Beyondtrust privileged remote access (pra) licence renewal – 3-Year contract (SACAA/PRA/00015/2026-2027)

{"closingDate":"16 OCTOBER 2026","closingTime":"11H00","briefingSession":"{"date":null,"time":null,"venue":null,"is_compulsory":false}"}

{"name":null,"email":"[email protected]","phone":null,"department":null,"address":"communication and attempts to solicit information of any kind relative to this tender"}

Bidders are required to submit their bids on time to avoid being late.

Our new office park has strigent security measures therefore each

Bidder will be required to make a prior access code arrangement with

Betty monyeki on 082 885 4270 or cynthia motaung on 083 461 6534.

Conditions of bidding

1. Proprietary Information

1.1. South African Civil Aviation Authority (SACAA) considers this tender and all related

information, either written or verbal, which is provided to the respondent, to be proprietary

to SACAA. It shall be kept confidential by the respondent and its officers, employees,

agents and representatives. The respondent shall not disclose, publish, or advertise this

specification or related information to any third party without the prior written consent of

SACAA.

Trade references: 2 references (10 points), 3 references (20 points), 4 or more references (30 points). References must be from clients where PRA solutions were provided in the past 5 years. Pricing is evaluated separately (not detailed in extract).

The period of three (3) years.

Bid response documents may be deposited in the bid box marked 1 situated at (street address)

South african civil aviation authority

BYLS Bridge Office Park

Olievenhoutbosch Road & Jean Ave

Centurion

0062

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Contact person ntombizodwa duma contact person ntombizodwa duma

Telephone number 011 545 1262 telephone number 011 545 1262

Facsimile number facsimile number

E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

Supplier compliance tax

Status compliance or central supplier

SYSTEM PIN: DATABASE No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable

VERIFICATION CERTIFICATE Yes No SWORN AFFIDAVIT BOX] Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

ARE YOU THE ACCREDITED Yes No ARE YOU A FOREIGN BASED Yes No

Representative in south [if yes enclose proof] supplied for the goods/ [if yes, answer the

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Africa for the goods services/ works offered? Questionnaire

/Services /works offered? Below ]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not register

As per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not be accepted for

Consideration.

1.2. All bids must be submitted on the official forms provided–(not to be re-typed) or in the manner

Prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the preferential

Procurement regulations, 2022, the general conditions of contract (gcc) and, if applicable, any other

Special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form (sbd7).

2. Tax compliance requirements

2.1. Bidders must ensure compliance with their tax obligations.

2.2. Bidders are required to submit their unique personal identification number (pin) issued by SARS to enable

The organ of state to verify the taxpayer’s profile and tax status.

2.3. Application for tax compliance status (tcs) pin may be made via e-filing through the SARS website

Www.SARS.GOV.ZA.

2.4. Bidders may also submit a printed tcs certificate together with the bid.

2.5. In bids where consortia / joint ventures / sub-contractors are involved, each party must submit a separate

Tcs certificate / pin / csd number.

2.6. Where NO tcs pin is available but the bidder is registered on the central supplier database (csd), a csd

Number must be provided.

2.7. NO bids will be considered from persons in the service of the state, companies with directors who are

Persons in the service of the state, or close corporations with members persons in the service of the

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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For the provision of beyondtrust privileged remote access (pra)

License renewal for the period of three (3) years.

The South African Civil Aviation Authority (SACAA) is a public entity of the Department of

Transport (DoT), established in terms of the Civil Aviation Act, 2009 (Act No.), (the

Act) which came into effect on 31 March 2010. The Act provides for the establishment of a

stand -alone authority, mandated with controlling, promoting, regulating, supporting, developing,

enforcing, and continuously improving levels of safety and security throughout the civil aviation

industry.

The SACAA’s mandate is to administer civil aviation safety and security oversight in the

Republic of South Africa, in line with the Act, and in accordance with the standards and

recommended practices Standards and Recommended Practices (SARPs) prescribed by the

International Civil Aviation Organisation (ICAO).

The above is achieved by complying with the SARPs of the ICAO, whilst considering the local

context.

The SACAA, as prescribed by the Act as well as the Public Finance Management Act (PFMA),

1999 (Act No.) is a Schedule 3A public entity.

2. Invitation to bid

The South African Civil Aviation Authority (SACAA) requires the renewal of its BeyondTrust

Privileged Remote Access (PRA) licences for a period of three (3) years. The solution

provides secure, controlled, and auditable privileged remote access to critical ICT infrastructure,

enabling authorised administrators, support personnel, and approved third parties to access

systems without exposing privileged credentials.

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The renewal will ensure uninterrupted access to vendor support, software updates, security

patches, and new product releases while maintaining compliance with SACAA's cybersecurity

and governance requirements.

The successful bidder shall provide:

3.1. Technical specifications

ID description quantity duration

1 Privileged Remote Access Per Named User Cloud 50 36 Months

2. Advanced Web Access (PRA Cloud) 1 36 Months

3 On-demand Support hours 200 Hours 36 Months

The bidder must provide dated and signed letters of reference on clients' letterhead, including the contact person and contact details from the entity from which services were rendered. Reference must be in relation to this type of service provided in the last five (5) years. Two (2) contactable trade reference letters from clients where Privileged Remote Access (PRA) solution were provided in the past 5 years (10 Points). Three (3) contactable trade reference letters (20 Points). Four (4) or more contactable trade reference letters (30 Points). The bidder must submit a formal original equipment manufacturer (OEM) authorisation letter confirming reseller, distributor, or implementation partner status. Certified Implementation Engineer - Privileged Remote Access accreditation (20 Points). Certified Implementation Engineer - Password Safe (20 Points).

Unit

Item description quantity

Price

1 Privileged Remote Access Per Named User Cloud 50

2 Advanced Web Access (PRA Cloud) 1

3 On-demand Support hours 200

Total Excluding VAT

15% VAT

Total Including VAT

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Sbd 3

(Professional Services)

Note: only firm prices in south african rands (‘r’) will be accepted

Name of bidder : ..............................................................................

Bid NO. : SACAA/PRA/00015/2026 - 2027

Closing time : 11:00 on : 16 october 2026

Offer to be valid for 180 days from the closing date of bid.

1. The accompanying information must be used for the formulation of proposals.

2. Bidders are required to indicate a ceiling price based on the total estimated time for completion of all phases

and including all expenses inclusive of VAT for the project. R.................................................................

3. Persons who will be involved in the project and rates applicable (certified

Invoices must be rendered in terms hereof)

4. Person and position hourly rate daily rate

----------------------- R------------------------------ r-----------------------

----------------------- R------------------------------ r-----------------------

----------------------- R----------------------------- r-----------------------

5. Phases according to which the project will be completed, cost per phase

And man-days to be spent

------------------------------------------------- R------------------------------ ----------------------- days

------------------------------------------------- R------------------------------ ----------------------- days

------------------------------------------------- R------------------------------ ----------------------- days

------------------------------------------------- R------------------------------ ----------------------- days

------------------------------------------------- R------------------------------ ----------------------- days

5.1. Travel expenses (specify, for example rate/km and total km, class of air travel, etc). Only actual

costs are recoverable. Proof of the expenses incurred must accompany certified invoices.

Full time construction monitoring staff shall be reimbursed for travelling expenses, for either the return

office to site or return home to site journeys, whichever is the lesser. Part time construction monitoring

staff shall be reimbursed for either the return office to site or return alternate site to site journeys,

whichever is the lesser. Construction monitoring staff engaged in work outside of normal working hours

shall be reimbursed for the return home to site journey. Staff other than construction monitoring staff

shall only be reimbursed for travelling expenses in respect of trips exceeding 40km per journey (round

trip). Payment shall only be made for that portion of the distance that exceeds 40 km.

Description of expense to be incurred rate quantity amount

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

Total: r...................................................

Other expenses, for example accommodation (specify, eg. Three star hotel, bed and breakfast,

telephone cost, reproduction cost, etc.). On basis of these particulars, certified invoices will be checked

for correctness. Proof of the expenses must accompany invoices.

Description of expense to be incurred rate quantity amount

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

Total: r...................................................

5.2. Period required for commencement with project after acceptance of bid.............................

5.3. Estimated man-days for completion of project ...............................................................

5.4. Are the rates quoted firm for the full period of contract? ..................................................

If not firm for the full period, provide details of the basis on which adjustments will be applied for, for

example consumer price index.............................................................................................

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Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to

bid. In line with the principles of transparency, accountability, impartiality, and ethics as

enshrined in the Constitution of the Republic of South Africa and further expressed in

various pieces of legislation, it is required for the bidder to make this declaration in

respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of

Restricted Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/

partners or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person

who is employed by the procuring institution? YES/NO

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s having the deciding vote or

power to influence or to direct the course and decisions of the enterprise.

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2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or

any person having a controlling interest in the enterprise have any interest in any other

related enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

SBD 1 (Invitation to bid) Completed and signed Yes

SBD 3 (Pricing schedule) Completed Yes

SBD 4 (Bidders Disclosure) Completed and signed Yes

SBD 6.1 (Preferential Procurement

ease of evaluation as these will be evaluated separately (1 original and 1 copy). Bidders are

required to provide a detailed price schedule breakdown. Refer to Annexure A. To facilitate

like-for-like comparison bidders must submit pricing strictly in accordance with this pricing

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schedule and not utilise a different format. Deviation from this pricing schedule could result in a

bid being declared non-responsive.

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Sbd 3

Pricing schedule

(Professional Services)

Note: only firm prices in south african rands (‘r’) will be accepted

Name of bidder : ..............................................................................

Bid NO. : SACAA/PRA/00015/2026 - 2027

Closing time : 11:00 on : 16 october 2026

Offer to be valid for 180 days from the closing date of bid.

and including all expenses inclusive of VAT for the project. R.................................................................

3. Persons who will be involved in the project and rates applicable (certified

Invoices must be rendered in terms hereof)

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

-------------------------------------------------------------------------------- ................... ................. R....................

Total: r...................................................

5.2. Period required for commencement with project after acceptance of bid.............................

5.3. Estimated man-days for completion of project ...............................................................

5.4. Are the rates quoted firm for the full period of contract? ..................................................

DOCUMENT COMMENTS Prospective bidders must be Proof of registration on the Central registered on the Central Supplier Supplier Database (CSD) of National Database (CSD) prior to Yes Treasury submitting bids. Please indicate MAAA supplier number. SBD 1 (Invitation to bid) Completed and signed Yes SBD 3 (Pricing schedule) Completed Yes SBD 4 (Bidders Disclosure) Completed and signed Yes SBD 6.1 (Preferential Procurement Completed and signed Yes Point) 4.2. PHASE 2 – TECHNICAL/ FUNCTIONALITY REQUIREMENTS Assessment of Technical/ Functional evaluation of the bid will be done in terms of the criteria as stated in the table below. Bidders must take note of the Criteria, Weighting & Scoring when responding to this bid. Table 1: Functionality Evaluation Criteria TECHNICAL DESCRIPTION MIN MAX Provide dated and signed letters of reference on clients’ letterhead, including the contact person and contact details from the entity from which services were rendered. Reference must be in relation to this type of COMPANY service provided in the last five (5) years. 10 30 REFERENCES

Two (2) contactable trade reference letters from clients where Privileged Remote Access (PRA) solution were provided in the past 5 years from the closing date of this RFT (10 Points). of 40

Three (3) contactable trade reference letters from clients where Privileged Remote Access (PRA solution were provided in the past 5 years from the closing date of this RFT (20 Points).

Four (4) or more contactable trade reference letters from clients where Privileged Remote Access (PRA solution were provided in the past 5 years from the closing date of this RFT (30 Points). The bidder must submit a formal original PARTENRSHIP equipment manufacturer (OEM) authorisation 30 30 LETTER letter confirming reseller, distributor, or implementation partner status. ABILITY TO Certified Implementation Engineer - SUPPORT THE Privileged Remote Access accreditation PROPOSED (20 Points). 40 40 INFRASTRUCTURE Certified Implementation Engineer - Password Safe (20 Points).) TOTAL POINTS 80 100 Bidders who score 80 or more points out of 100 on “functionality” will be considered for the next evaluation phase. Any bidder scoring less than minimum 80 points will be disqualified and won’t be considered further for site inspection as per the table below. of 40 4.3. PHASE 4 - PRICE AND SPECIFIC GOAL EVALUATIONS Bidders who comply with the requirements of this bid will be evaluated according to the preference point scoring system as determined in the Preferential Procurement Regulations, 2022 pertaining to the Preferential Procurement Policy Framework Act, 2000 (Act No ). For this bid 80 points will be allocated for Price and 20 points for SPECIFIC GOAL. 4.3.1. This tender will be evaluated using the 80/20 preferential point system. The following PPPFA formula will be used to evaluate the price  Pt − P min  Ps = 801 −   P min  Ps = Points scored for the price of the bid under consideration. Pt = Rand value of the bid under consideration. Pmin = Rand value of the lowest acceptable bid. 4.3.2. Only bidders that have achieved the minimum qualifying points on functionality will be evaluated further in accordance with the 80/20 preference point system as follows: Points for this bid shall be awarded for: 4.3.2.1. Price; and 4.3.2.2. Specific Goal. The maximum points for this bid are allocated as follows: PRICE AND SPECIFIC GOALS POINTS PRICE 80 SPECIFIC GOAL 20 Total points for Price and SPECIFIC GOAL 100 of 40 POINTS AWARDED FOR A SPECIFIC GOAL In terms of the Preferential Procurement Regulations 2022, points will be awarded for specific goals in accordance with the table below: SPECIFIC GOALS (BLCK OWNERSHIP) NUMBER OF POINTS 100% Black ownership 20 51% Black ownership 10 50 - 30% Black ownership 5 0% Black ownership 0

BRIEFING SESSION There will be no briefing session, however any service provider that may seek clarity can send their queries to [email protected] no later than 02 October 2026 to seek any clarity on the tender document. All requests must be submitted through email.

SUBMISSION OF BID DOCUMENT The bid submission requires a three (3) envelope system as per Section 4 of the evaluation criteria. 6.1. Envelope 1 All mandatory documents on Phase 1 6.2. Envelope 2 - Phase 2 Functionality / Technical proposal (1 original and copy) 6.3. Envelope 3 Pricing Schedule and valid B-BBEE certificate/ affidavit. The pricing schedule shall be submitted on a separate envelope from the technical proposal for ease of evaluation as these will be evaluated separately (1 original and 1 copy). Bidders are required to provide a detailed price schedule breakdown. Refer to Annexure A. To facilitate like-for-like comparison bidders must submit pricing strictly in accordance with this pricing of 40 schedule and not utilise a different format. Deviation from this pricing schedule could result in a bid being declared non-responsive.

Bidders are required to submit neat and well bounded documents as SACAA will not be held responsible for any loss of documents whatsoever.

No USB’s/MEMORY STICKS WILL BE ACCEPTED

Bid documents shall be submitted in a sealed envelope/package clearly marked with bid reference number as per the bid advert, bidder company name and be deposited in the tender box situated at the foyer of SACAA head office and be addressed as follows

All bid submissions should be deposited or delivered at our Tender Box marked 1 on or before 11:00am on the closing date of 16 October 2026. ATTENTION: BEC CHAIRPERSON FOR THE PROVISION OF BEYONDTRUST PRIVILEGED REMOTE ACCESS (PRA) LICENSE RENEWAL FOR THE PERIOD OF THREE (3) YEARS. REF: SACAA/PRA/00015/2026 – 2027 SACAA Bid Committee South African Civil Aviation Authority Byls Bridge Office Park Doringkloof Centurion BIDDERS ARE REQUIRED TO SUBMIT BIDS ON TIME TO AVOID BEING LATE. OUR NEW OFFICE PARK HAS STRINGENT SECURITY MEASURES. EACH BIDDER WILL BE REQUIRED TO OBTAIN AN ACCESS CODE TO ENTER THE OFFICE PARK. TO RECEIVE THE ACCESS CODE PRIOR ARRANGEMENTS MUST BE MADE BY SENDING A WHATSAPP TO BETTY MONYEKI ON 082 885 4270 OR CYNTHIA MOTAUNG ON 083 461 6534 TO OBTAIN THE ACCESS CODE FOR THE OFFICE PARK. of 40 ANNEXURE A

Points Allocation: 40 points

B-BBEE Details: osch Road & Jean Ave

Centurion

0062

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

Contact person ntombizodwa duma contact person ntombizodwa duma

Telephone number 011 545 1262 telephone number 011 545 1262

Facsimile number facsimile number

E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone number code number

Cellphone number

Facsimile number code number

E-mail address

VAT registration number

Supplier compliance tax

Status compliance or central supplier

SYSTEM PIN: DATABASE No: MAAA

B-bbee status level tick applicable box] b-bbee status level [tick applicable

VERIFICATION CERTIFICATE Yes No SWORN AFFIDAVIT BOX] Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN

Order to qualify for preference points for b-bbee]

ARE YOU THE ACCREDITED Yes No ARE YOU A FOREIGN BASED Yes No

Representative in south [if yes enclose proof] supplied for the goods/ [if yes, answer the

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Africa for the goods services/ works offered? Questionnaire

/Services /works offered? Below ]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not register

As per 2.3 Below.

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be

In terms of the Preferential Procurement Regulations 2022, points will be awarded for specific goals in accordance with the table below: 100% Black ownership - 20 points; 51% Black ownership - 10 points; 50-30% Black ownership - 5 points; 0% Black ownership - 0 points.

State.”

Nb: failure to provide / or comply with any of the above particulars may render the bid invalid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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Terms of reference

For the provision of beyondtrust privileged remote access (pra)

License renewal for the period of three (3) years.

1. Introduction

The South African Civil Aviation Authority (SACAA) is a public entity of the Department of

Transport (DoT), established in terms of the Civil Aviation Act, 2009 (Act No.), (the

Act) which came into effect on 31 March 2010. The Act provides for the establishment of a

stand -alone authority, mandated with controlling, promoting, regulating, supporting, developing,

enforcing, and continuously improving levels of safety and security throughout the civil aviation

industry.

The SACAA’s mandate is to administer civil aviation safety and security oversight in the

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

8.1 Name of company/firm :..............................................................................

8.2 VAT registration number :...............................................................................

8.3 Company registration number :..............................................................................

8.4 Type of company/ firm

 Partnership/Joint Venture / Consortium

 One person business/sole propriety

 Close corporation

 Company

 (Pty) Limited

[Tick applicable box]

8.5 Describe principal business activities

..............................................................................................................................

..............................................................................................................................

..............................................................................................................................

8.6 Company classification

 Manufacturer

 Supplier

 Professional service provider

 Other service providers, e.g. transporter, etc.

[Tick applicable box]

8.7 Total number of years the company/firm has been in business :...........................

8.8 I/we, the undersigned, who is / are duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the B-BBE status level of contributor indicated in

paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies the company/ firm for the

preference(s) shown and I / we acknowledge that:

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i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated

in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary proof to the

satisfaction of the purchaser that the claims are correct;

iv) If the B-BBEE status level of contributor has been claimed or obtained on a fraudulent basis

or any of the conditions of contract have not been fulfilled, the purchaser may, in addition to

any other remedy it may have –

(a) disqualify the person from the bidding process;

(b) recover costs, losses or damages it has incurred or suffered as a result of

that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a result

of having to make less favourable arrangements due to such cancellation;

(d) recommend that the bidder or contractor, its shareholders and directors, or

only the shareholders and directors who acted on a fraudulent basis, be

restricted by the National Treasury from obtaining business from any organ

of state for a period not exceeding 10 years, after the audi alteram partem

(hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution.

correctness an validity of his/her tender response that the price(s) and rate(s) quoted

cover all the work/item(s) specified in the tender response documents and that the price(s)

and rate(s) cover all his/her obligations under a resulting contract and that he/she accept

that any mistakes regarding price(s) and calculations will be at his/her risk.

5.1. All disputes arising out of this (Request for Tender) RFT, or relating to the legal validity of

this RFT, or any part thereof, shall be resolved under this paragraph. The parties must

refer any dispute to be resolved by:

▪ Negotiation, in terms of paragraph 5.3, failing which;

▪ Mediation, in terms of paragraph 5.4, failing which;

▪ Arbitration, in terms of paragraph 5.6.

5.2. Paragraph 5.1 shall not preclude any party from access to an appropriate court of law for

interim relief in respect of urgent matters by way of an interdict, or mandamus pending

finalisation of the dispute resolution process contemplated in paragraph 5.1, for which

purpose the parties irrevocably submit to the jurisdiction of a division of the High Court of

the RSA.

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5.3. Within ten (10) days of notification, the parties must seek an amicable resolution to the

dispute by referring the dispute to designated and authorised representatives of each of

the parties to negotiate and resolve the dispute. If an amicable resolution to the dispute is

found, the authorised representatives of the parties must sign, within the ten (10) day

period, an agreement confirming that the dispute has been resolved.

5.4. If negotiation in terms of paragraph 5.3 fails, the parties must, within fifteen (15) days of

the negotiations failing, refer the dispute for resolution by mediation under the rules of the

Arbitration Foundation of Southern Africa (or its successor or body nominated in writing

by it in its stead).

5.5. The periods for negotiation (specified in paragraph 5.3) or for referral of the dispute for

mediation (specified in paragraph 5.4), may be reduced or extended by written

agreement between the parties.

5.6. In the event of the mediation contemplated in paragraph 5.4 failing, the parties shall refer

the dispute, within fifteen (15) days of the mediation failing, for resolution by expedited

arbitration under the current rules of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.7. A single arbitrator shall be appointed by agreement between the parties within ten (10)

days of the dispute being referred for arbitration, failing which the arbitrator shall be

appointed by the Secretariat of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.8. At all times, every reasonable effort shall be made to ensure that such arbitrator has the

necessary technical skills to enable him to adjudicate the dispute in a satisfactory

manner.

5.9. The arbitration shall be held at Centurion, South Africa, in English.

5.10. The South African law shall apply.

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5.11. The parties shall be entitled to legal representation.

5.12. The award of the arbitrator shall be final and binding on the parties, who hereby agree to

give effect to the award. Either party shall be entitled to have the arbitrator’s award made

an order of court at the cost of the party requesting same.

5.13. This paragraph shall constitute the irrevocable consent of the parties to the dispute

resolution proceeding in terms hereof and neither of the parties shall be entitled to

withdraw therefrom or to claim at any arbitration proceedings that they are not bound by

the arbitration provisions of this RFT.

5.14. Both parties shall comply with all the provisions of the RFT and with all due diligence

during the determination of such dispute, should the latter arise during the course of the

RFB.

6. Interpretation

6.1 The bidder/s shall accept the SACAA’s interpretation of any specific requirement

in the bid documents or specifications, should there be a difference of

interpretation between the bidder/s and the SACAA.

6.2 Should there be any discrepancies between the bid conditions and any other

documentation that forms part of this RFT, the bid conditions shall take

preference.

The bidder hereby accept the conditions of bid.

Signature of bidder: ...................................................

Capacity under which this bid is signed: ...................................................

(Proof of authority must be submitted e.g. company resolution)

Date: ...................................................

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Sbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the (name of department/ public entity)

SACAA/PRA/00015/2026 - 2027 closing date: 16 october 2026 closing time: 11h00bid number:

For the provision of beyondtrust privileged remote access (pra) license renewal for

2. Enquiries

2.1. All communication and attempts to solicit information of any kind relative to this tender

should be in writing and channeled to: Email address: [email protected]

2.2. Bidders may not contact any other SACAA employee besides the email address

mentioned on Paragraph 2.1 above on any matter pertaining to the bid from the time

when the bid is advertised to the time the bid is awarded. Any effort by a bidder to

influence bid evaluation, bid comparisons or bid award decisions in any manner,

may result in rejection of the bid concerned.

2.3. All the documentation submitted in response to this tender must be in English.

2.4. The Bidder should check the numbers of the pages to satisfy themselves that none are

missing or duplicated. No liability will be accepted by SACAA in regard to anything arising

from the fact that pages are missing or duplicated.

4.5. The bidder is responsible for all the cost that they shall incur related to the preparation and

submission of the bid document.

4.6. Kindly note that SACAA is entitled to amend any bid conditions, validity period,

specifications, or extend the closing date of bids before the closing date. All bidders, to

whom the bid documents have been issued, will be advised in writing of such amendments

in good time.

4.7. SACAA reserves that right not to accept the lowest bid of any tender in part or in whole. It

normally awards the contract to the bidder who proves to be fully capable of handling the

contract and also financially advantageous to SACAA.

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4.8. SACAA also reserves the right to award this bid to a purely empowerment company or

may award this bid on conditions that a joint venture with an empowerment company is

formed. This may be added to the criteria when evaluating the bids.

4.9. SACAA also reserves the right to award this bid as a whole or in part without furnishing

reasons.

4.10. SACAA also reserves the right to withdraw the bid without furnishing reasons.

4.11. SACAA reserves the right to, amongst other things, conduct unscheduled or scheduled

site visit/s to satisfy itself, as to the validity of the information provided on this bid

documents.

4.12. An incomplete price list shall render the bid non-responsive.

5. Dispute resolution

5.1. All disputes arising out of this (Request for Tender) RFT, or relating to the legal validity of

this RFT, or any part thereof, shall be resolved under this paragraph. The parties must

refer any dispute to be resolved by:

▪ Negotiation, in terms of paragraph 5.3, failing which;

▪ Mediation, in terms of paragraph 5.4, failing which;

▪ Arbitration, in terms of paragraph 5.6.

5.2. Paragraph 5.1 shall not preclude any party from access to an appropriate court of law for

interim relief in respect of urgent matters by way of an interdict, or mandamus pending

finalisation of the dispute resolution process contemplated in paragraph 5.1, for which

purpose the parties irrevocably submit to the jurisdiction of a division of the High Court of

the RSA.

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5.3. Within ten (10) days of notification, the parties must seek an amicable resolution to the

dispute by referring the dispute to designated and authorised representatives of each of

the parties to negotiate and resolve the dispute. If an amicable resolution to the dispute is

found, the authorised representatives of the parties must sign, within the ten (10) day

period, an agreement confirming that the dispute has been resolved.

5.4. If negotiation in terms of paragraph 5.3 fails, the parties must, within fifteen (15) days of

the negotiations failing, refer the dispute for resolution by mediation under the rules of the

Arbitration Foundation of Southern Africa (or its successor or body nominated in writing

by it in its stead).

5.5. The periods for negotiation (specified in paragraph 5.3) or for referral of the dispute for

mediation (specified in paragraph 5.4), may be reduced or extended by written

agreement between the parties.

5.6. In the event of the mediation contemplated in paragraph 5.4 failing, the parties shall refer

the dispute, within fifteen (15) days of the mediation failing, for resolution by expedited

arbitration under the current rules of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.7. A single arbitrator shall be appointed by agreement between the parties within ten (10)

days of the dispute being referred for arbitration, failing which the arbitrator shall be

appointed by the Secretariat of the Arbitration Foundation of Southern Africa (or its

successor or body nominated in writing by it in its stead).

5.8. At all times, every reasonable effort shall be made to ensure that such arbitrator has the

necessary technical skills to enable him to adjudicate the dispute in a satisfactory

manner.

5.9. The arbitration shall be held at Centurion, South Africa, in English.

5.10. The South African law shall apply.

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5.11. The parties shall be entitled to legal representation.

5.12. The award of the arbitrator shall be final and binding on the parties, who hereby agree to

give effect to the award. Either party shall be entitled to have the arbitrator’s award made

an order of court at the cost of the party requesting same.

5.13. This paragraph shall constitute the irrevocable consent of the parties to the dispute

resolution proceeding in terms hereof and neither of the parties shall be entitled to

withdraw therefrom or to claim at any arbitration proceedings that they are not bound by

the arbitration provisions of this RFT.

5.14. Both parties shall comply with all the provisions of the RFT and with all due diligence

during the determination of such dispute, should the latter arise during the course of the

3.1. the offer herein shall remain binding upon me/us and open for acceptance by SACAA

during the validity indicated and calculated from the closing time of the bid;

3.2. this bid and its acceptance shall be subject to the terms and additions contained in the

Schedules hereto with which I am/we are fully acquainted;

4. notwithstanding anything to the contrary:

4.1. if/we withdraw my/our bid within the period for which I/we have agreed that the bid shall

remain open for acceptance, or fail to fulfil the contract when called upon to do so, SACAA

may, without prejudice to its other rights, agree to the withdrawal of my/our bid or cancel

the contract that may have been entered into between me/us and SACAA.

4.2. in such event, I/we shall then pay to SACAA any additional expense incurred by SACAA

for having either to accept any less favourable bid or, if fresh bids have to be invited, the

additional expenditure incurred by the invitation of fresh bids and by the subsequent

acceptance of any less favourable bid;

4.3. SACAA shall also have the right in these circumstances, to recover such additional

expenditure by set-off against monies which may be due or become due to me/us under

this or any other bid or contract or against any guarantee or deposit that may have

furnished by me/us or on my/our behalf for the due fulfillment of this or any other bid or

contract;

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retain such monies, guarantee or deposit as security for any loss SACAA may sustain, as

determined hereunder, by reason of my/our default;

5.1. if my/our bid is accepted that acceptance may be communicated to me/us by letter or

facsimile ad that proof of delivery of such acceptance to SA Post Office Ltd shall be

treated as delivery to me/us;

5.2. the law of the Republic of South Africa shall govern the contract created by the acceptance

of this bid;

1.1. “Closing time” means the date and hour specified in the bidding documents for the receipt

of bids.

1.2. “Contract” means the written agreement entered into between the client and the service

provider, as recorded in the contract form signed by the parties, including all attachments

and appendices thereto and all documents incorporated by reference herein.

1.3. “Contract price” means the price payable to the service provider under the contract for the

full and proper performance of his contractual obligations.

1.4. “Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to

influence the action of a public official in the procurement process or in contract execution.

1.5. "Countervailing duties" are imposed in cases where an enterprise abroad is subsidized by

its government and encouraged to market its products internationally.

1.6. “Day” means calendar day.

1.7. “Delivery” means delivery in compliance of the conditions of the contract or order.

1.8. ”Force majeure” means an event beyond the control of the service provider and not

involving the service provider’s fault or negligence and not foreseeable.

Bidders are required to submit their bids on time to avoid being late. Our new office park has stringent security measures, therefore each bidder will be required to make a prior access code arrangement with Betty Monyeki on 082 885 4270 or Cynthia Motaung on 083 461 6534.

Trade references are scored as follows: 2 references (10 points), 3 references (20 points), 4 or more references (30 points). References must be from clients where PRA solutions were provided in the past 5 years from the closing date. The bidder must submit formal original reference letters.