documents except for compliance or error correction; all alterations must be initialed.
• Alternative tenders only permitted if main tender submitted and allowed by Invitation to Tender.
• Clarification and correction of Prices may be requested during evaluation, but mandatory returnables cannot be submitted after closing.
• Arithmetical errors will be checked; discrepancies favor the amount in words. Eskom will notify and request confirmation or correction.
• If cataloguing is required, include a line item for cataloguing in the Pricing Schedule; Eskom will pay for cataloguing.

• Include all duties, taxes (including VAT), and levies payable by the tenderer if successful, applicable 14 days prior to the tender closing date.
• Provide rates and Prices that are fixed for the contract duration, with no price adjustment except as provided in the Invitation to Tender.
• State rates and Prices in South African Rand unless instructed otherwise; part payment in other currencies may be allowed per contract conditions.
• Submit Rates/Prices in Rands according to the exchange rate and base date stipulated in the Invitation to Tender.
• Do not make alterations or additions to tender documents except to comply with Eskom Representative instructions or correct errors; all alterations must be initialed by all signatories.
• Alternative tenders are only permitted if a main tender is submitted and if allowed by the Invitation to Tender, based only on criteria stated in the Tender Data.
• Clarification and correction of Prices may be requested during evaluation, but mandatory tender returnables cannot be submitted after closing.
• Arithmetical errors will be checked; discrepancies between figures and words result in the amount in words prevailing. Eskom will notify tenderers of errors and request confirmation or correction.

• Comply with eligibility criteria stated in the Tender Data; tenderers under restriction to do business with Eskom or State-Owned Companies are ineligible.
• Provide proof of B-BBEE level via CSD report or certificate/affidavit at tender closing if it is a pre-qualification criterion; otherwise, risk disqualification or zero PPPFA points.
• Comply with relevant legislation: National Treasury Instructions, CIDB Regulations, PPPFA Regulations, Amended B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements, and other applicable laws.
• Provide proof of Safety, Health, Environment, and Quality (SHEQ) systems, policies, and capabilities at tender closing and/or contract award; all SHEQ costs and personnel must be reflected in the tender.
• If CIDB grading is stipulated, be registered with the Construction Industry Development Board at tender closing or capable of registration within 21 working days. Proof of registration is mandatory at closing; if only proof of application is available, submit it by closing and actual registration proof by contract award.
• If awarded, achieve Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) as per CIDB standards, applicable to contracts meeting duration and value thresholds.
• Submit an authenticated copy of authority if an agent submits on behalf of a principal.
• Complete and submit the SDL&I Undertaking by contract award.
• Misrepresentation or falsification of information, including B-BBEE certificates, may lead to disqualification, reporting to the B-BBEE Commission, suspension from state business for up to 10 years, or jail.

• Comply with OHS Act and Eskom's Safety, Health, Environment, and Quality (SHEQ) requirements.
• Provide proof of SHEQ systems, policies, and capabilities at tender closing and/or contract award.

• Eskom reserves the right to enter into mandated negotiations with selected tenderers per approved procurement policies.
• Eskom disclaims liability for losses, claims, or damages arising from participation in the tender, amendments, termination, suspension, or exclusion from the process.
• Tenders must be held valid for acceptance within the validity period after closing; Eskom may request an extension, and refusal leads to exclusion from further consideration.
• Treat all procurement matters as confidential; use Eskom documents only for preparing and submitting the tender.
• Attend compulsory site visits and/or clarification meetings as stipulated in the Tender Data; failure results in disqualification.
• Seek clarification in writing from the Eskom Representative before submission; responses are published to all tenderers.
• Undertake to check the final draft of the contract provided by the Eskom Representative and sign the contract documents.
• If security for performance is required, indicate names of at least two financial institutions likely to be approached; Eskom reserves the right to reject unsuitable institutions.

• Submit a tender only if the tenderer complies with eligibility criteria in Tender Data and is not restricted from doing business with Eskom or State-Owned Companies.
• Do not sub-contract 100% of the scope of work; such tenders will be deemed ineligible and disqualified.
• All references to time mean South African Standard Time (SAST), i.e., GMT+2 hours.
• If Eskom extends the closing date, the Standard Conditions of Tender apply equally to the extended date.
• Late tenders will not be accepted; Eskom takes no responsibility for delays or misplacement.
• Check the Eskom Tender Bulletin and NT e-Tender Portal regularly for addenda and updates.
• Basic compliance requirements must be met; failure renders tender non-responsive.
• Pre-qualification criteria may apply; Eskom will not measure a criterion twice ('double dipping').

• Clarification and correction of Prices may be requested during evaluation, but mandatory tender returnables cannot be submitted after closing.
• Tender opening: For paper tenders, opening may be public; for e-tendering, no public opening, names published online.
• Arithmetical errors will be checked; discrepancies between figures and words result in the amount in words prevailing.
• Reverse e-auction may be utilized; if indicated, submit a complete tender without prices.

No specific Eskom contact details provided. The document contains blank template fields for the bidder to complete their own contact information including: Contact Person name, landline telephone number, cellphone number, and email address.

Mandatory Returnable Document:

• The E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1) must be fully completed and submitted.
• This form confirms the tenderer has undergone self-training via the e-Tendering Noddy Guide, video, or clarification meeting.
• The tenderer must acknowledge they are satisfied with their training and can operate the E-Tendering Solution.
• The form must include: Business name/JV, Contact Person details, landline telephone, cellphone, and email address.
• The acknowledgement section must be signed by an authorized person with their name, designation, and date.
• Failure to FULLY complete and submit this form within the prescribed period will render the tenderer non-responsive and result in disqualification from the procurement process.
• The form is effective August 2023 with a review date of August 2026.

Mandatory Returnable: E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1).

• The form must include: Business name/JV, Contact Person details (name, landline, cellphone, email).
• It requires a signed acknowledgement confirming self-training completion via e-Tendering Noddy Guide, video, or clarification meeting.
• Must have an authorized signature with designation and date.
• The Annexure number field must also be completed.
• Failure to fully complete and submit this form will result in disqualification as non-responsive.

Bidder must be trained on Eskom's e-tendering system (via Noddy Guide, video, or clarification meeting). Bidder must submit this fully completed form by the deadline. The document itself does not specify other technical or financial eligibility criteria, which would be in the main tender documents.

E-Tendering Training Acknowledgement Form is a mandatory returnable document required for submission. Bidders must complete this form to demonstrate they have completed the required e-tendering self-training and can operate the E-Tendering Solution.

This E-Tendering Training Acknowledgement Form is a mandatory returnable document.

• Failure to FULLY complete the form and submit it to Eskom within the prescribed period will render the tenderer non-responsive and result in disqualification from the procurement process.
• The form must be signed by an authorized person and include all required fields.

Scope of work:

• As described in the tender/RFQ and contract documents.
• Must include discipline-specific details and relevant references (e.g., tender number).

Technical evaluation criteria:

• Proven experience in electrostatic precipitator (ESP) maintenance, particularly in power stations or industrial settings.

Compliance evaluation criteria:

• Certification or evidence of adherence to South African safety (e.g., OHSA) and environmental regulations.

Financial evaluation criteria:

• Financial stability to sustain a 60-month contract (may require audited financial statements).

Legal evaluation criteria:

• Valid registration and tax compliance in South Africa (e.g., CIPC, VAT registration).

Quality management evaluation criteria:

• ISO or equivalent quality management system certification (e.g., ISO 9001).

B-BBEE evaluation criteria:

• Compliance with South African Broad-Based Black Economic Empowerment (B-BBEE) requirements (likely a minimum level).

Scope of work:

• Maintenance of electrostatic precipitators at Tutuka Power Station, including outage and routine maintenance over a 60-month period.
• Outline the scope as detailed in the Works Information of the NEC contract document.
• Define 2-3 SMART (Specific, Measurable, Achievable, Relevant, Time-bound) objectives aligned with contract outputs.

Required resources:

• Specify all tools, equipment, and infrastructure (including testing and measurement equipment) required to deliver the scope of work.
• Detail the human resources, including required skills, competencies, training, and authority levels needed for personnel.
• List all personal protective equipment (PPE) required for executing the work.

Risk and stakeholder management:

• Identify all risks associated with delivering the scope of work and detail actions to minimize and mitigate each risk.
• Address stakeholder management: identify other stakeholders affected by the service, assess impact (low, medium, high), and describe actions taken.

Process improvement and data:

• Explain data collection and analysis methods used for improvement on this scope of work.
• Describe how the organization identifies gaps for improvement in business processes to meet or exceed customer/regulatory requirements.

Supplier management (if applicable):

• If outsourcing is involved, explain how suppliers are identified, selected, evaluated, and their performance monitored.

Supplier management (if outsourcing is involved):

• Explain how suppliers are identified, selected, evaluated, and their performance monitored.

Human resources requirements:

• Specify required skills, competencies, training, and authority levels for personnel delivering the scope of work.

Mandatory requirements:

• Personal protective equipment (PPE) is mandatory for all personnel executing the scope of work.

Risk management:

• Must list all risks associated with the scope and detail specific mitigation actions.

Stakeholder management:

• Must address how stakeholders are affected and actions taken to manage these relationships.

Risk management:

• Identify all risks associated with delivering the scope of work.
• Detail actions to minimize and mitigate each identified risk.