Supply and delivery of heater elements to lethabo power station (5-Year contract)

Complete and sign Form A to acknowledge and accept Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard. Ensure all mandatory returnables are included: quality method statement/operational plan, customer satisfaction survey record, evidence of similar experience, documented information for control of non-conforming outputs, organizational chart and responsibility matrix, documented process for external provider control, draft contract quality plan, draft ITP/QCP, and product/service risk register.

Suppliers must qualify under 'Category 3: Quality Requirements'. Evaluation is based on five sections with scores: Section A (QMS requirements, max 4 points), Section B (QMS in operation, max 2 points), Section C (Contract Quality Plan, 1 point), Section D (Quality Control Plan, 1 point), Section E (User-defined additional requirements, max 2 points). Total possible score is 10 points. Bidders must provide verifiable documented information for each section to score points. No minimum threshold stated, but higher scores likely improve chances.

Scope: Supply and delivery of heater elements to Lethabo Power Station for a five-year period on an 'as and when required' basis. Quality requirements: The tender falls under Category 3 (Quality Requirements Deliverables). Pre-contract award quality requirements apply. Supplier must comply with ISO 9001:2015 standard clauses including context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement. Specific requirements include: A.1 Quality method statement/operational plan with timelines/milestones, or valid ISO 9001 certification/OEM letter; A.2 Verifiable customer satisfaction survey record from similar project; A.3 Verifiable documented evidence of successful execution in supply and delivery of heater elements; A.4 Documented information for control of non-conforming outputs and customer complaints (Clause 8.7); B.1 Organizational chart and responsibility matrix including quality management role (Clause 5.3); B.2 Documented process for control of externally provided processes, products, and services (Clause 8.4); C. Draft contract quality plan specific to scope (ref ISO 10005); D. Draft example of ITP or QCP for similar work; E.1 Completed and signed Form A; E.2 Product/service risk register (quality risk register, not safety).

No specific compliance requirements (e.g., tax, B-BBEE) are stated in the provided text. The focus is on quality management system requirements. However, bidders must comply with Eskom Supplier Quality Requirements as per specification 240-105658000 and ISO 9001 Standard.

Quality requirements are evaluated in five sections with scores:

• Section A: Quality Management System Requirements (ISO 9001) – Score up to 4 points. Requires:
• A.1: Quality method statement/operational plan based on scope, or a valid ISO 9001 certification/OEM letter.
• A.2: Verifiable customer satisfaction survey record from a similar project.
• A.3: Verifiable documented evidence of successful experience in supply and delivery of heater elements.
• A.4: Documented information for control of non-conforming outputs and customer complaints (ISO 9001:2015 Clause 8.7).
• Section B: Evidence of QMS in operation – Score up to 2 points. Requires:
• B.1: Documented organizational chart and responsibility matrix including quality management role (ISO 9001:2015 Clause 5.3).
• B.2: Documented process for control of externally provided processes, products, and services (ISO 9001:2015 Clause 8.4).
• Section C: Contract Quality Plan Requirements – Score 1 point. Requires a draft contract quality plan specific to the scope (ref ISO 10005).
• Section D: Quality Control Plan Requirements – Score 1 point. Requires a draft example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) for similar work.
• Section E: User-defined additional requirements – Score up to 2 points. Requires:
• E.1: Completed and signed Form A.
• E.2: Product/service risk register listing risks and mitigation actions (quality risk register, not safety).

• Supply and delivery of Heater Elements to Lethabo Power Station for a five-year period on an “as and when required” basis.
• Contract uses NEC3 Supply Contract (SC3).

• Purchaser general contact: Tel 011 800 8111.
• Supply Manager address: Lethabo Power Station, Private Bag X 415, Vereeniging, 1830. Tel +27 16 457 5267.

• Supplier must be a legally registered entity (registration number required).
• Must comply with Broad-Based Black Economic Empowerment (B-BBEE) requirements; a decrease in B-BBEE status post-award may lead to contract renegotiation or termination.
• Joint ventures are permitted but members are jointly and severally liable.
• Supplier must not have had a business rescue order granted against it.
• Supplier and its personnel must adhere to strict ethical clauses (Z12) prohibiting corrupt, coercive, collusive, fraudulent, or obstructive actions.
• Low performance damages: 1% per day for not meeting quality standards including documents.

• Supply and delivery of Heater Elements to Lethabo Power Station for a five-year period on an “as and when required” basis.
• Goods Information is in Part C3: Scope of Work and all referenced documents and drawings.
• Delivery place is Lethabo Power Station Main Stores.
• Supplier must provide a roadworthy delivery vehicle appropriate for the material.

• Payment terms: Supplier must provide a tax invoice within one week of receiving a payment certificate from the Supply Manager.
• Payment is made within thirty days after assessment and receipt of undisputed contractor tax invoice.
• For contracts valued above R50,000,000 (including VAT), Eskom's standard payment term is 60 days.
• Prices are fixed and firm for the first year; price adjustment for inflation (CPA) applies for subsequent years.
• Performance bond may be required: 10% of the Contract Value if supplier is deemed financially unstable.
• Delay damages: 2% per day per line item until delivery, capped at 10% of the line-item purchase order value.

• B-BBEE: Supplier must notify Purchaser within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days.
• Joint ventures/consortia are jointly and severally liable; key binding authority must be notified within two weeks of Contract Date.
• Supplier must comply with all applicable health, safety, and environmental laws and regulations.
• Supplier must include Eskom’s VAT number 4740101508 on each invoice.

• Supply and delivery of heater elements to Lethabo Power Station.
• Contract period: Five years on an 'as and when required' basis.

• Closing date and time: 07 August 2026 at 10:00 (SAST).
• Tender validity period: 120 days from closing date.
• Clarification queries deadline: 5 working days before tender submission deadline.
• No compulsory site visit or clarification meeting specified.

• Eskom Representative: Keneilwe Makoele.
• Email: [email protected].
• Telephone: 016 457 5294.
• Additional contact for clarifications: Paulina Rapoo ([email protected]).
• All queries must be in writing to the Eskom Representative only.

• Submit electronically via Eskom E-tendering site (Eskom Tender Bulletin). No hard copies accepted.
• Deadline: 07 August 2026 at 10:00 (SAST). Late tenders will not be accepted.
• Upload documents in PDF format; price list must also be submitted in Excel. Maximum upload size per document is 500MB; total submission restricted to 4GB.
• Ensure submission status is marked as 'complete'. If resubmitting, only the latest version will be considered.
• Mandatory returnables required at closing (disqualifiable if missing/incomplete): Annexures A (Authorisation), B (Acknowledgement), C (Tenderer's Particulars), D (Integrity Declaration), E (CPA Local), F (CPA Imported if applicable), H (SBD1), J (SBD4), reverse e-auction training acknowledgement, e-tendering help manual acknowledgement.
• Mandatory contractual requirement: Proof of valid CSD registration (CSD number/report).
• Failure to submit one complete hard copy (if required) or mandatory documents by deadline will result in disqualification.

• Two-stage technical evaluation: mandatory gatekeeper (correct drawings) followed by qualitative evaluation with minimum threshold of 80%.
• Qualitative technical criteria (weightings): Previous supply orders (20%), supply chain organogram (30%), detailed methodology with lead time risk assessment (40%), lead time provision (10%).
• Price evaluation: scored out of 80/90 points, inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, NPV comparison, unconditional discounts considered.
• Specific Goals (B-BBEE) scored out of 10/20 points based on B-BBEE status level: Level 1=20, Level 2=18, Level 3=14, Level 4=12, Level 5=8, Level 6=6, Level 7=4, Level 8=2, Non-compliant=0.
• Failure to submit B-BBEE proof results in zero points for Specific Goals and price scored out of 80/90 only.
• Reverse e-auction applicable: submit tender without prices; prices included will be disregarded.
• Ranking: total of price and specific goals points, highest wins, subject to PPPFA.

• Scope: Supply and delivery of heater elements to Lethabo Power Station for a five-year period on an 'as and when required' basis.
• Technical evaluation criteria include: Providing correct drawings for all elements (mandatory gatekeeper).
• Qualitative technical criteria (minimum 80% threshold):

• Previous supply orders (20% weighting).
• Supply chain organogram detailing OEMs/agents (30% weighting).
• Detailed methodology demonstrating ability to deliver required quantities with lead time risk assessment (40% weighting).
• Lead time provision for items (10% weighting).

• Cataloguing may be required after contract award; pricing schedule must include a line item for cataloguing (Eskom will pay).

• Prices must be in South African Rand, fixed for contract duration, inclusive of all duties, taxes (VAT).
• Payment terms: Contracts valued below R50 million (incl. VAT) paid within 30 days of undisputed invoice receipt. Contracts above R50 million (incl. VAT) paid within 60 days.
• Performance Guarantee (X13) required if supplier is not financially sound. Tenderer must select at least two financial institutions from Eskom-approved list (includes major local banks).
• Unconditional discounts considered in evaluation; conditional discounts implemented at payment.

• Mandatory: Proof of CSD registration.
• B-BBEE: Valid certificate or sworn affidavit required for contract award. Specific requirements:

• Annual revenue ≤ R10m: Exempted Micro Enterprise, sworn affidavit acceptable.
• Annual revenue ≤ R50m: Qualifying Small Enterprise, must comply with QSE scorecard unless ≥51% black-owned (then sworn affidavit).
• Annual revenue > R50m: Valid B-BBEE certificate required.

• Additional contractual requirements (post-evaluation, must be met prior to award):

• Safety: Acknowledgement of Eskom SHE rules, valid Letter of Good Standing (COIDA), OHS Act 37(2) agreement, subcontractor management commitment, national driver's license for drivers.
• Quality: ISO 9001:2015, ISO10005, ISO10006, ISO10007, ISO31000.
• Environmental: ISO14001 compliance, adherence to Lethabo environmental procedures.
• Financial: Audited financial statements for previous 18 months (or last year); for JVs/SPVs, statements from each participant; start-ups exempt initially.

• Compliance with NT instructions, CIDB (if applicable), PPPFA, B-BBEE Codes, COIDA, OHS Act, Eskom SHEQ requirements.

• Technical evaluation: Two-stage process with mandatory gatekeeper (correct drawings) and qualitative assessment (minimum 80% threshold).
• Price evaluation: Scored out of 80/90 points, includes VAT, arithmetical corrections, NPV, unconditional discounts.
• Specific Goals (B-BBEE): Scored out of 10/20 points. Points allocation per B-BBEE level: Level 1=20, Level 2=18, Level 3=14, Level 4=12, Level 5=8, Level 6=6, Level 7=4, Level 8=2, Non-compliant=0.
• Failure to submit B-BBEE proof results in zero points for Specific Goals and price scored out of 80/90 only.
• Reverse e-auction applicable; submit tender without prices.