Appointment of a service provider for calibration and transportation of PRASA mark x breathalyzer machines

Bid submission address: No. 8 Station Street, Station Building, East London, 5200. Bidding procedure enquiries: Nomkhitha Nguqu, Telephone: 043 700 2006, Email: [email protected]. Complaints: [email protected] (include bid description, reference number, closing date, supplier name, contact details, and detailed complaint).

Submit bids by 22 May 2026 at 12:00 PM to the bid box at No. 8 Station Street, Station Building, East London, 5200. Use official forms provided; do not re-type. Late or incorrectly addressed bids will be rejected. Sign the Submission Register at SCM Offices upon submission. Mandatory returnable documents must be included; failure to submit these will disqualify your bid. Do not canvass SCM officers or PRASA employees between closing date and award. Bids must be sealed and enclosed in an envelope.

Evaluation follows a two-stage process: Stage 1 (Compliance) and Stage 2 (Price and Specific Goals). Stage 1A (Mandatory Requirements): Submit completed Price Schedule and Pricing/Delivery Form (Section 4) strictly in the prescribed format; sign the Submission Register at SCM Offices; provide a valid SANAS ISO/IEC 17025 Accreditation Certificate (must belong to the bidding service provider, not a third party). Non-compliance results in automatic disqualification. Stage 1B (Other Mandatory Requirements): Submit Company Registration documents, Copies of Directors’ ID documents, Valid Tax Clearance Certificate (valid on closing date) and SARS-issued PIN, CSD supplier registration number, Proof of Bank Account, and completed ALL RFQ documentation (including declarations and SBDs). If awarded, these must be provided within 7 days of request or the award will be recalled. Stage 1C (Non-Mandatory Documents for Scoring): Submit Audited Annual Financial/B-BBEE Certificate/Affidavit and CIPC Documents/B-BBEE Certificate/Affidavit. Non-submission results in zero points for the applicable criterion but not disqualification. Stage 2 (Price and Specific Goals): 80 points for price (using the 80/20 Preference Point System: PS = 80(1 − (Pt−Pmin)/Pmin)), 20 points for Specific Goals (10 points for EME 51% Black Owned with Audited Annual Financial/B-BBEE Certificate/Affidavit; 10 points for 51% Black Owned with CIPC/B-BBEE Certificate/Affidavit). Total: 100 points.

Scope: Calibration and transportation of 14 Mark X Breathalyzer machines (Alco Visor Mark X) to ensure compliance with manufacturer requirements. Machines must be collected from East London Risk Department, Support Service Building. Deliverables: Service and calibrate all 14 machines; issue a calibration certificate upon completion. Machine details: Serial and Asset Numbers provided (e.g., Alco Visor Mark X 168575 - Asset M276396). Pricing must be quoted per unit for calibration (14 units).

Prices must be quoted in South African Rand (ZAR), inclusive of all applicable taxes (VAT 15%). Price offer must be firm and clearly indicate the basis. Cost breakdown must be provided. Price escalation basis and formula must be indicated. Submit pricing strictly in the prescribed Price Schedule format (Section 8); deviation may result in non-responsive bid. Discounted prices will only be considered in the final evaluation stage on an unconditional basis. PRASA may negotiate market-related prices with top-scoring bidders if the highest bid is not market-related. Payment terms: PRASA pays within 30 days of receipt of a correct tax invoice.

Mandatory: Valid Tax Clearance Certificate (must be valid on closing date) and SARS-issued PIN. If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide CSD number. Register on National Treasury’s CSD (https://secure.csd.gov.za/); foreign suppliers with no local entity are exempt. Submit Company Registration documents, Copies of Directors’ ID documents, Proof of Bank Account (e.g., cancelled cheque or bank letter), and completed RFQ documentation (including all declarations and Standard Bidding Documents). For Joint Ventures/Consortia: Submit signed JV/Consortium agreement or written confirmation of intent to form one. SANAS ISO/IEC 17025 Accreditation Certificate (valid, belonging to the bidding service provider) is mandatory. B-BBEE: Submit Audited Annual Financial/B-BBEE Certificate/Affidavit or CIPC Documents/B-BBEE Certificate/Affidavit for scoring (20 points allocated for Specific Goals: 10 points for EME 51% Black Owned, 10 points for 51% Black Owned). Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. No bids accepted from persons in the service of the state or entities with directors/members in state service.