Supply and delivery of medium back office chairs

General enquiries

• Email: [email protected]
• Telephone: +27 12 310 8911

Postal address

Private Bag X44, Pretoria, 0001

Physical address

ISIbalo House, Koch Street, Salvokop, Pretoria, 0002

Returnable form

• SBD 4 (Bidder's Disclosure): declares whether the bidder or any director, trustee, shareholder, member or partner is employed by an organ of state, has a relationship with anyone employed by the procuring institution, or has an interest in any other related enterprise. Failure to disclose all CSD-registered active companies linked to all directors leads to disqualification. A false declaration disqualifies the bid.

Disqualification risks

• Being listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Supply and delivery of 44 medium back office chairs. Detailed specification is attached to the bid document.

Bidding procedure enquiries

• Contact: SCM RFQ Office
• Telephone: 012 318 8969
• Email: [email protected]

Technical enquiries

• Contact: SCM RFQ Office
• Email: [email protected]

Submission email: [email protected]

Preference point system: PPPFA 80/20 or 90/10 as applicable.

B-BBEE status level determines preference points; a valid certificate or qualifying sworn affidavit must be submitted to claim points.

Bidders must be tax compliant.

Bids from persons in the service of the state, or companies with directors who are such persons, are disqualified.

Foreign suppliers must complete the foreign supplier questionnaire.

Supply and delivery of 44 medium back office chairs.

Detailed specification is attached to the bid document.

Tax compliance: submit SARS TCS PIN or CSD number; each party in a consortium, joint venture or subcontracting arrangement must submit separately.

B-BBEE: certificate or sworn affidavit (for EMEs and QSEs) required to claim preference points.

State employment: bidders or directors who are persons in the service of the state are disqualified.

Foreign suppliers: must complete the foreign supplier questionnaire.

Central Supplier Database registration is required (CSD number).

Procurement of 44 medium back office chairs. Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.

Submission method: not stated in the document.

Closing time: 28 September 2026 at 16:00.

Returnable forms:

• SBD 3.1 (Pricing Schedule – Firm Prices): must be completed, signed and submitted with the quotation. Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.

Offer validity: 60 days from the closing date.

Item: Medium back office chairs

Quantity: 44 units

No further technical specifications, standards, delivery locations or service levels are stated in the document.

Pricing format: firm prices only.

Line-item prices: exclusive of VAT.

Grand total: inclusive of VAT at 15%.

VAT: must be calculated and charged only by suppliers registered as VAT vendors with SARS.

No bid security, bonds, guarantees, retention or payment terms are stated.

Enquiries

• Email: [email protected]
• Telephone: +27 12 310 8911

Address

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Evaluation method: 80/20 preference point system.

Price: maximum 80 points, calculated as Ps = 80(1 - (Pt - Pmin) / Pmin).

Specific goals: maximum 20 points allocated as follows:

• Black ownership: 10 points
• Women ownership: 5 points
• Youth ownership: 3 points
• Disability: 2 points

Points for each goal are calculated as NEP = (NOP x EP) / 100, where NOP is the maximum points for the goal and EP is the percentage of total company ownership held directly by active directors or members who are registered owners.

Proof required for each claimed goal; failure to submit proof forfeits points for that goal.

CIPC and ID documents must be certified within 6 months of the closing date; older certifications are invalid and result in forfeiture of specific goal points.

The organ of state may require substantiation of any preference claim at any time.

B-BBEE / specific goals evidence required:

• Black ownership: certified copy of ID, certified company registration document, CSD full detail report.
• Women ownership: certified copy of ID, certified company registration document, CSD full detail report.
• Youth ownership: certified copy of ID, certified company registration document, CSD full detail report.
• Disability: medical certificate from a medical practitioner registered with the HPCSA.

CIPC and ID documents with certification stamps older than 6 months are invalid and result in forfeiture of specific goal points.

SBD 6.1 (Preference Points Claim Form) must be completed and signed; false claims may lead to disqualification, contract cancellation, recovery of costs, restriction from state business for up to 10 years, or criminal prosecution.

Key definitions applicable to the tender:

• All applicable taxes: includes VAT, PAYE, income tax, UIF contributions, and skills development levies.
• Tender: a written offer in response to an invitation to provide goods or services.
• Disability: permanent impairment of a physical, intellectual, or sensory function resulting in restricted ability to perform activities.
• Functionality: ability of a bid to provide goods or services in accordance with specifications.
• Price: amount tendered for goods or services, including all applicable taxes less unconditional discounts.
• Rand value: as defined in the Preferential Procurement Regulations 2022.
• Youth: persons aged 14 to 35, determined as at the closing date (or original closing date if extended).
• Income-generating contracts: offers that produce revenue for the organ of state, such as leasing, disposal of assets, or concessions.