ESKOM duvha power station: 5-Year supply & delivery of electrical spares (relays, contactors, solenoids, etc.) – Tender e3282gxmpduv

Supply and delivery of various electrical spares (e.g., relays, brushes, contactors, solenoids, overloads, soot blower spares) to Duvha Power Station on an as-and-when-required basis for a period of 5 years. The contract will be utilized by stores based on their minimum and maximum requirements, eliminating procurement lead times through direct task order creation.

• Applicants must be registered suppliers with Eskom or meet Eskom's vendor registration requirements.
• Compliance with South African legal and regulatory frameworks (e.g., National Environmental Management Act, Occupational Health and Safety Act).
• Financial and technical capability to fulfill a 5-year supply contract.
• Proven experience in supplying electrical spares for power stations or industrial facilities.
• Ability to provide components matching Eskom's technical specifications and standards.
• Capacity to handle hazardous materials safely and provide required documentation (e.g., MSDS).
• Valid tax clearance certificate.
• Compliance with BBBEE (Broad-Based Black Economic Empowerment) requirements, if applicable.
• No conflicts of interest with Eskom or its subsidiaries.
• Evaluation is based on compliance with the following normative references:
• ISO 9001 Quality Management Systems.
• National Environmental Management Act, 1998.
• Occupational Health and Safety Act & Regulations, 1993.
• National Key Points Act, 1980.

• Scope: Supply and delivery of various electrical spares on an as-and-when-required basis to Duvha Power Station for a period of 5 years.
• Contract type: NEC03 Supply Contract.
• Key deliverables include but are not limited to:
• Relays (e.g., 11-pin, 8-pin, with specifications for potential, current, configuration, and connection type).
• Electrical brushes (e.g., for AC generators, DC motor drives, DC pump motors, earthing circuits; with dimensions, material, and connection details).
• Circuit breakers (e.g., hydraulic/magnetic, thermal magnetic; with potential, current, pole, interrupt capacity, and reference numbers).
• Contactors (e.g., motor and control types; with line voltage, coil voltage, current, pole, contact arrangement, and enclosure ratings).
• Fuses (e.g., cartridge type; with current, potential, connection type, dimensions, and material specifications).
• Compressors (e.g., air and refrigeration types; with capacity, discharge pressure, potential, power, and supplier part numbers).
• Cleaners (e.g., contact anti-rust, general-purpose; with form, container size, and safety data sheet requirements).
• Controllers (e.g., lift door drive, lift LCB2 board, lifting car; with range, rating, application, and mounting details).
• Electrical cords (e.g., Expanda type; with conductor size, insulation, and coupling details).
• Temperature detectors (e.g., PT100; with temperature rating, resistance, wire, sheath material, and element size).
• Bushings, auxiliary contacts, and other specialized components.
• All items must comply with the latest drawing revisions where applicable.
• Vendors are responsible for ensuring deliveries match the correct specifications and standards (e.g., BS 88, IEC 60269).
• Hazardous chemical deliveries (e.g., cleaners) will not be accepted without a Material Safety Data Sheet (MSDS) supplied with every delivery.

• Compliance with the following normative references is mandatory:
• ISO 9001 Quality Management Systems.
• National Environmental Management Act, 1998.
• Occupational Health and Safety Act & Regulations, 1993.
• National Key Points Act, 1980.
• Vendors must ensure all delivered items comply with the latest drawing revisions and specified standards (e.g., BS 88, IEC 60269).
• Material Safety Data Sheets (MSDS) must accompany deliveries of hazardous chemicals.
• Proper handling and packaging of hazardous materials (e.g., chemical cleaners).
• Protective packing and clear marking for items like fuses and other sensitive components.

Compliance with the Occupational Health and Safety Act & Regulations, 1993, is mandatory. Vendors must ensure all delivered items meet safety standards, including:

• Proper handling and packaging of hazardous materials (e.g., chemical cleaners).
• Material Safety Data Sheets (MSDS) must accompany deliveries of hazardous chemicals.
• Protective packing and clear marking for items like fuses and other sensitive components.

If INCOTERMS do not apply: requirements for supply, transport, and delivery place to be specified.

• Supply Manager: M C Khoza
• Email: [email protected]
• Phone: 013 690 0321 (Duvha Power Station)
• Address: Duvha Power Station (as per Contract Data)
• Eskom Holdings SOC Ltd, Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199

• Complete and submit the Form of Offer and Acceptance (C1.1) as part of the returnable documents.
• The Offer must be signed by a duly authorised representative of the tenderer.
• The Offer is valid until the end of the validity period stated in the Tender Data, unless otherwise agreed.
• Any deviations from the tender documents must be listed in the Schedule of Deviations; no other deviations are valid.
• A covering letter must not be included in the final contract document; any agreed deviations must be recorded in the Schedule of Deviations.
• After acceptance, the tenderer must, within two weeks, contact the Purchaser's agent to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation.
• Failure to fulfil these obligations constitutes repudiation of the agreement.
• The contract comes into effect when the tenderer receives a fully completed and signed original copy of the agreement, including the Schedule of Deviations (if any).

Signatures for tenderer and Purchaser on Schedule of Deviations.

• Legal: Supplier must be a registered legal entity in South Africa (registration number required). No history of Prohibited Actions (e.g., corruption, fraud) as defined in Z12.
• Financial: Ability to provide securities, bonds, or guarantees as required by Eskom. Financial stability to fulfil a 5-year contract.
• Technical: Proven experience in supplying electrical spares for power stations or similar industries. Compliance with Eskom's technical specifications and quality standards. Capacity to meet delivery timelines and defect correction obligations.
• B-BBEE: Valid B-BBEE verification certificate (mandatory for South African suppliers). Commitment to maintain or improve B-BBEE status during the contract term.
• Ethical: Adherence to Eskom's ethics policy (Z12), including anti-corruption and transparency measures. Willingness to cooperate with investigations into Prohibited Actions.

• Supply and delivery of various electrical spares (relays, brushes, contactors, solenoids, overloads, soot blower spares) for Duvha Power Station.
• Contract period: 5 years.
• Goods must be supplied in accordance with the Goods Information in Part 3: Scope of Work and Annexure A (Supply Requirements).
• Delivery terms: Based on INCOTERMS 2010 (specific term to be selected; if INCOTERMS do not apply, specific supply requirements apply).
• Supplier must submit a first programme for acceptance within 2 weeks of the Contract Date, and revised programmes at intervals no longer than 2 weeks.
• Defects date: 1 week after Delivery. Defect correction period: 1 week (unless otherwise specified). Defects access period: 2 days.
• Supplier must not bring goods to the Delivery Place more than one week before the Delivery Date.
• Specific items include detailed specifications (e.g., relay bases, electrical brushes, contactors, cleaners, auxiliary contacts) with part numbers and quantities.

Programme identified in Contract Data to be contained in specified document.

Price schedule items: e.g., relay bases, brushes, contactors, cleaners, auxiliary contacts with detailed specifications and quantities.

• Pricing: Tendered total of Prices exclusive of VAT, VAT @ 15%, and total inclusive of VAT must be stated in the Form of Offer and Acceptance.
• Payment: Assessment interval is the 30th day of each successive month. Payments are made within 2 weeks of assessment.
• Currency: South African Rand.
• Interest rate: Prime rate charged by Standard Bank of South Africa for Rand amounts; LIBOR for other currencies.
• Price adjustment: Option X1 (price adjustment for inflation) may apply; base date for indices to be inserted.
• Price Schedule: Items may be lump sum or rate x quantity. The total of Prices is assumed to be fully inclusive of everything necessary to Provide the Goods and Services.
• No adjustment to lump sum prices if quantities change; only compensation events per clause 60.1 can change Prices.
• Supplier must include costs for correction of Defects (core clause 43.1) in Prices.
• Tax invoice: Within one week of receiving a payment certificate, supplier must provide a tax invoice per Purchaser's procedures. Include Purchaser's VAT number 4740101508 on each invoice.
• Delay damages: Option X7 may apply; amounts per day to be inserted.
• Low performance damages: Option X17 may apply; amounts and performance levels to be inserted.
• Incentive schedule: Option X20 may apply; report on KPIs at intervals to be inserted.

• Must be a registered legal entity in South Africa (registration number required).
• Must comply with B-BBEE requirements: valid verification certificate; notify Purchaser of any change in B-BBEE status within 7 days; submit updated certificate within 30 days of notification; if status decreases, Purchaser may re-negotiate or terminate.
• Must comply with ethics clause Z12: no Prohibited Actions (coercive, collusive, corrupt, fraudulent, obstructive).
• Must comply with confidentiality clause Z4: do not disclose contract information without consent; obtain consent for images of goods.
• Must comply with health, safety, and environmental laws (Z6).
• Must provide insurance as per Insurance Table A (e.g., loss/damage to goods, liability for property damage, bodily injury).
• Must comply with tax invoice requirements (VAT Act) and include Purchaser's VAT number.
• Must not cede, delegate, or assign rights without written consent (Z1).
• If joint venture, parties are jointly and severally liable; notify Supply Manager of key person within 2 weeks (Z2).
• Must comply with asbestos regulations (Z15) if applicable.

Z3: Supplier must notify Purchaser of any change in B-BBEE status within 7 days. Submit updated verification certificate within 30 days. If status decreases, Purchaser may re-negotiate or terminate.

Asbestos definitions: AL (action level) = 50% of OEL (0.1 fibres/ml), OEL = 0.2 fibres/ml (4-hour TWA), short-term 0.6 fibres/ml (10-minute TWA). Standard: Purchaser's Asbestos Standard 32-303.

Z15.1: Purchaser ensures ambient air conforms to asbestos standards.

Supplier must read NEC3 Supply Contract and Guidance Notes before completing Contract Data.

Risk Register: matters to be included to be inserted.

Supplier's name and details to be inserted in Contract Data.

Submit all required returnable documents before the tender closing date and time. Returnable documents include: Annexure B (acknowledgement of Eskom's OHS legal and other requirements), OHS plan (addressing project/scope OHS risks and aligned with health and safety specification), Baseline OHS Risk Assessment (BRA) with methodology and legal references, and a valid Letter of Good Standing (COIDA or equivalent). Suppliers will be given only ONE opportunity to submit outstanding documents within 7 working days after the evaluation. Failure to submit within this period may result in being regarded as non-responsive.

Tenderer’s / Supplier name’s: ............................................................ Tender Ref number: ....................................

Evaluation follows a staged process: first mandatory and functionality evaluation, then only shortlisted suppliers who pass the mandatory and functionality threshold will be evaluated further. Mandatory requirements include: valid COIDA (or equivalent) registration, compliance with OHS Act Section 7 (policy signed by CEO), ability to supply electrical spares for 5 years, and willingness to sign Eskom's OHS agreements and adhere to Life-Saving Rules. Technical requirements include capacity to conduct and submit a Baseline Risk Assessment (BRA) and alignment with Eskom's medium-risk work classification. Access requirements: personnel must provide RSA ID (or equivalent) and valid driver's licenses where applicable.

Scope of work: Supply and delivery of various stock items electrical spares (relays, brushes, contactors, solenoid, overload, soot blower spares) at Duvha Power Station for a period of five (5) years. The work is classified as medium risk under Eskom's OHS template.

Contractor must comply with health and safety requirements in the SHE/OHS Specification. The OHS policy must comply with OHS Act Section 7 and be signed by CEO. Minimum access requirements to Duvha Power Station: RSA ID (or equivalent), National Drivers Licence (applicable to drivers), and adherence to Eskom Life-saving rules (e.g., buckle up, be sober). Eskom has a zero-tolerance stance on violations of these rules.

Contractor must comply with health and safety requirements in the SHE/OHS Specification. A 37-2 agreement must be signed by Contractor and Employer representatives. Duvha Power Station OHS requirements particular to the service and affected property must be adhered to for the contract duration. Eskom takes a zero-tolerance stance on violations of Life-Saving Rules. Minimum access requirements: RSA ID (or equivalent), National Drivers Licence (applicable to drivers), and adherence to Life-saving rules (buckle up, be sober).

Suppliers will be given only ONE opportunity to submit outstanding documents within 7 working days. Failure to submit within the stipulated time may result in the tenderer being regarded as non-responsive.

Contractual requirements: suppliers must submit tender returnables before tender close-out. Evaluation takes place after mandatory and functionality evaluation. Only shortlisted suppliers who pass mandatory and functionality evaluation threshold will be evaluated.

• Supply and delivery of electrical spares (relays, brushes, contactors, solenoids, overloads, soot-blower spares, etc.) to Duvha Power Station.
• Contract duration: five (5) years.
• Deliveries must conform to Eskom’s technical specifications.

• Date issued: 25 February 2026 (as per tender returnables list).
• Closing date: 24 August 2026 10:00 SAST (as per tender record).

• Eskom representative: Setlabo Makgoba.
• No email or phone number provided in the returnables document; use the contact details listed in the original tender notice for submissions.

• Submit all required returnable documents with your bid.
• Required returnables include Form A (completed and signed) and any additional documents specified in the scope.
• Ensure documents are signed by the authorized representative.
• Submit bids by the closing date indicated in the tender notice.
• Incomplete or unsigned returnables may lead to disqualification.

• Form A must be completed and signed before submission.

• Section A – ISO 9001 certification required.
• Section B – Provide QMS documentation: roles, external provider criteria, recent audit report, management review minutes.
• Section C – Draft Contract Quality Plan (ISO 10005).
• Section D – Draft Quality Control Plan or Inspection & Test Plan.
• Section E – Complete Form A and any additional scope-specific requirements.
• Each section is scored; overall compliance determines award.

• Supply and delivery of electrical spares for Duvha Power Station for a period of five (5) years.
• Items include relays, brushes, contactors, solenoids, overloads, soot-blower spares, and any other items specified in the scope.
• Deliveries must meet Eskom’s technical specifications and be accompanied by appropriate documentation.

• Valid ISO 9001 certification from an accredited body (must be current and cover the supplied services).
• Documented Quality Management System evidence as outlined in Sections B-E.
• No explicit CSD, tax, B-BBEE, CIDB, or CIPC requirements are stated in the returnables list.
• Suppliers should ensure they meet any standard Eskom compliance obligations not detailed here.

• Include any other requirements specified in the scope or specification as part of the returnable documents.

Bidders must provide their own contact details on the form: Contact Person, Landline, Cellphone, and Email address. No predefined contacts are specified in the document.

Submit the completed E-Tendering Training Acknowledgement Form. Required details: Enquiry number, Business name/JV, Contact Person, Landline, Cellphone, Email address, Tenderer’s Name, Authorized Signature, Designation, and Date. Bidders must confirm self-training via the E-Tendering Noddy Guide, video, or clarification meeting.

Required returnable document: Completed E-Tendering Training Acknowledgement Form. Fields to complete: Enquiry number, Business name/JV, Contact Person, Landline, Cellphone, Email address, Tenderer’s Name, Authorized Signature, Designation, and Date. Acknowledgment statement must confirm self-training via E-Tendering Noddy Guide, video, or clarification meeting.

Unable to extract eligibility criteria

Scope: Supply and delivery of various stock electrical spares (e.g., relays, brushes, contactors, solenoids, overloads, soot blower spares) to Duvha Power Station for a period of five (5) years.

Purpose: This document defines the technical evaluation criteria and methodology for assessing tenderers' ability to execute the supply and delivery of electrical spares. The evaluation process is designed to be fair, transparent, consistent, auditable, and scalable for multiple bidders.

Applicability: Applies to service providers supplying and delivering spares to Duvha Power Station.

The technical evaluation uses a two-stage approach:

• Stage 1 – Mandatory criteria: Assessed on a Yes/No basis (gatekeepers). No mandatory criteria are listed in the document.
• Stage 2 – Qualitative criteria: Weighted and scored to rank tenderers. Minimum threshold for technical acceptability is 70% weighted score.

Scoring guidelines for qualitative criteria:

• 5 points (100%): Fully compliant.
• 3 points (70%): Compliant with qualifications.
• 1 point (35%): Non-compliant.
• 0 points (0%): Totally deficient or non-responsive.

Qualitative criteria and weights:

1. Multi-year work / "as-and-when" contract experience (40%):

• 5 points: Five (5) contracts in the last 5 years, each > R10,000,000.
• 3 points: Three (3) contracts in the last 5 years, each > R10,000,000.
• 1 point: Two (2) contracts in the last 5 years, each > R10,000,000.
• 0 points: No information provided.

2. Warehouse & supply chain capability (30%):

• 5 points: Warehouse with five of the listed evidence documents within 50–100 km radius.
• 3 points: Warehouse with four of the listed evidence documents within 50–200 km radius.
• 1 point: Warehouse with three of the listed evidence documents within 250 km radius.
• 0 points: No information provided.

3. Transportation (10%):

• 5 points: Owned (company or director) delivery vehicle.
• 3 points: Formal lease contract/letter of intent with proven capability.
• 1 point: Informal arrangement / limited evidence.
• 0 points: No proof attached/submitted.

4. Method statement (20%):

• 5 points: All four components submitted (delivery plan and lead times, defect management procedure, return policies, warranty & after-sales support).
• 3 points: Three components submitted.
• 1 point: One or two components submitted.
• 0 points: No information submitted.

Scope of work:

• Supply and delivery of various stock electrical spares (relays, brushes, contactors, solenoids, overloads, soot blower spares) to Duvha Power Station.
• Contract duration: Five (5) years.

Supplier responsibilities:

• Supply procured spares as requested by Eskom (the Employer).
• Verify correctness of supplied spares information prior to delivery.
• Provide technical information for spares in accordance with the scope of work.
• Notify Eskom timeously of any delays or when additional information is required.
• Deliver only high-quality products.
• Adhere to the agreed program and plan.
• Submit all required technical datasheets and/or product brochures.
• Provide necessary test sheets/results where applicable.

Standards and references:

• Normative: Eskom Tender Technical Evaluation Procedure (240-48929482), Eskom Procurement Policy (32-1034), QM-58 Supplier Contract Quality Requirements Specifications, Material Management Safe Work Procedures (240-105691858).
• Informative: ISO 9001 Quality Management Systems.

Method statement requirements:

• Must include a delivery plan with lead times (from PO placement to delivery).
• Defect management procedure (warranties, replacements, corrective measures).
• Return policies.
• Warranty and after-sales support.

Evaluation scoring:

• 5 points: All four components submitted.
• 3 points: Three components submitted.
• 1 point: One or two components submitted.
• 0 points: No information submitted.

Multi-year work / "as-and-when" contract experience:

• Required: Signed client reference letters or contracts on official letterheads confirming successful execution.
• Scoring:
• 5 points: Five (5) contracts in the last 5 years, each > R10,000,000.
• 3 points: Three (3) contracts in the last 5 years, each > R10,000,000.
• 1 point: Two (2) contracts in the last 5 years, each > R10,000,000.
• 0 points: No information provided.

Quality standards and certifications:

• ISO 9001 Quality Management Systems (informative reference).
• QM-58 Supplier Contract Quality Requirements Specifications (normative reference).
• Warehouse and supply chain capability must include evidence of ISO 9001 certification for full points in the qualitative evaluation.

Minimum technical threshold:

• Achieve a minimum weighted score of 70% in the technical evaluation to qualify.

Documentation requirements:

• Submit technical datasheets and/or product brochures as requested.
• Provide test sheets/results where applicable.
• Ensure all returnable documents (as defined in the tender) are submitted for evaluation.

Warranty and after-sales support:

• Must be included in the method statement for full points in the qualitative evaluation.
• Defect management procedures (including warranties, replacements, and corrective measures) are required.

Technical evaluation methodology:

• Mandatory criteria are gatekeepers (Yes/No assessment, no scoring).
• Qualitative criteria are weighted and scored to rank tenderers.
• Minimum threshold for technical acceptability: 70% weighted score.

Scoring guidelines:

• 5 points (100%): Fully compliant.
• 3 points (70%): Compliant with qualifications.
• 1 point (35%): Non-compliant.
• 0 points (0%): Totally deficient or non-responsive.

Note: Mandatory criteria are currently marked as not applicable in the document.

This document is the Eskom Supplier Integrity Pact (Revision 2, June 2023). It applies to all Eskom Holdings SOC Ltd and its subsidiaries, and to all existing and potential suppliers. Its purpose is to prescribe ethical behaviour and prevent dishonesty, fraud, and corruption in procurement. Suppliers must read, sign, and submit the Integrity Declaration Form for every Eskom procurement process.

Complete, sign, and submit the Integrity Declaration Form with every Eskom procurement process.

• Disclose any interest (financial, personal, private) with an Eskom employee/director in the Integrity Declaration Form.
• If you later discover that your owners/members/directors/partners/shareholders are Eskom employees/directors, disclose this to Eskom and provide required information.
• Complete a Non-Disclosure Agreement (NDA) to protect confidential information.
• Do not collude, under-price, or engage in bid rigging.
• Report any dishonest or fraudulent behaviour by Eskom employees/directors to [email protected], [email protected], or the toll-free hotline 0800 11 27 22.

sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process.

The document does not specify scoring or minimum thresholds for this tender. It focuses on ethical compliance.

• Suppliers must be registered on Eskom's Vendor Database.
• Suppliers must have no history of corruption, fraud, or unethical practices.
• Suppliers must be willing to sign the Integrity Pact and NDA.
• Suppliers must agree to disclose conflicts of interest.
• Technical ability to supply electrical spares (relays, brushes, contactors, etc.) for Duvha Power Station over 5 years is implied.

The document is an Integrity Pact, not a technical specification. It does not describe the scope of supply, deliverables, or standards for the electrical spares.

• The tender title indicates supply and delivery of various electrical spares (relays, brushes, contactors, solenoid, overload, soot blower spares) at Duvha Power Station for 5 years.
• No technical standards, capacity requirements, or service levels are stated in this document.

Suppliers must be registered on Eskom's Vendor Database.

• Suppliers must complete and submit the Integrity Declaration Form.
• Suppliers must sign a Non-Disclosure Agreement (NDA) when required.
• Suppliers must comply with Eskom's Standard Conditions of Tender and other publicly available policies.
• Suppliers must avoid any relationship with Eskom employees/directors that could be perceived as a conflict of interest.
• Suppliers must not submit false certifications or forged documents.
• Suppliers must report any unethical behaviour by Eskom employees.
• The Integrity Pact is governed by South African law.

The Integrity Pact is governed by South African law.

• The Pact remains valid until replaced; if any provision is invalid, the rest remain valid.
• Eskom may suspend suppliers from its Vendor Database and refer them to National Treasury for inclusion on the List of Restricted Suppliers.
• Suppliers are subject to a discipline process and sanctions for misconduct.
• Eskom employees/directors are prohibited from having any direct/indirect personal or beneficial interest in any Eskom contract.

Conflict of interest: Suppliers must avoid relationships with Eskom employees/directors that could affect objectivity. Disclose any interest (financial, personal, private) in the Integrity Declaration Form.

• Gifts and business courtesies: Must not exceed R1500 in value and must not place an Eskom employee under obligation.
• No unethical or fraudulent dealings with Eskom employees involved in evaluation/adjudication/negotiation.
• Suppliers must not collude with other tenderers.
• Eskom employees/directors are prohibited from having any direct/indirect beneficial interest in any Eskom contract.

No additional evaluation criteria beyond those in the standard section.

This document is Eskom's Life-Saving Rules standard (revision 6). It outlines five critical safety rules to prevent serious injuries and fatalities. The rules apply to all Eskom employees, contractors, and visitors. The document does not contain the scope or specifications for the tender (supply of electrical spares).

Suppliers should be registered vendors with Eskom (or capable of becoming registered), have proven experience in supplying electrical spares to power utilities, meet B‑BBEE requirements, hold relevant certifications (e.g., ISO 9001, OHSAS 18001/ISO 45001), and demonstrate financial and operational capacity to sustain a long‑term contract.

The document is an Eskom Life-Saving Rules standard, not the tender specification. It does not contain technical specifications for the electrical spares. The actual technical requirements for the spares (relays, brushes, contactors, etc.) are not provided in this document.

The document lists normative references that may be relevant to compliance:

• ISO 9001 Quality Management Systems
• 32-136 Contractor Health and Safety Requirements
• 32-727 Safety, Health, Environment and Quality Policy
• Occupational Health and Safety Act
• Various Eskom SHE and safety procedures.

Bidders must comply with Eskom's contractor health and safety requirements and relevant OHS legislation.

The document is Eskom's Life-Saving Rules standard. Key safety requirements for contractors:

• All Eskom employees, agents, consultants, and contractors must adhere to the five Life-Saving Rules.
• Rule 1: Open, isolate, test, earth, bond, and/or insulate before touching electrical equipment.
• Rule 2: Hook up at heights – use approved fall arrest systems, be medically fit, and conduct risk assessments.
• Rule 3: Buckle up – seat belts mandatory in all vehicles for Eskom business.
• Rule 4: Be sober – zero tolerance for alcohol or drugs on site.
• Rule 5: Ensure a valid permit to work (PTW) is obtained where required.
• Violations result in disciplinary action and possible suspension of contractor activities.
• Contractors must investigate violations within 5 working days and provide sanction outcomes to Eskom.
• Bidders must comply with referenced SHE procedures (e.g., 32-136 Contractor Health and Safety Requirements, 32-520 OHS Risk Assessment Procedure).

The document references ISO 9001 Quality Management Systems and Eskom's Safety, Health, Environment and Quality Policy (32-727) as normative requirements. These may form part of evaluation criteria for bidders.

• Closing date: 24 August 2026 at 10:00 (electronic submission).
• Non-compulsory clarification meeting: 06 August 2026 at 11:00 via MS Teams (link provided in document).
• Clarification queries must be submitted at least 5 working days before the tender closing deadline.
• Tender validity period: 180 days from closing date.

• Non-compulsory clarification meeting: 06 August 2026 at 11:00 via MS Teams.
• Join link: https://teams.microsoft.com/meet/367258566962386?p=vOaaUNAO7dbSVtwc9v
• Meeting ID: 367 258 566 962 386, Passcode: VZ6LT7QF
• Dial-in: +27 21 834 0825,,5974869# (Cape Town), Phone conference ID: 597 486 9#
• Confirm intention to attend with Eskom Representative, stating names and contact details of attendees.

• Eskom Representative: Sibusiso Mthimkulu
• Tel: 013 6900 994
• Email: [email protected]
• Fraud/corruption reporting: 0800 11 2722 / [email protected]
• Clarification meeting MS Teams dial-in: +27 21 834 0825,,5974869# (Cape Town), Phone conference ID: 597 486 9#

• Submit electronically via the Eskom E-tendering system on the Tender Bulletin before the closing date and time.
• Upload all documents in PDF format; each document max 500 MB, total submission max 4 GB.
• No zip/condensed files and no hard copies accepted.
• If resubmitting, only the latest version will be accepted; previous submissions become null and void.
• Ensure the submission status is marked as 'complete'.
• Mandatory returnables required at closing (disqualifiable if missing): Annexure A (Authorisation Form), Annexure B (Acknowledgement Form), Annexure C (Tenderer's Particulars), Annexure D (Integrity Declaration Form), Annexure E (CPA for local goods/services), Annexure G1-G4 (SBD 6.2 and local content declarations), Annexure H (SBD 1), Annexure I (SBD 6.1 Preference Points Claim Form), Annexure J (SBD 4 Bidders Disclosure), E-tendering Help Manual acknowledgement form, NEC or other Contract (completed), Pricing Schedule (if not in contract).
• Non-disqualifiable returnables (if missing, you get 5 working days to submit): Tax clearance certificate (if not on CSD or no SARS PIN), Employment Equity compliance proof (if designated employer), additional documents (ECSA/SACPCMP/CVs/permits/licenses if applicable).
• Returnables required prior to contract award: CSD registration proof, safety requirements, quality requirements, environmental requirements, audited financial statements (unless start-up).
• Late tenders will not be accepted; ensure submission before 10:00 on closing date.

• Mandatory at closing (disqualifiable): Annexure A (Authorisation), B (Acknowledgement), C (Tenderer's Particulars), D (Integrity Declaration), E (CPA local), G1-G4 (SBD 6.2 and local content), H (SBD 1), I (SBD 6.1), J (SBD 4), E-tendering Help Manual acknowledgement, NEC/Contract, Pricing Schedule.
• Non-disqualifiable (5 working days to submit if missing): Tax clearance certificate, Employment Equity proof, additional documents (ECSA/SACPCMP/CVs/permits).
• Prior to award: CSD registration, safety, quality, environmental, financial statements.

• Functionality (Technical) evaluation is applicable with a minimum threshold of 70 points out of 100.
• Qualitative evaluation criteria and weights:

1. Multi-Year Work/As-and-when Contract Experience – 40%
2. Warehouse & Supply Chain Capability – 30%
3. Transportation – 10%
4. Method Statement – 20%

• Tenderers failing to meet the 70-point threshold will be disqualified.
• Price evaluation: prices inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations, compared on Net Present Value basis. Unconditional discounts considered; conditional discounts not considered for evaluation but applied at payment.
• Prices scored out of 80 or 90 points (depending on 80/20 or 90/10 system).
• Specific goals (B-BBEE) scored out of 20/10 points per PPPFA; points added to price score; contract awarded to highest total.
• B-BBEE points table (80/20 system, 90/10 system): Level 1: 20/10, Level 2: 18/9, Level 3: 14/6, Level 4: 12/5, Level 5: 8/4, Level 6: 6/3, Level 7: 4/2, Level 8: 2/1, Non-compliant: 0/0.
• If no evidence submitted for specific goals, you get 0 points but are not disqualified.
• Objective criteria may apply; Eskom may award to a tenderer other than highest scorer if justified.

• Scope: Supply and delivery of various stock items electrical spares (relays, brush, contactors, solenoid, overload, soot blower spares) at Duvha Power Station.
• Contract period: 5 years (as-and-when required).
• Successful tenderer may be required to provide cataloguing information per item after award; materials must be labelled per Eskom specifications.
• Quality requirements (Category 3) must be met:
• ISO 9001 certificate (if held) must be relevant and valid; otherwise provide evidence of QMS in operation.
• Provide organisation chart and responsibility matrix (including quality function).
• Provide documented control of externally provided processes (criteria for evaluation, selection, monitoring).
• Provide latest internal management system audit report (with nonconformity/corrective action reports).
• Provide latest certification audit report (not older than 12 months).
• Provide records of management review meetings.
• Submit draft Contract Quality Plan specific to scope.
• Submit draft/example of Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar work.
• Complete and sign Form A.
• Environmental requirements:
• ISO 14001:2015 certification or equivalent.
• Provide environmental policy/statement of commitment (top management) referencing supply chain, product quality, climate change.
• Provide hazardous substance declarations (mercury/lead in lighting spares).
• Provide Material Safety Data Sheets (MSDS) for batteries, capacitors, lamps containing gas/mercury.
• Provide packaging and transport environmental procedure (recyclable/minimal packaging, optimised logistics).
• Provide spill response/emergency procedure for breakage during transport/delivery.

• Technical evaluation criteria: Experience 40%, Warehouse/Supply Chain 30%, Transportation 10%, Method Statement 20%.
• Threshold: 70 points.
• Method statement must address scope and risk assessment methodology.
• Refer to attached Technical Evaluation Strategy.

• Audited financial statements for previous 18 months (or last year).
• For JV/SPV, each participant must submit.
• Start-ups exempt but must provide first year statements.
• Technical evaluation requires evidence of experience, warehouse/supply chain capability, transportation, and method statement.

• Quality requirements per specification 240-105658000.
• Section A: ISO 9001 certificate (if held) must be relevant, from approved authority, with international accreditation, valid.
• Section B: Provide org chart, responsibility matrix, control of external providers, internal audit report, certification audit report (≤12 months), management review records.
• Section C: Draft Contract Quality Plan.
• Section D: Draft/example ITP or QCP.
• Section E: Complete and sign Form A.

• Complete and submit pricing schedule (in PDF) as part of tender.
• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies.
• Unconditional discounts considered; conditional discounts applied at payment.
• Prices scored out of 80 or 90 points.
• Cataloguing line item may be required; Eskom pays for cataloguing.

• Pricing schedule must be completed and submitted (in PDF) as part of tender.
• Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies.
• Unconditional discounts considered in evaluation; conditional discounts applied at payment.
• Payment terms: Eskom pays within 30 days for contracts below R50 million (incl. VAT); within 60 days for contracts above R50 million (incl. VAT).
• Audited financial statements required for previous 18 months (or last year if not available). For JV/SPV, each participant must submit statements. Start-ups (less than 12 months) exempt but must provide first year statements once available.
• Cataloguing line item may be required in pricing schedule; Eskom will pay for cataloguing.

• Eligibility: Must not be under any restriction to do business with Eskom or State-Owned Companies; must not be on international sanctions list, National Treasury restricted list, Tender Defaulters list, or restricted by Eskom.
• Must not submit more than one tender (unless as JV partner with proper agreement).
• JV/consortium must have agreement stating joint and several liability.
• Must not have conflict of interest.
• Tenders must be signed by authorised persons.
• Must not subcontract 100% of scope.
• Mandatory contractual requirement: Proof of CSD registration (CSD number/report) required prior to award.
• Tax compliance: Provide tax clearance certificate if not on CSD or no SARS PIN; foreign suppliers with no SA footprint complete SBD1 but no tax proof required.
• B-BBEE: Submit valid B-BBEE certificate (SANAS accredited / sworn affidavit / CIPS affidavit), proof of ownership/shareholding (CIPC), certified ID copies of shareholders, proof of disability (if applicable), consolidated certificate for trust/JV.
• Employment Equity: If designated employer, provide proof of compliance and submission of EE report.
• Safety compliance: Submit signed Annexure B (acknowledgement of OHS requirements), OHS plan, Baseline Risk Assessment (BRA), valid COIDA letter of good standing, OHS policy signed by CEO (compliant with OHS Act Section 7).
• Environmental compliance: Provide ISO 14001 certificate or equivalent, environmental policy, hazardous substance declarations, MSDS, packaging/transport procedure, spill response procedure.
• Quality compliance: Provide ISO 9001 certificate or evidence of QMS, audit reports, management review records, draft quality plan, ITP/QCP, Form A.
• Additional contractual requirements (if applicable): SHEQ, SDL&I, financial viability – assessed after evaluation; only one opportunity to submit outstanding documents within 7 working days.

• B-BBEE status level points (80/20 system, 90/10 system): Level 1: 20/10, Level 2: 18/9, Level 3: 14/6, Level 4: 12/5, Level 5: 8/4, Level 6: 6/3, Level 7: 4/2, Level 8: 2/1, Non-compliant: 0/0.
• Required documents to claim points: valid B-BBEE certificate (SANAS accredited / sworn affidavit / CIPS affidavit), proof of ownership/shareholding (CIPC), certified ID copies of shareholders, proof of disability (if applicable), consolidated certificate for trust/JV.
• Failure to submit evidence results in 0 points for specific goals but not disqualification.

• Comply with SHE/OHS Specification; sign 37-2 agreement.
• Adhere to Duvha Power Station OHS requirements and applicable laws.
• Zero tolerance for violation of Life-saving Rules.
• Access requirements: RSA ID or equivalent, driver's licence (if driver), adherence to Life-saving rules.
• OHS returnables: signed Annexure B, OHS plan, BRA, COIDA letter, OHS policy signed by CEO.

• ISO 14001:2015 certificate or equivalent.
• Environmental policy/statement of commitment.
• Hazardous substance declarations (mercury/lead).
• MSDS for batteries, capacitors, lamps.
• Packaging and transport environmental procedure.
• Spill response/emergency procedure.

• NEC3 Supply Contract (SC) with Main Option A (Priced contract with Price List).
• Secondary options: X1 (price adjustment for inflation), X2 (changes in law), X7 (delay damages), Z (additional conditions).
• Payment terms: 30 days for contracts < R50m, 60 days for contracts > R50m (incl. VAT).
• Eskom may negotiate with preferred bidders if prices not market-related.
• Subcontracting with subsidiaries discouraged; must be declared.

• Eligibility: Must not be restricted from doing business with Eskom or State-Owned Companies; not on sanctions list, National Treasury restricted list, Tender Defaulters list, or restricted by Eskom.
• Must not submit more than one tender (unless as JV partner with proper agreement).
• JV/consortium must have agreement stating joint and several liability.
• Must not have conflict of interest.
• Tenders must be signed by authorised persons.
• Must not subcontract 100% of scope.
• Must submit all mandatory returnables at closing.

• Functionality threshold: 70 points out of 100.
• Criteria weights: Experience 40%, Warehouse/Supply Chain 30%, Transportation 10%, Method Statement 20%.
• Price evaluation: inclusive of VAT, corrected for errors, excluding contingencies, NPV comparison, discounts as stated.
• Specific goals (B-BBEE) scored per PPPFA; points added to price.
• B-BBEE points table as per 80/20 or 90/10 system.
• If no evidence for specific goals, score 0 but not disqualified.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

construction works contracts in which at least 25% of the main contract could reasonably

be expected to be subcontracted out in one or more of the following CIDB classes of

construction works:

Civil Engineering (CE)

Electrical Engineering Work (EB)

) General Building Works (GB)

) Mechanical Engineering (ME)

2.31 Eskom may disqualify a tender if it is found that the tenderer has misrepresented or

falsified any information, certificate, affidavit or document. Eskom will report any fraud

in relation to a tenderer’s B-BBEE certificate/affidavit, or evidence of ‘fronting’ as

defined in the B-BBEE Act , as amended, to the B-BBEE Commission. The

tenderer will be suspended from business with any State-Owned Company for up to 10

years and may even be sentenced to jail.

2.32 Tenderers are also required to complete fully and submit the SDL&I Undertaking

(annexure to the Invitation to Tender) by no later than contract award. If the SDL&I

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing date and time for tender submission, or the

information/documents provided are fraudulent or have expired; then the tenderer will not

be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

are submitted and accessible for downloading/evaluation without any challenges as well as

It must be noted that Eskom will not measure a criterion twice in the different evaluation

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

further evaluation.

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

the evaluation Price.

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Specific Goals tenderer fails to meet Specific Goals and/or to submit the required proof/supporting

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

Reverse e-Auction 3.21 Reverse e-auction is an electronic system that utilises the 90/10 and 80/20 Price and

Preference point systems, and which is intended to achieve competitive pricing. Eskom

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

• ISO 14001:2025 Environmental Policy / Statement of Commitment: A formal statement from top management is required, demonstrating commitment to environmental management. Must include references to the supply chain, product quality, and climate change considerations as mandated by the 2025 standard.

Returnable Documents: Must include Environmental Returnables as specified in the tender document.

• General: Applicants must be legally registered entities capable of supplying electrical spares.
• Compliance: Must comply with South African and international environmental regulations (e.g., ISO 14001:2025).
• Technical: Must meet Eskom's technical and quality standards for electrical components.
• Capacity: Must demonstrate capacity to fulfill a 5-year supply contract.
• Environmental: Must demonstrate adherence to ISO 14001:2025 or equivalent environmental management standards.
• Documentation: Must provide required environmental documentation (e.g., declarations, MSDS, procedures).

• ISO 14001:2025 Environmental Policy / Statement of Commitment: Provide a formal statement from top management demonstrating commitment to environmental management. Must explicitly reference the supply chain, product quality, and climate change considerations as per the 2025 standard.
• Hazardous Substance Declarations: If supplying lighting spares (fluorescent tubes, HID lamps, batteries), declare whether products contain Mercury (Hg) or Lead (Pb) and confirm they are below legal thresholds.
• Material Safety Data Sheets (MSDS): Provide MSDS for batteries, capacitors, or lamps containing gas/mercury. This instructs the power station on safe handling, storage, and disposal.
• Packaging and Transport Environmental Procedure: Provide a statement confirming packaging is recyclable or minimal, and transport logistics are optimized to reduce carbon emissions (aligning with ISO 14001:2025 climate change requirements).
• Spill Response / Emergency Procedure: Provide a procedure specific to transport and delivery of lighting spares, outlining how to contain mercury vapor or glass dust to prevent soil contamination in case of breakage.

• Environmental Compliance: ISO 14001:2025 alignment required for environmental management policies.
• Hazardous Substance Declarations: Required if supplying items with hazardous substances.
• MSDS: Required for batteries, capacitors, or lamps containing gas/mercury.
• Packaging and Transport Environmental Procedure: Required to confirm recyclable packaging and optimized transport.
• Spill Response / Emergency Procedure: Required for transport and delivery of lighting spares.

This tender involves the supply and delivery of various stock electrical spares (relays, brushes, contactors, solenoids, overloads, soot blower spares) to Duvha Power Station for a 5-year period. All submissions must be made electronically via the Eskom eTendering system.

Closing date: 24 August 2026 at 10:00 AM (UTC). Note: Example email in manual references 2022-11-30 10:00:00, but tender record specifies 2026-08-24T10:00:00.000Z as the official deadline.

For system issues: Contact the buyer responsible for the published tender. Automated submission confirmations are sent from [email protected]. For password resets: Use the 'Forgot your password' link on the eTendering portal.

Submit all tender documents electronically via the Eskom eTendering system (https://eTendering.eskom.co.za). Steps: 1) Register on the portal with a valid CSD number, email, and phone (format: +27). 2) Verify email via sent link. 3) Log in, select the tender reference number (e.g., E3282GXMPDUV). 4) Click 'Create New Submission' and upload files under correct categories (Technical, Commercial, Finance). 5) Ensure individual files ≤50MB and total submission ≤900MB. 6) Review all documents, then click 'Finalize Submission' and confirm. 7) Save the submission confirmation email (includes submission ID) for records. Disqualification risk: Incomplete or incorrectly categorized uploads.

Required documents must be uploaded in categorized folders (Technical, Commercial, Finance). Steps: 1) Name the file. 2) Select the correct file type. 3) Upload the file. 4) Verify all documents are uploaded before finalizing. File size limits: Individual files ≤50MB; total submission ≤900MB. Finalize submission only when all documents are confirmed.

Suppliers must: 1) Hold a valid Central Supplier Database (CSD) number. 2) Complete eTendering registration (email + OTP verification). 3) Demonstrate capacity to supply listed electrical spares (relays, brushes, contactors, solenoids, overloads, soot blower spares) for Duvha Power Station over a 5-year term. Closed tenders may be issued directly to pre-qualified suppliers meeting selection criteria.

Scope: Supply and delivery of electrical spares (relays, brushes, contactors, solenoids, overloads, soot blower spares) to Duvha Power Station for 5 years. Submission is fully electronic via eTendering portal. No physical submissions accepted.

Mandatory: Valid Central Supplier Database (CSD) number required to access the eTendering system. Suppliers must complete registration and OTP verification (email + phone).

Closed tenders may be issued directly to suppliers who meet selection and evaluation criteria. These suppliers receive a private bid link via email.

The appointment of contractors or suppliers for the commencement of work must be done in accordance with Eskom’s requirements.

Returnable Documents: The supplier/contractor/tenderer must submit the following documents: Acknowledgement Form for Document 240-77471499 Rev 3, signed and dated. The form must be completed in full, including company/supplier name, name of authorised person, and signatures of witnesses.

The supplier/contractor/tenderer must submit the signed and dated Acknowledgement Form for Document 240-77471499 Rev 3, including company/supplier name, name of authorised person, and signatures of witnesses.

The supplier/contractor/tenderer must ensure that all employees (contractors/suppliers) undergo the relevant Eskom induction and the company’s processes are aligned with Eskom’s OHS requirements.

The supplier/contractor/tenderer must comply with the following documents: Eskom contractor Health and Safety requirements standards 32-136, OHS specification/requirements provided, Occupational Health and Safety Act, and Compensation for Occupational Diseases and Illnesses Act.

The main supplier must demonstrate to Eskom the process and selection criteria applied when appointing contractors and suppliers. The main supplier must provide notification to Eskom prior to the appointment of contractors or suppliers for the commencement of work. The main supplier must ensure that contractors/suppliers have adequate resources and competencies.

Submit the following returnable document: A completed 'Declaration of Shareholding or Beneficiaries' form (T2.2a No 8). This form requires disclosure of all shareholders/beneficiaries in your organisation, including their names, registration numbers, and share percentages. Additionally, declare if any shareholder or beneficiary is employed by or a close family member of an Eskom Holdings employee. If yes, provide details of their position/relationship and interest in your organisation. The form must be signed and dated by an authorised representative.

Required returnable document: 'Declaration of Shareholding or Beneficiaries' form (T2.2a No 8). Bidders must: - Disclose full names of all shareholders/beneficiaries (individuals or companies) in their organisation. - Provide the company/trust registration number. - List the number/percentage of shares held by each shareholder/beneficiary. - Declare if any shareholder/beneficiary is employed by or a close family member of an Eskom Holdings employee. - If applicable, provide details of the Eskom employee’s position, relationship, and the shareholder/beneficiary’s interest in the organisation. - The form must be signed, dated, and include the designation of the authorised representative. Note: Close family members include those related by birth, marriage, domestic partnership, adoption, or guardianship.

Open to all prospective suppliers, but must meet Eskom's supplier registration requirements. Must disclose all shareholders/beneficiaries; failure to do so may disqualify the bid. Bidders with shareholders/beneficiaries employed by or related to Eskom employees must declare this; such relationships may impact eligibility.

Supply and delivery of various stock items (electrical spares such as relays, brushes, contactors, solenoids, overloads, soot blower spares) to Duvha Power Station for a period of 5 years.

Submit all tender returnable documents before the tender closing date. Evaluation begins only after mandatory and functionality evaluation thresholds are passed. Shortlisted suppliers will have ONE opportunity to submit outstanding documents within 7 working days. Failure to comply may result in disqualification as non-responsive.

Mandatory requirements: Submit all required OHS documentation (Annexure B, OHS plan, BRA, COIDA, OHS policy). Comply with Eskom's SHE/OHS Specification and Life-Saving Rules. Provide valid identification (RSA ID or equivalent) and, if applicable, a National Driver's License. Pass mandatory and functionality evaluation thresholds. Technical requirements: Demonstrate ability to supply and deliver specified electrical spares (relays, brushes, contactors, etc.) for 5 years. Show OHS risk management capabilities.

Supply and delivery of various stock items (electrical spares such as relays, brushes, contactors, solenoids, overloads, soot blower spares) to Duvha Power Station for a period of 5 years.

Contractor must comply with Eskom's OHS legal and other requirements, including: signed acknowledgement of OHS requirements (Annexure B), OHS plan aligned with health and safety specifications, Baseline OHS Risk Assessment (BRA) with methodology and legal references, valid Letter of Good Standing (COIDA or equivalent), and OHS policy signed by CEO (compliant with OHS Act Section 7).

• Provide all returnable documents as required.
• Ensure the Quality Control Plan (QCP) or Inspection Test Plan (ITP) is completed and submitted as part of the bid pack.
• Submit the bid before the closing date and time to the designated Eskom submission point (address not stated in document).
• Incomplete submissions or missing required forms may lead to disqualification.

• Registered business in South Africa with a valid tax clearance certificate.
• Demonstrated experience supplying similar electrical spares to power generation or heavy‑industry clients, preferably Eskom.
• Financial capacity to support a 5‑year contract (e.g., audited financial statements, bank guarantees).
• Compliance with relevant South African standards (e.g., SANS, IEC) and Eskom’s technical specifications.
• Ability to provide a qualified quality assurance team and obtain necessary approvals from Eskom’s Approved Inspection Authority (AIA).

• Scope of work: supply and delivery of various electrical spares (relays, brush, contactors, solenoid, overload, soot blower spares) at Duvha Power Station for a period of five (5) years.
• The Quality Control Plan (QCP) or Inspection Test Plan (ITP) must be developed and approved.
• Intervention points include: AP (Document Requires Approval), T1 (100% Testing), T2 (Sample Testing), A1 (100% Inspection), A2 (Sample Inspection), W1/W2 (Witness Points), R1/R2 (Document Review), IN (Information), S (Surveillance), V (Verification).
• Inspection and test methods may include Visual, Microscopy, NDT, Liquid/Dye Penetrant, Magnetic Particle, EDDY, etc.
• Acceptance criteria based on functionality, performance, regulatory compliance, chemical test, etc.
• Records of all inspections, tests, and approvals must be maintained and made available for Eskom review.
• Coordinate with Eskom and any Approved Inspection Authority (AIA) where applicable.
• Practical guidance: Implement procedures to meet each intervention point; align inspection methods with those listed; be ready to demonstrate acceptance criteria; maintain complete records of all QCP activities.

• No specific compliance requirements found in the document.
• General expectation: valid tax clearance, CSD registration, and B-BBEE compliance may apply as per standard Eskom procurement policy (not explicitly stated in this document).

Submit the following returnable documents: SBD 6.2 Declaration Form and Annex C (Local Content Declaration-Summary Schedule) if applicable. For subcontracting, submit either a signed subcontracting agreement with subcontractors’ company registration documents (CK and B-BBEE certificate or sworn affidavit) or copies of sub-contracting contracts/letters of intent signed by both parties. Failure to provide documentation for preference points does not disqualify but results in zero points for specific goals and scoring only out of 90/80 for price.

Scoring is based on a combination of price and specific goals. A maximum of 10/20 points may be awarded for specific goals (B-BBEE status). Points are added to price scores, and the total is rounded to two decimal places. The contract is awarded to the tenderer with the highest points. B-BBEE points allocation: Level 1 (20/10), Level 2 (18/9), Level 3 (14/6), Level 4 (12/5), Level 5 (8/4), Level 6 (6/3), Level 7 (4/2), Level 8 (2/1), Non-compliant (0/0). Objective criteria (e.g., local content thresholds for designated sectors) are not mandatory but may lead to the second-ranked tenderer being recommended if not met.

Skills development must be addressed by tenderers directly or through their supply network. SETA-accredited training providers may be involved. Tenderers are responsible for the full cost of skills development. Eskom does not contribute financially. Tenderers should approach SETAs for grants, subsidies, or incentives.

Price proposals must separate local and imported components as per the Price Schedule. Local procurement content is total spending minus the imported component.

Price proposals must separate local and imported components as per the Price Schedule. Local procurement content is calculated as total spending minus the imported component. Eskom retains 2.5% of every invoice (excluding VAT) as security for SDL&I obligations. Penalties of 2.5% of the invoice or contract value apply for failure to meet SDL&I obligations.

Required documents for preference points: Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (no electronic signatures accepted), proof of ownership/shareholding (CIPC documentation), certified ID copies of shareholders, proof of disability (if applicable), and consolidated B-BBEE certificate for trusts/consortia/JVs. For local content in designated sectors (e.g., electrical cables at 90%), compliance is mandatory. SDL&I obligations (B-BBEE improvement, local procurement, job creation, skills development, subcontracting) are contractual but do not affect scoring. Subcontracting: Minimum 15% of contract value to EMEs/QSEs 51% Black-owned in rural/underdeveloped areas or townships.

Specific goals: Maximum 10/20 points for B-BBEE status. Points are added to price scores, rounded to two decimal places. B-BBEE points: Level 1 (20/10), Level 2 (18/9), Level 3 (14/6), Level 4 (12/5), Level 5 (8/4), Level 6 (6/3), Level 7 (4/2), Level 8 (2/1), Non-compliant (0/0). Missing preference-point documents result in zero points for specific goals and scoring only out of 90/80 for price. Objective criteria (e.g., local content thresholds) are not mandatory but may affect award recommendations.

Supply and delivery of various stock electrical spares (relays, brushes, contactors, solenoids, overloads, soot blower spares) for Duvha Power Station over a five-year period. The tender requires compliance with Eskom’s quality and technical standards.

Complete the Excel template as follows: Select one category by entering '1' in Column D of the 'Cover' tab. Move to the 'Returnables' tab to view applicable requirements (marked as '1'). Hide rows with non-applicable requirements (marked as '0'). Fill in all required details, then save as a signed and locked PDF. Adjust print area to fit one page if necessary.

Evaluation is based on a weighted scoring system across five sections: Section A (25%): Quality Management System (QMS) Requirements. Option 1: Valid ISO 9001:2015 certification with defined scope, authorized certification, international accreditation, and valid expiry. Option 2: Evidence of QMS in operation, including QMS manual, quality policy, objectives, document control, nonconformity control, corrective action, and internal audit records. Section B (25%): Evidence of QMS in operation, including roles and responsibilities, control of externally provided processes, internal and external audit reports (with nonconformity and corrective action reports), and management review records. Section C (20%): Draft Contract Quality Plan (CQP) specific to the scope of work, referencing ISO 10005. Section D (20%): Quality Control Plan (QCP) or Inspection and Test Plan (ITP) as per scope of work, with examples from similar/previous projects. Section E (10%): Form A completion and signing, plus additional customer-specific requirements. Minimum thresholds and preference points are not explicitly stated but are implied by the scoring structure.

Supply and delivery of various stock electrical spares, including relays, brushes, contactors, solenoids, overloads, and soot blower spares for Duvha Power Station. The contract duration is five (5) years.

Compliance with ISO 9001:2015 standards is mandatory. Required deliverables include: Form A (completed and signed), ISO 9001:2015 certificate (if applicable), internal and external management system audit reports (with nonconformity, correction, and corrective action reports), Draft Contract Quality Plan (CQP), and Inspection and Test Plan (ITP) as per ISO 10005. Documentation must align with Eskom’s Supplier Contract Quality Requirements Specification (Ref: 240-105658000 or 240-51544462).