Panel agreement for wooden pole inspection and treatment services in kwazulu-natal and free state

This is a technical evaluation criteria document. It defines key terms like 'Submission' and 'Technical evaluator' and states its applicability to the Central East Cluster.

Key returnable document: The Equipment and Tools List (Annex B).

• Must be fully completed and signed by the authorised tenderer representative.
• The list includes items like electronic recording devices, hand tools, drilling machines, first aid kits, and fire extinguishers.
• Note: Items ticked in the 'owned' column must be owned by the tendering company and cannot be hired.
• A declaration confirming the list's accuracy and that calibrated equipment will have valid certificates must be included.

The technical evaluation is a desktop assessment.

• Only submissions that pass all mandatory/gatekeeper criteria proceed to functional scoring.
• Functional criteria are scored out of 100 points. A minimum final score of 80% is required to proceed.
• Mandatory criteria (gatekeepers) are:

1. Valid inspection competency certificates for a minimum of two inspectors, based on the latest Task Manual 240-133791951.
2. Proof that your chemical supplier is registered with the Department of Agriculture.
3. A fully completed Equipment and Tools List (Annex B).
4. A valid PCO licence from the Department of Agriculture for 'Supplemental and/or Remedial wood treatment outdoor utility poles or including termites'.

• Scoring criteria and weights:
• Technical Training competency (ORHVS modules): 20 points.
• Vehicle Requirements (minimum two suitable vehicles): 10 points.
• Equipment and Tools (ownership/hiring of listed items): 60 points.
• Handling and application of Chemicals training: 10 points.

Scope: Maintenance inspection and supplemental treatment of utility wood poles within Eskom Distribution Central East Cluster (KwaZulu-Natal and Free State).

• The work involves inspection and treatment on an 'as and when' required basis.
• Key applicable standards and references:
• SANS 10324: Inspection and supplemental treatment of treated wood utility poles.
• SANS 754: Eucalyptus poles, cross-arms and spacers.
• SANS 753: Pine poles, cross-arms and spacers.
• Eskom Task Manual 240-133791951.
• ISO 9001: Quality Management Systems.
• Eskom Vehicle Safety Specification 32-345.
• Definitions:
• Submission: The tender in accordance with the enquiry requirements.
• Technical evaluator: Eskom end-users, technical experts, or divisional functionaries.

The tenderer must comply with referenced quality standards.

• ISO 9001: Quality Management Systems is a normative reference.
• Inspector competency training must be based on the latest revision of Eskom Task Manual 240-133791951.

Mandatory compliance documents (failure to submit leads to immediate disqualification):

1. Inspector Competency: For a minimum of two inspectors, submit:

• Certified copies of valid inspection competency certificates based on Task Manual 240-133791951.
• Certification must be by a commissioner of oaths, dated not older than three months before tender closing.
• If certificates are pending, a letter from the training institution on letterhead confirming details is required.

2. Chemical Supplier Registration: Proof (official letter/certificate) that your chemical supplier is registered with the Department of Agriculture.
3. Equipment and Tools List: A fully completed list (Annex B) must be submitted.
4. PCO Licence: A legible copy of a valid Pest Control Operator licence from the Department of Agriculture for 'Supplemental and/or Remedial wood treatment outdoor utility poles or including termites'.

• Licence must be in the correct name of the applicant/tenderer.
• Must be certified by a commissioner of oaths, with signature and date not older than three months from the tender issue date.

Specific health and safety equipment is required:

• A minimum of two first aid kits.
• A minimum of two fire extinguishers.
• Vehicles must comply with Eskom Vehicle Safety Specification 32-345.
• Training for handling and application of chemicals is a scored requirement (10 points).

Mandatory (gatekeeper) requirements:

1. Inspector competency certificates (min. two inspectors).
2. Chemical supplier Department of Agriculture registration proof.
3. Completed Equipment and Tools List.
4. Valid Department of Agriculture PCO licence.

Additional scored requirements:

• ORHVS training modules for inspectors.
• Minimum two suitable vehicles.
• Ownership/hiring of specific equipment and tools.
• Chemical handling training certificates.

Evaluation method: Desktop evaluation.

• Process: Check mandatory criteria first, then score functional criteria.
• Minimum score: 80 out of 100 to proceed.
• Scoring categories: Technical Training (20 pts), Vehicles (10 pts), Equipment & Tools (60 pts), Chemical Handling (10 pts).

Submit a fully completed method statement template as part of your bid. Key requirements: - All sections of the template must be completed. - Include detailed information on your approach, resources, and management plans. - Ensure alignment with the tender/RFQ title and contract number.

Bid evaluation will assess: - Demonstrated capability to perform wooden pole inspection and treatment. - Evidence of competent personnel with required training. - Availability of necessary equipment and PPE. - Risk management processes in place. - Quality management systems. - Stakeholder engagement capabilities. - Compliance with NEC contract framework requirements.

Your method statement must address the following: - Scope of work: Clearly outline the scope as detailed in the Works Information of the NEC document/RFQ. - Objectives: Provide 2-3 SMART objectives related to the scope outputs. - Customer focus: Explain how customer needs are identified and communicated to personnel. - Competency and training: Detail the skills, competencies, and training required to deliver the scope. - Infrastructure: List required PPE, tools, equipment, and testing/measurement infrastructure. - Leadership and values: State your organisation’s mission, vision, and values. - Risk management: Identify all risks associated with delivering the scope and describe actions to minimise/mitigate them. - Process improvement: Explain how your organisation identifies gaps for improvement in business processes. - Data and analysis: Specify what data will be collected and analysed for future decision-making. - Relationship management: Identify stakeholders affected, their impact level (low/medium/high), and actions taken. Clarify if outsourcing is involved and describe supplier selection, evaluation, and performance monitoring processes.

The tender is for an enabling agreement with a panel of twelve (12) service providers. Scope: Inspection and treatment of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a period of three (3) years. Note: The provided document is a PAYE Questionnaire for Eskom service contracts, not the tender specification. Actual tender requirements (scope, evaluation criteria, submission instructions, technical specifications) are not included in this document.

Submit completed PAYE Questionnaire and signed affidavits to your Eskom contractor representative. Copy Group Tax at: [email protected].

Tax compliance evaluation for Eskom service contractors requires the following:

• Must be a South African resident (or follow non-resident process if not).
• Must employ 3+ full-time employees who are not connected persons (e.g., shareholders, members, or beneficiaries) to avoid PAYE withholding.
• No connected persons may render services to Eskom on behalf of the company/CC/trust.
• Must not derive more than 80% of income from Eskom or an associated institution.
• Services must not be performed mainly (>50%) at Eskom premises under Eskom’s control or supervision.
• For labour brokers: Must provide a valid IRP30 exemption certificate to avoid PAYE withholding.
• Dominant impression test: Payments must not be tied to output/results only, and Eskom must not control tools, equipment, staff, or routines. Contractors must retain risk for work quality, time overruns, or financial survival.
• Failure to meet criteria or sign required affidavits (Appendices 1–9) will result in PAYE withholding from payments.

Tax compliance requirements:

• Complete and sign the PAYE Questionnaire and relevant affidavits (Appendices 1–9).
• Provide valid IRP30 exemption certificate if classified as a labour broker.
• Notify Eskom immediately of any changes to tax status or circumstances affecting declarations.
• Non-compliance may result in PAYE withholding, taxes, penalties, and interest being deducted from payments.

Enabling agreement with a panel of 12 service providers for inspection and treatment of wooden poles. Work is allocated on an as-and-when-required basis in Eskom’s Central East Cluster (KwaZulu-Natal and Free State Operating Units). Contract duration: 3 years.

• Non-Compulsory Clarification Meeting: 25 June 2026 at 09:00 via Microsoft Teams (Join: https://teams.microsoft.com/meet/366207759976493?p=anR0cH4SbE3ckVXeWF | Meeting ID: 366 207 759 976 493)
• Tender Closing Date: 23 July 2026 at 10:00 (from tender record).

Non-compulsory online tender clarification meeting:

• Date: 25 June 2026
• Time: 09:00
• Platform: Microsoft Teams
• Join Link: https://teams.microsoft.com/meet/366207759976493?p=anR0cH4SbE3ckVXeWF
• Meeting ID: 366 207 759 976 493

Note: Attendance is optional but recommended for clarity on tender requirements.

Returnable documents and submission requirements are not specified in the provided clarification meeting notice. Bidders must obtain the full tender documentation to confirm: required forms, submission method (electronic/physical), deadline confirmation, and any mandatory returnables (e.g., signed declarations, certificates).

Evaluation criteria are not explicitly detailed in the provided text. Typically, Eskom tenders for this scope may assess: relevant industry experience in wooden pole inspection/treatment, safety compliance (OHS), financial stability, technical capability to meet utility standards, and B-BBEE compliance. Obtain full tender documents for exact scoring methods and thresholds.

• Scope: Inspection and treatment of wooden poles on an as-and-when-required basis.
• Contract Type: Enabling agreement with a panel of 12 service providers.
• Coverage: Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: 3 years.
• Work Allocation: Panel-based; tasks assigned by Eskom as needed.

Compliance requirements are not specified in the provided document. Bidders should verify full tender documentation for: CSD registration, tax clearance, B-BBEE certification, CIDB grading, CIPC registration, and any sector-specific professional registrations (e.g., electrical or wood treatment certifications).

• Closing date and time: as specified in the Tender Data (South African Standard Time).
• Compulsory site visit and/or clarification meeting: details (date, time, venue) are stated in the Tender Data. Attendance is mandatory; failure to attend results in disqualification.
• Clarification deadline: queries must be submitted in writing to the Eskom Representative with reasonable time for response before the closing date.
• Addenda may be issued before the closing date; check Eskom Tender Bulletin and NT e-Tender Portal regularly.

• Attend compulsory site visit and/or clarification meeting as specified in Tender Data. Failure results in disqualification.
• Details (date, time, venue) are in Tender Data.
• Tenderers may ask questions during the meeting.

• All communication must be in writing to/from the Eskom Representative only, as identified in the Invitation to Tender.
• Queries and requests for clarification must be addressed to the Eskom Representative, not to any other Eskom official.
• Eskom publishes all clarifications and responses (anonymously) on the tender advertising platforms.
• Submission address and contact details are specified in the Tender Data.

• Submit the complete original tender and one hard copy to the address and tender box specified in the Tender Data by the closing date and time.
• For e-tendering, upload and finalize via Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time.
• Proof of posting or courier delivery is not proof of delivery. Eskom does not accept email submissions unless stated in Tender Data.
• All references to time are South African Standard Time (SAST).
• No late tenders are accepted. Tenders not received by the closing time will be returned unopened.
• Submit mandatory tender returnables by the closing date. Incomplete or missing mandatory documents will lead to disqualification.
• For paper submissions: provide separate packages marked 'ORIGINAL' and 'COPY'. Seal them in an outer confidential package with the tender number, your details, and the submission address.
• For e-tendering: upload documents into the designated technical, commercial, and financial folders.
• Ensure documents are accessible, not corrupt, and finalized before the deadline.
• Tenderers must sign the tender. Eskom holds the signatory liable.
• Do not subcontract 100% of the scope of work – such tenders are disqualified.
• Attend compulsory site visits or clarification meetings as specified in Tender Data; failure results in disqualification.

• Submit all mandatory tender returnables by the closing date. Documents must be complete, valid, current, and original where stipulated.
• Provide original tender plus one hard copy by closing date. Missing original or copy leads to disqualification.
• Package separately as 'ORIGINAL' and 'COPY' (and 'ELECTRONIC COPY' if required). Include tender number, your details, and submission address on each.
• Seal packages in an outer confidential package with the same details.
• For e-tendering, upload documents to designated folders.
• Mandatory documents missing by closing date result in disqualification.

• Tenderers must meet eligibility criteria stated in the Tender Data, not be restricted from doing business with Eskom or state-owned companies, and not propose 100% subcontracting.
• For construction works, CIDB registration (or proof of application) may be required.
• Proof of B-BBEE status (certificate/affidavit/CSD report) is mandatory for evaluation.
• If functionality is a criterion, tenderers must meet the minimum threshold stated in the Tender Data.
• Financial analysis may be conducted to assess risk; insufficient mitigation may lead to disqualification.
• Prices are evaluated according to criteria in the Tender Data, considering factors like CPA, FOREX, and discounts.
• Arithmetical errors are corrected with tenderer concurrence; refusal leads to rejection.
• B-BBEE level is scored from the CSD report or certificate/affidavit. If a pre-qualification criterion, proof must be provided by closing date.
• Specific Goals are scored based on supporting documentation; failure to submit proof results in zero points.
• Final ranking combines Pricing and Specific Goals scores from highest to lowest.
• Objective criteria may be applied only if stipulated in the Invitation to Tender; functionality and B-BBEE elements cannot be used.
• Reverse e-auction may be used for certain tenders; if so, tenderers submit a tender without prices.

• The scope involves inspection and treatment of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State) for three years.
• Tenderers must check the Invitation to Tender documents on receipt and report any discrepancies or omissions to the Eskom Representative.
• The Acknowledgement Form must be completed and submitted, stating whether the tender is for the whole or part of the works/services.
• Tenderers must obtain and familiarize themselves with any standardized specifications referenced in the documents.

• Prices must include all duties, taxes (including VAT), and levies applicable 14 days before the closing date.
• Rates and Prices must be fixed for the contract duration, unless price adjustment provisions are stated in the Invitation to Tender.
• All prices must be in South African Rand, unless otherwise instructed.
• Do not make alterations to tender documents except to correct errors or as instructed by Eskom Representative; corrections must be initialed by all signatories.
• Alternative tenders are only permitted if a main tender is submitted and if allowed by the Invitation to Tender.
• Insurance: Eskom's insurance may not provide full cover; tenderers should seek qualified advice.
• Security for performance: if required, indicate at least two financial institutions you may approach; Eskom reserves the right to reject unsuitable institutions.

• Eligibility: Tenderer must meet eligibility criteria in Tender Data and not be restricted from doing business with Eskom or State-Owned Companies.
• Compliance with legislation: Adhere to National Treasury instructions, CIDB Regulations, PPPFA, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom's SHEQ requirements.
• B-BBEE: Submit valid B-BBEE certificate/affidavit or CSD report by closing date if it is a pre-qualification criterion. Fraudulent or fronting practices lead to disqualification and reporting to the B-BBEE Commission.
• CIDB: If CIDB grading is a qualification criterion, provide proof of registration by closing date or proof of application with registration to follow within 21 working days.
• SHEQ: Provide proof of Safety, Health, Environment, and Quality systems, policies, and capabilities by closing date. All SHEQ costs and personnel must be reflected in the tender.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) apply if the contract meets specified thresholds (e.g., duration ≥12 months, value ≥R5 million, or CIDB grade 7+).
• SDL&I Undertaking must be completed and submitted by contract award.
• Designated materials and thresholds information must be submitted by contract award.

• Submit information on designated materials and thresholds by contract award. Failure to submit results in tender not being considered for award.

• Eskom is not liable for losses, claims, or damages arising from tender participation, process amendments, termination, suspension, or exclusion.
• Eskom reserves the right to enter into mandated negotiations with selected tenderers.
• Tender validity: Hold tender valid for acceptance within the validity period after closing. Extend validity if requested; refusal leads to exclusion.
• Treat all procurement matters confidentially. Use Eskom documents only for tender preparation.
• Attend compulsory site visits or clarification meetings; details are in Tender Data.
• Sign the final contract draft provided by Eskom.
• If security for performance is required, indicate at least two financial institutions you may approach; Eskom can reject unsuitable institutions.

• Address all clarification queries in writing to the Eskom Representative identified in the Invitation to Tender.
• Do not contact other Eskom officials.
• Eskom publishes queries and responses anonymously on the tender advertising platforms.

• No specific dates for briefings, site visits, or clarification deadlines are stated in the document. Closing date is provided in the tender record metadata.

• For system difficulties or tender-specific queries, contact the buyer responsible for the published tender.
• Automated submission confirmations are sent from [email protected]. No direct contact person, phone number, or physical address is provided.

• Submit electronically via Eskom’s eTendering system only. No physical submissions accepted.
• Access the system via: https://tenderbulletin.eskom.co.za or https://eTendering.eskom.co.za.
• Register with a valid CSD number, email, and mobile number (must start with +27). OTP verification is mandatory.
• Upload all required documents under correct categories (e.g., Technical, Commercial, Finance).
• Individual file size limit: 50MB. Total submission size limit: 900MB.
• Finalize submission by clicking 'Finalize Submission'. Save the confirmation email with submission ID for reference.
• For system or tender issues, contact the buyer responsible for the published tender.

• Upload required tender documents (e.g., Technical, Commercial, Finance) via the eTendering system.
• Categorize each document correctly during upload.
• Ensure all documents are uploaded before finalizing the submission.

• Suppliers must register on the eTendering system with a valid email, phone number, and CSD number.
• Email and phone number verification via OTP is mandatory.
• Only suppliers with a CSD number can access the eTendering system.
• For closed tenders, suppliers are selected based on Eskom’s unspecified 'selection and evaluation criteria' and invited to bid privately via a direct link.

• Scope: An enabling agreement with a panel of 12 service providers for the inspection and treatment of wooden poles on an 'as and when' required basis.
• Coverage: Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: Three years.
• No detailed technical specifications, deliverables, standards, or service levels are provided in the document.

• A valid Central Supplier Database (CSD) number is mandatory to register and access the eTendering system.
• No other compliance requirements (e.g., tax, B-BBEE, CIDB, CIPC, local content) are stated in the document.

• A valid Central Supplier Database (CSD) number is required to access the eTendering system.

• For closed tenders, suppliers are selected based on Eskom’s 'selection and evaluation criteria' and invited to bid privately via a direct link. No specific criteria are detailed.

• Attach a signed acknowledgement of Eskom's SHE rules and requirements form (Annexure B) to your tender submission.

• Mandatory criteria for high-risk work:

• Signed acknowledgement of Eskom's SHE rules (Annexure B).
• Formal Environmental Management Plan addressing: waste management (reduction, re-use, recycling, disposal), environmental induction, environmental incident management, emergency planning for environmental incidents, and environmental competency/training/appointments.
• Signed Environmental (or SHE/SHEQ) policy from Company Owner/CEO/MD, committing to environmental compliance obligations and duty of care.
• Proof of environmental competency: CVs and qualifications/certificates for roles such as Environmental Officer, Environmental Control Officer, and Incident Investigator(s).
• Valid ISO 14001 Environmental Management Standard certificate.

• Scoring method:

• Score 0: Document not submitted OR submitted but does not satisfy minimum requirements (disqualification).
• Score 1: Document submitted and content satisfies minimum requirements.

• Scope involves high-risk work for inspection and treatment of wooden poles.
• Required Environmental Management Plan must cover:

• Waste management (reduction, re-use, recycling, disposal).
• Environmental induction.
• Environmental incident management.
• Emergency planning for environmental incidents.
• Environmental competency, training, and appointments.

• Signed Environmental (or SHE/SHEQ) policy from Company Owner/CEO/MD, committing to:

• Compliance with environmental obligations.
• Environmental duty of care.

• For high-risk work, provide CVs and qualifications/certificates for:

• Environmental Officer.
• Environmental Control Officer.
• Incident Investigator(s).

• ISO 14001 Environmental Management Standard certificate is mandatory.

• Submit a signed acknowledgement of Eskom's SHE rules and requirements form (Annexure B).
• Provide an Environmental (or SHE/SHEQ) policy signed by the Company Owner/CEO/MD, committing to environmental compliance and duty of care.

• Environmental Management Plan must address:

• Waste management (reduction, re-use, recycling, disposal).
• Environmental induction.
• Environmental incident management.
• Emergency planning for environmental incidents.
• Environmental competency, training, and appointments.

• Signed Environmental (or SHE/SHEQ) policy from Company Owner/CEO/MD, committing to:

• Compliance with environmental obligations.
• Environmental duty of care.

• For high-risk work, provide CVs and qualifications/certificates for:

• Environmental Officer.
• Environmental Control Officer.
• Incident Investigator(s).

• Submit a valid ISO 14001 Environmental Management Standard certificate.

• An enabling agreement with a panel of twelve (12) service providers for the inspection and treatment of wooden poles on an 'as and when' required basis.
• Location: Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: 3 years (36 months).

• A maximum of 20 points may be awarded for specific goals (B-BBEE).
• Points for specific goals are added to price points and rounded to two decimal places.
• The contract is awarded to the tenderer scoring the highest total points.
• To claim preference points, submit a valid B-BBEE certificate from a SANAS-accredited verification agency, a valid sworn affidavit, or a valid B-BBEE Certificate from CIPC for EME companies.
• Supporting documents may be requested during evaluation, including proof of ownership/shareholding (CIPC registration), ID copies of shareholders/owners, and proof of disability of owners (where applicable).
• Failure to provide B-BBEE documentation will not disqualify the tenderer, but they will score 0 out of 20 for specific goals and only score out of 80 for price.
• Objective criteria (e.g., CIDB skills development) are conditions for contract award; failure to meet them may lead to the second-ranked tenderer being recommended.
• SDL&I objectives (transformation, local procurement, jobs, skills development) do not form part of scoring but become contractual obligations.

• Scope: Inspection and treatment of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: 3 years (36 months).

• B-BBEE: A valid B-BBEE certificate, sworn affidavit, or CIPC certificate for EMEs is required to claim preference points.
• Local Production and Content: Minimum thresholds apply; SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) are mandatory at contract award and must be a tender returnable if applicable.
• CIDB CSDG: Failure to meet the mandatory percentage will render the tender non-responsive.
• B-BBEE Improvement Plan: Submit a B-BBEE Improvement or Retention Plan within 30 days of signing the contract, with specific migration requirements based on B-BBEE level at award.
• SDL&I Obligations: Include transformation, local procurement content, jobs creation, and skills development. Eskom will apply a penalty of 2.5% of contract value for failure.
• Skills Development: Submit proposals for developing skills of unemployed candidates from KwaZulu-Natal and Free State, representative of South African demographics. Deliver 1 skill for every R3,000,000 invoiced.
• Validity of Affidavits: Sworn affidavits must include deponent name and ID, designation, enterprise details, black ownership percentages, total revenue, financial year end, B-BBEE status level, empowering supplier status, and proper commissioning.

The tender involves an enabling agreement with a panel of 12 service providers for inspection and treatment of wooden poles on an 'as and when' basis in the Central East Cluster (KwaZulu-Natal and Free State). Duration: 3 years. B-BBEE sworn affidavits must meet strict validity criteria as outlined in compliance requirements.

Bidders must: - Be a registered enterprise capable of providing wooden pole inspection and treatment services. - Comply with B-BBEE requirements via a valid sworn affidavit. - Ensure no conflict of interest with the Commissioner of Oaths. - Provide accurate financial and ownership details.

B-BBEE compliance is mandatory. Requirements for sworn affidavits include: - Deponent's name and ID as per identity document. - Designation (director/owner/member) clearly indicated and underlined/circled. - Enterprise name and address as per CIPC registration. - Black ownership, black female ownership, and designated group percentages (no blank spaces). For specialised enterprises (Statement 004), black beneficiaries percentage must be stated. - Total revenue for the year under review, specifying if based on audited financials or management accounts. - Financial year end (day/month/year) as per registration documents. - Single B-BBEE status level. - Empowering supplier status (QSEs must select basis). - Deponent and Commissioner of Oath must sign on the same date, in person. - Commissioner of Oath cannot be an employee/ex-officio of the enterprise. - Affidavits with 'true copy' stamps are invalid.

This is Eskom Standard 240-82737065, Revision 2, titled 'MV AND LV POLE LABELLING'. It is a technical standard providing a labelling philosophy for Medium Voltage (MV) and Low Voltage (LV) feeder network poles. The standard aims to unify various existing labelling practices across Operating Units and includes annexes (Options 1–4) showing different permissible labelling conventions for flexibility.

Technical document contacts (not for tender submissions):

• Amelia Mtshali: Senior Manager, Design Base and Operating Unit Support.
• Andre Bekker: Middle Manager, Design Base Maintenance.
• Ajith Persadh: Senior Technologist, Design Base Maintenance.

Note: No tender-specific submission contacts are provided in this document.

This document is a technical standard (Eskom Standard 240-82737065) and not a tender. It establishes labelling standards for MV and LV pole identification but contains no evaluation criteria for vendor selection or bid assessment.

Scope: Standardises labelling for all MV (Medium Voltage) and LV (Low Voltage) feeder network poles across Eskom’s Distribution Group.

Key Requirements:

• Comply with statutory and Eskom minimum requirements.
• Labels must be permanent, indelible, and legible from ground level.
• Labelling must be logical or sequential.
• All poles/structures must be uniquely identified.

Label Specifications:

• Pole/structure labels fitted 1.8 metres above ground level.
• Labels stamped onto aluminium plates per Eskom specification D-DT-3049 (SAP 0172393): 150mm x 25mm x 0.9mm.
• Alphanumeric labelling size: minimum 6mm in height.
• On common MV/LV poles, use MV label; separate LV label may be added for identification.

Philosophy:

• Identify feeder/network name first, then the pole.
• For multiple T-offs from one structure, use suffixes (A, B, C, etc.) on the originating pole number.
• Annexes A–E provide flexible labelling conventions for different Operating Units (e.g., KZN, Eastern Cape).

Referenced Standards:

• ISO 9001 (Quality Management Systems).
• SANS 507-1/NRS 034-1:2007 (Planning and design of distribution networks).
• Eskom Operating Regulations for High Voltage Systems (240-114967625).
• Eskom standards for high-voltage equipment labelling (240-120804300, 240-75660336).
• Maintenance Inspection and Supplemental Treatment of Treated Wood Utility Poles (240-133791951).

General Philosophy:

• Identify the feeder/network name first.
• Then identify the pole according to the standard’s requirements.
• For multiple T-offs from one structure, use suffixes (A, B, C, etc.) on the originating pole number.

Detailed Methodologies:

• Annexes A–E provide examples of different labelling options for MV and LV networks, including conventions for KZN, Eastern Cape, and other Operating Units.

Quality System Reference: ISO 9001 Quality Management Systems is a normative requirement.

Inspection Requirement: Systems must be inspected before energisation to ensure compliance with safety, labelling, and warning sign requirements.

Label Durability: All labels must be permanent and indelible.

Statutory Compliance:

• SANS 507-1/NRS 034-1:2007: Systems must be inspected before energisation for compliance with safety, labelling, and warning sign requirements. All poles must carry identity discs.
• Occupational Health and Safety Act, 1993.
• Eskom’s Operating Regulations for High Voltage Systems (240-114967625): Covers live work identification and apparatus safety.

Eskom-Specific Requirements:

• MV and LV pole labelling must be logical or sequential.
• All feeder names and codes must be registered with the Operating Unit Network Planning Manager, Network Engineering Design Manager, and Plant Management Manager to avoid duplication.
• Provincial General Manager or delegate is responsible for ensuring all poles are labelled per this standard.

Safety:

• Personnel installing labels on energised structures must not leave ground level.
• Risk management references: ISO 31000 (Risk Assessment) and Integrated Risk Management (IRM).

Regulatory Compliance: Must comply with the Occupational Health and Safety Act, 1993.

Safety Standards: Adhere to Eskom’s Operating Regulations for High Voltage Systems (ORHVS).

Risk Management: References ISO 31000 (Risk Assessment) and Integrated Risk Management (IRM).

Installation Safety: Personnel installing labels on energised structures must not leave ground level.

Basic Principles:

• Comply with Statutory and Eskom minimum requirements; all related documents must align.

Statutory Requirements:

• SANS 507-1/NRS 034-1:2007 and Eskom ORHVS: Cover safety, labelling, and apparatus identification for live work.

Eskom Requirements:

• Labelling must be logical or sequential and meet all associated business imperatives.

Roles and Registration:

• Provincial General Manager or delegate ensures all poles are labelled per this standard.
• All feeder names and codes must be registered with the Operating Unit Network Planning Manager, Network Engineering Design Manager, and Plant Management Manager to avoid duplication.

Normative References:

• Eskom Standard 240-133791951: Maintenance Inspection and Supplemental Treatment of Treated Wood Utility Poles.

Primary eligibility is contingent on proving QMS capability through one of two options.

• Option 1: Provide a valid ISO 9001 certificate from an internationally accredited body. The certificate must:
• Have a defined and relevant product/service scope.
• Be issued by an approved and authorized certification authority.
• Come from a certification authority with recognized international accreditation.
• Be current (include expiry date).
• Option 2: Provide a comprehensive set of QMS documents, including:
• A QMS manual or document defining the QMS scope, or a quality method statement.
• A quality policy approved by top management.
• Documented control of information (document and record control) per ISO 9001:2015 Clause 7.5.
• Documented procedures for nonconformity and corrective action.
• Documented internal audit procedures per ISO 9001:2015 Clause 9.2.
• Documented roles, responsibilities, and authorities, including an organization chart and responsibility matrix covering the quality function (ISO 9001:2015 Clause 5.3).
• Documented controls for external providers, including criteria for evaluation, selection, monitoring, and re-evaluation (ISO 9001:2015 Clause 8.4).
• Additional required quality plans:
• A draft Contract Quality Plan specific to the scope, referencing ISO 10005. Use the provided template: 240-109253698 CQP Template 2021.docx.
• A Quality Control Plan (QCP), checklist, or Inspection and Test Plan (ITP) as per the scope, referencing ISO 10005 and QM 58.
• An example of an ITP or QCP from similar or previous work.

Scope: An enabling agreement with a panel of twelve service providers for the inspection and treatment of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for three years.

Quality Requirements: Category 3.

Quality Management System (QMS) Requirements:

• Option 1: Provide valid ISO 9001 certification from an accredited body. The certificate must show:
• Relevant product/service scoping.
• Issued by an approved, authorized certification authority.
• Certification authority has recognized international accreditation.
• Current validity (expiry date).
• Option 2: Provide a QMS manual or equivalent document defining the QMS scope, or a quality method statement. This must include:
• Quality policy approved by top management.
• Control of documented information (document and record control) per ISO 9001:2015 Clause 7.5.
• Documented nonconformity and corrective action procedures.
• Documented internal audit procedures per ISO 9001:2015 Clause 9.2.
• Documented roles, responsibilities, and authorities with an organization chart and responsibility matrix covering the quality function (ISO 9001:2015 Clause 5.3).
• Documented controls for external providers, including criteria for evaluation, selection, monitoring, and re-evaluation (ISO 9001:2015 Clause 8.4).
• Contract Quality Plan: Submit a draft contract quality plan specific to the scope, referencing ISO 10005. Use the attached template: 240-109253698 CQP Template 2021.docx.
• Quality Control Plan: Provide a Quality Control Plan (QCP), checklist, or ITP as per the scope, referencing ISO 10005 and QM 58. Include an example from similar or previous work.

Quality management criteria will be evaluated. You must provide:

• A Contract Quality Plan specific to the scope, referencing ISO 10005.
• A draft Contract/Project Quality Plan with important QA deliverables.
• A Quality Control Plan (QCP), checklist, or Inspection and Test Plan (ITP) as per the scope, referencing ISO 10005 and QM 58.
• An example of an ITP or QCP from similar or previous work.
• Supplier Quality Management requirements for Category 3.
• Quality Management System (QMS) documentation, including its scope or a quality method statement.
• A Quality Policy approved by top management.
• Documented criteria for evaluation, selection, monitoring, and re-evaluation of external providers.

• Eskom's Quality Representative: Denise Govindan, Senior Advisor: BIPM.

• Must demonstrate capability and capacity for Category 3 pre-contract assessment requirements.
• Must have an ISO 9001 compliant quality management system.
• Must appoint a qualified quality representative.
• Must comply with all clauses of specification 240-105658000, including special processes.
• Quality performance evaluations will be conducted.
• Post-contract award, Eskom will monitor supplier quality performance.
• Quality audits will be conducted by Eskom.

• Scope: Inspection and treatment of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Pre-contract award quality requirements apply, with Category 3 selected as the applicable category.
• Site assessment applicability must be indicated.
• Main supplier and sub-supplier capability and capacity assessment is required.
• Post-contract award, Eskom will monitor contract execution and supplier quality performance.
• Eskom reserves rights of access, information, and preservation.
• Management of nonconformities and nonconforming outputs identified by Eskom is required.
• Special processes apply as per specification 240-105658000.
• Must align with ISO 9001 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.

• The tenderer's approach must align with ISO 9001 principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship management.

• Quality requirements are based on ISO 9001 standard, effective January 2022, with review date January 2027.
• Eskom reserves rights of access, information, and preservation.
• Quality audits will be conducted.
• Management of nonconformities and nonconforming outputs identified by Eskom is required.
• Special processes apply as per specification 240-105658000.
• Must comply with ISO 9001 clauses and principles.

• Quality performance evaluations will be conducted.
• Supplier quality performance will be monitored post-contract award.
• Quality audits will be conducted by Eskom.
• Must comply with ISO 9001 quality management principles.

• Scope: Inspection and treatment of wooden poles on an ‘as and when’ required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Pre-contract award quality requirements apply.
• Category 3 (refer to clause 3.5.-105658000) is selected as applicable.
• Main Supplier and Sub-supplier Capability and Capacity Assessment: Not applicable.
• Post-contract award phase is managed by Eskom.

• Tenderer must demonstrate capability to provide wooden pole inspection and treatment services.
• Quality management system must fully align with ISO 9001:2015 — all clauses (Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, Improvement) and principles (Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, Relationship Management) are applicable.
• Pre-contract award assessment: Tenderer must fall under Category 3 as per Eskom specification clause 3.5.-105658000.
• Post-contract award: Eskom will monitor contract execution, supplier quality performance, and conduct quality audits.
• Tenderer must accept Eskom’s standard conditions: rights of access, rights to information, preservation, and management of nonconformities.
• Performance evaluations form part of the assessment.

• Scope: Inspection and treatment of wooden poles on an ‘as and when’ required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Pre-contract award: Category 3 applies (refer to clause 3.5.-105658000).
• Main Supplier and Sub-supplier Capability and Capacity Assessment: Not applicable.
• Post-contract award: Eskom will monitor contract execution, supplier quality performance, and nonconformities.
• Eskom retains rights: access, information, preservation, and quality audits.
• Special processes (as per clause 3.8.-105658000) are applicable.
• Quality system must comply with ISO 9001:2015 (all clauses and principles marked as applicable).

• Quality management system must address all ISO 9001:2015 clauses: Context of the Organisation, Leadership, Planning, Support, Operation, Performance Evaluation, and Improvement.
• Quality principles to be applied: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

• Post-contract award: Eskom will monitor contract execution and supplier quality performance.
• Supplier Quality Performance Monitoring Phase is applicable.

• Evaluation includes performance evaluations.
• Pre-contract award quality requirements are applicable.
• Supplier Quality Performance Monitoring Phase is applicable.
• Quality Audits Related Conditions are applicable.
• ISO 9001:2015 standards and principles must be fully indicated as applicable.

Closing date: 23 July 2026 at 10:00. Tender validity period: 8 months from closing date. Clarification meeting (non-compulsory): 25 June 2026 at 09:00 via Microsoft Teams (Meeting ID: 366 207 759 976 493, join link: https://teams.microsoft.com/meet/366207759976493?p=anR0cH4SbE3ckVXeWF). Deadline for clarification questions: 5 days prior to closing date (18 July 2026).

Eskom Representative: Yvonne Hadden. Email: [email protected] or [email protected]. Phone: 031-7105290. Fraud/corruption reporting: 0800 11 2722 or [email protected]. Clarification feedback posted on Eskom Tender Bulletin and National Treasury E-Tender Portal.

Submit tender electronically via Eskom E-Tendering portal by 23 July 2026 at 10:00. No late submissions accepted. Upload all documents in PDF format under the following folders: Commercial, Technical, Financial, SHEQ. Maximum upload size per document: 500MB; total submission: 4GB. No ZIP files or hard copies accepted. Ensure submission status is marked as 'complete'. Resubmissions will override previous versions. Mandatory returnables at closing: fully priced BOQ, eligibility criteria compliance. Non-disqualifiable returnables (e.g., Authorisation Form, Acknowledgement Form, SBD 1, SBD 4, Tax Evaluation Questionnaire) must be submitted at closing or within 5 working days if requested. Failure to comply with requests within 5 days results in disqualification.

Disqualification criteria: failure to meet eligibility criteria, submission of more than one tender (individually or as part of a JV/consortium), non-submission of mandatory documents by the deadline, tenders signed by unauthorised persons, subcontracting 100% of the scope of work, evidence of fraud/corruption, or tenderer on sanctions/Tender Defaulters list. Technical returnables must be submitted as per uploaded technical evaluation criteria. Functionality scoring threshold: 80%. Tenderers below this threshold are disqualified. Price evaluation: scored out of 80 points (inclusive of VAT, corrected for errors, excluding contingencies). Specific Goals (B-BBEE) scored out of 20 points per PPPFA 2022. Total score = Price (80) + Specific Goals (20). Highest total score wins. Unconditional discounts considered for evaluation; conditional discounts applied at payment. Alternative tenders not allowed.

Scope: Enabling agreement for a panel of 12 service providers to perform inspection and treatment of wooden poles on an 'as and when' required basis in Eskom’s Central East Cluster (KwaZulu-Natal and Free State Operating Units). Contract duration: 3 years. Detailed deliverables and scope are provided in Annexure K (Scope of Work). Technical returnables must be submitted at tender closing. Functionality requirements apply with an 80% threshold for qualification.

Quality requirements must be uploaded in the SHEQ folder. Failure to meet contractual quality requirements by deadlines may result in the tender being deemed non-responsive. Refer to uploaded quality evaluation criteria for specific documents and standards.

Pricing schedule/BOQ must be submitted as PDF (if not in contract). Upload size per document: 500MB; total submission: 4GB. All BOQ items must be priced. Pricing evaluated inclusive of VAT, corrected for errors, excluding contingencies. Unconditional discounts considered for evaluation; conditional discounts applied at payment.

Submit a fully priced Bill of Quantities (BOQ) with all items priced. Pricing schedule/BOQ must be uploaded as PDF (if not included in the contract). Upload size per document: 500MB; total submission: 4GB. Pricing evaluated inclusive of VAT, corrected for arithmetical errors, and excluding contingencies. Unconditional discounts are considered for evaluation; conditional discounts are applied at payment. Net Present Value comparison may be used. Payment terms: 30 days for contracts ≤ R50M (incl. VAT); 60 days for contracts > R50M. Alternative tenders are not allowed.

Mandatory: Valid CSD registration (CSD number). Eligibility: No restrictions with Eskom/State-Owned Companies, not on international sanctions list, no conflict of interest, not on Tender Defaulters list, no 100% subcontracting of scope. Required documents at closing: Authorisation Form (Annexure A), Acknowledgement Form (Annexure B), Tenderer’s Particulars (Annexure C), Integrity Declaration (Annexure D), SBD 1 (Annexure H), SBD 4 (Annexure J), SBD 6.1 (Preference Points Claim Form, Annexure I), Tax Evaluation Questionnaire, E-Tendering Training Acknowledgement Form (Annexure L), signed NEC 3 Term Service Contract. B-BBEE: Valid certificate (SANAS-accredited, affidavit, or CIPC for EMEs) required to claim points. Employment Equity: Proof of compliance (if designated employer). Tax Clearance: Certified copy required for local/foreign tenderers with a South African footprint. Joint ventures: Valid JV agreement, single bank account, profit-sharing ratios, joint liability clause.

Safety requirements must be uploaded in the SHEQ folder. Mandatory returnables: signed acknowledgement of Eskom’s OHS legal requirements (Annexure B), Occupational Health and Safety Plan (aligned to scope risks), Baseline OHS Risk Assessment (BRA) with methodology, valid Letter of Good Standing (COIDA), OHS policy signed by CEO (compliant with OHS Act Section 7).

Environmental requirements must be uploaded in the SHEQ folder. Two options: PART A (for high-risk): signed acknowledgement of Eskom’s SHE rules (Annexure B), Environmental Management Plan (waste management, induction, incident management, emergency planning, competency/training), Environmental/SHEQ policy signed by CEO/MD (compliance + duty of care), CVs/qualifications for Environmental Officer/Control Officer/Incident Investigators. PART B: signed acknowledgement (Annexure B), ISO 14001 certificate.

Contract terms: NEC 3 Term Services Contract. Payment terms: 30 days for contracts ≤ R50M (incl. VAT); 60 days for contracts > R50M. Eskom reserves the right to negotiate prices if not market-related. Subcontracting with subsidiaries must be declared. Subcontracting 100% of the scope is disqualifiable. Tender validity: 8 months from closing date.

Technical returnables must be submitted as per uploaded technical evaluation criteria. Functionality scoring threshold: 80%. Tenderers scoring below this threshold are disqualified. Price scored out of 80 points; Specific Goals (B-BBEE) scored out of 20 points. Total score determines ranking. Refer to detailed technical evaluation requirements for specific criteria.

Eligibility is based on the ability to comply with the technical Quality Control Plan (QCP) or Inspection Test Plan (ITP) requirements. Providers must demonstrate capability in wooden pole inspection and treatment services, including adherence to intervention points, inspection methodologies, and acceptance criteria as outlined in the document.

Scope: Inspection and treatment of wooden poles on an 'as and when' required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a 3-year period.

Quality Control Plan (QCP) or Inspection Test Plan (ITP) Requirements:

• Must define intervention points: Hold Point (HP), Approval (AP), Testing (T1: 100%, T2: Sample), Inspection (A1: 100%, A2: Sample), Witness Point (W1: 100%, W2: Sample), Document Review (IN: Information only, R1: 100%, R2: Sample), Surveillance (S), Verification (V).
• Approved Inspection Authority (AIA) involvement where applicable.

Activities Table Structure:

• Columns: Number, Description/Requirement, Date, Supplier, Eskom, Category (Statutory/Non-statutory), Inspection and Test Method, Controlling Document, Acceptance Criteria, AIA/NOBO, Internal/Third Party Inspection (TPI) for Supplier and Eskom, Records.
• Inspection and Test Methods: Visual, Microscopy, Non-Destructive Testing (NDT), Liquid/Dye Penetrant, Magnetic Particle, EDDY Current, etc.
• Acceptance Criteria: Functionality, Performance Measures, Regulatory Compliance, Chemical Tests, etc.
• Abbreviations: NOBO (Notification Body), TPI (Third Party Inspection).

Enquiry Number: E3024DXKZNOU.

No additional contact details provided in the document.

Required returnable documents for submission:

• Annexure B: Signed acknowledgement form for Eskom OHS legal and other requirements (must be signed by CEO/Member/Director and two witnesses).
• Occupational Health and Safety Plan (OHS Plan): Must address project/scope OHS risks, align with Eskom’s SHE specification, include next review date, and be signed by CEO/MD.
• Baseline OHS Risk Assessment (BRA): Must include identification, assessment, and management of OHS risks, along with the methodology used.
• Valid Letter of Good Standing: Must be relevant to the scope of work (COIDA or equivalent).
• OHS Policy: Must comply with OHS Act Section 7 and be signed by the CEO.

Note: All documents must be attached as specified. Non-compliance may result in disqualification.

Safety evaluation criteria (pass/fail basis):

• Submission of signed Annexure B.
• Submission of a compliant Occupational Health and Safety Plan (OHS Plan).
• Submission of a Baseline OHS Risk Assessment (BRA) with methodology.
• Submission of a valid Letter of Good Standing (COIDA or equivalent).
• Submission of a CEO-signed OHS policy complying with OHS Act Section 7.

Additional considerations:

• Eligibility depends on demonstrating full OHS compliance and a robust OHS management system.
• Main contractor must have documented processes for selecting and managing subcontractors.
• Past experience in similar work may be verified by Eskom (testimonials/references may be requested).

Scope of work:

• Inspection and treatment of wooden poles on an 'as and when' required basis.
• Coverage: Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: Three (3) years.

Main supplier responsibilities:

• Demonstrate process and selection criteria for appointing contractors/suppliers.
• Notify Eskom prior to the appointment of any contractors/suppliers before work commencement.
• Ensure contractors/suppliers have adequate resources and competencies.

Mandatory OHS compliance requirements:

• Compliance with Eskom Contractor Health and Safety Requirements Standard 32-136.
• Compliance with provided OHS specifications/requirements.
• Compliance with the Occupational Health and Safety Act.
• Compliance with the Compensation for Occupational Diseases and Illnesses Act (COIDA).
• Full alignment of company processes to Eskom’s OHS requirements post-contract award.

Contractor/supplier management:

• Main supplier is accountable for ensuring contractors/suppliers comply with legal and Eskom OHS requirements.
• Must monitor contractors/suppliers via OHS audits and assessments.
• Must provide grounds for termination of work by contractors/suppliers.
• Non-conformances by contractors/suppliers will be addressed through performance and penalty processes.
• Eskom reserves the right to verify compliance and may request testimonials/references from previous similar work.

Additional obligations:

• All employees (including contractors/suppliers) must undergo relevant Eskom induction.
• Penalties will be enforced for non-conformance to Eskom or statutory OHS requirements.

OHS submission requirements:

• Annexure B: Signed acknowledgement form confirming understanding of Eskom’s OHS legal and other requirements (signed by CEO/Director/Managing Director and two witnesses).
• Occupational Health and Safety Plan (OHS Plan) must address project/scope risks, align with Eskom’s SHE specification, include next review date, and be signed by CEO/MD.
• Baseline OHS Risk Assessment (BRA) must include risk identification, assessment, management, and methodology.
• Valid Letter of Good Standing (COIDA or equivalent) relevant to the scope of work.
• OHS policy must comply with OHS Act Section 7 and be signed by the CEO.

Post-award obligations:

• All employees (contractors/suppliers) must undergo Eskom induction.
• Penalties apply for non-conformance to Eskom or statutory OHS requirements.
• Main supplier must fully align company processes to Eskom’s OHS requirements (policies, procedures, standards).

Contractual obligations for main supplier:

• Demonstrate process and selection criteria for appointing contractors/suppliers.
• Notify Eskom prior to the appointment of contractors/suppliers for work commencement.
• Ensure contractors/suppliers have adequate resources and competencies.
• Accountable for ensuring contractors/suppliers comply with legal and Eskom OHS requirements.
• Monitor contractors/suppliers through OHS audits and assessments.
• Provide grounds for termination of work by contractors/suppliers.
• Address non-conformances by contractors/suppliers via performance and penalty processes.
• Eskom reserves the right to verify compliance and may request testimonials/references from previous similar work.

Safety evaluation criteria (pass/fail):

• Annexure B signed and submitted.
• Occupational Health and Safety Plan (OHS Plan) submitted and aligned to Eskom’s SHE specification.
• Baseline OHS Risk Assessment (BRA) submitted with methodology.
• Valid Letter of Good Standing (COIDA or equivalent) submitted.
• OHS policy signed by CEO submitted and compliant with OHS Act Section 7.

Returnable Documents: [Document content not available - the source file appears to be a QSE Sworn Affidavit template rather than the Eskom tender document E3024DXZNOU. No submission requirements, forms, addresses, or deadlines could be extracted from available sources.]

Returnable Documents:

• Signed and sworn B-BBEE Affidavit for QSEs, completed in full with all required ownership and financial details.
• Affidavit must be validated by a Commissioner of Oaths and remain valid for 12 months from the signing date.

Evaluation is based on B-BBEE compliance and QSE status. Key points:

• Must be a Qualifying Small Enterprise (QSE) with annual revenue between R10 million and R50 million.
• Must meet B-BBEE Level One or Two requirements:
• 100% Black Owned (Level One, 135% procurement recognition), or
• At least 51% Black Owned (Level Two, 125% procurement recognition).
• Must provide a sworn B-BBEE Affidavit for QSEs, validated by a Commissioner of Oaths.
• Must declare ownership percentages, including Black, Black Female, and Black Designated Group ownership (with breakdowns for youth, disabled, unemployed, rural residents, and military veterans).
• Enterprise must operate in the relevant business nature for wooden pole inspection and treatment services.

B-BBEE Compliance Requirements:

• Must be a Qualifying Small Enterprise (QSE) as per the Amended Codes of Good Practice.
• Annual total revenue must be between R10,000,000.00 and R50,000,000.00 based on the latest audited financial statements.
• Must submit a sworn B-BBEE Affidavit for QSEs, signed by a Commissioner of Oaths, valid for 12 months from the signing date.
• Ownership Declarations:
• Percentage of Black Owned (flow-through principle, Amended Code Series 100).
• Percentage of Black Female Owned (Amended Code Series 100).
• Percentage of Black Designated Group Owned (Amended Code Series 100), with breakdowns for:
• Black Youth %
• Black Disabled %
• Black Unemployed %
• Black People in Rural Areas %
• Black Military Veterans %
• Must confirm B-BBEE Procurement Recognition Level:
• 100% Black Owned (Level One, 135% recognition), or
• At least 51% Black Owned (Level Two, 125% recognition).
• Definitions must align with the Broad-Based Black Economic Empowerment Act for 'Black People' and 'Black Designated Groups'.
• Affidavit must be completed by a Member, Director, or Owner of the enterprise, duly authorised to act on its behalf.
• Enterprise details required: Full name, trading name (if applicable), registration number, VAT number, physical address, type of entity, and nature of business.

B-BBEE Affidavit Requirements for QSEs:

• Must be completed by a Member, Director, or Owner of the enterprise, duly authorised to act on its behalf.
• Enterprise details required: Full name, trading name (if applicable), registration number, VAT number, physical address, type of entity, and nature of business.
• Definitions:
• 'Black People': Africans, Coloureds, and Indians who are South African citizens by birth, descent, or naturalisation (before or after 27 April 1994, with conditions).
• 'Black Designated Groups': Includes unemployed black people, black youth, black people with disabilities, black people in rural/underdeveloped areas, and black military veterans.
• Ownership Declarations:
• Percentage of Black Owned (flow-through principle, Amended Code Series 100).
• Percentage of Black Female Owned (Amended Code Series 100).
• Percentage of Black Designated Group Owned (Amended Code Series 100), with breakdowns for:
• Black Youth %
• Black Disabled %
• Black Unemployed %
• Black People in Rural Areas %
• Black Military Veterans %
• Financial Criteria: Annual total revenue must be between R10,000,000.00 and R50,000,000.00 based on the latest financial year-end.
• B-BBEE Level Confirmation: Tick applicable box for:
• 100% Black Owned (Level One, 135% procurement recognition), or
• At least 51% Black Owned (Level Two, 125% procurement recognition).
• Validity: Affidavit is valid for 12 months from the date signed by the Commissioner of Oaths.
• Oath: Deponent must confirm understanding and acceptance of the oath's binding nature.

Scope:

• Enabling agreement with a panel of twelve (12) service providers.
• Service: Inspection and treatment of wooden poles on an "as and when" required (call-off) basis.
• Location: Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: Three years.

Bidder guidance:

• Panel arrangement: multiple providers will be appointed; competition for task allocations is expected.
• Call-off basis: be prepared for ad-hoc work requests within the specified regions.
• Three-year term: plan for medium-term resource allocation and capacity.

Submission requirements:

• Submit Annexure B (Eskom OHS acknowledgement form) completed and signed by CEO/Director/Member, with signatures from 2 witnesses.
• Submit Environmental Management Plan covering: waste management (reduction, re-use, recycling, disposal), environmental induction, environmental incident management, emergency planning for environmental incidents, environmental competency, training, and appointments.
• Submit Environmental (or SHE/SHEQ) policy signed by Company Owner/CEO/MD, committing to: (1) environmental compliance obligations, and (2) environmental duty of care.
• Submit CVs and qualifications/certificates for: Environmental Officer, Environmental Control Officer, and Incident investigators.
• For Part B: Submit ISO 14001 Environmental Management Standard certificate.

Bidder guidance:

• Both Part A and Part B requirements must be fulfilled.
• Annexure B is a pre-requisite; ensure dual signatures (CEO/Director + 2 witnesses).
• Environmental Management Plan must address all specified medium-risk elements.

Evaluation structure:

• Pre-requisite: Signed acknowledgement of Eskom SHE rules and requirements (Annexure B).
• Environmental Management Plan for scope of work (medium risk).
• Environmental (or SHE/SHEQ) policy signed by Company Owner/CEO/MD.
• Environmental competency: CVs and qualifications for Environmental Officer, Environmental Control Officer, and Incident investigators.
• ISO 14001 Environmental Management Standard certificate.

Threshold requirements:

• Annexure B acknowledgement is mandatory for submission.
• ISO 14001 certification is required.
• Environmental competency requirements are classified as high risk; qualified personnel must be identified.

Bidder guidance:

• Both Part A and Part B criteria must be met.
• Environmental competency and certification are non-negotiable for evaluation.

Scope:

• Service: Inspection and treatment of wooden poles on an "as and when" required (call-off) basis.
• Location: Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: Three-year enabling agreement.
• Panel: Twelve (12) service providers will be appointed.

ENVIRONMENTAL MANAGEMENT PLAN (Medium Risk):

• Waste management: reduction, re-use, recycling, disposal.
• Environmental induction procedures.
• Environmental incident management protocols.
• Emergency planning for environmental incidents.
• Environmental competency, training, and appointments.

ENVIRONMENTAL COMPETENCY (High Risk):

• Environmental Officer: CV and qualifications required.
• Environmental Control Officer: CV and qualifications required.
• Incident investigators: CV and qualifications required.

Bidder guidance:

• Work is allocated on a call-off basis; be prepared for ad-hoc deployment in the Central East Cluster.
• Panel arrangement means competition for task allocations; ensure competitive pricing and responsiveness.
• Three-year term offers stability but requires readiness for variable workloads.

Mandatory documents:

• Annexure B: Eskom OHS acknowledgement form signed by CEO/Director and 2 witnesses.
• ISO 14001 Environmental Management Standard certificate.
• Environmental Management Plan for the scope of work.
• Environmental (or SHE/SHEQ) policy signed by Company Owner/CEO/MD.

OHS compliance:

• Eskom contractor Health and Safety requirements standard 32-136.
• OHS specifications/requirements as provided by Eskom.
• Occupational Health and Safety Act.
• Compensation for Occupational Diseases and Illnesses Act.

Post-award obligations:

• Align company processes with Eskom OHS requirements (policies, procedures, standards).
• Ensure all employees (including contractors/suppliers) undergo Eskom induction.
• Main contractor is accountable for managing all tiers of contractors/suppliers for OHS compliance.

Contractor management:

• Demonstrate selection criteria for appointing contractors/suppliers.
• Notify Eskom prior to appointing contractors/suppliers.
• Ensure contractors/suppliers have adequate resources and competencies.
• Monitor contractors/suppliers via audits/assessments for OHS compliance.
• Provide grounds for termination of contractor work.
• Address all non-conformances directly with the main contractor.

Penalties:

• Penalties enforced on main supplier for non-conformances (main supplier or its contractors/suppliers) related to Eskom/statutory OHS requirements.

Verification:

• Eskom may verify contractor management processes.
• Be prepared to provide testimonials/references and client contact details (including Eskom) for similar past work.

Bidder guidance:

• Annexure B is a pre-requisite; non-compliance may disqualify the bid.
• ISO 14001 certification is mandatory; ensure it is valid and up-to-date.
• Robust contractor management procedures are critical if sub-contracting.

Mandatory OHS compliance:

• Eskom contractor Health and Safety requirements standard 32-136.
• OHS specifications/requirements as provided by Eskom.
• Occupational Health and Safety Act.
• Compensation for Occupational Diseases and Illnesses Act.

Key requirements:

• Supplier/contractor must understand all listed OHS requirements.
• Post-award: align company processes with Eskom OHS requirements (policies, procedures, standards).
• All employees (including contractors/suppliers) must undergo Eskom induction.
• Penalties enforced on main supplier for non-conformances related to Eskom/statutory OHS requirements.

Bidder guidance:

• Obtain and review all referenced OHS documents before submission.
• Ensure company processes can be adapted to Eskom’s OHS framework post-award.
• Annexure B acknowledgement is a pre-requisite; non-compliance may result in disqualification or penalties.

ENVIRONMENTAL MANAGEMENT PLAN (Medium Risk):

• Waste management: reduction, re-use, recycling, disposal.
• Environmental induction procedures.
• Environmental incident management protocols.
• Emergency planning for environmental incidents.
• Environmental competency, training, and appointments.

Environmental policy:

• Signed by Company Owner/CEO/MD.
• Must commit to: (1) environmental compliance obligations, and (2) environmental duty of care.

ENVIRONMENTAL COMPETENCY (High Risk):

• Environmental Officer: CV and qualifications required.
• Environmental Control Officer: CV and qualifications required.
• Incident investigators: CV and qualifications required.

Certification:

• ISO 14001 Environmental Management Standard certificate required.

Bidder guidance:

• Environmental Management Plan must address all medium-risk elements.
• Personnel qualifications must be relevant to the scope and risks of the work.
• ISO 14001 certification is mandatory; ensure it is current and valid.

Contractor/supplier management:

• Demonstrate selection criteria for appointing contractors/suppliers.
• Notify Eskom prior to appointing contractors/suppliers.
• Ensure contractors/suppliers have adequate resources and competencies.
• Accountable for ensuring contractors/suppliers comply with legal and Eskom OHS requirements.
• Monitor contractors/suppliers via audits/assessments for OHS compliance.
• Provide grounds for termination of contractor work.
• Address all non-conformances directly with the main contractor.

Penalties and verification:

• Penalties apply to main supplier for non-conformances by any tier of contractors/suppliers.
• Eskom reserves the right to verify contractor management processes.
• Be prepared to provide testimonials/references and client contact details (including Eskom) for similar past work.

Bidder guidance:

• If sub-contracting, document robust contractor management procedures.
• Maintain records of contractor selection, monitoring, and performance management.
• Non-compliance by sub-contractors reflects on the main contractor.

Environmental evaluation criteria:

• Part A:

• Pre-requisite: Signed Annexure B (Eskom SHE rules acknowledgement).
• Environmental Management Plan addressing: waste management, environmental induction, incident management, emergency planning, competency, training, and appointments.
• Environmental (or SHE/SHEQ) policy signed by Company Owner/CEO/MD.
• High-risk competency: CVs and qualifications for Environmental Officer, Environmental Control Officer, and Incident investigators.

• Part B:

• Signed Annexure B.
• ISO 14001 Environmental Management Standard certificate.

Bidder guidance:

• Both Part A and Part B are mandatory; failure to meet either may disqualify the bid.
• Annexure B is a threshold requirement; ensure it is fully completed and signed.
• Environmental competency is high-risk; ensure personnel meet the specified qualifications.

• This document outlines Eskom’s minimum Safety, Health, and Environmental (SHE) requirements for the wood pole inspection and treatment contract.
• The principal contractor must develop a SHE plan meeting these requirements and all applicable legislation.
• The contractor remains legally accountable for their health and safety programme.
• The contract falls under the Construction Regulations.

• Must be a registered legal entity in South Africa.
• Must have a valid tax clearance certificate.
• Must comply with all relevant South African legislation (OHS Act, NEMA, etc.).
• Must have a valid COID registration and Letter of Good Standing (LoGS).
• Must have proven experience in wooden pole inspection and treatment, preferably in the utility or electrical sector.
• Must demonstrate capability to mobilize resources (personnel, equipment, vehicles) for work in KwaZulu-Natal and Free State.
• Must adhere to Eskom’s SHE standards and Life Saving Rules.
• Must have experience in compiling and implementing SHE plans, risk assessments, and emergency preparedness plans.
• Must demonstrate financial stability to fulfill contract obligations over 3 years.
• Must provide proof of insurance (e.g., public liability, professional indemnity).
• Must have a valid SHE policy signed by senior management.
• Must demonstrate a track record of compliance with SHE regulations and incident-free operations.
• Must have systems in place for substance abuse testing and management.

Scope of work:

• External inspection: Visual above ground inspection, excavation at a pole, inspection of groundline region, inspection of poles with cables, internal intrusive inspection of wooden poles ≥ 10 m long.
• Intrusive inspection: Classification of poles, drilling of inspection and treatment holes, application of chemical rod and plugs where applicable, marking of poles after inspection.

SHE (Safety, Health, Environment) requirements:

• Contractor must develop a SHE plan meeting Eskom’s minimum requirements and all applicable legislation.
• Contractor remains accountable for the quality and execution of their health and safety programme.
• Contract falls within the requirements of the Construction Regulations.

Legal compliance:

• Must comply with the Constitution of South Africa, OHS Act, NEMA, National Road Traffic Act, COID Act, applicable SANS and international standards.
• A Section 37(2) agreement must be signed between Eskom and the principal contractor, and between the principal contractor and all appointed contractors.
• Contractor must have an up-to-date copy of the OHS Act and regulations available to all employees.
• All employees must be familiar with relevant Eskom SHE documentation before work commencement.

Organisational requirements:

• Principal contractor must provide an organisational organogram depicting all levels of responsibility.
• Principal contractor must conduct an initial risk assessment listing all hazards associated with the contract.
• Baseline risk assessment must be compiled and submitted with the SHE Plan.
• All incidents (fatalities, lost time, medical treatment, first aid, vehicle accidents, damage, near misses, environmental issues) must be reported and investigated.
• Emergency response plans must be developed for worksites and offices.
• Fire risk management procedures must be implemented.
• First aid equipment meeting GSAR 3 requirements must be provided.
• SHE communication systems, including toolbox talks and site inductions, must be established.
• All vehicles must comply with the National Road Traffic Act; drivers must have valid licences.
• Personal Protective Equipment (PPE) complying with SANS or international standards must be provided and worn.
• Contractors must comply with Eskom’s Life Saving Rules and Substance Abuse Procedure.
• SHE files containing all required records must be maintained for each contract site.

• The contractor must implement a non-conformance procedure for quality and SHE transgressions.
• Eskom reserves the right to audit any work performed by the contractor for quality purposes.
• All PPE must comply with relevant SANS or international standards; no inferior PPE is accepted.
• Contractors must provide training on PPE use, care, and maintenance.
• Eskom’s Life Saving Rules must be obeyed; non-compliance is considered serious misconduct.
• A SHE plan addressing identified hazards and safe work procedures must be approved by Eskom before work commences.

• Must comply with the Occupational Health and Safety Act and Regulations.
• Must comply with the National Environmental Management Act.
• Must comply with the National Road Traffic Act.
• Must be registered with the Compensation for Occupational Injuries and Diseases Act (COID) and have a valid Letter of Good Standing (LoGS).
• Must comply with applicable South African National Standards (SANS) and international standards.
• Must have a SHE policy signed by the organisation’s CEO or appointed assistant.
• Must appoint competent employees meeting OHS Act and NEMA requirements.
• Must make non-statutory appointments as required by Eskom: Emergency Planning Coordinator, Fire Official, Chairperson of Health and Safety Committee, Organisation’s Health and Safety Officer.
• Must implement waste management and environmental protection measures.
• Must adhere to Eskom’s Substance Abuse Procedure and Life Saving Rules.
• Must maintain SHE files and records for the duration of the contract.

• Eskom’s SHE specification sets minimum requirements for the contract.
• Key legislative references: OHS Act, NEMA, National Road Traffic Act, COID Act, SANS standards.
• Contractor must appoint competent personnel and make required non-statutory appointments (Emergency Planning Coordinator, Fire Official, etc.).
• Hazard and risk management: Initial risk assessment and baseline risk assessment required.
• Incident management: All incidents must be reported and investigated; Eskom may be involved in serious investigations.
• Emergency management: Emergency response plans and drills required.
• Fire risk management: Flammable substance storage prohibited indoors; fire warning systems required.
• First aid: Equipment meeting GSAR 3 required.
• SHE communication: Toolbox talks, site inductions, and safety committees required.
• Transport: All vehicles must comply with National Road Traffic Act; drivers must have valid licences; safety rules for loads and passengers apply.
• PPE: Must comply with GSR 2; training required.
• Substance abuse: Must comply with Eskom’s procedure; zero alcohol tolerance.
• Behavioural observations: Safety observations must be conducted daily.
• SHE plans: Must be submitted for approval before contract signing.
• Record keeping: All SHE records must be maintained.
• Public safety: Contractors must safeguard the public from their activities.
• Working near roads: Must coordinate with traffic authorities; high-visibility vests required.
• Unlawful orders: Employees have the right to refuse unsafe work.
• Hours of work: Must comply with Basic Conditions of Employment Act.

• Environmental incidents must be reported and investigated.
• Waste management plan required; no waste to be left on site; hazardous waste must be properly stored and disposed of via registered facilities.
• Oil, fuel, and chemicals must be stored in bunded areas with spill containment.
• Oil-based waste must be segregated in sealed drums and disposed of through a recognised recycling company.
• Water conservation measures should be implemented where water is used.

The tender is for an Enabling Agreement with a panel of 12 service providers. Scope includes:

• Inspection and treatment of wooden poles on an 'as and when' required basis.
• Services to be rendered in the Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Contract duration: 3 years.

Submit the following returnable documents as part of your bid:

• Completed and signed SDL&I Bidders Document.
• Valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a valid sworn affidavit, or a B-BBEE certificate issued by CIPC for EME companies.
• CIPC Registration Document.
• Identity Documents of owners/members/shareholders.
• Share Certificate (where applicable).
• Latest Financial Statements corresponding to the financial date reflected on the sworn affidavit.
• Proof of sub-contracting agreement(s) (if applicable).
• Sub-contractor(s) valid B-BBEE certificate issued by a SANAS-accredited verification agency, or valid sworn affidavit, or B-BBEE certificate issued by CIPC for EME companies (if applicable).

Use the SDL&I Checklist as guidance for document submission. Required documents:

• Completed and signed SDL&I Bidders Document.
• Valid B-BBEE certificate (SANAS/affidavit/CIPC for EMEs).
• CIPC Registration Document.
• Identity Documents of owners/members/shareholders.
• Share Certificate (if applicable).
• Latest Financial Statements (aligned with sworn affidavit date).
• Proof of sub-contracting agreements and sub-contractor B-BBEE certificates (if applicable).

Evaluation is based on compliance with mandatory submission requirements:

• Registration as a legal entity (CIPC).
• Valid B-BBEE certification or equivalent (SANAS, sworn affidavit, or CIPC for EMEs).
• Submission of financial statements aligned with the sworn affidavit date.
• Ownership/shareholder documentation (ID copies, share certificates).
• Technical/service capability for pole inspection and treatment is implied but not explicitly detailed in the provided excerpt.

Scope of work:

• Enabling agreement for a panel of 12 service providers.
• Inspection and treatment of wooden poles on an 'as and when' required basis.
• Services to be delivered in the Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Contract duration: 3 years.
• Contract terms: NEC3 Terms Services Contract.

Mandatory compliance documents for submission:

• Valid B-BBEE certificate (SANAS-accredited), sworn affidavit, or CIPC-issued certificate for EME companies.
• CIPC Registration Document.
• Identity Documents of owners/members/shareholders.
• Share Certificate (where applicable).
• Latest Financial Statements aligned with the financial date on the sworn affidavit.
• Sub-contracting agreements and sub-contractor B-BBEE certificates (if applicable).

Returnable Documents: The document indicates that returnable documents are required but specific details were not extracted from the source document. Bidders should ensure they submit all standard Eskom returnable documents as per the standard Eskom tender requirements.

Insufficient searchable text - AI extraction recommended. The document filename references an EME Sworn Affidavit template, suggesting B-BBEE compliance documentation may be required. Bidders should obtain the official Eskom tender document for full compliance requirements.

This is a controlled disclosure technical manual for the intrusive inspection and supplemental treatment of treated wood utility poles. Key focus areas:

• Guides inspectors on executing inspections and treatments to prolong pole life.
• Defines terms such as 'air/ground line area', 'qualified inspector', 'stubbing', and pole classification (Class 1-4).
• Supports a 10-year maintenance plan for Eskom’s wood utility poles.

Evaluation will be based on the following criteria:

• Inspectors must be qualified and accredited: passed inspector’s training and audited twice within three months of training by a training authority using the latest revision of Task Manual 240-133791951.
• Compliance with referenced standards: ISO 9001, SANS 753 (Pine poles), SANS 754 (Eucalyptus poles), and Eskom standards (240-61187283, 240-75883854).
• Use of only approved supplemental treatment chemicals (Annex F) and stubbing systems (Annex E).
• Contractors must meet Eskom’s technical, quality, and safety evaluation criteria: SCSPVABS6 (Technical evaluation of suppliers), SCSPVABF3 (Occupational health and safety requirements), SCSASAAW8 (Contractors working near live apparatus).
• Ability to perform work on an 'as and when required' basis across the Central East Cluster (KwaZulu-Natal and Free State Operating Units).

Scope: Intrusive inspection and supplemental treatment of in-service treated wood utility poles (excluding cross-arms) to determine damage from physical or biological factors and prolong serviceability.

Key Technical Requirements:

• All inspections must be performed by a 'Qualified Inspector' (passed training, audited twice within three months, and accredited per Annex D).
• Inspection procedures:
• External visual checks: Record pole treater’s name/code, treatment year, species, length, and signs of damage (e.g., lightning, termites, cracks, decay, twisting, soil compaction, mechanical damage).
• Excavation: Remove soil around poles (≥10m: 250mm depth; ≤9m: 150mm depth) to inspect the groundline region. Clean exposed areas with a wire brush.
• Internal intrusive inspection: Drill 12mm holes at specified angles and depths (varies by pole length) to assess shell thickness, decay, and termite activity. Use a shell thickness indicator probe.
• Pole classification (Class 1-4) based on:
• Shell thickness (e.g., ≥10m: Class 1 >70mm, Class 2 >70mm, Class 3 >40mm but ≤70mm, Class 4 ≤40mm).
• Crack dimensions (width and sum of widths at groundline).
• External decay depth and circumference coverage.
• Termite activity (active termites = Class 4).
• Treatment procedures:
• Insert approved chemical rods (Annex F) into drilled holes and plug with removable plastic plugs.
• Apply external chemicals for shell rot (with impervious shield to prevent soil contamination).
• Stubbing for Class 3/4 poles (if no rot/termites at 300mm above groundline) using approved systems (Annex E).
• Marking and tagging: Poles must be marked 1.8m above groundline with aluminium/galvanized steel tags (Class 1/2) or paint (Class 3/4).
• Restoration: Backfill and compact excavated soil in layers ≤150mm, with no vegetation included.
• Recording: Electronic recording of all inspection results using Eskom-approved devices. Audit reports may be required per line inspected.
• Re-inspection: Stubbed poles reclassified as Class 2 must be re-inspected within 10 years.

Pole-Specific Procedures:

• Poles ≥10m: Two inspection holes (groundline and 200mm below), three treatment holes at 50mm above groundline.
• Poles >5m and ≤9m: One inspection hole (100mm below groundline), two treatment holes opposite each other.
• Poles ≤5m: One inspection hole at groundline; minimum 30mm shell thickness required for serviceability.
• Strut poles: One vertical inspection hole at groundline; reject if shell thickness <60mm.
• H-pole structures: If one pole is Class 3/4, the entire structure is classified as such until rectified.

Second Cycle Inspections:

• Reopen existing treatment/inspection holes, insert new chemical rods, and plug. Drill additional holes if existing count is insufficient.

Inspection and treatment methodology:

• Annex C provides diagrams and notes for internal pole inspection and treatment, tailored to pole classes and lengths (≥10m, >5m and ≤9m, ≤5m).
• Specific drilling angles (e.g., 45° to vertical for inspection holes, 20° for treatment holes).
• Hole depths: Up to 250mm for inspection/treatment holes, directed toward the pole’s center.
• Chemical rod insertion into drilled holes, followed by plugging with removable plastic plugs.
• External chemical application for shell rot, with impervious shielding to prevent soil contamination.

Qualifications and experience for 'Qualified Inspector' status:

• Passed inspector’s training and audited twice within three months by a training authority using the latest revision of Task Manual 240-133791951.
• Undergo retraining every three years to maintain accreditation.
• Undergo approval audits by an approved auditor.
• Hold valid certificates for ORHVS Modules 1, 2, and 3 (Background to Regulations, Access and Supervision, Issue and Use of Keys).
• All training and certification costs are the responsibility of the contractor/inspector.

Quality requirements:

• Compliance with ISO 9001 and Eskom’s ESKASAAU7 standard.
• Contractors must employ qualified inspectors who have passed specific training and audits.
• All inspection results must be recorded electronically using Eskom-approved devices.
• Audit reports may be required for each inspected line.
• Plant Manager is responsible for ensuring implementation and record-keeping.

Mandatory Compliance:

• Standards: ISO 9001 (Quality Management Systems), SANS 753 (Pine poles), SANS 754 (Eucalyptus poles), R250 (Electrical Machinery Regulations).
• Eskom Standards: ESKASAAU7 (Quality requirements for procurement), SCSPVABS6 (Technical evaluation of suppliers), SCSPVABF3 (Occupational health and safety requirements for contractors), SCSASAAW8 (Contractors working near live apparatus), 240-61187283 (Maintenance Strategy for Wood Poles), 240-75883854 (Chemical testing protocol).
• Inspector Requirements: Qualified inspectors must have valid ORHVS Modules 1, 2, and 3 certificates. Training and certification costs are borne by the contractor/inspector.
• Chemical and Equipment Approval: Only approved supplemental treatment chemicals (Annex F) and stubbing systems (Annex E) may be used.
• Safety: Compliance with Act No. 85 (Occupational Health and Safety Act) and Eskom’s safety standards (SCSPVABF3, SCSASAAW8). Specific precautions for excavating near cables and H-pole structures.
• Responsibilities: The 'Responsible Person' (appointed under OHS Act) is accountable for compliance with inspection techniques and repairs. Plant Manager ensures implementation, record-keeping, and audits.
• Record-Keeping: Inspection records must be maintained for 12 years. Contractors must submit electronic inspection sheets and summary reports within one week of completing a line section.
• Contractual Agreements: Written agreements must cover responsibility for stubbing/replacing unsound poles, decision on Class 3/4 pole treatment, submission of quality policy, and handover of reports.
• Liability: Contractors are responsible for any damage to cables during excavation.

Health and safety compliance requirements:

• Act No. 85: Occupational Health and Safety Act and regulations.
• SCSPVABF3: Eskom’s occupational health and safety requirements for contractors.
• SCSASAAW8: Requirements for contractors working in close proximity to live apparatus.
• Specific safety precautions for excavating near cables and at H-pole structures.
• The 'Responsible Person' (appointed under OHS Act) is accountable for compliance with inspection techniques and repairs.

Written agreements between Eskom Operating Unit (client) and contractor must include:

• Responsibility for stubbing or replacing unsound poles (default: client unless otherwise agreed).
• Decision on whether Class 3 and Class 4 poles will be stubbed or replaced.
• Submission of contractor’s quality policy and internal auditing procedure.
• Handover location for inspection sheets and summary reports.
• Contractor must supply electronic inspection sheets and a summary report within one week of completing a line section.

General requirements for inspectors and contractors:

• Record specific pole data during visual inspection (e.g., treater’s name, treatment year, species, length, damage signs).
• Class 4 poles to be stubbed must be stubbed within six months of identification.
• Stubbed Class 4 poles are reclassified as Class 2 and must be re-inspected within the 10-year cycle.
• Accredited inspectors must hold valid ORHVS Modules 1, 2, and 3 certificates. All training and certification costs are borne by the contractor/inspector.

Evaluation will reference the following standards and criteria:

• ESKASAAU7: Eskom’s quality requirements for procurement.
• SCSPVABS6: Technical evaluation of suppliers.
• ISO 9001: Quality Management Systems compliance.

Scope: Inspection and treatment of wooden poles on an "as and when" required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a period of three years. This document (Specification 240-105658000, Revision 7) outlines the List of Tender Returnables focusing on quality management requirements.

Document issued: 13 October 2025. Effective date of List of Tender Returnables: 26 January 2022.

Eskom Representative: Denise Govindan. No further contact details (email, phone, or address) provided in this document.

Required Quality Returnable Documents:

• Section A: ISO 9001 evidence. Choose one:

• Option 1: Valid ISO 9001 certificate from an accredited body, OR

• Option 2: QMS Manual, Quality Policy, document control procedures, nonconformity procedures, internal audit procedures.

• Section B: Organization chart and responsibility matrix, procedures for control of external providers.

• Section C: Draft Contract/Project Quality Plan (Reference ISO 10005).

• Section D: Draft Quality Control Plan or Inspection and Test Plan (ITP) from similar previous work.

• Section E: Completed and signed Form A.

Quality requirements evaluation is based on the following criteria and scoring:

• Section A (Quality Management System): Choose one option:

• Option 1: Valid ISO 9001 certification from an accredited body (4 points). Requirements: relevant scope, approved certification authority, recognized international accreditation, valid (non-expired) certificate.

• Option 2: Documented QMS complying with ISO 9001 (5 points). Requirements: QMS Manual, top-management-approved Quality Policy, document control (Clause 7.5), nonconformity and corrective action procedures (Clause 10.2), internal audit procedures (Clause 9.2).

• Section B (Evidence of QMS in Operation): 2 points. Requirements: organization chart and responsibility matrix (including quality management function), documented criteria for evaluation, selection, monitoring, and re-evaluation of external providers (Clause 8.4).

• Section C (Contract Quality Plan): 1 point. Requirement: Draft Contract/Project Quality Plan specific to the scope of work (Reference ISO 10005).

• Section D (Quality Control Plan): 1 point. Requirement: Draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) based on similar or previous work (Reference ISO 10005).

• Section E (Additional Requirements): 1 point. Requirement: Form A must be completed and signed.

Total maximum score: 14 points. Note: Option 2 (documented QMS without certification) scores higher than Option 1 (certification).

Scope: Inspection and treatment of wooden poles on an "as and when" required basis in the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a period of three years.

Quality Requirements:

• Compliance with ISO 9001:2015 for Quality Management System (either certified or documented).
• Evidence of QMS in operation, including defined roles, responsibilities, and control of external providers.
• Development of a project-specific Contract Quality Plan (Reference ISO 10005).
• Submission of a Quality Control Plan or Inspection and Test Plan (ITP) based on similar or previous work (Reference ISO 10005).

ISO 9001:2015 Quality Management System Requirements:

• Option 1 (Certification): Valid ISO 9001 certificate from an accredited body. Requirements: relevant scope, approved certification authority, recognized international accreditation, valid (non-expired) certificate.

• Option 2 (Documented QMS Compliance): QMS Manual defining the system and its scope, top-management-approved Quality Policy, control of documented information (Clause 7.5), nonconformity and corrective action procedures (Clause 10.2), internal audit procedures (Clause 9.2).

• Evidence of QMS in Operation: Organization chart and responsibility matrix (including quality management function), documented criteria for evaluation, selection, monitoring, and re-evaluation of external providers (Clause 8.4).

• Contract Quality Plan: Draft Contract/Project Quality Plan specific to the scope of work (Reference ISO 10005).

• Quality Control Plan: Draft Inspection and Test Plan (ITP) or Quality Control Plan (QCP) based on similar or previous work (Reference ISO 10005).

• Additional Requirement: Form A must be completed and signed.

Quality compliance requirements:

• ISO 9001:2015 certification (Option 1) or documented QMS compliance (Option 2).
• Form A must be completed and signed.

Quality Requirements Evaluation Scoring:

• Section A: 4 points (Option 1: Valid ISO 9001 certification) or 5 points (Option 2: Documented QMS compliance).
• Section B: 2 points (Evidence of QMS in operation).
• Section C: 1 point (Contract Quality Plan).
• Section D: 1 point (Quality Control Plan or Inspection and Test Plan).
• Section E: 1 point (Completed and signed Form A).

Total maximum score: 14 points. Option 2 (documented QMS without certification) scores higher than Option 1 (certification).

Enabling agreement for a panel of twelve (12) service providers to perform inspection and treatment of wooden poles on an 'as and when' required basis. Coverage includes the Central East Cluster (KwaZulu-Natal and Free State Operating Units) for a three-year period.

Closing date: 22 October 2025.

Contact person: Khumbuzile Mkhasibe.

Required returnable documents:

• Annexure B: Signed acknowledgement of Eskom’s OHS legal and other requirements, with CEO and two witnesses’ signatures.
• OHS Plan: Must address project/scope-specific OHS risks, align with Eskom’s health and safety specifications, include next review date, and be signed by the CEO/MD.
• Baseline OHS Risk Assessment (BRA): Must identify, assess, and manage OHS risks for the scope of work, include the methodology used, next review date, and be signed by the CEO.
• Valid Letter of Good Standing: COIDA or equivalent, with business nature relevant to the scope of work.
• OHS Policy: Must comply with OHS Act Section 7, include next review date, and be signed by the CEO.

Mandatory returnable documents:

• Annexure B: Signed acknowledgement of Eskom’s OHS legal and other requirements (CEO + two witnesses).
• OHS Plan: Signed by CEO, aligned with Eskom’s specifications, includes next review date.
• Baseline OHS Risk Assessment (BRA): Signed by CEO, includes methodology and next review date.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS Policy: Signed by CEO, compliant with OHS Act Section 7, includes next review date.

Evaluation is based on the OHS Tender Evaluation Template for Wood Pole Inspection. Key criteria:

• Submission of all required OHS documents (Annexure B, OHS Plan, BRA, Letter of Good Standing, OHS Policy).
• All documents must be signed by the CEO/MD and include next review dates.
• OHS Plan and BRA must align with Eskom’s health and safety specifications and address scope-specific risks.
• OHS Policy must comply with OHS Act Section 7.
• Non-compliance with any mandatory OHS requirement may result in disqualification.

Scope: Inspection and treatment of wooden poles on an 'as and when' required basis.

• Coverage: Central East Cluster (KwaZulu-Natal and Free State Operating Units).
• Duration: Three-year enabling agreement.
• Panel: Part of a panel of twelve (12) service providers.
• OHS Compliance: Must adhere to Eskom’s OHS specifications and the OHS Act.
• Document Control: Ensure alignment with the authorised version on Eskom’s system; downloaded copies are uncontrolled.

Mandatory OHS compliance requirements:

• Valid Letter of Good Standing (COIDA or equivalent) with business nature relevant to the scope.
• OHS Policy: Must comply with OHS Act Section 7, be signed by the CEO, and include the next review date.
• OHS Plan: Must address scope-specific risks, align with Eskom’s specifications, be signed by the CEO, and include the next review date.
• Baseline OHS Risk Assessment (BRA): Must include risk identification, assessment, and management for the scope, methodology used, next review date, and CEO signature.
• Annexure B: Signed acknowledgement of Eskom’s OHS legal and other requirements, with CEO and two witnesses’ signatures.

OHS requirements:

• OHS Policy must comply with OHS Act Section 7, be signed by the CEO, and include the next review date.
• OHS Plan must address project/scope risks, align with Eskom’s specifications, be signed by the CEO, and include the next review date.
• Baseline OHS Risk Assessment (BRA) must cover scope-specific risks, include methodology, next review date, and CEO signature.

Evaluation uses the OHS Tender Evaluation Template for Wood Pole Inspection. Criteria include:

• Signed Annexure B (acknowledgement of OHS legal requirements).
• OHS Plan aligned with Eskom’s specifications and scope risks.
• Baseline OHS Risk Assessment (BRA) with methodology and scope-specific risks.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS Policy compliant with OHS Act Section 7.

Maintenance inspection and supplemental treatment of utility wood poles across HV, MV, and LV networks in the Central East Cluster (KwaZulu-Natal and Free State). Contractor must provide all tools, supplies, materials, labour, and equipment required to perform the services.

Eskom contacts for this tender:

• Ashveer Hooblal – Senior Plant Maintenance Engineer
• Mohammed Rashid – Maintenance & Asset Manager
• Lwazi Nzama – Technical Support Manager

Submit all returnable documents as specified in the tender instructions. Ensure all required forms and supporting documents are completed accurately and included in the submission.

Bidders will be evaluated on their demonstrated capability to provide all labour, administration, management, PPE, workwear, equipment, tools, supplies, and materials. Inspectors must be qualified as per Eskom task manual 240-133791951. Compliance with technical standards (e.g., pole labelling per standard 240-82737065, aluminium plate specification D-DT-3049, and Pole numbering sequence Option 4) and reporting protocols is mandatory.

Scope: Maintenance inspection and supplemental treatment of utility wood poles across HV, MV, and LV networks in the Central East Cluster (KwaZulu-Natal and Free State Operating Units).

Contract details:

• Duration: 3 years on an "as and when" required basis, with a select list of networks each year.

Required services: