Removal of alien invasive plants (aquatic weeds) at nsezi lake and mhlathuze river – RFQ in kwazulu-natal

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9. Evaluation Process

The RFQ will be evaluated using a three (03) evaluation approach

9.1 First stage: Mandatory Requirements

9.3 Second Stage: Functionality

Functionality criteria Description of requirements Maximum

Provide the following to be scored

 2 Projects – 20 points

 3 Projects – 30 points

 4 Projects – 40 points

 5 Projects – 50 points

 6 Projects – 60 points

10 additional points for every year more than 6 years

to a maximum of 40 points

Leader or Zoology or Biological Science or Ecology or Botany score 100

Leader  Diploma – 0 points

 Degree – 20 points

 Honors – 35 points

 ≥Honors – 50 points

(Experience of the project  1 Year – 20 points

leader with qualifications  2 Years – 30 points

stated in 2.1)  3 Years – 40 points

 ≥4 Years – 50 points

Bidders from the second stage who have achieved 70 points or

more will be eligible to be evaluated on Price and Specific Goals

a. Third Stage: Price and Preference goals

uMngeni-uThukela Water Environmental Services requires service provider for removal and disposal

of alien invasive plants (aquatic weeds) at Mhlathuze river at weir from UVS bridge and Nsezi Lake

(+/- 1km radius from abstraction point).

2. Description of goods/ services required

 SHEQ pre-cautions to be adhered to.

 Methods statement to be shared with client prior to kick start meeting and

commencement on site.

 Removal and disposal of Alien invasive plants (aquatic weeds) at Mhlathuze river at weir

from UVS bridge and Nsezi Lake (+/- 1km from abstraction point).

 Provide a service report after completing the required work with high resolution

photographs of alien invasive plant removal

 Before & after of Map/ photos showing locality of the alien plants being removed

 Removed and disposed of alien invasive plants with disposal certificate.

3. Deliverables/Key Outcomes:

Description Indicative date for delivery

Removal and disposal of alien invasive plants (aquatic 09/2026

weeds) at Mhlathuze river from UV bridge to the Weir and

lake Nsezi +/- 1km from abstraction point.

possible

score

Reputation in the industry Company’s proven work experience in removal Max 100

and disposal of alien invasive plants.

Form No: UW-RFQ-2

RFQ Number: Q27/060/BM VersionEffectiveNo:Date:3/2023Jul 2023

Weighting= 40%

Qualification of Project 2.1 Qualifications of Project Leader in Natural Sciences Max possible

Leader or Zoology or Biological Science or Ecology or Botany score 100

Leader  Diploma – 0 points

 Degree – 20 points

 Honors – 35 points

 ≥Honors – 50 points

A CV with completed 2.2 Proven number of years’ experience in execution of

project lists and projects relating identification & removal of alien plants.

contactable references

(Experience of the project  1 Year – 20 points

leader with qualifications  2 Years – 30 points

stated in 2.1)  3 Years – 40 points

 ≥4 Years – 50 points

Project Name Year(s) Name of projects Client Name Contact Details

relating to removal

of alien invasive

plants (aquatic

weeds)

Bidders from the second stage who have achieved 70 points or

more will be eligible to be evaluated on Price and Specific Goals

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no.

1. 1 Initial site inspection & assessment of

alien invasive plants

2 1 Monthly removal of alien invasive

plants(Manual and /or mechanical)

3 1 Collection, transportation and lawful

disposal of the removed alien plants

4 1 Draft reports

5 1 Final completion report

7. Authority to Sign
8. Bidders disclosure [SBD 4]
9. Preference points claim form (SBD 6.1)
10. Briefing session certificate
11. Contract Form [SBD 7.1 or SBD 7.2]

Quotation Submission: Tip-Offs Anonymous Hotline:

Quotations must be emailed to: Report unethical conduct at uMngeni-Uthukela

[email protected] using Quote number Water on:

Q27/060/BM as the email subject Toll Free Number: 0800 864 463

Email: [email protected]

Quotations dropped in the tender box will NOT be Toll Free Fax: 0800 212 689

ACCEPTED. Postal: Freepost KZN665, Musgrave, 4062

Emailed Quotations received after 15h00 will SMS: 33490

also NOT be ACCEPTED Online: www.whistleblowing.co.za

Suppliers are under no circumstances allowed to Stop theft / fraud / dishonesty / bribery /blackmail /

cc buyers when emailing/submitting RFQs to the intimidation, and remain anonymous.

[email protected]

Failure to adhere to the above will result in your

RFQ not getting accepted

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Request for quotation

Form No: UW-RFQ-2

RFQ Number: Q27/060/BM VersionEffectiveNo:Date:3/2023Jul 2023

Bidders information

Name of Bidder

Company Registration number

VAT registration number

Contact Person

Telephone number

Cell number

E-mail address

Postal address

Physical address

uMngeni-Uthukela Vendor Number

CSD Supplier number

I certify that the information furnished on this form is true and correct. I further accept that, in

addition to cancellation of a contract, action may be taken against me should this declaration

prove to be false.

Name of Representative Signature Date

(Duly Authorised)

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Request for quotation

Form No: UW-RFQ-2

RFQ Number: Q27/060/BM VersionEffectiveNo:Date:3/2023Jul 2023

Terms and conditions of request for quotation (RFQ)

1. Any alteration made by the bidder must be initialled.
2. Use of correcting fluid is prohibited
3. Bidders must be registered on the National Treasury’s Central Suppliers Database.
4. Tenderers are required to submit a valid Tax clearance verification PIN or CSD MAAA number
5. This quotation is subject to the Preferential Procurement Policy Framework Act and the Preferential

Procurement Regulations, 2022; the General Conditions of Contract (GCC) and if applicable any

other Special Conditions of Contract.

6. The applicable preference point system for this tender is the 80/20 preference point system, Failure

on the part of a tenderer to submit proof or documentation required in terms of this RFQ to claim

points for specific goals, will be interpreted to mean that preference points for specific goals are not

claimed by the bidder. Kindly refer to SBD 6.1 form for additional information.

7. Suppliers must complete the attached SBD 4 – Bidders disclosure, failure to complete these

documents may result in the quotation being invalidated.

8. Quotations must be in accordance and comply with the terms of reference/specifications provided,

unless otherwise stipulated.

9. The official uMngeni-uThukela Water quotation form must be used to quote the offered price. Should

the allocated price page be insufficient, the tenderer may supplement the price page with an

additional pricing breakdown.

10. Price Declaration must be completed, and should the total RFQ prices differ, the one indicated on

the price declaration shall be considered the correct price.

11. The successful supplier may be required to fill in and sign a written Contract Form. (If applicable)
12. This document may contain confidential information that is the property of uMngeni-Uthukela Water.
13. No part of the contents may be used, copied, disclosed or conveyed in whole or in part to any party

in any manner whatsoever other than for preparing a proposal in response to this RFQ, without prior

written permission from uMngeni-Uthukela Water and the Bidder.

14. All Copyright and Intellectual Property herein vests with uMngeni-Uthukela Water and its Bidder.
15. Responses to this RFQ must be submitted by email [email protected]
16. It is the responsibility of the bidder to ensure that its response reaches uMngeni-uThukela Water on

or before the closing date and time of the RFQ. Late and incomplete submissions will not be

accepted.

17. No services must be rendered or goods delivered before an official uMngeni-uThukela Water

Purchase Order form has been received.

18. uMngeni-Uthukela Water reserves the right to appoint more than one supplier/service

provider and or to award the quote as whole or in part.

19. A full copy of General Conditions of Contract (GCC) are available on the National Treasury website

(https://www.treasury.gov.za/divisions/ocpo/sc/generalconditions/general%20conditions%20of%

20contract.pdf)

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Request for quotation

Form No: UW-RFQ-2

RFQ Number: Q27/060/BM VersionEffectiveNo:Date:3/2023Jul 2023

Undertaking by bidder

1. I/We hereby quote to supply all or any of the supplies and/or to render all or any of the services

described in the attached documents to uMngeni-Uthukela Water on the terms and conditions. In

accordance with the specifications stipulated in the quotation documents (and which shall be taken

as part of and be incorporated into this quote) at the prices and on the terms regarding time for

delivery and/or execution inserted therein.

2. I/we agree that:

(a) the offer herein shall remain binding upon me and open for acceptance by uMngeni-Uthukela

Water during the validity period indicated and calculated from the closing time of the quote;

(b) this quote and its acceptance shall be subject to the Public Finance Management Act, 1999,

UMngeni-Uthukela Water’s Supply Chain Management Policy and Procedures, the General

and Special Conditions of Contract as may be applicable, with which I/we am fully acquainted;

(c) if I/we withdraw my quote within the period for which I/we have agreed that the quote shall

remain open for acceptance, or fail to fulfil the contract when called upon to do so. uMngeni-

Uthukela Water may, without prejudice to its other rights, agree to the withdrawal of my quote

or cancel the contract that may have been entered into between uMngeni-Uthukela Water and

I/us. I/we will then pay to uMngeni-Uthukela Water any additional expenses incurred for having

either to accept any less favourable quote or, if fresh quote have to be invited, the additional

expenditure incurred by the invitation of fresh quotes and by the subsequent acceptance of

any less favourable quotes. uMngeni-Uthukela Water shall reserve the right to recover such

additional expenditure by set-off against monies which may be due to me under this, or any

other tender or contract or against any guarantee or deposit that may have been furnished by

me or on my behalf for the due fulfilment of this or any other tender or contract. Pending the

ascertainment of the amount of such additional expenditure to retain such monies, guarantee

or deposit as security for any loss uMngeni-Uthukela Water may sustain by reason of my

default;

(d) if my quote is accepted, the acceptance may be communicated to me by electronic mail, to

the email address supplied in my quotation document;

(e) the law of the Republic of South Africa shall govern the contract created by the acceptance of

my quote and I choose domicilium citandi et executandi in the Republic at (full physical

address) :

3. I/we furthermore confirm that I/we have satisfied myself as to the correctness and validity of my

quote: that the price(s), rate(s) and preference quoted cover all of the work/item(s) and my obligations

under a resulting contract, and I accept that any mistakes regarding the price(s) and calculations will

be at my risk.

4. I/we hereby accept full responsibility for the proper execution and fulfilment of all obligations and

conditions devolving on me under this agreement, as the Principal(s) liable for the due fulfilment of

this contract.

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Request for quotation

Form No: UW-RFQ-2

RFQ Number: Q27/060/BM VersionEffectiveNo:Date:3/2023Jul 2023

5. I/we agree that any action arising from this contract may in all respects be instituted against me and

I/we hereby undertake to satisfy fully any sentence or judgement which may be pronounced against

me as a result of such action.

6. I/we confirm that I/we have declared all and any interest that I or any persons related to my business

has with regard to this quote or any related quotations by completion of the Declaration of Interest

Section.

7. I/we, the undersigned, who warrant that i AM duly authorised to do so on

Behalf of the tenderer, certify that the information supplied in terms of

This document is correct and true, that the signatory to this document is

Duly authorised and acknowledge that:

(1) The tenderer will furnish documentary proof regarding any tendering issue to the satisfaction

of the uMngeni-Uthukela Water, if requested to do so.

(2) If the information supplied is found to be incorrect and/or false then uMngeni-Uthukela Water,

in addition to any remedies it may have, may: -

a) Recover from the contractor all costs, losses or damages incurred or sustained by

UMngeni-Uthukela Water as a result of the award of the contract, and/or

b) Cancel the contract and claim any damages which uMngeni-Uthukela Water may

suffer by having to make less favourable arrangements after such cancellation.

Name of Representative Signature Date

(Duly Authorised)

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Request for quotation

Form No: UW-RFQ-2

RFQ Number: Q27/060/BM VersionEffectiveNo:Date:3/2023Jul 2023

the allocated price page be insufficient, the tenderer may supplement the price page with an

additional pricing breakdown.

Form No: UW-RFQ-2

RFQ Number: Q27/060/BM VersionEffectiveNo:Date:3/2023Jul 2023

Pricing schedule – firm prices (purchases)

Note:

a) Only firm prices will be accepted. Non-Firm prices (including prices subject to rates of

exchange variations) will not be considered

b) In cases where different delivery points influence the pricing, a separate pricing

schedule must be submitted for each delivery point

Name of bidder _______________________ RFQ number________________________

Closing Time _______________________ Closing date________________________

Offer to be valid for___________calender days from the closing date of quote.

Basic goods price table (amend or delete if not applicable)

agreement:

(i) Bidding documents, viz

• Invitation to bid;
• Proof of tax compliance status;
• Pricing schedule(s);
• Filled in task directive/proposal;
• Preference claim form for Preferential Procurement in terms of the Preferential

Procurement Regulations;

• Bidder’s Disclosure form;
• Special Conditions of Contract;

(ii) General Conditions of Contract; and

(iii) Other (specify)

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s)

and rate(s) quoted cover all the services specified in the bidding documents; that the price(s) and

rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and

calculations will be at my own risk.

valid Tax clearance verification PIN or CSD MAAA number

tax compliance status

ny related quotations by completion of the Declaration of Interest

3. Bidders must be registered on the National Treasury’s Central Suppliers Database.
4. Tenderers are required to submit a valid Tax clearance verification PIN or CSD MAAA number

claimed by the bidder. Kindly refer to SBD 6.1 form for additional information.

7. Suppliers must complete the attached SBD 4 – Bidders disclosure, failure to complete these

Points Allocation: 3 points

B-BBEE Details: t of price and preferential procurement

only.

2. Tenderer is tax complaint
3. In compliance with the Preferential Procurement Regulations 2022, the 80/20

preference point system is applicable: points for this bid shall be awarded for:

a) Price; and (80) and Preference as defined in SBD 6.1 (20)

4. The Preference Goals that have been identified for this bid is stipulated in SBD 6.1
5. Preferential goals and applicable points for this tender in terms of Preferential

Procurement Regulations 2022, are indicated in the table below:

Description 80/20 Evidence to be provided

HDI 8

• Valid BBBEE A entity which is at least 51% owned by black people

Certificate/Sworn Affidavit

8 A entity which is at least 51% owned by black women

• CIPC document (Company

4 Registration Documents) A entity which is at least 51% owned by black youth

• Csd

Total points for preferential goals 20

• ID Document

6. Failure on the part of a bidder to submit proof or documentation required in terms of

this RFQ to claim points for specific goals, will be interpreted to mean that preference

points for specific goals are not claimed by the bidder.

7. UW reserves the right to require of a bidder, either before a bid is adjudicated or at any

time subsequently, to substantiate any claim in regard to preferences, in any manner

required by UW.

8. UW reserves the right to conduct negotiations with the qualifying bidder/s regarding

any terms and conditions, including price(s), of a proposed contract where applicable

UW reserves the right not to accept the lowest financial offer or any offer.

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Request for quotation

Form No: UW-RFQ-2

RFQ Number: Q27/060/BM VersionEffectiveNo:Date:3/2023Jul 2023

Pricing schedule – firm prices (purchases)

Note:

a) Only firm prices will be ac

HDI Requirement: 51%

11. Contract Form [SBD 7.1 or SBD 7.2]

Quotation Submission: Tip-Offs Anonymous Hotline:

Quotations must be emailed to: Report unethical conduct at uMngeni-Uthukela

[email protected] using Quote number Water on:

Q27/060/BM as the email subject Toll Free Number: 0800 864 463

Email: [email protected]

Quotations dropped in the tender box will NOT be Toll Free Fax: 0800 212 689

ACCEPTED. Postal: Freepost KZN665, Musgrave, 4062

Emailed Quotations received after 15h00 will SMS: 33490

also NOT be ACCEPTED Online: www.whistleblowing.co.za

 SHEQ pre-cautions to be adhered to.

 Methods statement to be shared with client prior to kick start meeting and

commencement on site.

 Removal and disposal of Alien invasive plants (aquatic weeds) at Mhlathuze river at weir

from UVS bridge and Nsezi Lake (+/- 1km from abstraction point).

 Provide a service report after completing the required work with high resolution

photographs of alien invasive plant removal

 Before & after of Map/ photos showing locality of the alien plants being removed

 Removed and disposed of alien invasive plants with disposal certificate.

Form No: UW-RFQ-2

RFQ Number: Q27/060/BM VersionEffectiveNo:Date:3/2023Jul 2023

4.5. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that

the points claimed, based on the specific goals as advised in the tender, qualifies the company/

firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors,

or only the shareholders and directors who acted on a fraudulent basis,

be restricted from obtaining business from any organ of state for a period

not exceeding 10 years, after the audi alteram partem (hear the other side)

rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

Signature(s) of tenderer(s) ________________________________

Surname and name: ________________________________

Date: ________________________________

Address: ________________________________

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Form No: UW-RFQ-2

RFQ Number: Q27/060/BM VersionEffectiveNo:Date:3/2023Jul 2023

Scope of work

1. Background

uMngeni-uThukela Water Environmental Services requires service provider for removal and disposal

of alien invasive plants (aquatic weeds) at Mhlathuze river at weir from UVS bridge and Nsezi Lake

(+/- 1km radius from abstraction point).

Three monthsto complete project.

5. Other information

a) Remove and dispose of alien invasive plants.

b) We require the work to be done at lake Nsezi for 1km from abstraction point and

Mhlathuze river from UVS farm bridge to Weir.

c) Payment will be done once the work has been concluded.

6. Other documents

N/a

either to accept any less favourable quote or, if fresh quote have to be invited, the additional

expenditure incurred by the invitation of fresh quotes and by the subsequent acceptance of

any less favourable quotes. uMngeni-Uthukela Water shall reserve the right to recover such

additional expenditure by set-off against monies which may be due to me under this, or any

other tender or contract or against any guarantee or deposit that may have been furnished by

me or on my behalf for the due fulfilment of this or any other tender or contract. Pending the

ascertainment of the amount of such additional expenditure to retain such monies, guarantee

or deposit as security for any loss uMngeni-Uthukela Water may sustain by reason of my

default;

(d) if my quote is accepted, the acceptance may be communicated to me by electronic mail, to

the email address supplied in my quotation document;

(e) the law of the Republic of South Africa shall govern the contract created by the acceptance of

my quote and I choose domicilium citandi et executandi in the Republic at (full physical

address) :

4.3. Name of company/firm ____________________________________________

4.4. Company registration number: .....................................................................

Type of company/ firm [tick applicable box]

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

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