Disposal of scrap kva transformers and mini subs – environmental compliance tender (ESKOM western cape)

The Eskom eAuction platform facilitates competitive online bidding for products and services. It supports open auctions (public), standard auctions (Eskom selling), and reverse auctions (Eskom buying). Auctions typically run from 1 to 10 days. Bidders must maintain a B-BBEE rating as awards consider price and B-BBEE. The platform requires individual user accounts and a unique company security code for registration.

Closing date: 2026-09-17 at 10:00 (from tender record). No briefing or site visit dates are stated in the document.

No contact names, emails, or phone numbers are provided in the document. The eAuction portal is https://eauction.eskom.co.za. Procurement officer contact is not specified.

Bidding is conducted exclusively through the Eskom eAuction platform at https://eauction.eskom.co.za. Bidders must be registered on the platform with a valid Company Security Code and individual user accounts. Bids are submitted online; the auction closes at the stated end time, but bids made near the end extend the auction by a set increment. No paper submissions are mentioned. Returnable forms: none specified in the provided document.

Award is based on a point system considering both price and B-BBEE rating. Final award is subject to Eskom review after the auction closes. Bidders must be pre-qualified scrap dealers for the Western Cape Operating Unit. No minimum qualifying score or 80/20 vs 90/10 split is stated in the document.

The tender is for the disposal of scrap KVA transformers and mini subs on an 'as and when' required basis for 24 months. Bidding is via Eskom eAuction, which supports standard auctions (Eskom selling) and reverse auctions (Eskom buying). For this disposal, it is a standard auction: bids must be higher than the previous bid. The system enforces a minimum bid increment. No quantities, weights, or specific asset details are provided in the document.

Bidding is online via the Eskom eAuction system. In a standard auction (Eskom selling), each bid must be higher than the previous bid. The system displays the next acceptable bid based on the current winning bid plus a fixed increment; lower bids are rejected. Bids are financially binding. No detailed pricing schedule or bill of quantities is provided in the document.

Bids are financially binding commitments. Starting bids are at Eskom's reserve value. No bonds, guarantees, or payment terms are stated in the document.

Bidders must be pre-qualified scrap dealers for the Western Cape Operating Unit. Must maintain a valid B-BBEE rating, as it influences award. Must have a valid Company Security Code issued by Eskom and be registered on the eAuction platform. No CSD, tax clearance, or CIDB requirements are stated in the document.

Each user must have their own login credentials; sharing is prohibited. Registration requires a company security code sent to the primary user. Passwords must be at least 8 characters, include letters, numbers, special characters, and at least one capital and one lowercase letter. The company code links all users of the same company. All bids are logged with user, date, and time for audit. Users should log out after use to prevent unauthorized bids.

The tender is for the establishment of an enabling agreement for the Western Cape Operating Unit with pre-qualified scrap dealers for the disposal of scrap KVA transformers and mini subs on an 'as and when' required basis for a period of twenty-four (24) months.

Returnable documents: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), SBD 9 (Certificate of Independent Bid Determination), and Authority to Sign/Board Resolution. All must be completed, signed, and submitted with the bid.

Bidders must be pre-qualified scrap dealers. Evaluation follows the PPPFA preference point system (80/20 or 90/10). Responsive tenderers may be invited to participate in an e-auction, which is an electronic negotiation on price only. Eskom reserves the right to award to a supplier who may not be the highest scoring or highest-ranked supplier, in accordance with Section 2(1)(f) of the PPPFA.

The tender covers the disposal of scrap KVA transformers and mini subs on an 'as and when' required basis for a period of twenty-four (24) months. E-auctioning is an electronic negotiation process on price only, used to achieve the most competitive prices for clearly-specified items. E-auction will only be considered once responsive tenderers have been identified. Tenderers will be trained on the e-auction system and will receive registration details to participate.

Bidders must be pre-qualified scrap dealers. Must be registered on the Central Supplier Database (CSD) and have a valid tax compliance status (SARS tax pin). Must comply with B-BBEE requirements under the PPPFA 80/20 or 90/10 system.

Establishment of Enabling Agreement for Western Cape OU with pre-qualified scrap dealers for the Disposal of Scrap KVA Transformers and Mini subs on 'as and when' required for period of twenty-four (24)-months. Tender number E3432DXWCOU. Issue date 27 August 2026. Closing date and time 17 September 2026 at 10h00. Tender validity period 90 days.

Closing date: 17 September 2026 at 10h00. Non-compulsory clarification meeting: 10 September 2026 at 10h00 via Teams; tenderers must confirm intention to attend with the Eskom Representative. Tender validity period: 90 days.

Non-compulsory clarification meeting: Date 10 September 2026, Time 10h00, Teams meeting link provided. Tenderers must confirm intention to attend with the Eskom Representative. If mandatory, non-attendance leads to disqualification.

Eskom Representative: Cassiem du Toit, Tel: 021 980 3912, E-mail: [email protected]. Fraud hotline: 0800 11 2722, [email protected].

Submit the completed tender with all mandatory returnable documents by the closing date and time. Mandatory returnables at closing (disqualifiable): Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration, Annexure E Health and Safety Requirements, Annexure F Environmental Requirements, Annexure H SBD 1, Annexure J SBD 4. Also required at closing: E-auction training acknowledgement form (non-disqualifiable) and Annexure I SBD 6.1 (for evaluation). Additional documents for JVs: letter of intent, JV agreement with joint and several liability, single business entity confirmation, single designated bank account. Bidders with existing/expired contracts who defaulted or have open non-conformances will be disqualified. No accommodation on site.

Mandatory returnables at tender closing (disqualifiable): Annexure A Authorisation Form, Annexure B Acknowledgement Form, Annexure C Tenderer's Particulars, Annexure D Integrity Pact Declaration form, Annexure E Health and Safety Requirements, Annexure F Environmental Requirements, Annexure H SBD 1, Annexure J SBD 4. Returnables required at closing (non-disqualifiable): E-auction training acknowledgement form. Returnables required at closing for evaluation: Annexure I SBD 6.1. Additional documents for JV: letter of intent, JV agreement, confirmation of single business entity, single designated bank account. B-BBEE Affidavit/Verification Certificate, Tax Clearance Certificate, CSD registration, Second-Hand Goods Certificate, CIPC registration documents, COIDA certificate. Mandatory contractual requirements: Proof of CSD registration, completed ITT document.

Evaluation uses the 80/20 preferential point system. Pricing and Specific Goals are scored; Specific Goals are scored out of 20 points. Failure to submit evidence for a Specific Goal results in 0 points for that goal but not disqualification. Contractual Requirements are not evaluation criteria and are assessed after evaluation and ranking. Prices are evaluated via e-Auction; a reverse e-auction determines final price for batches.

Scope: Purchase, collection, and removal of scrap KVA transformers and mini-subs (5 KVA to 1000 KVA) on an 'as and when' required basis within Eskom Western Cape OU. Contract period: 24 months. Work instructions/task orders issued per site per batch; must be completed within 7 working days. Successful tenderer must pay upfront for each batch and collect all units within 7 working days. Collection requests range from 15 to 150 transformers; no re-batching or part payment. Must have sufficient capacity and resources. Must clean site after collection and rehabilitate any oil spills. Must submit a safe disposal certificate on company letterhead. Must nominate three company representatives for site access. Non-compliance results in a Non-Conformance Report (NCR).

Scope of work: Purchase, collection, and removal of scrap KVA transformers and mini-subs for 24-month contract period on 'as and when' required basis within Eskom at Western Cape OU. Work instructions/task orders issued per site per batch, to be completed within 7 working days. Successful tenderer must pay upfront for allocated batch and collect all units within 7 working days. Must have sufficient capacity and resources. Must clean site after collection and handle oil spills. Contract for combination of aluminium and copper core units. Collection requests range from 15 to 150 transformers; must pay and collect without re-batching. Non-compliance leads to Non-Conformance Report. Must submit safe disposal certificate. Must nominate three company representatives for site access.

All work must comply with the OHSA Act. All safety requirements and documentation must be available on site. Oil spills caused during work must be rehabilitated by the successful tenderer. Open tender. Bidders with existing/expired contracts who defaulted or have open non-conformances will be disqualified. No accommodation on site.

Pricing conducted via e-Auction. Rand rate per item determined after evaluation via e-Auction pricing tool. Items: Scrap KVA transformers and mini-subs from 5 KVA to 1000 KVA, 'as and when available'. Prices inclusive of VAT.

Pricing conducted via e-Auction; rand rate per item determined after evaluation via e-Auction pricing tool. Prices inclusive of VAT. Successful tenderer must pay upfront for allocated batches. Eskom reserves the right to negotiate with preferred bidders if prices are not market related. Main contractors discouraged from subcontracting with subsidiaries; must declare if doing so.

Mandatory: Proof of CSD registration, completed ITT document. Additional: SHEQ requirements. Required documents: COIDA certificate (original or proof of application) for South African tenderers; Environmental Policy; Environmental Impact and Aspect Register; B-BBEE Affidavit (DTI template) or Verification Certificate from accredited agency; Tax Clearance Certificate (if not on CSD or no SARS PIN); Second-Hand Goods Act certificate from SAPS (for scrap dealers/recyclers); CIPC registration documents. Joint ventures must provide JV agreement with joint and several liability, single bank account, and lead member designation. Tenderers restricted by National Treasury, on Tender Defaulters list, or with unresolved non-conformances or defaults on previous Eskom contracts are ineligible. Subcontracting 100% of scope is not permitted.

Safety requirements: All work must comply with OHSA Act. All safety requirements and documentation shall be available on site. Portable firefighting equipment must be available during all stages of work. Additional precautions when using cutting equipment.

Environmental requirements: Littering prohibited; facilities for collection of disposal waste material; no rubble left on site; oil spills must be rehabilitated by successful tenderer. Contractor must submit Environmental Policy and Environmental Impact and Aspect Register.

Contractual requirements: Mandatory - Proof of CSD registration, completed ITT document. Additional - SHEQ requirements. Contractual requirements assessed after evaluation and ranking; failure to meet may result in non-responsiveness. Conditions of contract will be the Other Contractual Conditions. Eskom reserves right to negotiate with preferred bidders if prices not market related. Main contractors discouraged from subcontracting with subsidiaries; must declare if doing so.

Notes: Eskom not responsible for damages/losses during removal; adhere to Eskom site agent conditions; littering prohibited; precautions with cutting equipment and portable firefighting equipment; scrap units sold with unknown quantity of oil, oil becomes property of successful tenderer who is responsible for spillage; successful tenderer must obtain Eskom permit before commencement and notify site agent after completion; all work must comply with OHSA; oil spills must be rehabilitated; open tender; bidders with existing/expired contracts who defaulted or have open non-conformances will be disqualified; no accommodation on site.

Eligibility criteria: Tenderers must not be under any restriction to do business with Eskom or State-Owned Companies. Ineligible if: nationality of a country on international sanctions list; submitting more than one tender (except where E-Tendering size limit applies); JV/consortium agreement does not state joint and several liability; conflict of interest; tenders signed by non-authorized persons; restricted by National Treasury; on Tender Defaulters list; sub-contracting 100% of Scope of Work.

Prices evaluated via e-Auction. Specific goals scored out of 20 points in accordance with PPPFA. Ranking by 80/20 system, adding pricing and specific goals scores. Reverse e-auction used to determine final price for batches.

The tender is for the establishment of an enabling agreement for the Western Cape Operating Unit with pre-qualified scrap dealers for the disposal of scrap KVA transformers and mini subs on an 'as and when' required basis for a period of twenty-four (24) months.

Returnable documents: the E-auction training Acknowledgment Form (Annexure A.1) must be completed, signed, and submitted with the bid. The form confirms attendance at the e-auction training or completion of self-training via the e-auction video. Bids must be submitted by the closing date and time; late submissions are disqualified.

Only pre-qualified scrap dealers registered with Eskom are eligible. Bidders must complete e-auction training (either by attending the clarification meeting or by self-training via the uploaded video) and sign the acknowledgment form. Bidders must be registered on the Central Supplier Database (CSD) and have a valid tax compliance status (SARS tax pin).

The tender is for the disposal of scrap KVA transformers and mini subs on an 'as and when' required basis for the Western Cape Operating Unit. The enabling agreement will be for a period of twenty-four (24) months.

Must be a pre-qualified scrap dealer with Eskom. Must be registered on the Central Supplier Database (CSD). Must have a valid tax compliance status (SARS tax pin). Must complete e-auction training and submit the signed acknowledgment form.

The document is the Environmental Requirements Template (Annexure C1) used by Eskom to assess whether suppliers submitted the required environmental documentation as specified in the enquiry. It references Eskom SHEQ Policy (32-727) and SHE Requirements for Eskom Commercial Processes (32-726).

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Returnable documents: all environmental documentation listed in Annexure C1 must be submitted with the tender. Each document is scored 0 or 1; a score of 0 on any requirement makes the bid unacceptable. The pass mark is 100% of all requirements.

Bidders must achieve a pass mark of 100% on all environmental evaluation criteria in Annexure C1. Each criterion is scored 0 (document not submitted or does not satisfy minimum requirements) or 1 (document submitted and content satisfies minimum requirements). A score of 0 on any requirement results in an unacceptable rating. Bidders must read ISO 14001:2015 for detailed environmental management system requirements.

The tender requires submission of environmental documentation as specified in the enquiry. Reference documents include Eskom SHEQ Policy (32-727) and SHE Requirements for Eskom Commercial Processes (32-726). The following environmental documents must be provided:

• Environmental Policy: expressing commitments to protection of environment, compliance, continual improvement, pollution reduction; signed by CEO/Director, dated and version controlled.
• Company Organogram: showing environmental responsible persons (e.g., Environmental Officer, Environmental Representative, Company Director, Herbicide Applicator).
• Environmental Aspects & Impacts Register: covering activities, products or services that interact with the environment (e.g., changing pole-mounted transformers, excavation, compacting, storage of oil-containing equipment, herbicide application, transporting hazardous goods); include rating methodology (low, medium, high) and aligned compliance obligations.
• Environmental Risks & Opportunities (SWOT) Register: outlining strengths, weaknesses, opportunities, threats that may affect environmental performance and compliance.
• Environmental Management Programme (EMP) – Project/Site Specific: action plans addressing significant aspects and impacts, SWOT risks, and stakeholder needs; address site-specific risks (e.g., protected areas, indigenous tree removal permits, wetlands) and operational control procedures.
• Waste Management Plan (WMP): describing waste streams (e.g., batteries, wires, cables), pollution prevention, littering, separation, waste minimization (reuse, recycle, reduce), records of waste quantities disposed and registered landfill sites, and compliance obligations.
• Environmental Emergency Preparedness & Response Plan: listing possible emergencies (e.g., chemical spillages, air pollution, encounters with bees and snakes), response approach, drills/exercises, stakeholder contacts, and communication methods.
• Communication Strategy/Plan: detailing what is communicated, to whom, frequency, and purpose regarding environmental matters.
• Environmental Incident Register: recording incident description, date, reported by/to, actions taken, status of recommendations, and closure date.
• Environmental Competency Training: training matrix and schedule, documented proof of staff environmental training, ensuring skills to execute duties.
• Environmental Appointment Letters: clear roles, responsibilities and authority for Environmental Officer/Representative, aligned with environmental management duties (e.g., monitoring compliance with EMP, WMP, EPRP; knowledge of NEMA, waste management, ISO 14001 where practicable).
• Acknowledgement & Declaration: signed and dated Annexure B of the Eskom Contract Environmental Management Plan, submitted with tender enquiry.
• Additional environmental requirements: relevant training in auditing, environmental law, ISO 14001.

Bidders must comply with Eskom SHEQ Policy (32-727) and SHE Requirements for Eskom Commercial Processes (32-726). Environmental documentation must be submitted as per Annexure C1. The pass mark is 100% of all environmental requirements.

The Environmental Emergency Preparedness & Response Plan must list possible environmental emergencies such as chemical spillages, air pollution incidents, and encounters with bees and snakes.

Additional environmental requirements may include relevant training in auditing, environmental law, and ISO 14001.

The tender submission score sheet indicates the criteria, weighting, and weighting per discipline in multidisciplinary packages, authorised by the relevant senior manager. The approved score sheet is issued with the enquiry for technical evaluation. Each criterion is scored 0 or 1; the pass mark is 100% of all requirements.